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HomeMy WebLinkAbout02.13.23 RRC Minutes . City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers FEBRUARY 13, 2023 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Chair Pennie Page called meeting to order at 9:30 a.m. Members Present: Blanche Reichert, Mary Garlets, Pennie Page, Pat Hennen, Larry Smith, Judy Janke, and Marge Koski Members absent: Others Present: Parks and Recreation Director Kellee Omlid 2. Approve Agenda Motion by Reichert to approve agenda, seconded by Koski. All persons in favor (APIF). Motion carried. 3. Approve Minutes Motion made by Garlets to approve January 9, 2023 meeting minutes and seconded by Janke. APIF. Motion carried. 4. Presentations Chair Page read a poem on ageism. It was suggested to include in the River. 5. Business Items A. Elect Chair and Vice-Chair Chair Page reviewed the process for nominations for the chair position. Reichert nominated Page for the chair position, seconded by Hennen. APIF. Motion carried. Garlets expressed interest in the vice-chair position. Janke nominated Garlets for the vice-chair position, seconded by Reichert. APIF. Motion carried. B. Garage Sale Fundraiser There was lots of discussion whether to hold a garage sale fundraiser. Director Omlid provided information regarding the raffle and the Farmington Rotary is interested in participating with the Rambling River Center on this fundraiser. Hennen provided information on the Lions Club raffle fundraiser. Consensus was the raffle was a good fundraiser to try as the garage sale is so much work. Motion by Koski to not hold a garage sale fundraiser in 2023 and partner with the Rotary on a raffle, seconded by Smith. APIF. Motion carried. 6. Discussion Items A. Review Open Meeting Law The board reviewed the open meeting law information from the League of Minnesota Cities (LMC). Director Omlid reviewed the reasons why meetings of public bodies must generally be open to the public and the responsibilities of board members regarding the open meeting law. Director Omlid stated the best course of action is to discuss city business at the meetings and call staff with questions and/or if you need more information. B. Review Advisory Board Ordinance and Bylaws The board reviewed the advisory board bylaws. The bylaws were developed in 2020 and several of the current board members were involved in the process to draft and approve them. Board members thought the bylaws were very helpful, important, and cleared up questions they had regarding expectations of advisory board members. The bylaws will be reviewed annually in February as new members start their term in February. C. Review Favor Farmington Expo The consensus was the Expo was good as handed out several applications and visited with several people. Board members felt attendance was down in both businesses and people. They met a Farmington resident who was driving to Apple Valley to purchase MDC cards. Board members suggested to review the display board and preferred an 8-foot table next year and not a lunch room table. Reichert left the meeting at 10:10 a.m. D. Parks and Facilities Tour with Parks and Recreation Commission and City Council Director Omlid provided an overview of the parks and facilities tour with the parks and recreation commission and city council. Advisory board members who have been on the tour said it was very interesting and they learned a lot about the city. The parks and recreation commission identified Wednesdays, August 16, 23, and 30 at 6 p.m. as potential tour dates. Page and Garlets aren’t available August 16. It was decided August 23 and 30 would be the preferred dates for the tour. Director Omlid will follow-up with the parks and recreation commission and city council to select the date. E. Arts and Crafts Fundraiser Director Omlid mentioned as of last week there were five vendors registered. It was mentioned Recreation Supervisor Kohlbeck was going to reach out to Chik-fil-A about selling chicken sandwiches at the event. There was a question regarding the turf and if it was going to be smoothed out better this year as it was hard to walk on. A suggestion was made to add cones and warning signs in the areas it bunches up. A subcommittee for the Arts and Crafts Fundraiser was created, with Page, Smith, and Janke volunteering to be on it. Garlets will fill in for Smith if he can’t be there. F. Review and Understand the Six Generations Living in the United States Board members Garlets and Janke provided an overview of the research they did on the six generations living in the United States and what was most important to each generation. They also provided information on the number of residents in Farmington based on ages and generations. There are approximately 1,100 veterans living in Farmington. There was discussion on how we attract more veterans to become members of the Rambling River Center. There was a suggestion to hold a program on Veteran’s Day. Director Omlid mentioned there is usually a program with dinner at Farmington High School. In years past, they allowed organizations to set up tables to promote themselves at the event. The Rambling River Center participated in the past, but this year there wasn’t an opportunity to set-up a display and visit with attendees. It was recommended to purchase the customer list with names and addresses of those 49 years of age and older. G. 2023 Work Plan Review Chair Page reviewed the progress of the goals and objectives of the 2023 work plan. 7. Staff Report Informational Updates • Director Omlid mentioned staff is waiting for an email from the Department of Housing and Urban Development (HUD) with training dates to better understand the Environmental Review. No grant money can be spent until the Environmental Review is completed. • Recreation Supervisor Kohlbeck will provide an update on Rambling River Center programming at the March meeting. 8. Advisory Board Roundtable Smith – Nothing Janke – Nothing Hennen – Wondering if there were volunteers who could complete taxes for the seniors. Garlets – Inquired about a locking cabinet that members could sell items with a portion of the money going to the Rambling River Center. Koski – Nothing Page – Won’t be at March meeting. Reichert – N/A 9. Agenda Items for March 13, 2023 meeting • 2023 Garage Sale Fundraiser • Raffle Fundraiser with the Rotary • Programming for Different Generations • Review and Recommend Items for Display Board • Market and Promote the Rambling River Center • 2023 Arts and Crafts Fair • Review and Understand the Six Generation Living in the United States • 2023 Work Plan Review 10. 10. Adjourn Motion by Koski and seconded by Smith to adjourn the meeting, APIF. Motion carried. The meeting was adjourned at 11:30 a.m. Respectfully Submitted Kellee Omlid, Parks and Recreation Director and Recording Secretary