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HomeMy WebLinkAbout03.13.23 RRC Minutes . City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers MARCH 13, 2023 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Vice-Chair Mary Garlets called meeting to order at 9:30 a.m. Members Present: Blanche Reichert, Mary Garlets, Pat Hennen, Larry Smith, Judy Janke, and Marge Koski Members absent: Pennie Page Others Present: Parks and Recreation Director Kellee Omlid, Recreation Supervisor Missie Kohlbeck 2. Approve Agenda Motion by Koski to approve agenda, seconded by Reichert. All persons in favor (APIF). Motion carried. 3. Approve Minutes Motion made by Hennen to approve February 13, 2023 meeting minutes and seconded by Janke. APIF. Motion carried. 4. Presentations A. Parks and Recreation Department’s 2022 Annual Report Parks and Recreation Director Omlid and Recreation Supervisor Kohlbeck presented the Annual Report. This reviewed the work of the Parks and Recreation Department for 2022. 5. Business Items 6. Discussion Items A. Arts and Crafts Fundraiser Currently we are at 19 vendors and in discussions with Chick-fil-A to provide the concessions. The Facebook posts for vendors and shoppers will be boosted for $225, this is the same amount as 2022. The posting for vendors will be boosted during the end of March and the posting for shoppers will be boosted during the middle of April. The sub-committee will meet when Page is back from vacation. The volunteer sheets should only need to be modified slightly. B. Raffle Fundraiser with the Farmington Rotary Raffle tickets have several state requirements, staff has a rough draft ready. Farmington Rotary is completing the licensing requirement with the State and City of Farmington. If the licensing requirements are completed by May 20, the steak fry at the VFW benefiting the Rambling River Center would be a great place to start selling. C. Programming for Different Generations The board members discussed an open house, the possibility of evening programs for those working during the day, and personal contact to invite neighbors and friends to come. Results have been good for Coffee Café, council member Steve Wilson joined at the last coffee. This program will continue next year. We have also had a good turn out with the luncheons, movies, and bean bags. The movie “80 for Brady” has been request and should be an attraction for the generation that is familiar with the actresses. D. Review and Recommend Items for the Display Board Board members reviewed the display board and liked that the pictures were current. They would like to keep changing the pictures to the most current. The display looks good. E. Market and Promote the Rambling River Center Staff received bids on mailing lists; on average it is $0.07 a name. Staff will purchase the list for ages 49+ in the 55024-zip code. Discussion occurred on what to mail out, Director Omlid suggested a tri-fold brochure. Board members are looking for something simple that will draw attention. Staff will bring a rough draft to the April meeting. F. Discuss Additional Expectations and Guidelines for Rambling River Center Advisory Board Members Board members appreciated the review of the bylaws and open meeting law. Bylaws will now be reviewed every February. This completes the goal to “Create a list of expectations and guidelines for Rambling River Center Advisory Board Members.” in the 2023 work plan. G. 2023 Work Plan Review Vice-Chair Garlets reviewed the progress of the goals and objectives of the 2023 work plan. 7. Staff Report Informational Updates • An agreement with HKGi to update the park master plan for Rambling River Park was approved by city council at their March 6 meeting. The study will review everything from the Schmitz- Maki Arena parking lot to Kuchera’s entrance. They will be holding stakeholder meetings, watch for more information. • August 30 has been identified as the date for the annual parks and facilities tour. • Koski was asked to be a part of the Kiss the Pig contest and agreed. The Kiss the Pig and the bike auction will both be held on June 24. • Director Omlid attended a webinar presented by the Housing and Urban Development Committee (HUD) in regard to the grant. Director Omlid was surprised to find out we have until 2031 to spend the funds. • Staff talked with a member who is interested in hosting a 5K, however, the member was looking at it as more of a celebratory event/program than a fundraiser. • Director Omlid checked and there still is no date yet on completion of the passenger van. 8. Advisory Board Roundtable Smith – Nothing Janke – Nothing Hennen – Medical Guardian is only $45/mo. Much cheaper than Life Alert. Garlets – Will be on vacation August 14, so will not be at the board meeting. Koski – Nothing Page – N/A Reichert – Nothing 9. Agenda Items for April 10, 2023 meeting • Rambling River Center Advisory Board Photo • Arts and Crafts Fundraiser • Raffle Fundraiser with the Rotary • Programming for Different Generations • Market and Promote the Rambling River Center • Quarterly Participation Report • Draft of Tri-fold Brochure Mailer • 2023 Work Plan Review 10. 10. Adjourn Motion by Reichert and seconded by Smith to adjourn the meeting, APIF. Motion carried. The meeting was adjourned at 11:25 a.m. Respectfully Submitted Missie Kohlbeck Recreation Supervisor and Recording Secretary