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HomeMy WebLinkAboutAgenda_2022_10_10_Meeting(887) Meeng Locaon: R ambling R iver C enter 325 O ak S treet Farmington, M N 55024 RAM B L I N G RI V E R C E N T E R A D V I SO RY BO AR D M E E T I N G A G E N DA O ctober 10, 2022 9:30 A M 1.C all to O rder 2.A pprove A genda 3.A pprove M inutes (a)A pprove S eptember 12, 2022 M eeng Minutes 4.P resentaons 5 B usiness I tems 6.D iscussion I tems (a)Review of Rambling River C enter's 40th A nnivers ary C elebraon (b)Breakfas t and S ilent A ucon F undraiser (c)I deas to Replace F un F ridays (d)Barriers to G e.ng to the Rambling River Center (e)2023 Work P lan I deas (f)Review 2022 Work P lan P rogress 7.S taff Report (a)S taff Report 8.A dvisory B oard Roundtable (a)A dvisory Board Roundtable 9.Items for N ext M eeng A genda (a)I tems for the November 14, 2022 Meeng A genda 10.A djourn TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:A pprove S eptember 12, 2022 M eeng Minutes DATE:O ctober 10, 2022 I N T R O D U C TI O N I ncluded in the meeng packet are dra& minutes from the advis ory board's S eptember 12, 2022 meeng. D I S C U S S I O N A dvisory board members s hould review the dra& minutes in order to determine if there are any correcons that need to be made prior to approval of the minutes . A C T I O N R EQ U E S T E D The advisory board is as ked to review the minutes , make any correcons , and approve the a,ached dra& of the S eptember 12, 2022 minutes. AT TA C H M E N T S : Type D es cripon Backup M aterial D ra& S eptember 12, 2022 M eeng Minutes . City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers SEPTEMBER 12, 2022 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Chair Pennie Page called meeting to order at 9:32 a.m. Members Present: Blanche Reichert, Mary Garlets, Pennie Page, Pat Hennen, Larry Smith, Marge Koski, and Judy Janke Members absent: Others Present: Parks and Recreation Director Kellee Omlid, Recreation Supervisor Missie Kohlbeck 2. Approve Agenda Motion made by Koski seconded by Reichert to approve September 12, 2022 agenda. All persons in favor (APIF). Motion carried. 3. Approve Minutes Motion made by Reichert to approve August 8, 2022 meeting minutes and seconded by Garlets, APIF. Motion carried. 4. Presentations Introduction of Judy Janke as newest board member. Current members introduced themselves and welcomed Janke. 5. Business Items A. Photo of Rambling River Center Advisory Board A group photo was taken to be used for public purposes. B. Breakfast and Silent Auction Fundraiser The fundraiser is Saturday, October 29 from 8 to 11 a.m. at the Rambling River Center. It will be all you can eat French toast, scrambled eggs, bacon, and sausage. Discussion took place regarding price of tickets. Motion by Hennen for $12 per ticket for adults and $9 per ticket for ages ten and under. Seconded by Smith. APIF. C. Strategic Plan to Increase Membership Welcome Packet The board discussed bringing the welcome packet to the Fire Department Open House, the Community Expo, Patriotic Night, and the check in at the Arts and Craft’s Fair. Continue to encourage members to invites friends and neighbors to participate. 6. Discussion Items A. Rambling River Center’s 40th Anniversary Celebration Board members proofed the program, set a 9:30 a.m. set up time on Wednesday, September 22, and reviewed volunteer lists and responsibilities. Reichert left at 10:30 a.m. B. Barriers to Getting to the Rambling River Center Page reviewed a chart listing the barriers and suggestions/opportunities to remove barriers. Discussion continued and the following ideas were brainstormed; buddy invitations, happy to chat buddy benches, and a chatting area. Begin discussing actions at the next meeting. C. Review 2022 Work Plan Progress Page reviewed the work plan progress. 7. Staff Report Informational Updates • The 292 Design Group agreement for facility master planning was pulled from the city council meeting agenda. The city submitted a project for community grant funding. It passed the Senate and has moved to the House for discussion and vote. If awarded, there would potentially be opportunity to revise agreement and add elements. • National Senior Center Month is September, there will be no day passes required for participation the week of September 26 – 30. • Fun Fridays and motorcoach trips were reviewed. The small bus did not pass inspection so we will be coming up with alternative plans for Fun Fridays until passenger van arrives. • Director Omlid reminded everyone of the Farmington Liquor Store’s one-year anniversary of its downtown location. 8. Advisory Roundtable Hennen – Remind people to bring their time capsule items in. Smith – Do other senior centers have vehicle we be can share/rent? Garlets – Welcome Judy. Also, can the welcome packet be made into a mini packet? Koski – Police should do a self-defense class. Janke – Scams could be added to a self-defense class. Page – Farmington Liquor store north should wear staff shirts, so staff are more easily identifiable. 9. Agenda Items for October 10, 2022 meeting • Review Rambling River Center 40th Anniversary Celebration • Breakfast and Silent Auction Fundraiser • Strategic Plan to Increase Membership • Barriers to Getting to the Rambling River Center • 2023 Work Plan Ideas • Review 2022 Work Plan Progress • Ideas for Replacing Fun Friday’s 10. Adjourn Motion by Koski and seconded by Janke to adjourn the meeting, APIF. Motion carried. The meeting was adjourned at 11:15 a.m. Respectfully Submitted Missie Kohlbeck Recreation Supervisor and Recording Secretary TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Review of Rambling River C enter's 40th A nnivers ary C elebraon DATE:O ctober 10, 2022 I N T R O D U C TI O N The Rambling River C enter celebrated its 40th annivers ary on Thurs day, S eptember 22, 2022. D I S C U S S I O N I n addion to a meal, there was music, photo booth, pumpkin decorang contest, me caps ule, bench, and donaon of new landscaping. There were 144 people in a,endance and speakers included former Parks and Recreaon D irector, Jim Bell; longme member, J ulia J ohns on; and Mayor Joshua H oyt. A C T I O N R EQ U E S T E D A dvisory board members s hould come prepared to discuss and evaluate the celebraon. Recommendaons and sugges ons for future large events should be dis cus s ed. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Breakfas t and S ilent A ucon F undraiser DATE:O ctober 10, 2022 I N T R O D U C TI O N The annual breakfas t and silent aucon fundrais er is s cheduled for S aturday, O ctober 29, 2022 from 8 to11 a.m. at the Rambling River Center. P iz z a M an will be s erving s crambled eggs, F rench toast, s ausage, and bacon. Ticket prices are $12 for adults and $9 for children ages 10 and under. S ilent aucon donaons have been reques ted. D I S C U S S I O N The silent aucon donaons , volunteer schedules, cket s ales , and layout w ill be reviewed. A C T I O N R EQ U E S T E D A dvisory board members s hould be prepared to follow up w ith bus inesses on s ilent aucon items and for final discussions on the breakfast and s ilent aucon fundraiser. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:I deas to Replace F un F ridays DATE:O ctober 10, 2022 I N T R O D U C TI O N F un F ridays were s hort trips to local restaurants and other places of interes t. Parcipants paid for the bus ride w hen regis tering. Each parcipant then paid on their ow n at the res taurant and/or place of interest. The parks and recreaon bus did not pas s s tate ins pecon and has been pulled from service. D I S C U S S I O N A 12-pers on passenger van has been ordered, but not yet received. This leaves an opportunity for new programming on the third F riday of the month. A C T I O N R EQ U E S T E D A dvisory board members s hould come prepared with ideas for programming to replace F un F ridays unl the pas s enger van arrives. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Barriers to G e#ng to the Rambling River Center DATE:O ctober 10, 2022 I N T R O D U C TI O N The Rambling River C enter's work plan for 2022 includes a goal to idenfy barriers to ge#ng to the Rambling River Center and explore opportunies to remove them. D I S C U S S I O N I denfying barriers w ith the goal of eliminang them will increase parcipaon at the R ambling River Center and keep seniors in the Farmington community engaged and healthier. Thus, creang a be/er quality of life for individuals and the community. Barriers and opportunies to remove them have been dis cus s ed and idenfied. A C T I O N R EQ U E S T E D The advisory board is as ked to come to the meeng prepared to parcipate in a dis cus s ion to idenfy acons to remove barriers to ge#ng to the Rambling River Center. AT TA C H M E N T S : Type D es cripon Backup M aterial Barriers to G e#ng to the Rambling River Center Goal #9: Identify Barriers to Getting to the Rambling River Center and Explore Opportunities to Remove Them Discuss Barriers for seniors to get to the Rambling River Center Loss of Social Contacts • Loss of spouse, family/friends • Loneliness/Depression • Problems with vison and hearing loss • Cognitive delay • Busy with solitary activities • Relying on the telephone Little Knowledge of RRC Opportunities • Perceived lack of social opportunities • Stigma of a ‘senior center’ • Concerns with ability to keep up • Fear of looking foolish Social Fears • Not seeking social interaction • Keeps busy with solitary activities • Fear of rejection • Lack of confidence • Health Issues Fear of Losing “youthful” and “independent” identity • Ageism • Characterize “old” people in very negative terms Loss of Sense of Community • Town growing too fast • No one cares • Nothing here for me Lack of Transportation & Finances Suggestions/Opportunities to Remove Barriers • Reach out to people who have stopped attending RRC • There has to be a reason for people to go to RRC • Be a center for active living • Highlight positive image of RRC • Emphasize the range of offerings and activities • Emphasize health and wellness activities • Word of mouth critical • Easy-to-read leaflets • Differentiate RRC from a retirement home or assisted living facility, etc. • Create a culture to promote a positive view of aging • Emphasize the value of older adults • Offer reason for someone to be engaged • Encourage volunteering • Inspire them to try something completely different • They can Invite family/peers to participate Action TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:2023 Work P lan I deas DATE:O ctober 10, 2022 I N T R O D U C TI O N A nnually in the fall, the advis ory board begins the process of idenfying items to consider for inclus ion in the following year's w ork plan. D I S C U S S I O N A n inial dis cus s ion s hould occur at the meeng about possible ideas /topics to include in a 2023 work plan. The work plan w ill guide the advisory board acons in 2023. A C T I O N R EQ U E S T E D A dvisory board members s hould come prepared to discuss possible ideas to be included its w ork plan for 2023. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Review 2022 Work P lan P rogress DATE:O ctober 10, 2022 I N T R O D U C TI O N The annual work plan is review ed at every monthly meeng to measure the progres s being made. D I S C U S S I O N A n updated w ork plan is included in the meeng packet. The updated w ork plan shows in red what items w ere completed during or a)er the S eptember 12, 2022 meeng. The items in bold black w ere items completed prior to the S eptember 12, 2022 meeng. A C T I O N R EQ U E S T E D A dvisory board members are as ked to review the updated 2022 w ork plan prior to the meeng and come prepared to discuss, especially the items that w ere completed. The review also offers an opportunity for the advis ory board to dis cus s w ork plan items they would like to w ork on at future meeng AT TA C H M E N T S : Type D es cripon Backup M aterial 2022 Work P lan P rogres s Rambling River Center Advisory Board 2022 Work Plan Goal #1: Tour other senior centers to learn about facilities and programs offered in other communities. Objectives: 1. By January 15, a discussion and decision will have been made about touring the two other senior center facilities. Status: Completed. March 21 was identified to tour Apple Valley Hayes Senior Center and Hastings Senior Center. Staff will contact to see if date works for them. 2. If a decision is made to tour the other senior center facilities, then by February 1 a decision will have been made about the dates of the senior center facility tours. Status: Completed. March 21 was identified and confirmed to tour Apple Valley Hayes Senior Center and Hastings Senior Center. 3. By April 1, a tour of other senior center facilities and a follow up discussion about the tours will have occurred. Status: Completed. The tours of Apple Valley Hayes Senior Center and Hastings Senior Center were completed on March 21. Goal #2: Create a master plan for future building configuration, improvements, and programming opportunities. Objectives: 1. By February 1, discuss a timeline for completing a building master plan. Status: Completed. The timeline was discussed at the May 9, 2022 meeting. 2. By March 1, complete a request for proposal process to hire a consultant firm to develop a building master plan. Status: Completed. Requests for proposals were sent with a deadline of June 8, 2022 for submittal. 3. By May 1, a consultant firm will be approved by city council and the kick-off meeting for the project will have happened. 4. By October 31, a building master plan will be completed. Goal #3: Review and recommend 2023 Rambling River Center fees and charges to the city council. Objectives: 1. By July 1, review and discuss the 2023 RRC fees and charges and determine if any revisions should be made to the 2023 fees and charges. Status: Completed. The advisory board reviewed, discussed, and voted on fees and charges at their July 11, 2022 meeting. 2. By August 1, forward recommended 2023 RRC fees and charges to the Parks and Recreation Commission. Status: Completed. Fees and charges will be reviewed at the October or November parks and recreation commission meeting. 3. By September 30, the Parks and Recreation Commission will have reviewed and approved the 2023 RRC fees and charges and will recommend to the City Council to approve them. 4. By December 31, the City Council will have acted on the Advisory Board and Parks and Recreation Commission recommended 2023 RRC fees and charges. Goal #4: Raise at least $10,000.00 from fundraising events and donations to fund future Rambling River Center capital improvements and/or equipment and furniture purchases. Objectives: 1. By June 1, discuss current fundraising events to see if any changes should be made to the exiting fundraising events and a discussion should occur about creating a new fundraising event. Status: Completed. The garage sale was cancelled and the breakfast and silent auction was scheduled for October 29, 2022. 2. By August 1, assist with and complete at least one fundraising activity. Status: Completed. The RRC Arts and Craft Fair was held on April 30, 2022. 3. By September 1, assist with and complete at least a second fundraising activity Status: Completed. The RRC hosted the Veteran’s Steak Fry at the VFW on May 21, 2022. 4. By October 1, assist with and complete at least a third fundraising activity. Status: Completed. The annual bike auction was held on June 25, 2022. 5. By December 31, assist with and complete at least a fourth fundraising activity. Status: Completed. The Kiss the Pig Contest was held on June 25, 2022. Goal #5: Work with the Trip Planning Committee to offer bus trips in 2022 and to plan future bus trips in 2023. Objectives: 1. By May 1, receive a report from the Trip Committee on trips that have been or will be offered in 2022. Status: Completed. A report was given at the May 9, 2022 meeting. 2. By August 1, receive a presentation by the Trip Committee about the draft list of future trips planned in 2023. Status: Completed. A report was given at the September 12, 2022 meeting. 3. By September 15, receive a report from the Trip Committee on the attendance and trips offered during the second quarter in 2022. Status: Completed. A report was given at the September 12, 2022 meeting. 4. By October 1, receive a presentation on the final list of trips planned by the Trip Committee to occur in 2023. Status: Completed. A report was given at the September 12, 2022 meeting. 5. By November 1, receive a report from the Trip Committee on the attendance and trips offered during the third quarter in 2022. 6. By December 31, receive a report from the Trip Committee on the attendance and trips offered during the fourth quarter and an annual report identifying the total attendance of those attending the 2022 trips. Goal #6: Complete a city parks and facilities tour with the Parks and Recreation Commission (PRC) and City Council. Objectives: 1. By April 1, determine possible tour dates. Status: Completed. August 3, 2022 was tentatively identified as the tour date. By May 1, finalize and approve a recommended tour date and give input on which parks and facilities to tour. Status: Completed. August 3, 2022 was identified as the tour date during the May 9, 2022 meeting. 2. By June 1, provide a recommended tour date, schedule and site locations to the PRC and City Council. Status: Completed. A recommended tour date, schedule, and site locations were sent to the PRC. By October 1, complete a parks and facilities tour with the PRC and City Council. Status: Completed. A parks and facilities tour happened on August 3, 2022. 3. Goal #7: Develop a Strategic Plan to Increase Membership. Objectives: 1. By February 28, a discussion will have taken place on ideas to increase membership. Status: Completed. At the March 14, 2022 meeting, strength and weaknesses of the Rambling River Center were identified. Suggestions were made to visit senior living facilities in Farmington. 2. By April 1, staff will have researched and visited with other senior centers about ways they attract new members. Status: Completed. Kohlbeck asked the South of the River senior centers their strategies for recruiting members. 3. By June 1, a draft strategic plan will be completed by the Advisory Board. By August 1, a strategic plan to increase membership will have been approved by the Advisory Board. Status: Completed. A plan was approved at the September 12, 2022 meeting to use a welcome packet highlighting the opportunities offered at the Rambling River Center. A list of Rambling River Center events where this information will be shared was also compiled. 4. By December 31, the results of the strategic plan to-date will be shared with Advisory Board members. Goal #8: Finish Planning and Host a Rambling River Center 40th Anniversary Celebration that will occur in 2022. Objectives: 1. By April 1, the 40th anniversary celebration schedule and program will be finalized. Status: Completed. The schedule and program have been finalized. 2. By August 1, publicity will have started and tickets on sale. Status: Completed. Information on the celebration is included in the fall Currents delivered to homes the last week of July and also in the July/August edition of the River delivered to homes the end of June. 3. By September 30, the 40th anniversary celebration will have happened. Status: Completed. A celebration was held on September 22, 2022. Goal #9: Identify Barriers to Getting to the Rambling River Center and Explore Opportunities to Remove Them. Objectives: 1. By February 1, the Advisory Board will have discussed barriers for seniors to get to the Rambling River Center. Status: Completed. At the March 14, 2022 meeting, several barriers were identified. 2. By April 1, the Advisory Board will have identified potential opportunities to remove these barriers to getting to the center. Status: Completed. A report with potential opportunities to remove barriers was discussed at the September 12, 2022 meeting. 3. By July 1, approved opportunities to help seniors get to the Rambling River Center will be implemented. 4. By December 31, a discussion on the success of the implemented strategies will have taken place. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:S taff Report DATE:O ctober 10, 2022 I N T R O D U C TI O N D uring each meeng, staff provides informaonal updates that do not require advis ory board approval. D I S C U S S I O N The following updates w ill be provided during the meeng: 1. H allow een Walk 2. F undrais ing and D onaons 3. Coffee Cafe A C T I O N R EQ U E S T E D A dvisory board members s hould lis ten to the informaonal updates and then as k any ques ons they have about the updates . TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:A dvisory Board Roundtable DATE:O ctober 10, 2022 I N T R O D U C TI O N The advisory board roundtable occurs during every monthly meeng. D I S C U S S I O N The advisory board roundtable agenda item provides an opportunity for advisory board members to s hare informaon or ask quesons of s taff about items that are not on the agenda. No formal decis ions can be made during the advis ory board roundtable. A C T I O N R EQ U E S T E D A dvisory board members are as ked to come share informaon or as k ques ons about items not on the agenda. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:I tems for the November 14, 2022 Meeng A genda DATE:O ctober 10, 2022 I N T R O D U C TI O N This item is for staff and advis ory board members to idenfy pos s ible items for the next meeng agenda. D I S C U S S I O N Thus far s taff has idenfied the following pos s ible items for the November 14, 2022 meeng. Review A nnual Breakfas t and S ilent A ucon F undraiser 2023 Work P lan I deas H allow een Walk Review Capital P roject and Capital I mprovement F und Review 2022 Work P lan P rogress A C T I O N R EQ U E S T E D A dvisory board members are as ked to come prepared to dis cus s the staff propos ed agenda items and also provide possible other agenda items for the November 14, 2022 meeng.