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HomeMy WebLinkAbout07.13.16 Parks and Rec MinutesFarmington Parks and Recreation Advisory Commission Minutes from the July 13, 2016 Regular Meeting Members Present: David McMillen, Dustin Johnson, John Moore, Mike Haley and Rob Carpentier Members Absent: None Other’s Present: Parks and Recreation Director, Randy Distad I. Call Meeting To Order Chair McMillen called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of July 13, 2016 Meeting Agenda Moved by Commissioner Carpentier and seconded by Commissioner Johnson to approve meeting agenda. All persons in favor (APIF). Motion carried. III. Approval of June 8, 2016 Regular Meeting Minutes Meeting minutes were approved with no corrections. IV. Presentations None V. Business Items A. Commission Member Group Photo A group photos was taken of Commission members. Director Distad will have the group photo posted on the city’s website. B. 2017 Park and Recreation Department Fees and Charges Recommendation Director Distad reviewed the fees recommended by staff and the Rambling River Center fees recommended by the Rambling River Center Advisory Board. Commission member Johnson identified language to be removed that was conflicting with the combining of the regular membership and Jack and Bev McKnight Fitness Center membership. Commission members were in agreement with these revisions. Moved by Commissioner Johnson and seconded by Commissioner Carpentier to recommend approval to the City Council the 2017 Park and Recreation Fees and Charges with the revisions identified by Commissioner Johnson. APIF. Motion carried. VI. Discussion Items A. 2016 Work Plan Review Chair McMillen reviewed the work plan and identified the Goal #3, Objective #1 has been completed and the plan should be updated to reflect this. Chair McMillen also shared he has contacted Mayor Larson about scheduling a joint meeting with the City Council, but has not heard anything back yet. B. Possible Agenda Items for Joint Meeting with Empire Township’s Park and Recreation Commission Commission members discussed the following items should be included on the meeting agenda: • Recreational Facilities Referendum discussion • Music in the Park Program comparison • Empire Township’s disc golf course construction • Recreational programs offered • Stelzel Field ballfield complex C. Recreational Facilities Referendum Public Informational Meeting Schedule and Brochure Commission members viewed an early draft of the brochure and provided the following feedback to staff: • Include frequently asked questions • Include more photos and graphics • Identify the concept plan for ballfields and aquatic facility are conceptual in nature and the final design will be determined when construction plans are developed Commission members requested before the fall City News and Recreation Guide is mailed to residents that the language in the Jim Bell Park and Preserve concept plan be revised to reflect the third bullet point and they requested to see the language revision before the publication is sent to the printer. D. Heritage Preservation Commission (HPC) Wayfinding Signage Update Chair McMillen felt he could bring back some wayfinding signage examples from the HPC consultant Robert Vogel at a future meeting. E. Joint Meeting with City Council Chair McMillen shared that as soon as he hears something from Mayor Larson about a joint meeting, he will let Commission members know. VII. Commission Roundtable Johnson: Asked about the status of the Depot Way Arts Park clean-up and artwork removal process. Director Distad shared park maintenance staff members are in the process of initiating this work and it should be completed in the next few weeks. Carpentier: Didn’t have anything to share. Moore: Didn’t have anything to share. Haley: Didn’t have anything to share. McMillen: Thanked Recreation Supervisor Missie Kohlbeck for setting up the Concert in the Park program. VIII. Staff Report Director Distad provided an update on the following: 1. Electric Zamboni ice resurfacer was delivered to the Arena last week and has been put into use at the Arena. 2. The Arena sound system has been ordered and will be installed in the middle of September in time for the winter ice season. 3. The Troy Hill Park playground equipment is scheduled to be installed within the next week, so it should work to have the ribbon cutting prior to the August 17th Commission meeting. IX. August 17, 2016 Meeting Agenda Items The following item was identified by Commission members for its next meeting agenda: 1. Recreational facilities referendum update 2. 6:30 p.m. ribbon cutting for new playground equipment in Troy Hill Park 3. 2017 and 2018 Park and Recreation Department requested budgets 4. Update about meeting with Empire Township’s Park and Recreation Commission 5. Agenda items for joint meeting with City Council X. Adjournment Moved by Commissioner Haley and seconded by Commissioner Moore to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 8:06 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary