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HomeMy WebLinkAbout03.13.23 RRC Packet Meeng Locaon: R ambling R iver C enter 325 O ak S treet Farmington, M N 55024 RAM B L I N G RI V E R C E N T E R A D V I SO RY BO AR D M E E T I N G A G E N DA M arch 13, 2023 9:30 A M 1.C all to O rder 2.A pprove A genda 3.A pprove M inutes (a)A pprove February 13, 2023 Meeng M inutes 4.P resentaons (a)Parks and Recreaon D epartment's 2022 A nnual Report 5 B usiness I tems 6.D iscussion I tems (a)A rts and Cra(s F undraiser (b)Raffle F undrais er w ith the Farmington Rotary (c)P rogramming for D ifferent G eneraons (d)Review and Recommend I tems for D isplay Board (e)Market and P romote the Rambling River Center (f)D iscuss A ddional Expectaons and G uidelines for Rambling River C enter A dvis ory Board Members (g)Review 2023 Work P lan P rogress 7.S taff Report (a)S taff Report 8.A dvisory B oard Roundtable (a)A dvisory Board Roundtable 9.Items for N ext M eeng A genda (a)I tems for the A pril 10, 2023 M eeng A genda 10.A djourn TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:A pprove February 13, 2023 Meeng M inutes DATE:March 13, 2023 I N T R O D U C TI O N I ncluded in the meeng packet are dra( minutes from the advis ory board’s February 13, 2023 meeng D I S C U S S I O N A dvisory board members s hould review the dra( minutes to determine if there are any correcons or edits that need to be made prior to approval. A C T I O N R EQ U E S T E D The advisory board is being as ked to review the a.ached dra( February 13, 2023 meeng minutes, make any correcons needed, and then approve the meeng minutes . AT TA C H M E N T S : Type D es cripon Backup M aterial D ra( February 13, 2023 Meeng M inutes . City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers FEBRUARY 13, 2023 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Chair Pennie Page called meeting to order at 9:30 a.m. Members Present: Blanche Reichert, Mary Garlets, Pennie Page, Pat Hennen, Larry Smith, Judy Janke, and Marge Koski Members absent: Others Present: Parks and Recreation Director Kellee Omlid 2. Approve Agenda Motion by Reichert to approve agenda, seconded by Koski. All persons in favor (APIF). Motion carried. 3. Approve Minutes Motion made by Garlets to approve January 9, 2023 meeting minutes and seconded by Janke. APIF. Motion carried. 4. Presentations Chair Page read a poem on ageism. It was suggested to include in the River. 5. Business Items A. Elect Chair and Vice-Chair Chair Page reviewed the process for nominations for the chair position. Reichert nominated Page for the chair position, seconded by Hennen. APIF. Motion carried. Garlets expressed interest in the vice-chair position. Janke nominated Garlets for the vice-chair position, seconded by Reichert. APIF. Motion carried. B. Garage Sale Fundraiser There was lots of discussion whether to hold a garage sale fundraiser. Director Omlid provided information regarding the raffle and the Farmington Rotary is interested in participating with the Rambling River Center on this fundraiser. Hennen provided information on the Lions Club raffle fundraiser. Consensus was the raffle was a good fundraiser to try as the garage sale is so much work. Motion by Koski to not hold a garage sale fundraiser in 2023 and partner with the Rotary on a raffle, seconded by Smith. APIF. Motion carried. 6. Discussion Items A. Review Open Meeting Law The board reviewed the open meeting law information from the League of Minnesota Cities (LMC). Director Omlid reviewed the reasons why meetings of public bodies must generally be open to the public and the responsibilities of board members regarding the open meeting law. Director Omlid stated the best course of action is to discuss city business at the meetings and call staff with questions and/or if you need more information. B. Review Advisory Board Ordinance and Bylaws The board reviewed the advisory board bylaws. The bylaws were developed in 2020 and several of the current board members were involved in the process to draft and approve them. Board members thought the bylaws were very helpful, important, and cleared up questions they had regarding expectations of advisory board members. The bylaws will be reviewed annually in February as new members start their term in February. C. Review Favor Farmington Expo The consensus was the Expo was good as handed out several applications and visited with several people. Board members felt attendance was down in both businesses and people. They met a Farmington resident who was driving to Apple Valley to purchase MDC cards. Board members suggested to review the display board and preferred an 8-foot table next year and not a lunch room table. Reichert left the meeting at 10:10 a.m. D. Parks and Facilities Tour with Parks and Recreation Commission and City Council Director Omlid provided an overview of the parks and facilities tour with the parks and recreation commission and city council. Advisory board members who have been on the tour said it was very interesting and they learned a lot about the city. The parks and recreation commission identified Wednesdays, August 16, 23, and 30 at 6 p.m. as potential tour dates. Page and Garlets aren’t available August 16. It was decided August 23 and 30 would be the preferred dates for the tour. Director Omlid will follow-up with the parks and recreation commission and city council to select the date. E. Arts and Crafts Fundraiser Director Omlid mentioned as of last week there were five vendors registered. It was mentioned Recreation Supervisor Kohlbeck was going to reach out to Chik-fil-A about selling chicken sandwiches at the event. There was a question regarding the turf and if it was going to be smoothed out better this year as it was hard to walk on. A suggestion was made to add cones and warning signs in the areas it bunches up. A subcommittee for the Arts and Crafts Fundraiser was created, with Page, Smith, and Janke volunteering to be on it. Garlets will fill in for Smith if he can’t be there. F. Review and Understand the Six Generations Living in the United States Board members Garlets and Janke provided an overview of the research they did on the six generations living in the United States and what was most important to each generation. They also provided information on the number of residents in Farmington based on ages and generations. There are approximately 1,100 veterans living in Farmington. There was discussion on how we attract more veterans to become members of the Rambling River Center. There was a suggestion to hold a program on Veteran’s Day. Director Omlid mentioned there is usually a program with dinner at Farmington High School. In years past, they allowed organizations to set up tables to promote themselves at the event. The Rambling River Center participated in the past, but this year there wasn’t an opportunity to set-up a display and visit with attendees. It was recommended to purchase the customer list with names and addresses of those 49 years of age and older. G. 2023 Work Plan Review Chair Page reviewed the progress of the goals and objectives of the 2023 work plan. 7. Staff Report Informational Updates • Director Omlid mentioned staff is waiting for an email from the Department of Housing and Urban Development (HUD) with training dates to better understand the Environmental Review. No grant money can be spent until the Environmental Review is completed. • Recreation Supervisor Kohlbeck will provide an update on Rambling River Center programming at the March meeting. 8. Advisory Board Roundtable Smith – Nothing Janke – Nothing Hennen – Wondering if there were volunteers who could complete taxes for the seniors. Garlets – Inquired about a locking cabinet that members could sell items with a portion of the money going to the Rambling River Center. Koski – Nothing Page – Won’t be at March meeting. Reichert – N/A 9. Agenda Items for March 13, 2023 meeting • 2023 Garage Sale Fundraiser • Raffle Fundraiser with the Rotary • Programming for Different Generations • Review and Recommend Items for Display Board • Market and Promote the Rambling River Center • 2023 Arts and Crafts Fair • Review and Understand the Six Generation Living in the United States • 2023 Work Plan Review 10. 10. Adjourn Motion by Koski and seconded by Smith to adjourn the meeting, APIF. Motion carried. The meeting was adjourned at 11:30 a.m. Respectfully Submitted Kellee Omlid, Parks and Recreation Director and Recording Secretary TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Parks and Recreaon D epartment's 2022 A nnual Report DATE:March 13, 2023 I N T R O D U C TI O N Each year, the Par ks and Recr eaon D epar tment (D epartment) creates an annual report about the follow ing: P rograms and events offered Parks, trails , and facilies projects completed Maintenance work performed in parks, on trails , and in facilies D I S C U S S I O N D epartment s taff have created an annual report for 2022, which is the 20th consecuve year an annual report has been provided. A C T I O N R EQ U E S T E D Recreaon S upervisor M is s ie Kohlbeck w ill pr es ent the annual report. A dvis or y board members ar e as ked to lis ten to the 2022 annual report and encouraged to as k ques ons during and a1er the pres entaon AT TA C H M E N T S : Type D es cripon Backup M aterial 2022 A nnual Report FARMINGTON PARKS AND RECREATION ANNUAL REPORT 2022 CELEBRATE MILESTONE & WELCOME NEW STAFF New Hires: Austin Holm, Emilee Shearer, and John CarpenterDan Thielbar 1984-PRESENT John CarpenterParks Maintenance John joined the parks maintenance team in November. He worked as a seasonal staff member for the cities of Cottage Grove and Apple Valley prior to joining the city. He is looking forward to driving machinery he has not had a chance to use, as well as, working to provide the best park experience to residents of Farmington. In his spare time, John enjoys deer hunting, fishing, ice fishing, playing guitar, bowling, and trapping. Emilee Shearer Recreation Supervisor Emilee started as the Recreation Supervisor in August. For nine years, Emilee worked for the Farmington Parks and Recreation Department as a Receation Assistant/ Program Supervisor. She grew up in Farmington and will be soon finishing her doctorate degree in Communication Studies. In her new position, she looks forward to putting her own twist on the city's recreation programs. In her free time, she likes to spend time with her boyfriend, family, and friends, as well as cooking, reading, and watching football and hockey. Austin Holm, Parks Maintenance Austin started working for the parks and recreation department in June as a parks maintenance worker. Previously he worked seasonally for the City of Eagan for the last four years while in college. He is looking forward to learning new things in his new position, and seeing the city's progress throughout his career. Austin grew up in Eagan and currently lives there. Outside of work, he likes to hunt, farm, and enjoys anything with an engine. Make sure to say hi to Austin when you see him out and about! Dan Thielbar, Parks Maintenance Dan has worked for Farmington Parks and Recreation since 1984. He worked seasonally for a few years and recently completed 35 years of full-time employment. Dan's favorite aspects of the job include field maintenance, making ice and generally working outside. He also enjoyed building trout beds with the Dakota County Sportsman's Club. He attended Turf School, taken the Shade Tree Course, and Playground Safety Inspection Class. Fun fact: at Turf School, Dan got to be one of the first people at Target Field. He walked the warning track, toured the management suites and learned how they collect rainwater to water the field. Dan enjoys fishing, hunting and watching wildlife in his free time. Adopt a Parks Partners Dokken Family Elizabeth Koss and Dave Seipp Empire Rockets 4H Club Farmington Ambassador Program Farmington Barber Farmington Boys Basketball Farmington Girl Scouts Farmington Sno-Tigers Farmington Tiger Dance Team FHS Outdoors Club FHS Side Line Cheerleading Finch and Daisy Great Oaks Academy Kim Landerville Lovely Woods The Lien Family Middle Creek East HOA Porter Family Program Partners Bethel’s Rock Church Community Education Dakota Electric Dakota County Sportsman’s Club Dakota County STS Edina Realty- Mike Heinzerling Farmington Liquors Farmington Youth Hockey Association Farmington Youth Lacrosse Grant Heating and Air Hedlund Irrigation Heritage Figure Skating Club Impact Auto Repair Lakeville Orthodontics Meadowview Orthodontics Nivala Team Northfield Hospital and Clinics Pam McCarthy Agency Inc. Pellicci Hardware Randy Fulsaas SOL - I.S. Solutions State Farm Insurance Transition Reality Dew Days Committee Farmington Library Farmington Youth Hockey Finch and Daisy Friends of the Mississippi Happy Harry’s Furniture Heritage Figure Skating Club ISD 192 MN DNR Rotary Club South of the River Recreators Southern Hills Golf Course Muddy Waters Movies/Music in Park Sponsors Appliance Renew Castle Rock Bank Chemquest/HOBO Dakota Electric Association Family Vision Clinic Farmington Gymnastics Farmington Liquors Farmington Youth Hockey Association Marschall Line MInnwest Bank Muddy Waters Studio Old National Bank Premier Bank Stephen Cocrellie Farmers Inc. The Legacy VFW Post #7662 Support from Ads at the RRC Akin Hills Pet Hospital Castle Rock Bank Dakota Electric Association Eucumen Centennial House Family Vision Clinic Farmington Liquors Top Notch Properties Trinity Health Services Support from Dasher Ads at the Schmitz-Maki Arena Above All Hardwood Floors and Carpet Castle Rock Bank Cosmopolitan Orthodontics Dakota County Dakota County Lumber Dakota Marine COMMUNITY PARTNERSHIPS Community Engagement Partnering with local organizations, businesses and residents is what makes Farmington Parks and Recreation a successful system. The people in our community are generous with their ideas, muscle and money to make our programs, parks and facilities the best they can be. We are happy to have such wonderful continued support as we strive to meets the needs of our growing community. Popcorn at all Music & Movie Events Sponsored by Marschall Line Ceramics and Painting Classes Sponsored by Muddy Waters Studio Story Trail in the Park Sponsored by Farmington Library & Park and Recreation Food Truck Festival Sponsored by Empire & Farmington Parks and Recreation Commissions Literacy Nights Sponsored by ISD. 192 Mowers Commercial graded 4 scoop spreader replaces 2006 1-2 scoop residential spreader.Two Toolcats with brooms were purchased to replace 2007 toolcat whose floorboard was held together with welding, a major safety concern. Seppi skid loader mulching head replaced 2017 swing boom cutter that can't be safely used by one person and doesn't poses the same cutting capabilities as the Seppi. 2022 John Deere Gator replaced a 2004 Workman that was rusting away and had several safety concerns. New Perkins garbage packer to pick up downtown and parks. Henderson dump body replaced rusted dump body on 2007 truck with only 55,000 miles. Equipment Cost Seppi Mulching Head $39,938 2021 Toro Groundmaster $115,795.91 2022 John Deere Gator $20,726.76 Two Toolcats with Brooms $129,169.05 Spreader $7,500 Henderson Dump Body $19,870 Total $332,999.72 CAPITAL IMPROVEMENTS Infrastructure Support Toro Groundmaster replaced a towed behind mower. The tractor was a 2004 John Deere and the gang mower attachment was from 2006. Parks completed several important projects this year including: • Flagstaff Meadows Master Planning • Tree Planting at Prairie Pines • Trail reclamation at Mystic Meadows • Installation of a root barrier at Mystic Meadows • Fishing pier improvements at Lake Julia Park • Feely Fields and Arena parking lot improvements • Railings were raised on bridges by the Arena and Kuchera's entrance to meet ADA regulations • Sunny Hills Park playground completion Farmington Elementary makes great use of the outdoor ice Parks Maintenance staff floods and maintains for them. In fact, Principal Kim Bolleson tweeted: "So many smiles! We love our rink!" @FarmingtonMN Students also created Thank You cards for the staff. 2022 2021 230 275 Hours of Field Dragging 2022 2021 32 32 Flower Baskets & Planters Watered DailySkaters at outdoor rinks 2022 2021 6,115 4,209 PARKS AND TRAILS Infrastructure Support, Community Engagement Flagstaff Meadows Park | Master Plan City Council Approved - August 15, 2022 210TH ST W EXISTING STORMWATER POND EXISTING TRAIL EXISTING TRAIL EXISTING STORMWATER POND EXISTING PRE- TREATMENT AREA EXISTING EASEMENT EXISTING EASEMENT FUTURE PARK EXISTING PRE-TREATMENTAREA OPEN LAWN OPEN LAWN BENCH BENCH DOG WASTE PLAYGROUND OPEN LAWN SHADE STRUCTURE MONUMENT SIGN MONUMENT SIGN BENCH BENCH TRAIL PLAYGROUND(8,000) SQFT) SHADE STRUCTURE & CONCRETE PLAZA PROPOSED STORMWATER EXTENSION TRAIL WITH FUTURE DEVELOPMENT TO WEST PROJECT BOUNDARY FL E M M I N G S T Root barrier at Mystic Meadows Trail. Sunny Hills Park 2022 2021 211 221 Learn to Skate 2022 2021 326 375 Skating Special Events Total Hours of Ice 2022 2021 1,481.5 1,640 Total Revenue Ice Rental Pre-audit 2022 2021 $329,317.50 $361,099 Skate with Santa collected 181.5 lbs. of food that was donated to 360 Communities Farmington Food Shelf.SCHMITZ-MAKI ARENA Community Engagement, Infrastructure Support The Spruce St. project and parking lots changed the traffic patterns at the arena. People are getting used to one way in and out on the west side of the arena. The parking lot lights are new. The parking lot on the east was also paved. This project will be finished this year. 2022 2021 18 19 Senior Men Hours of Ice 2022 2021 88 96 Misc. Ice Hours of Ice 2022 2021 244.5 269.5 Summer Ice Hours of Ice 2022 2021 795.25 777.75 FYHA Hours of Ice 2022 2021` 335.75 478.5 High School Hours of Ice A new skate sharpener was purchased. Tiger T-ball and Footfire Soccer had sessions throughout June and July, utilizing parent volunteers and recreation staff. This year, we brought back the “Pie a Coach in the Face” event from 2017. During the last night of T-ball, kids play various T-ball related games and are able to win the chance to pie one of their coaches in the face by hitting a ball off the tee into a bucket. This event is fun for the kids, parents and staff alike! The last night of soccer included a fun game where the kids played against their parents. The kids had a blast on this game night! SPORTS Community Engagement 2022 2021 145 271 Tiger T-ball 2022 2022 62 71 Golf 2022 2021 77 155 Footfire Soccer 2022 2021 209 261 Flag Football 2022 2021 41 33 Tennis BUILDING MAINTENANCE Infrastructure Support Staff repainted the large conference room at City Hall. Staff have been replacing lights with more efficient LED bulbs citywide, Staff dug a trench by hand to accommodate the cable for the new camera at Fire Station 2. In addition to their daily duties, Building Maintenance staff: • Strip and wax the floors 2x per year. • Clean the carpets at all the buildings 2x per year. • Clean the Rambling River Center after rentals. • Assist with setting up all the polling locations during election years. Puppet Wagon is also sponsored by Empire. In addition to partially funding the wagon, staff performs at an Empire park and they promote the program with sandwich board signs in the Empire neighborhoods. Seasonal staff worked hard to make the puppet shows more engaging and perfecting the sound. They did such a great job, we received the following: RECREATION Community Engagement 2022 2021 34 36 Adventure Camp 2022 2021 29 22 Safety Camp 2022 2021 67 36 Littles Camps 2022 2021 356 140 Geocaching 2022 2021 347 88 Story Time 2022 2021 343 not offered Story Trails 2022 2021 1,494 1,472 Puppet Wagon 2022 2021 124 29 Breakfast with the Bunnies I just wanted to reach out and let you know how awesome the puppet wagon was today! The sound system worked great, the show was engaging and the kids loved the music and dancing in the beginning. We appreciate you guys taking the time to come back and show us your new and improved show! We look forward to the rest of the summer! thanks, Sara Soriano Assistant Director Cornerstone Preschool and Childcare Geocaching, Storytime in the Parks and Story Trails are all done in partnership with the Farmington Library. We have seen huge increases in participation in these programs. 2022 2021 191 324 Movies in the Park 2022 2021 1,293 1,321 Halloween Walk 2022 2021 200 279 Secret Holiday Shop 2022 2021 156 153 Trains and Treats SPECIAL EVENTS Community Engagement Created by Samy Menaifrom the Noun Project 2022 2021 191 79 Pond and Park Clean up 2022 2021 133 92 Dew Run 2022 2021 212 140 Parent/Child Dance 2022 2021 740 475 Music in the Park The Tiger Cub Pep Fest and Halloween Wark are co-sponsored by Parks and Recreation and Farmington Community Education. At the Tiger Cub Pep Fest, families enjoyed getting together and dancing to a DJ following the Homecoming Parade to cheer on the Farmington Tigers. At the Halloween Walk, businesses connected with the community as they handed out candy and other treats to the families in attendance. We had a blast celebrating the 40th Anniversary of the Rambling River Center. In addition to a hog roast with music by the Polka Dots, we held a pumpkin decorating contest, had a photo booth and put together a time capsule to be opened in 2062. 2022 2021 65 57 Volunteers 2022 2021 2,135 2,135 Created by Fiona OMfrom the Noun Project Volunteer Hours 2022 2021 $53,186.57 $25,819 Fundraising and Donations Neil Anderson, Minnwest Bank, presented the Rambling River Center Advisory Board with a check for $16,000 for the passenger van. The former bus was pulled from service in August for failing to pass the DOT inspection. All fundraising and donations in 2022 went toward funding the passenger van. A celebration bench and landscaping were installed in honor of the 40th Anniversary, The donation of landscaping (magnolia tree, plants, limestone boulders, and mulch) was donated by MN Nice Gardens and Landscapes. RAMBLING RIVER CENTER Community Engagement Programming continues to increase bringing us closer to pre-pandemic numbers. Fitness classes, trips, and bingo top the list. 2022 2021 132 79 Rentals 2022 2021 399 471 Created by asianson.designfrom the Noun Project Members 2022 2021 11,777 8,728 Program Participants Ramp handrails were completed and installed. CHALLENGES AND OPPORTUNITIES Infrastructure Support & Community Engagement Emerald ash borer (EAB) has hit Farmington, 117 turf area park trees were identified with EAB. Twenty-seven trees (Prairie View Park and Fair Hills) were treated. Fifteen trees (Hill Dee Park, Rambling River Park, and Westview Acres) were cut down. The bath house at Evergreen Knoll Park was removed. The RRC Advisory Board planned and hosted a very successful 40th Anniversary Party. They also held several successful fundraisers including the Arts and Crafts Fair and Breakfast & Silent Auction. Thank you Marjorie Koski, Judy Janke, Pennie Page, Larry Smith, Mary Garlets, Pat Hennen, and Blanche Reichert. RAMBLING RIVER CENTER ADVISORY BOARD This Parks and Recreation Commission worked with HKGi and the advisory committee to present three master plan ideas for the Jim Bell Park and Preserve. They reviewed playground equipment proposals and went on a tour of the parks and facilities with the City Council and the RRC Advisory Board. Thank you David McMillen, Katherine Caron, Katie Putt, Ashley Crabtree, and Elizabeth Koss. PARKS AND RECREATION COMMISSION BOARD & COMMISSION Community Engagement Graffiti and vandalism are ongoing issues. An advisory committee was created to develop a Master Plan for Jim Bell Park and Preserve. The intent of this group was to help steward the planning process, provide input on deliverables and concepts, advise on implementation, and assist with public engagement and outreach. In April, three concept plans were presented to the city council. It was at this point in the master planning process the team decided to evaluate the city’s park system as a whole. The Park System Analysis and Asset Management Tool were presented to the City Council and Parks and Recreation Commission in November. We look forward to updating Farmington parks to meet the needs of Farmington's growing population. QUESTIONS Community Engagement TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:A rts and Cra"s F undraiser DATE:March 13, 2023 I N T R O D U C TI O N The annual arts and cra"s fundrais er is s cheduled for S aturday, M ay 6 from 9 a.m. - 2 p.m. at the S chmitz-M aki A rena. D I S C U S S I O N S taff w ill provide an update about how many vendors have registered to parcipate in the event, markeng, and concessions. At the February 13, 2023 advisory board meeng, a s ubcommi1ee of Janke, Page, and S mith w as created for the arts and cra"s fundraiser. I f they have met, the s ubcommi1ee s hould also provide an update. There should als o be a connued dis cus s ion by advisory board members about the on-going planning of this event. This w ould include, but not limited to, recruitment of volunteers , tas ks the volunteers w ould perform, and w hen volunteers would be s cheduled to w ork. A C T I O N R EQ U E S T E D The advisory board is as ked to come to the meeng prepared to parcipate in a dis cus s ion about the arts and cra"s fundraising event and also be prepared to make addional decis ions needed for the event. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Raffle F undrais er w ith the Farmington Rotary DATE:March 13, 2023 I N T R O D U C TI O N O ne of the advis ory board's w ork plan goals for 2023 is to fundrais e a minimum of $10,000 to fund future Rambling River Center capital improvements and/or equipment and furniture purchas es. D I S C U S S I O N At their February 13, 2023 meeng, the advisory board voted and approved unanimous ly to partner with the Farmington Rotary on a raffle fundrais er. S taff w ill provide an update on the raffle. There should als o be a connued dis cus s ion by advisory board members about the ongoing planning of the raffle. This w ould include, but not limited to, volunteers to sell ckets , locaons to sell ckets , and promoon of the raffle. A C T I O N R EQ U E S T E D The advisory board is as ked to come to the meeng prepared to parcipate in a dis cus s ion about the raffle and make addional decis ions as needed. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:P rogramming for D ifferent G eneraons DATE:March 13, 2023 I N T R O D U C TI O N The Rambling R iver C enter (R R C) A dv is ory Board's w ork plan for 2023 includes a goal to focus on programs for mul-generaons , thus making the R R C an inving des naon for all ages and a vibrant s ource for learning, s ocializaon, and phys ical wellbeing. D I S C U S S I O N At the February 13, 2023 meeng, the advis ory board lis tened to a presentaon from Janke and G arlets that des cribed the different generaons and the numbers of each generaon that live in Farmington. A C T I O N R EQ U E S T E D The advisory board is as ked to come prepared to dis cus s and sugges t program ideas that may appeal to different generaons based on the informaon they received at the February 13, 2023 meeng. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Review and Recommend I tems for D isplay Board DATE:March 13, 2023 I N T R O D U C TI O N A tri-fold display board containing pictures of people at programs and general Rambling River C enter (R R C) informaon is used at community events to showcas e the R R C. D I S C U S S I O N The advisory board reviewed the Favor Farmington Expo at their February 13, 2023 meeng and dis cus s ed reviewing the display board. S taff w ill have the board s et up for review. A C T I O N R EQ U E S T E D The advisory board is as ked to come to the meeng prepared to review the current dis play board and share ideas to improve it. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Market and P romote the Rambling River Center DATE:March 13, 2023 I N T R O D U C TI O N The R ambling Riv er C enter (R R C) A dvisory Board's w ork plan for 2 0 2 3 includes a goal to market and promote the R R C to increas e expos ure in the Farmington community. D I S C U S S I O N O ne of the objecves is to purchase a customer mailing list with names and addres s es of those over age 50 in the 55024-zip code to mail introductory R R C materials to. The advisory board during their February 13, 2023 meeng asked the age to be reduced to 49. S taff received two price quotes and is waing for a third to purchase the list. A n update w ill be provided at the meeng regarding the cos ts . A C T I O N R EQ U E S T E D The advisory board is as ked to come to the meeng prepared to dis cus s w hat materials s hould be mailed to this cus tomer list. TO :Rambling River C enter A dvis ory Board F R O M :M is s ie Kohlbeck, Recreaon S upervis or and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:D is cus s A ddional Expectaons and G uidelines for Rambling River Center A dvisory Board Members DATE:M arch 13, 2023 I N T R O D U C TI O N The Rambling River C enter A dvis ory Board (R R C A B) work plan for 2023 includes a goal to "Review relevant documents to determine if addional expectaons and guidelines for Rambling River Center A dvisory Board members need to be created.". D I S C U S S I O N At the advis ory board meeng on February 13, 2023, D irector O mlid review ed the ordinance that pertains to the Rambling River Center A dvisory Board and als o the bylaws. The bylaws are intended to idenfy rules so the board operates cons is tently, there are clear expectaons for members , and the board can funcon in an orderly manner. Thes e bylaws were developed over s everal months in 2020, which included review ing sample bylaw s from other s enior organizaons and deciding w hat to include in its bylaw s . The board created dra2 bylaw s that it approved at its March 9, 2020 and forw arded to city council for approval. City council approved the R R C A B bylaws at its May 4, 2020 meeng. A C T I O N R EQ U E S T E D The advisory board is as ked to come to the meeng prepared to dis cus s and determine if addional expectaons and guidelines need to be created, modified, and/or revised. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Review 2023 Work P lan P rogress DATE:March 13, 2023 I N T R O D U C TI O N The annual work plan is review ed at every monthly meeng to measure the progres s being made. D I S C U S S I O N A n updated w ork plan is included in the meeng packet. The updated w ork plan shows in red what items have been completed during or a*er the February 13, 2023 meeng. I tems in bold black were items completed prior to the February 13, 2023 meeng. A C T I O N R EQ U E S T E D A dvisory board members are as ked to review the updated 2023 w ork plan prior to the meeng and come prepared to discuss, especially the items that w ere completed. The review also offers an opportunity for the advis ory board to dis cus s w ork plan items they would like to w ork on at future meengs . AT TA C H M E N T S : Type D es cripon Backup M aterial 2023 Work P lan Rambling River Center Advisory Board 2023 Work Plan Goal #1: Focus on programs for multi-generations. Make the Rambling River Center an inviting destination for all ages and a vibrant source for learning, socialization, and physical wellbeing. Objectives: 1. By January 15, discuss the six generations living in America and understand what each generation finds appealing. Status: Completed. The advisory board listened to a presentation by Garlets and Janke on the six generations living in the United States at their February 13, 2023 meeting. 2. By March 1, discuss and increase programming for active adults. 3. By July 1, discuss and increase programming for inactive adults. 4. By October 1, assess program numbers and memberships. Goal #2: Create a master plan for future building configuration, improvements, and programming opportunities. Objectives: 1. By March 1, JLG Architects (formerly 292 Design Group) will be approved by city council to create a facility master plan and the kick-off meeting for the project will have happened. 2. By June 1, a stakeholder input session will have happened and up to three building layout options that show potential renovations or reconfigurations will have been presented. 3. By August 1, a study report including information the RRCAB and City of Farmington will need to make critical decisions moving forward will be assembled. 4. By October 1, a building master plan will be completed and the recommendations will be presented to city council. Goal #3: Review and recommend 2024 Rambling River Center fees and charges to the city council. Objectives: 1. By July 1, review and discuss the 2024 RRC fees and charges and determine if any revisions should be made to the 2024 fees and charges. 2. By August 1, forward recommended 2024 RRC fees and charges to the Parks and Recreation Commission. 3. By September 30, the Parks and Recreation Commission will have reviewed and approved the 2024 RRC fees and charges and will recommend to the City Council to approve them. 4. By December 31, the City Council will have acted on the Advisory Board and Parks and Recreation Commission recommended 2024 RRC fees and charges. Goal #4: Raise at least $10,000.00 from fundraising events and donations to fund future Rambling River Center capital improvements and/or equipment and furniture purchases. Objectives: 1. By June 1, discuss current fundraising events to see if any changes should be made to the exiting fundraising events and a discussion should occur about creating a new fundraising event. Status: Completed. At their February 13, 2023 meeting, the advisory board decided to not hold a garage sale fundraiser this year and instead partner with the Farmington Rotary on a raffle fundraiser. 2. By August 1, assist with and complete at least one fundraising activity. 3. By September 1, assist with and complete at least a second fundraising activity. 4. By October 1, assist with and complete at least a third fundraising activity. 5. By December 31, assist with and complete at least a fourth fundraising activity. Goal #5: Work with the Trip Planning Committee upon receiving the passenger van to offer Fun Fridays in 2023 and to plan future trips in 2024. Objectives: 1. By May 1, receive a report from the Trip Committee on trips that have been or will be offered in 2023. 2. By August 1, receive a presentation by the Trip Committee about the draft list of future trips planned in 2024. 3. By September 15, receive a report from the Trip Committee on the attendance and trips offered during the second quarter in 2023. 4. By October 1, receive a presentation on the final list of trips planned by the Trip Committee to occur in 2024. 5. By November 1, receive a report from the Trip Committee on the attendance and trips offered during the third quarter in 2023. 6. By December 31, receive a report from the Trip Committee on the attendance and trips offered during the fourth quarter and an annual report identifying the total attendance of those attending the 2023 trips. Goal #6: Facilitate a meeting with the Parks and Recreation Commission (PRC). Objectives: 1. By April 1, determine possible dates for a meeting with the PRC. 2. By May 1, finalize and approve a recommended date and give input on topics to be discussed. 3. By June 1, approve the meeting agenda. 4. By October 1, complete a meeting with the parks and recreation commission. Goal #7: Market and promote the Rambling River Center to increase exposure in the Farmington community. Objectives: 1. By March 1, purchase a customer list with names and addresses of those over age 50 in the 55024-zip code to send introductory Rambling River Center materials to. 2. By May 1, send introductory Rambling River Center materials to those over age 50 in 55024 zip code. 3. By July 1, attend at least two community meetings/events to promote the Rambling River Center. 4. By August 1, promote a success story or member profile that illustrates the benefits of the Rambling River Center in the Currents and the Rivers. 5. By October 1, create and send out weekly stories and events to press release contacts 6. By December 1, partner with others to offer a creative event for the Rambling River Center. Goal #8: Create a list of expectations and guidelines for Rambling River Center Advisory Board Members. Objectives: 1. By March 1, review the city code and understand the advisory board’s role in city governance. Status: Completed. The advisory board reviewed the advisory board ordinance and bylaws at their February 13, 2023 meeting. 2. By June 1, review city policies that pertain to advisory board members. Including but not limited to privacy, quorum, and communication. 3. By October 1, create of list of expectations. 4. By December 1, add list of expectation city board member description. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:S taff Report DATE:March 13, 2023 I N T R O D U C TI O N D uring each meeng s taff provides an informaon update that does not require advis ory board approval. D I S C U S S I O N The following updates w ill be provided: Rambling River Park M aster P lan Parks and Facilies Tour with Parks and Recreaon Commission and City Council K iss the P ig and Bike A ucon Economic D evelopment I niave - Community P roject F unding 5 K F undraiser Passenger Van A C T I O N R EQ U E S T E D A dvisory board members s hould lis ten to the informaonal updates and then as k any ques ons they have about the updates . TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:A dvisory Board Roundtable DATE:March 13, 2023 I N T R O D U C TI O N The advisory board roundtable occurs during every monthly meeng. D I S C U S S I O N The advisory board roundtable agenda item provides an opportunity for advisory board members to s hare informaon or ask quesons of s taff about items that are not on the agenda. No formal decis ions can be made during the advis ory board roundtable. A C T I O N R EQ U E S T E D A dvisory board members are being as ked to share informaon or as k ques ons about items not on the agenda. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:I tems for the A pril 10, 2023 M eeng A genda DATE:March 13, 2023 I N T R O D U C TI O N This item is for staff and advis ory board members to idenfy pos s ible items for the next meeng agenda. D I S C U S S I O N Thus far s taff has idenfied the following pos s ible items for the A pril 10, 2023 meeng. Rambling River Center A dvisory Board P hoto A rts and Cra.s F undraiser Raffle F undrais er P rogramming for D ifferent G eneraons Market and P romote the Rambling River Center Review 2023 Work P lan A C T I O N R EQ U E S T E D A dvisory board members are as ked to come prepared to dis cus s the staff propos ed agenda items and also provide possible other agenda items for the A pril 10, 2023 meeng.