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HomeMy WebLinkAbout05.02.18 Parks and Rec Packet C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us Special F armington P arks and Recreation Commission Meeting Wednesday, May 2, 2018 7:00 P M City Hall Council Chambers Agenda I.Call M eeting to Order I I.Approve M eeting Agenda I I I.Approve M eeting M inutes A.A pprove April 11, 2018 Meeting Minutes I V.Business Items A.A pprove S apphire L ake Development P reliminary Plat V.Adjournment "T he Farm ington P arks and Recreation Advisory Commission's m ission is to advise and make recom m endations to the Farm ington City Council concerning the com prehensive planning of the City parks, trails, open space, recreation facilities and recreation programs." C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:Approve April 11, 2018 Meeting Minutes D AT E:May 2, 2018 B AC KG R OUN D Attached are the draft minutes from the April 11, 2018 C ommission meeting. C ommission members are as ked to review the minutes and provide at the meeting any correc tions or additions that should be made to the minutes . AT TAC HMENT S : Type Des cription Backup Material Draft April 11, 2018 Meeting Minutes Farmington Parks and Recreation Advisory Commission Minutes from the April 11, 2018 Regular Meeting Members Present: Neil Ramdhan, David McMillen, Laurie Suchanek and Dustin Johnson Members Absent: John Moore Other’s Present: Parks and Recreation Director Randy Distad I. Call Meeting To Order Chair Johnson called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of April 11, 2018 Meeting Agenda Moved by Suchanek and seconded by Ramdhan to approve the amended meeting agenda to include adding discussion item #3 Park Naming Contest. All persons in favor (APIF). Motion carried. III. Approval of March 14, 2018 Regular Meeting Minutes The meeting minutes were approved with no revisions noted. IV. Presentations There were no presentations. V. Business Items A. 2019-2023 Park Improvement Fund Capital Improvement Plan (CIP) Distad shared information about what was included in the 5 year CIP plan. He highlighted in 2021 and 2022 there were no projects planned in order to allow the fund balance to build. Then in 2023, improvements in Meadowview Park would occur, since this would be year 20 since the improvements were last completed in Meadowview Park. Moved by McMillen and seconded by Ramdhan to approve the CIP plan as presented. APIF. Motion carried. B. 2019-2028 Schmitz-Maki Arena (Arena) Capital Improvement Plan (CIP) Distad presented a 10 year CIP of improvements to occur at the Arena. The schedule of improvements was based on a facility analysis study that was completed in 2017 of all city buildings. The study assessed the current condition of each building and the likely schedule of improvements that need to be completed on a prioritized basis. He reviewed the prioritized projects for the next few years. Moved by Suchanek and seconded by Ramdhan to approve the CIP plan as presented. APIF. Motion carried. C. Cancel May 9, 2018 Regular Meeting Distad shared he is unavailable to attend the regular meeting and the Commission had some options to consider concerning holding a meeting in May and they included:  Reschedule the meeting to a different date in May  Cancel the meeting  Have the meeting without Distad being present Johnson asked if there were any decisions and/or discussion of items that needed to occur in May. Distad shared there currently isn’t any pressing issues that would require the Commission to make a decision and/or discuss. He also shared that if something surfaced, a special Commission meeting could be called in May. He shared the Commission could still meet jointly with the Rambling River Center Advisory Board (Advisory Board) at 6:00 p.m. and just wouldn’t have their regular meeting after the joint meeting with the Advisory Board. Moved by Suchanek and seconded by Ramdhan to cancel the May 9, 2018 regular meeting. APIF. Motion carried. D. Agenda for Joint Meeting with Advisory Board Commission members discussed the draft agenda items for the joint meeting. Distad shared both the Commission and Advisory Board had input on the agenda. Moved by McMillen and seconded by Suchanek to approve the agenda for the May 9 joint meeting with the Advisory Board with the following order of items:  introductions  park and facility tour locations  share annual work plan and other initiatives  Rambling River Center branding and logo work  Tour of Rambling River Center APIF. Motion carried. VI. Discussion Items A. Park and Facility Tour Locations Distad shared it would be a good for the Commission to have a discussion about what parks and facilities it would like to tour with the Advisory Board, so when this item is discussed during the joint meeting, there is some information that can be shared during the meeting about some possible locations for the parks and facilities tour. The following locations were tentatively identified as an opener for discussion with the Advisory Board during the joint meeting:  Schmitz-Maki Arena  Jim Bell Park and Preserve including showing the new trail signs  Prairieview Park  Evergreen Knoll Park  Regetta Fields park location  Rambling River Park’s Vermillion River Project  Veteran’s Memorial Distad made Commission members aware that a date will also need to be selected for the tour and in past tours have occurred with the City Council on the Commission’s regular meeting date in August. However he shared that he would not be available if the tour is held on the August 8 regular meeting date, so there should be some discussion about picking a different date in August, if the Commission wanted him to participate in the tour. B. 2018 Work Plan Review Chair Johnson reviewed the list of goals and objectives in the work plan. There were ten objectives completed since the last Commission meeting. He also noted there were additional items completed tonight during the meeting that will be reflected in the next work plan update. In addition a suggestion was made to review the work plan to reflect more accurate dates to complete the bike and pedestrian plan. Distad stated he would update the plan to reflect revisions to the dates associated with completing a bike and pedestrian plan. As a result of the presentation tonight and other decisions made, there were additional work plan items completed. Distad will update the 2018 work plan to reflect these accomplishments and will include the updated work plan in the next Commission meeting packet. C. Park Naming Contest McMillen shared he appreciated the feedback from the person who participated in the contest about the disappointment in the park name being selected from a person who lived out of state. As a result he was concerned that prizes from Farmington businesses went to someone who does not live in Farmington and would therefore not be able to use them. Distad shared this matter has been cleared up and that the Mayor reached out to the person and the prizes have been donated to someone who lives in Farmington and is in need of these prizes. Johnson thought it was a good contest and appreciated Suchanek’s efforts to reach out to local businesses and receive over $200 in prizes. While the discussion occurred around whether or not the contest should be only for Farmington residents, Commission members realized it would be difficult to control where the submitted names were received from. No action was taken by the Commission to change the criteria for submitting an entry and it will be discussed again should a park naming contest occur in the future. VII. Commission Roundtable Suchanek: Didn’t have anything to share. McMillen: Asked if there are any plans to build a shelter in Rambling River Park and adjacent to the Veteran’s Memorial. Distad shared this is not in the five year CIP and won’t be built until there are funds to do so and when Rambling River Park is scheduled for the next round of improvements. Ramdhan: Shared he didn’t think he would be able to attend a park and facilities tour if it was held in August. Johnson: Didn’t have anything to share. VIII. Staff Report A. Outdoor Pool Demolition Information was provided about the contractor starting work on demolition of the pool. First areas that are being demolished are the concrete pool decks and concrete pool shell. B. Feely Fields Field #1 Outfield Fence Project Information was shared about the fence project being completed in either mid-August or after October 15. C. Arena Exterior Door Replacement Project Informed was provided about the contractor providing a schedule to have the doors replaced during the turf season in the month of May sometime. D. Basketball Court Surface Improvement Project Shared two bids were received to make surface improvements to the full-court basketball courts in Dakota County Estates Evergreen Knoll Parks. Both bids were under the $10,000.00 budget. Council will be approving a contract. E. Prairie Pines Park Site Improvements Information was provided about park maintenance staff filling, grading and seeding the open play field and it will occur in August and early September. F. Rambling River Center Plaza Information was provided about staff starting to discuss the improvements that would occur over multiple deve lopment phases of the plaza and early discussion about where funding may come from during the phased approach. IX. June 13, 2018 Meeting Agenda Possible Items The following items were identified by Commission members for its June 13, 2018 meeting agenda: 1. 2018 Annual Work Plan review 2. Farmington Youth Baseball Association presentation 3. Park and facilities tour discussion 4. Review meeting with Rambling River Center Advisory Board 5. Schmitz-Maki Arena winter ice season presentation 6. Commission photo X. Adjournment Moved by McMillen and seconded by Ramdhan to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 8:11 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:Approve S apphire Lake Development P reliminary P lat D AT E:May 2, 2018 B AC KG R OUN D S taff has met s everal times with the Winkler Land C ompany, LLC (Developer) about a propos ed residential development. R ecently, a preliminary plat for a residential development called S apphire Lake has been s ubmitted by the Developer for approval. T he proposed S apphire Lake development is loc ated just east of and abuts the P rairie Waterway. A map is inc luded s howing the location of the development. T he preliminary plat s ubmitted is for a proposed s ingle family development c onsisting of 135 res idential lots O utlot A is a little more than 11 ac res and will be developed in the future as a residential development. O utlot B is a c ombination of wetland, floodplain and park land. O utlots C , D and E are s tormwater pond management areas. O utlots F and G are s mall parc els for future right of way for streets to connec t into a future development north of the S apphire Lake development. After reviewing the initial preliminary plat that was s ubmitted for the S apphire Lake development, the following is s ues have been identified by city s taff and s hould be addres s ed by the developer before preliminary plat approval is given: 1. No out lot has been c reated s howing the land to be dedic ated as a park in the development. O utlot B has been created, but it includes floodplain and wetland and park dedic ation is not given for this type of land. T he developer should provide an additional outlot showing what land will be dedic ated as a public park and then identify the ac reage of the outlot. 2. S taff is concerned with the land where the trail is shown as not being s uitable for parkland. It appears it is left over land that the developer c annot build on. S taff feels the Developer s hould rec eive parkland dedication over a 8 foot wide area where the trail will be cons tructed but no other park dedic ation c redit s hould be given. T his is in keeping with pas t practice in other developments . 3. No park dedication calc ulations have been shown, s o how muc h park land is required to be dedicated in the development c annot be assessed. T he developer needs to show the parkland dedication requirement in order to know whether the the parkland dedic ation requirement is or is not being met. In addition to the issues related to park dedic ation noted above, c ity staff is recommending the following changes be made before preliminary plat approval is given: 1. T he s idewalk on the west side of S treet A should be c onstruc ted on the east side of S treet A in order to eliminate the P rairie Waterway trail and the sidewalk being c onstruc ted on the front and back sides of the lots that are loc ated on the wes t s ide of S treet A. 2. T he two small trail s ections s hown in purple s hould be cons tructed in order to facilitate better c ros s ings of S treet A and of the wetland. 3. T he propos ed trail shown should be moved so it abuts the back residential lot lines in order to c learly demark the private property line of the residential lots from the open s pace area. 4. T he las t four lots located on the eas t end of S treet B s hould be dedicated as parkland so as to c reate good s treet frontage for the park and also s o fac ilities can be built and seen from the street. T he total area of thes e four lots is approximately .78 acres. If this does not oc cur, then the park becomes hidden from the public , res ulting in a perception that the park is private. T he city in the past has worked with developers to create at least 150 feet of local s treet frontage for a neighborhood park. 5. A portion of O utlot A, whic h is loc ated in the southeas t area of the proposed development, should be dedicated for parkland so there is additional parkland in the development. T he city's neighborhood park des ign polic y has identified that neighborhood parks s hould be at leas t five acres in s ize in order to expand the rec reational opportunities within neighborhood parks. Dedic ating four acres in O utlot A as parkland combined with the four lots being rec ommended to be dedic ated as park land and the park land given for the area of where the paved trail is loc ated, will provide at least five ac res of parkland being dedicated in the development. AT TAC HMENT S : Type Des cription Backup Material Sapphire Lake Development Location Map Backup Material Sapphire Lake Development Park, Trail and Sidewalk Plan Sapphire Lake Development Location Map Property Information Ap ril 27, 2018 0 1,750 3,500875 ft 0 525 1,050262.5 m 1:1 9,2 00 Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal, survey, or for zoning verification.