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HomeMy WebLinkAbout05.08.19 Special Parks and Rec Packet C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us Special F armington P arks and Recreation Commission Meeting Wednesday, May 8, 2019 6:00 P M Rambling Riv er Center Nicolai B oard Room Joint Meeting P ark and Recreation Commission and Rambling Riv er Center Adv isory Board Agenda I.Call M eeting to Order I I.Approve M eeting Agenda I I I.Approve M eeting M inutes I V.Presentations A.I ntroduction of Members B.2019 Work Plans V.Business Items A.Rambling River Center L ogo Design Concepts B.Fundraising E vents C.Rambling River Center Tour V I.Adjournment "T he Farm ington P arks and Recreation Advisory Commission's m ission is to advise and make recom m endations to the Farm ington City Council concerning the com prehensive planning of the City parks, trails, open space, recreation facilities and recreation programs." C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:Introduc tion of Members D AT E:May 8, 2019 B AC KG R OUN D S inc e there a number of new members on both the C ommission and Advisory Board since the May 2018 meeting, it is a good idea to have members introduc e themselves to one another. It is als o appropriate during introduc tions for members to share how long they have s erved on their respec tive c ommis s ion and advisory board. C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:2019 Work P lans D AT E:May 8, 2019 B AC KG R OUN D Both the P ark and R ec reation C ommission and R ambling R iver C enter Advisory Board have developed and are ac tively working on 2019 work plans . T he two work plans are attac hed for review. T he attached 2019 work plans have been updated to reflec t in bold blac k the items that have been completed since January 1, 2019 and the items in bold red have been c ompleted s inc e the las t meeting of eac h res pective board/c ommis s ion. T he purpos e of this item is to have a pres entation and disc ussion about the items and initiatives that both the P ark and R ecreation C ommis s ion and R ambling R iver C enter Advis ory Board have included in eac h of their res pective 2019 work plan. T he outc ome is for both groups to learn more about the goals and objectives identified to be achieved in 2019 by the two groups. AT TAC HMENT S : Type Des cription Backup Material RRCAB 2019 Work Plan Backup Material PRC 2019 Work Plan Rambling River Center Advisory Board 2019 Work Plan Goal #1: Develop and implement a new Rambling River Center (RRC) logo. Objectives: 1. By April 1, review RRC logo options. Status: Completed. Review of the logo options was done during the April 8 meeting. 2. By June 1, approve and implement a new RRC logo that complements the city’s new logo. 3. By September 1, all RRC publications and communication material will include the new RRC logo. Goal #2: Develop and create materials that tell a story about the RRC. Objectives: 1. By June 1, create a committee or a group of volunteers that can work on creating and developing a document, or documents of the RRC that can be used to tell a story about and market the RRC. Status: In progress. 2. By October 1, the document(s) will have been started. 3. By December 31, the document(s) will have been created and available to the public to see and read. Goal #3: Review and analyze The River newsletter to determine purpose and mission in order to set future direction and/or content of the newsletter. Objectives: 1. By March 1, review and discuss the current format and content of the River. Status: Completed. The River was reviewed and discussed at the February 11 meeting. 2. By May 1, determine if any revisions/modifications should be made in the format and content of the River. Status: A few recommendations were made to make some modifications to the content and format of the newsletter at the February 11 meeting. 3. By September 1, implement the revisions/modifications to be made in the format and content of the River. Status: Completed. Revisions and modifications were implemented with the March and April 2019 newsletter. Goal #4: Review and recommend 2020 Rambling River Center fees and charges to the Park and Recreation Commission. Objectives: 1. By July 1, review and discuss the 2019 RRC fees and charges and determine if any revisions should be made for the 2020 fees and charges. 2. By August 1, forward recommended 2020 RRC fees and charges to the Park and Recreation Commission. 3. By December 31, the City Council will have acted on the Advisory Board’s recommended 2020 fees and charges. Goal #5: Raise at least $10,000.00 from fundraising events and through donations to fund future Rambling River Center capital improvements and/or equipment and furniture purchases. Objectives: 1. By April 1st, assist with at least one fundraising activity. Status: Complete. Assistance was provided during the Farmington VFW Steak Fry. $800.00 was raised from this fundraising event. 2. By July 1st, assist with at least a second fundraising activity. Status: Completed. Arts and Crafts Sale fundraiser held on April 13 and $1,741.56 was netted during the fundraiser. 3. By October 1st, assist with at least a third fundraising activity. 4. By December 31st, assist with at least a fourth fundraising activity. Goal #6: Be involved in some capacity with the fundraising efforts for a portion of the Rambling River Center Plaza. Objectives: 1. By May 1, discuss and determine ways the Advisory Board can be involved with the plaza fundraising campaign. 2. By July 1, extend an offer to the City Council about how the Advisory Board is willing to assist with the fundraising campaign for the RRC plaza. 3. By September 1, participate in the RRC plaza fundraising campaign. 4. By December 31, complete participation in the RRC plaza fundraising campaign. Goal #7: Work with the Trip Planning Committee to offer bus trips in 2019 and to plan future bus trips in 2020. Objectives: 1. By May 1, receive a report from the Trip Committee on the attendance and trips offered during the first quarter in 2019. 2. By June 1, receive a presentation by the Trip Committee about the draft list of trips planned in 2020. 3. By August 1, receive a report from the Trip Committee on the attendance and trips offered during the second quarter in 2019. 4. By September 1, approve a final list of trips planned by the Trip Committee in 2020. 5. By November 1, receive a report from the Trip Committee on the attendance and trips offered during the third quarter in 2019. 6. By December 31, receive a report from the Trip Committee on the attendance and trips offered during the fourth quarter and an annual report identifying the total attendance of those attending the 2019 trips. Goal #8: Develop a way to provide outreach to older adults who are isolated by developing partnerships with other organizations to provide the needed outreach resources. Objectives: 1. By March 1, brainstorm and determine possible organizations who could partner with the RRC on an outreach project for isolated older adults. 2. By May 1, determine if there is a way to use technology as a means to provide outreach to older adults i.e. apps for ride sharing (Uber, Lyft) and on-line support groups. Status: Completed. Farmington Journey program provided a class on Uber and Lyft. 3. By May 1, work with staff to approach possible partners about providing outreach to older adults who are isolated. 4. By September 1, work with possible partners to develop an action plan that can be implemented to provide outreach to older adults who are isolated. 5. By December 31, implement the outreach action plan with the project partners. Goal #9: Meet with the Park and Recreation Commission (PRC). Objectives: 1. By April 1, determine possible meeting dates. Status: Completed. A meeting date of May 8, 2019 was identified by the Advisory Board at its March 11 meeting. 2. By June 1, finalize and approve a meeting date. Status: Completed. May 8 meeting date was approved. 3. By July 1, provide a draft agenda to the PRC of the topics it wishes to discuss during the joint meeting. Status: Completed. 4. By August 1, have a meeting agenda identified. Status: Completed. 5. By December 31, a meeting will have occurred with the PRC. FARMINGTON PARK AND RECREATION COMMISSION 2019 WORK PLAN Goal #1: Provide to the City Council a recommended 2020-2024 capital improvement plan for the park improvement fund. Objectives: 1. By April 1, the Commission will have discussed and identified a preliminary list of five year capital improvement projects for the park improvement fund that will include a list of parks, costs and schedule to be completed in the years 2020 to 2024. 2. By June 1, the Commission will finalize the five year capital improvement projects for the years 2020-2024 and make a recommendation to the City Council for approval. 3. By September 15, the projects recommended for funding from 2020-2024 will be included in the City Council approved 2020 preliminary budget. Goal #2: Participate in the process of making playground and shelter improvements in Marigold Park. Objectives: 1. By January 11, the Commission will have given input on the playground equipment and shelter designs to be completed and incorporated into the Request for Proposal. Status: Completed. Input was given during the December 10, 2018 meeting. 2. By March 1, the Commission will have reviewed and approved from the proposals submitted a vendor to purchase and install the playground equipment, and picnic shelter and will make a recommendation to the City Council to approve the vendor selected. Status: Completed. Action was taken at the February 13, 2019 meeting. 3. By April 1, the City Council will have approved the purchase and installation of the new playground equipment and shelter. Status: Completed. City Council approved the purchase and installation at its March 4, 2019 meeting. 4. By September 30, installation of the new playground equipment and shelter will have been completed. 5. By October 31, 2018 a ribbon cutting will have been completed for the new playground equipment and shelter. Goal #3 Participate in the process of making playground and shelter improvements in Prairie Pines Park. Objectives: 1. By January 11, the Commission will have given input on the playground equipment and shelter designs to be completed and incorporated into the Request for Proposal. Status: Completed. Input was given during the December 10, 2018 meeting. 2. By March 1, the Commission will have reviewed and approved from the proposals submitted a vendor to purchase and install the playground equipment, and picnic shelter and will make a recommendation to the City Council to approve the vendor selected. Status: Completed. Action was taken at the February 13, 2019 meeting. 3. By April 1, the City Council will have approved the purchase and installation of the new playground equipment and shelter. Status: Completed. The City Council approved the purchase and installation at its March 4, 2019 meeting. 4. By September 30, installation of the new playground equipment and shelter will have been completed. 5. By October 31, 2018 a ribbon cutting will have been completed for the new playground equipment and shelter. Goal #4: Receive periodic presentations from each of the Parks and Recreation professional staff members about programs, parks, facilities and trails. Objectives: 1. By March 15, the Commission will have received a presentation by professional staff members of the Department’s 2018 Annual Report. Status: Completed. Park and Recreation Department staff members presented the 2018 annual report at the March 13, 2019 meeting. 2. By May 1, Commission members will have received a presentation from staff on the results of the Schmitz-Maki Arena’s winter ice season. 3. By August 1, Commission members will have received a presentation from staff on the first half operations of the Rambling River Center. 4. By October 1, Commission members will have received a presentation from staff on the results of the summer programs offered. 5. By November 1, Commission members will have received a presentation from staff about the spring turf season and summer ice season. 6. By November 1, the Commission will have received a presentation from staff about maintenance and improvements to parks and trails Goal #5: Continue to build and strengthen relationships with Empire Township’s Park and Recreation Commission (ETPRC). Objectives: 1. By April 1, discuss and determine a date to have a joint meeting with ETPRC. 2. By June 1, a date will have been set to have a joint meeting with ETPRC. 3. By August 1, discuss and formulate a list of discussion topics for a joint meeting agenda with ETPRC and have both groups agree to the meeting topics. 4. By December 1, a meeting will have been held with ETPRC. Goal #6: Participate in the development of an approved city Bike Pedestrian Plan. Objectives: 1. By January 31, a report by Commission representative on the Bike Pedestrian Plan Committee will provide an update to the Commission. Status: Completed. Update was provided by staff at the January 9, 2019 meeting. 2. By March 15, a report by Commission representative on the Bike Pedestrian Plan Committee will provide an update to the Commission. Status: Completed. Update was provided by Suchanek at the February 13, 2019 meeting. 3. By March 31, Commission members will have been involved in the public input process by either attending the Community Expo, one of the open houses or participated in the survey monkey or social pinpoint exercises to give input on the Bike Pedestrian Plan Status: Completed. Commission members participated in the survey monkey questionnaire. 4. By May 15, a report by Commission representative on the Bike Pedestrian Plan Committee will provide an update to the Commission. 5. By June 30, Commission will review the draft Bike Pedestrian Plan, give further input on the draft plan and then forward a recommendation to the City Council to adopt the plan. Goal #7: Have a parks and facilities tour with the City Council. Objectives: 1. By April 1, the Commission will have identified a possible date to have a parks and facilities tour with the City Council. Status: Completed. At the March 13 meeting, a date of August 14 was forwarded to the City Council for a parks and facilities tour. 2. By July1, the Commission will have determined at tour date, which parks and facilities to tour and a tour schedule. 3. By August 1, the Commission will determine what it wishes to discuss with the City Council during the parks and facilities tour. 4. By September 15, the Commission will have toured parks, trails and recreational facilities with the City Council. Goal #8: Work with staff to develop a Parks and Events Passport Program (Program) Objectives: 1. By February 1, will have received a presentation from staff about the Program. Status: Completed. Presentation was given by Recreation Supervisor Ryan Hayes at the January 9, 2019 meeting. 2. By March 15, will have provided feedback/input on the Program. Status: Completed. Feedback was given by Commission members during the presentation that occurred at the January 9, 2019 meeting. 3. By July 30, will have received a progress report from staff about participation in the Program. 4. By October 31, will have received a second progress report from staff about participation in the Program. 5. By December 31, will have given feedback/input to staff on any refinements to the program and continuation of the program. Goal #9: Meet at least once with the Rambling River Center Advisory Board. Objectives: 1. By April 1, the Commission and Advisory Board will have identified a date to have a meeting. Status: Completed. A date of May 8 was approved to meet with the Advisory Board. 2. By May 1, an agenda for the meeting will have been reviewed and approved by the Commission and Advisory Board. Status: Completed. Both the Commission and Advisory Board discuss possible agenda items prior to the joint meeting. 3. By December 31, the Commission and Advisory Board will have met at least one time. Goal #10: Name the park in the Sapphire Lake development through a public park naming contest. Objectives: 1. By February 15 a decision will be made about what process will be used to name the park in the Sapphire Lake Development. 2. By April 15, the process to collect park names will have been completed. 3. By June 15, a name for the park will have been selected and recommended to the City Council for approval. 4. By August 15, the city council will have approved a park name. Goal #11: Complete a review of the city’s Park and Recreation Commission Ordinance (Ordinance) to determine if any amendment(s) should be made to the Ordinance. Objectives: 1. By February 15, a review of the Ordinance will have occurred. Status: Completed. A review of the Ordinance occurred at the January 9, 2019 meeting. 2. By April 15, a decision will be made about recommending any Ordinance amendment(s) to the city council. Status: Completed. At the March 13 meeting the Commission determined it would be better to create by-laws that could address a number of items without having to revise the city’s ordinance. The creation of the by-laws will be included as a goal in the 2020 work plan. 3. By July 15, and if a recommendation is made to revise the ordinance, the city council will have received and made a decision about any recommended amendment(s) to the ordinance. Status: No longer applicable. No revisions were suggested in the ordinance. 4. By August 15, and if the city council approves amending the Ordinance, the amended Ordinance will have been published in the city’s official publication, so the amendment(s) to the Ordinance have satisfied all legal requirements. Status: No longer applicable. No revisions were suggested in the ordinance. C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:R ambling R iver C enter Logo Design C onc epts D AT E:May 8, 2019 B AC KG R OUN D In 2018, the R ambling R iver C enter Advis ory Board contrac ted with a graphic arts student from Dakota C ounty Technic al C ollege to work on the design of a new R ambling R iver C enter logo. W hile work was s tarted on the logo, a final approved logo was never c ompleted. In 2019, the C ity C ounc il approved a new logo for the C ity of F armington. It is attached. Building on this endeavor, the R ambling R iver C enter Advis ory Board and s taff determined it would be a good time to revisit c reating a new logo for the R ambling R iver C enter. R ec reation S upervisor Missie Kohlbec k reached out to the c onsultant who designed the new city logo to s ee if this person would be willing to des ign a new logo for the R ambling R iver C enter that had some of the features found in the c ity's new logo, but would not be the exac t s ame logo. T he c onsultant agreed to work on a new R R C logo des ign. T he c onsultant then went to work and provided initially eight different logo concepts for the Advisory Board to review. T he initial logo concepts are attached for review. At its April 8 meeting, members of the Advis ory Board narrowed the logo by taking c omponents of some of the designs and combining them into a few new design concepts . Attached is the sec ond round of draft R R C logo designs bas ed on the input provided by the Advisory Board. In the attac hed document the three logo des igns referenced by letters A, B, and D were the initial des igns the Advis ory Board felt s hould be reflected in one new des ign. T he c onsultant then took the three c onc epts and is now s howing three new different logo des ign c onc epts that reflect some of eac h of the three preferred des igns the Advis ory Board s elected. T he new three design concepts and are s hown under the three logos that are referenc ed by letters A, B, and D on the attached document. T he logo design concepts are being provided merely to show the progres s being made on the des ign of a new logo for the R R C . C ommis s ion members and Advisory Board members are asked to have a dis cus s ion and provide general c omments about the draft logo designs. It is likely the Advis ory Board will be selec ting a final logo design at its May 13 meeting. AT TAC HMENT S : Type Des cription Backup Material New City Logo Backup Material First Draft RRC Logo Designs Backup Material Second Draft RRC Logo Designs C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:F undraising Events D AT E:May 8, 2019 B AC KG R OUN D Annually the R ambling R iver C enter plans many fundraising events to rais e money for future building improvements and the purchas e of either new equipment or new furniture. Bec ause thes e fundraisers rely on community and volunteer support to make them succ es s ful, there was a general feeling that information about the various fundraising events s hould be s hared by the Advisory Board with the C ommission. Historical financial information about R R C fundrais ing events is attached that inc ludes annual revenue and expens e amounts and an itemized list of how the fundrais ing money has been s pent at the R R C . At the meeting information about 2019 fundrais ing events will also be provided. AT TAC HMENT S : Type Des cription Backup Material Fundraising Financial Report Backup Material List of RRC Improvements and Purchases Made with Fundraising Money Rambling River Center Capital Improvement Project Fund Balance Account Description 2012 2013 2014 2015 2016 2017 2018 2019 OPERATING TRANSFERS 10,000.00 0.00 0.00 0.00 0.00 0.00 0.00 DONATIONS 13,093.63 16,325.09 13,901.27 20,441.66 21,964.69 18,471.31 12,668.55 5,087.61 OFFICE SUPPLIES (108.91)0.00 0.00 EQUIP SUPPLIES & PARTS (4,905.20)(8,224.54)(6,573.95)(1,174.66)0.00 0.00 BUILDING SUPPLIES & PARTS (3,430.00)0.00 (891.74)0.00 (1,255.00)0.00 PERMIT (33.19)0.00 PROFESSIONAL SERVICES (6,159.00)(1,050.00)(7,979.00)(2,424.00)(1,766.60)(1,210.70) ADVERTISING (182.95)0.00 0.00 0.00 (50.00)(224.32) PROGRAMMING EXPENSE (1,480.38)(4,157.68)(276.04)(380.66)(524.48)(3,959.36)(1,734.40)(859.61) BUILDING AND STRUCTURE (3,325.00)(3,481.64) FURNITURE & OFFICE EQUIPMENT (788.50)(26,000.00)0.00 (2,320.87) OTHER CONSTRUCTION COSTS (6,265.92)0.00 (2,713.00)0.00 0.00 ANNUAL NET TOTAL 11,613.25 7,490.26 (1,915.23)3,827.81 (10,980.36)11,407.16 3,853.26 746.36 Current Available Balance as of 04/30/19 $26,042.51 Rambling River Center Building Improvement and Equipment/Furniture Purchases from Fundraised and Donated Funds Building Improvement/Equipment/Furniture Items Completed Cost Year Completed Banquet Room acoustic improvements $5,459.00 2013 Arts and Crafts Room concrete floor resurfacing Improvement $4,200.00 2013 Purchase and install security video cameras in Fitness Room, Banquet Room, Oak Street entrance hallway and hallway leading from/to Banquet Room $4,256.00 2013 PC and monitor for security cameras $1,074.00 2013 Purchase new banquet tables donated by Coffee Guys $1,353.00 2013 Replace arm chairs in Jerry Ristow Library and Empire Room sitting area $1,498.00 2014 Purchase greeting card rack by Kay Bennett $200.00 2014 Construction of concrete garage apron along Oak Street by Farmington Liquors $6,266.00 2014 Carpet and chair cleaning equipment and Portable PA System by Coffee Guys $275.00 2015 Purchase new treadmill for McKnight Fitness Center $3,665.00 2014 Library bookshelves donated by Kay Bennett and Marilyn Briesacher $3,200.00 2014 Concrete Flower Containers Oak Street entrance area donated in memory of Jim Steege $751.00 2015 Benches for Oak Street entrance area donated by Louis Schmitz Foundation $1,418.00 2015 Bookshelf for Jerry Ristow Library donated by Betty Steege $325.00 2015 Front entrance separation wall and counter top $900.00 2015 Table and lamps Charles Finstad $789.00 2015 Enclosing Front Reception Area with Locking Roll Up Security Gate $2,713.00 2015 Front desk area cabinets donated by the Rotary Club of Farmington $4,512.00 2016 34 chairs for Nicolai Board Room and Harry and Louise Ross Room donated by the Farmington Lions Club and Rotary Club of Farmington $4,080.00 2016 150 Chairs for Banquet Room and Empire Room $19,500.00 2016 50 Chairs donated by Empire Township $6,500.00 2016 Security Camera Oak Street Entrance $585.00 2016 Laptop donated by Matt Little $555.00 2016 Puzzle Table donated by Coffee Guys $100.00 2017 2 Bookshelves for Jerry Ristow Library $777.00 2017 A frame board to advertise events donated by Kay Bennett $350.00 2017 Banquet Room lighting improvement $3,325.00 2018 Banquet Room Window Blinds $2,062.60 2018 Harry and Louise Ross Room Flooring Materials $3,481.64 2019 TOTAL $84,170.24 C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:R ambling R iver C enter Tour D AT E:May 8, 2019 B AC KG R OUN D T he final item on the agenda prior to adjournment will be a tour of the R ambling R iver C enter facility. Highlights of the tour will include rec ent and past improvements c ompleted along with a brief presentation about the building's use. T he tour will need to end by 6:55 p.m. in order for the C ommis s ion's regular monthly meeting to start on time at 7:00 p.m.