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HomeMy WebLinkAbout08.17.16 Parks and Rec MinutesFarmington Parks and Recreation Advisory Commission Minutes from the August 17, 2016 Regular Meeting Members Present: David McMillen, Dustin Johnson, John Moore, Mike Haley and Rob Carpentier Members Absent: None Other’s Present: Recreation Supervisor Nicole Gorman and Parks and Recreation Director, Randy Distad I. Call Meeting To Order Chair McMillen called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of August 17, 2016 Meeting Agenda Moved by Commissioner Haley and seconded by Commissioner Carpentier to approve amended meeting agenda to include recommendation on HyVee development park dedication recommendation. All persons in favor (APIF). Motion carried. III. Approval of June 8, 2016 Regular Meeting Minutes Meeting minutes were approved with no corrections. IV. Presentations A. Rambling River Center Recreation Supervisor Nicole Gorman provided a presentation on how the first six months of operations has went. Highlights of the presentation included: • Participation in programs compared to 2015 was up in the first quarter and down in the second quarter • Memberships were down slightly from 2015 • Financial Support Program funding was renewed and continue to see members accessing this program to assist with membership dues and program registrations Commissioner Johnson asked if there is a budgeted number of memberships. Gorman responded that 400 memberships has been the targeted budget number and staff is working to maintain or exceed this number of memberships sold. Commissioners thanked Gorman for the report! V. Business Items A. Preferred Downtown Public Plaza Plan Adjacent to the Rambling River Center Distad shared the four concept plans that were developed during the Downtown Re-Development Plan. He informed Commission members that staff were soliciting input from the Economic Development Authority, Rambling River Center Advisory Board and Park and Recreation Commission about which of the four options were preferred by each of the groups. The Commission discussed and determined it could not support the concept plans that showed a drive through area that split the space in two. As a result the Commission by a 4-1 vote recommended Concept 2 be their preferred option because of the amount of green space and that the two green spaces were not split into two by a drive through. B. Approve Recommendation HyVee Park Dedication Director Distad reviewed the HyVee preliminary and final plats and conceptual development plans that were presented to the city’s Planning Commission. He shared given there was already a town square park area, staff was recommending to the Commission that cash in lieu of park land be received. Commission members spent time discussing the concept plan and the grocery store building features. Moved by Carpentier and seconded by Johnson to accept cash-in-lieu of park land be accepted from the HyVee Development. APIF. Motion carried. VI. Discussion Items A. Update Joint Meeting with Empire Township Park and Recreation Commission (Township Commission) Distad shared he made contact with a member of the Township Commission about a request to have a joint meeting in Farmington on Wednesday, November 9 at 7:00 p.m. The Township Commission member was going to bring this request to their August 22 meeting and then provide a response to the request. Distad informed Commission members that he will make them aware of the outcome from the Township Commission meeting about having a joint meeting between the two commissions. B. Referendum Public Information Brochure and Public Informational Meetings Distad showed Commission members an updated draft of the informational brochure. He share staff researched brochure printing and mailing costs with Farmington Printing and determined the best method was to print and direct mail brochures to all Farmington households. Mailing is scheduled to occur the week of September 26th. Commission members were generally in agreement with the informational content and graphics shown in the draft brochure. Commission members were also in agreement with direct mailing the brochure to Farmington households. Distad shared he would bring a final draft to the September meeting so the Commission could provide a final review before it is mailed to Farmington households. C. 2016 Annual Work Plan Review Commission members reviewed its work plan and identified the following additional items being completed from the previous review: • Commission has been scheduled to meet with the City Council at the October 10, 2016 work session • Joint meeting with Empire Township’s Park and Recreation Commission has been requested for November9 , 2016 in Farmington • Ribbon cutting of the Troy Hill Park playground occurred prior to the August 17, 2016 meeting • Rambling River Center staff presentation on first six months of operations in 2016 occurred during the August 17, 2016 meeting D. Agenda Items Joint Meeting with City Council Distad shared the joint meeting with the City Council has been rescheduled for October 10, 2016. It appears that more Commission members will be able to attend the meeting on this date rather than the September 12, 2016 meeting date. McMillen reminded Commission members that previously the Commission discussed the following two possible discussion items occur with the City Council: • referendum • long-term funding source for park improvements McMillen asked Commission members to come to the September 14, 2016 meeting to finalize the list of discussion items. E. 2017 and 2018 Requested Budget Update Distad reviewed 2017 and 2018 requested budget information included in the meeting packet. He informed Commission members there a number of different city funds where parks and recreation department budgets are located. He shared most of the department budgets are located in the general fund including: park maintenance, Rambling River Center, department administration, recreational programs and the Outdoor Pool. He shared the general fund is one of the funds where property taxes go to support operations and maintenance. He also provided information about the Schmitz-Maki Arena budget and that for the past several years there has been enough annual revenue generated to cover annual operational and maintenance costs. VII. Commission Roundtable Johnson: Didn’t have anything to share. Carpentier: Didn’t have anything to share. Moore: Provided feedback on the Movie in the Park that occurred in Lake Julia Park. He liked that the movie was shown in this park rather than having everything in Rambling River Park. He was very pleased with the turnout that occurred at Lake Julia Park for the movie. He asked staff if more concerts and movies in the future could be moved around and held in different parks each year. Haley: Didn’t have anything to share. McMillen: Didn’t have anything to share. VIII. Staff Report Director Distad provided an update on the following: 1. Electric Zamboni ice resurfacer is being used at Schmitz-Maki Arena. Staff are very happy with this purchase. There is still Farmington Liquor Store advertising to be installed on the Zamboni because of the $10,000.00 contribution that was made by the liquor store to help purchase the Zamboni. 2. Fire Station #1 concrete apron project was completed and the contractor did a nice job. It is a nice improvement for building access. 3. North Creek Park hockey rink boards are in the process of being replaced and the old plastic boards will be declared surplus so they can be sold. IX. August 17, 2016 Meeting Agenda Items The following item was identified by Commission members for its next meeting agenda: 1. Recreational facilities referendum update 2. Trail Maintenance Plan 3. Update about meeting with Empire Township’s Park and Recreation Commission 4. Agenda items for joint meeting with City Council X. Adjournment Moved by Commissioner Johnson and seconded by Commissioner Carpentier to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 8:21 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary