HomeMy WebLinkAboutAgenda_2022_12_12_Meeting(908)
Meeng Locaon:
R ambling R iver C enter
325 O ak S treet
Farmington, M N 55024
RAM B L I N G RI V E R C E N T E R A D V I SO RY BO AR D M E E T I N G A G E N DA
D ecember 12, 2022
9:30 A M
1.C all to O rder
2.A pprove A genda
3.A pprove M inutes
(a)A pprove November 14, 2022 Meeng M inutes
4.P resentaons
(a)A geis m V ideo S egment
5 B usiness I tems
(a)2022 Meeng A#endance Report
6.D iscussion I tems
(a)Review Boards and C ommis s ions Recepon
(b)A rts and Cra(s F undraiser
(c)2023 Work P lan I deas and D ra( P lan
(d)2022 Work P lan P rogres s
7.S taff Report
(a)S taff Report
8.A dvisory B oard Roundtable
(a)A dvisory Board Roundtable
9.Items for N ext M eeng A genda
(a)I tems for the J anuary 9, 2023 M eeng A genda
10.A djourn
TO :Rambling River Center A dvisory Board
F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon
D irector
S U B J EC T:A pprove November 14, 2022 Meeng M inutes
DATE:D ecember 12, 2022
I N T R O D U C TI O N
I ncluded in the meeng packet are dra( minutes from the advis ory board's November 14, 2022 meeng.
D I S C U S S I O N
A dvisory board members s hould review the dra( minutes in order to determine if there are any
correcons that need to be made prior to approval of the minutes .
A C T I O N R EQ U E S T E D
The advisory board is as ked to review the minutes , make any correcons , and approve the a.ached dra( of
the November 14, 2022 minutes .
AT TA C H M E N T S :
Type D es cripon
Backup M aterial D ra( November 14, 2022 Meeng M inutes
.
City of Farmington A Proud Past - A Promising Future
325 Oak Street Committed to Providing High Quality,
Farmington, MN 55024 Timely and Responsive Service to All
Of Our Customers
NOVEMBER 14, 2022 RAMBLING RIVER CENTER
ADVISORY BOARD MEETING MINUTES
1. Call to Order: Chair Pennie Page called meeting to order at 9:30 a.m.
Members Present: Blanche Reichert, Mary Garlets, Pennie Page, Pat Hennen, Larry Smith, and
Judy Janke
Members absent: Marge Koski
Others Present: Parks and Recreation Director Kellee Omlid, Recreation Supervisor Missie
Kohlbeck
2. Approve Agenda
Motion made by Reichert seconded by Janke to approve November 14, 2022 agenda. All persons in
favor (APIF). Motion carried.
3. Approve Minutes
Motion made by Hennen to approve October 10, 2022 meeting minutes and seconded by Garlets, APIF.
Motion carried.
4. Presentations
5. Business Items
6. Discussion Items
A. Review of Breakfast and Silent Auction Fundraiser
Recommendations for next year included dedicated use of Nicolai Board Room for one week prior to
make baskets, donation form must be completed, supplies and bows made ahead of time, and volunteers
to take baskets to car. We sold two sets of MDC cards.
B. Capital Projects and Capital Improvement Fund
RRCAB members reviewed the project lists. Monitors to identify what program is where was suggested to
be added to the list. Staff will research cost. There was also discussion regarding master planning of the
facility and use of grant money.
C. Barriers to Getting to the Rambling River Center
Calling former members whose membership expired to invite them back is one of the action items that
has been identified. Janke volunteered to do some calling. We will review ageism at the December
meeting.
D. 2023 Work Plan Ideas
Page had the following ideas:
Focus on programs for multi-generations.
Make RRC an inviting destination for all ages and a vibrant source for learning, socialization,
and physical wellbeing.
Market and promote RRC using statistical measurements.
E. Review 2022 Work Plan Progress
Page reviewed the work plan. Goal are completed with the exception of fees, which will be approved in
December, and master planning the facility. Master planning has been tabled to next year.
7. Staff Report
Informational Updates
The Halloween Walk went well. We had 10 people representing the Rambling River Center.
The bean bag tournament had a small turnout but was fun and everyone that played said they
would come again.
Thursday, December 1 there will be a Boards and Commissions reception.
8. Advisory Roundtable
Smith – Would like to recruit more men to be on RRCAB
Hennen – Is the train club doing Santa calls?
Garlets – Nothing
Koski – N/A
Janke – Nothing
Page – Table cloths for exhibits with the logo would be nice.
Reichert - Nothing
9. Agenda Items for December 14, 2022 meeting
Review of Ageism
2023 Work Plan Ideas
2022 Meeting Attendance Report
2023 Arts and Crafts Fair
10. Adjourn
Motion by Smith and seconded by Hennen to adjourn the meeting, APIF. Motion carried. The meeting
was adjourned at 11:10 a.m.
Respectfully Submitted
Missie Kohlbeck Recreation Supervisor and Recording Secretary
TO :Rambling River Center A dvisory Board
F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon
D irector
S U B J EC T:A geis m V ideo S egment
DATE:D ecember 12, 2022
I N T R O D U C TI O N
The Rambling River C enter's work plan for 2022 includes a goal to idenfy barriers to ge*ng to the
Rambling River Center and explore opportunies to remove them. Fear of losing "youthful" and
"independent" identy including ageis m was idenfied as a barrier.
D I S C U S S I O N
To be0er understa nd ageism, it was disc ussed at the N ovember 14, 2022 bo ard meeng, that in D ecember the
board and staff would watch a segment on ageism that was recently shown on "60 Minutes".
A C T I O N R EQ U E S T E D
The advisory board should be prepared to watch a short s egment on ageism and have a discussion about it.
TO :Rambling River Center A dvisory Board
F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon
D irector
S U B J EC T:2022 Meeng A$endance Report
DATE:D ecember 12, 2022
I N T R O D U C TI O N
Per city ordinance, city advis ory board and commission members receive payment of $30.00 per meeng
they a$end.
D I S C U S S I O N
I ncluded in your packet is an a$endance report based on the 2022 meeng minutes idenfying advis ory
board member a$endance at monthly meengs. Please review the a$ached meeng a$endance report for
accuracy prior to the meeng. D ecember a$endance will be updated following the meeng.
A C T I O N R EQ U E S T E D
A dvisory board members are as ked to approve the 2022 meeng a$endance report, so it can be submi$ed
and advisory board members can be paid for the meengs a$ended.
AT TA C H M E N T S :
Type D es cripon
Backup M aterial 2022 Meeng A$endance Report
Rambling River Center Advisory Board
Attendance Record
Mary
Garlets
Pat
Hennen
Marjorie
Koskie
Joan
Moes
Pennie
Page
Blanche
Reichert
Ken
Schumann
Gina
Smith
Larry
Smith
Judy
Janke
1/10/22 X X X X X X X
2/14/22 X X X X X X X
3/14/22 X X X X X X X
4/11/22 X X X X X X
5/9/22 X X X X X
No June
Meeting
7/11/22 X X X X X
Park Tour
8/3/22
X X
8/8/22 X X X X X X
9/12/22 X X X X X X X
10/10/22 X X X X X X
11/14/22 X X X X X X
Reception
12/1/22
X X X X X
12/12/22
Dark Gray = Dates not on Rambling River Center Advisory Board
Light Gray = No meeting
Yellow = Absent from meeting
December’s information will be completed at the December 12, 2022 meeting
TO :Rambling River Center A dvisory Board
F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon
D irector
S U B J EC T:Review Boards and C ommis s ions Recepon
DATE:D ecember 12, 2022
I N T R O D U C TI O N
A recepon w as held by the city council for all board and commis s ion members at the Rambling River
Center on D ecember 1, 2022.
D I S C U S S I O N
A brief dis cus s ion regarding the recepon should occur. The purpose of the discussion is to have board
members provide their feedback on the recepon and update thos e who were unable to a)end.
A C T I O N R EQ U E S T E D
Board members w ho a)ended the recepon on D ecember 1, 2022 should be prepared to share their
thoughts during this agenda item.
TO :Rambling River Center A dvisory Board
F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon
D irector
S U B J EC T:A rts and Cra"s F undraiser
DATE:D ecember 12, 2022
I N T R O D U C TI O N
The Rambling River C enter's arts and cra" fundrais er is s cheduled for M ay 6, 2023 at the S chmitz -Maki
A rena.
D I S C U S S I O N
There should be a discussion by advis ory board members about the planning of this event, including, but
not limited to, recruitment of cra"ers , prices, and volunteer recruitment, tas ks, and work schedules.
A C T I O N R EQ U E S T E D
The advisory board is as ked to come to the meeng prepared to parcipate in a dis cus s ion about the arts
and cra"s fundraising event and also to make decisions needed for the event.
TO :Rambling River Center A dvisory Board
F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon
D irector
S U B J EC T:2023 Work P lan I deas and D ra' P lan
DATE:D ecember 12, 2022
I N T R O D U C TI O N
At the beginning of each year the Rambling River Center A dvisory Board (R R C A B) approves an annual
w ork plan for the coming year. The annual work plan outlines the w ork items the R R C A B wishes to
accomplis h during the year.
D I S C U S S I O N
A/ached is a dra' w ork plan, w hich is a product of the discussions that occurred during O ctober and
November meengs.
A C T I O N R EQ U E S T E D
The R R C A B is as ked to review the a/ached dra' 2023 work plan prior to the meeng. D uring the meeng,
members should discuss and provide addional items to be included in the work plan. Based on the input
provided by the board during the meeng, s taff w ill revise and bring a final work plan to the board to
approve at its J anuary 9, 2023 meeng.
AT TA C H M E N T S :
Type D es cripon
Backup M aterial D ra' 2023 Work P lan
Rambling River Center Advisory Board
2023 Work Plan
Goal #1: Focus on programs for multi-generations. Make the Rambling River Center an
inviting destination for all ages and a vibrant source for learning, socialization, and
physical wellbeing.
Objectives:
1. By January 15, discuss the six generations living in America and understand what each
generation finds appealing.
2. By March 1, discuss and increase programming for active adults.
3. By July 1, discuss and increase programming for inactive adults.
4. By October 1, assess program numbers and memberships.
Goal #2: Create a master plan for future building configuration, improvements, and
programming opportunities.
Objectives:
1. By March 1, JLG Architects (formerly 292 Design Group) will be approved by city
council to create a facility master plan and the kick-off meeting for the project will have
happened.
2. By June 1, a stakeholder input session will have happened and up to three building layout
options that show potential renovations or reconfigurations will have been presented.
3. By August 1, a study report including information the RRCAB and City of Farmington
will need to make critical decisions moving forward will be assembled.
4. By October 1, a building master plan will be completed and the recommendations will be
presented to city council.
Goal #3: Review and recommend 2024 Rambling River Center fees and charges to the city
council.
Objectives:
1. By July 1, review and discuss the 2024 RRC fees and charges and determine if any
revisions should be made to the 2024 fees and charges.
2. By August 1, forward recommended 2024 RRC fees and charges to the Parks and
Recreation Commission.
3. By September 30, the Parks and Recreation Commission will have reviewed and
approved the 2024 RRC fees and charges and will recommend to the City Council to
approve them.
4. By December 31, the City Council will have acted on the Advisory Board and Parks and
Recreation Commission recommended 2024 RRC fees and charges.
Goal #4: Raise at least $10,000.00 from fundraising events and donations to fund future
Rambling River Center capital improvements and/or equipment and furniture purchases.
Objectives:
1. By June 1, discuss current fundraising events to see if any changes should be made to the
exiting fundraising events and a discussion should occur about creating a new
fundraising event.
2. By August 1, assist with and complete at least one fundraising activity.
3. By September 1, assist with and complete at least a second fundraising activity.
4. By October 1, assist with and complete at least a third fundraising activity.
5. By December 31, assist with and complete at least a fourth fundraising activity.
Goal #5: Work with the Trip Planning Committee upon receiving the passenger van to
offer Fun Fridays in 2023 and to plan future trips in 2024.
Objectives:
1. By May 1, receive a report from the Trip Committee on trips that have been or will be
offered in 2023.
2. By August 1, receive a presentation by the Trip Committee about the draft list of future
trips planned in 2024.
3. By September 15, receive a report from the Trip Committee on the attendance and trips
offered during the second quarter in 2023.
4. By October 1, receive a presentation on the final list of trips planned by the Trip
Committee to occur in 2024.
5. By November 1, receive a report from the Trip Committee on the attendance and trips
offered during the third quarter in 2023.
6. By December 31, receive a report from the Trip Committee on the attendance and trips
offered during the fourth quarter and an annual report identifying the total attendance of
those attending the 2023 trips.
Goal #6: Facilitate a meeting with the Parks and Recreation Commission (PRC).
Objectives:
1. By April 1, determine possible dates for a meeting with the PRC.
2. By May 1, finalize and approve a recommended date and give input on topics to be
discussed.
3. By June 1, approve the meeting agenda.
4. By October 1, complete a meeting with the parks and recreation commission.
Goal #7: Market and promote the Rambling River Center using statistical measurements.
Objectives:
1. By March 1, a discussion will have taken place to create an evaluation to identify trends
and popular activities, areas that need improvement or inclusion, and assess member
satisfaction.
2. By June 1, evaluate the results in a quarterly report.
3. By August 1, promote a success story or member profile that illustrates the benefits of the
Rambling River Center.
4. By December 1, survey members and general community regarding the perception of the
Rambling River Center.
TO :Rambling River Center A dvisory Board
F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon
D irector
S U B J EC T:2022 Work P lan P rogres s
DATE:D ecember 12, 2022
I N T R O D U C TI O N
The annual work plan is review ed at every monthly meeng to measure the progres s being made.
D I S C U S S I O N
A n updated w ork plan is included in the meeng packet. The updated w ork plan shows in red what items
have been completed during or a)er the November 14, 2022 meeng. I tems in bold black were items
completed prior to the November 14, 2022 meeng.
A C T I O N R EQ U E S T E D
A dvisory board members are as ked to review the updated 2022 w ork plan prior to the meeng and come
prepared to discuss, especially the items that w ere completed. The review also offers an opportunity for the
advis ory board to dis cus s w ork plan items they would like to w ork on at future meengs .
AT TA C H M E N T S :
Type D es cripon
Backup M aterial 2022 Work P lan
Rambling River Center Advisory Board
2022 Work Plan
Goal #1: Tour other senior centers to learn about facilities and programs offered in other
communities.
Objectives:
1. By January 15, a discussion and decision will have been made about touring the two
other senior center facilities.
Status: Completed. March 21 was identified to tour Apple Valley Hayes Senior Center
and Hastings Senior Center. Staff will contact to see if date works for them.
2. If a decision is made to tour the other senior center facilities, then by February 1 a
decision will have been made about the dates of the senior center facility tours.
Status: Completed. March 21 was identified and confirmed to tour Apple Valley Hayes
Senior Center and Hastings Senior Center.
3. By April 1, a tour of other senior center facilities and a follow up discussion about the
tours will have occurred.
Status: Completed. The tours of Apple Valley Hayes Senior Center and Hastings
Senior Center were completed on March 21.
Goal #2: Create a master plan for future building configuration, improvements, and
programming opportunities.
Objectives:
1. By February 1, discuss a timeline for completing a building master plan.
Status: Completed. The timeline was discussed at the May 9, 2022 meeting.
2. By March 1, complete a request for proposal process to hire a consultant firm to develop
a building master plan.
Status: Completed. Requests for proposals were sent with a deadline of June 8, 2022
for submittal.
3. By May 1, a consultant firm will be approved by city council and the kick-off meeting for
the project will have happened.
Status: Tabled until grant funding decision has been made in December 2022.
4. By October 31, a building master plan will be completed.
Goal #3: Review and recommend 2023 Rambling River Center fees and charges to the city
council.
Objectives:
1. By July 1, review and discuss the 2023 RRC fees and charges and determine if any
revisions should be made to the 2023 fees and charges.
Status: Completed. The advisory board reviewed, discussed, and voted on fees and
charges at their July 11, 2022 meeting.
2. By August 1, forward recommended 2023 RRC fees and charges to the Parks and
Recreation Commission.
Status: Completed. Fees and charges will be reviewed at the October or November
parks and recreation commission meeting.
3. By September 30, the Parks and Recreation Commission will have reviewed and
approved the 2023 RRC fees and charges and will recommend to the City Council to
approve them.
Status: Completed. Fees and charges were reviewed and approved at the November 9,
2022 parks and recreation commission meeting.
4. By December 31, the City Council will have acted on the Advisory Board and Parks and
Recreation Commission recommended 2023 RRC fees and charges.
Status: Completed. City council approved 2023 RRC fees and charges at their
December 5, 2022 meeting.
Goal #4: Raise at least $10,000.00 from fundraising events and donations to fund future
Rambling River Center capital improvements and/or equipment and furniture purchases.
Objectives:
1. By June 1, discuss current fundraising events to see if any changes should be made to the
exiting fundraising events and a discussion should occur about creating a new
fundraising event.
Status: Completed. The garage sale was cancelled and the breakfast and silent auction
was scheduled for October 29, 2022.
2. By August 1, assist with and complete at least one fundraising activity.
Status: Completed. The RRC Arts and Craft Fair was held on April 30, 2022.
3. By September 1, assist with and complete at least a second fundraising activity
Status: Completed. The RRC hosted the Veteran’s Steak Fry at the VFW on May 21,
2022.
4. By October 1, assist with and complete at least a third fundraising activity.
Status: Completed. The annual bike auction was held on June 25, 2022.
5. By December 31, assist with and complete at least a fourth fundraising activity.
Status: Completed. The Kiss the Pig Contest was held on June 25, 2022.
Goal #5: Work with the Trip Planning Committee to offer bus trips in 2022 and to plan
future bus trips in 2023.
Objectives:
1. By May 1, receive a report from the Trip Committee on trips that have been or will be
offered in 2022.
Status: Completed. A report was given at the May 9, 2022 meeting.
2. By August 1, receive a presentation by the Trip Committee about the draft list of future
trips planned in 2023.
Status: Completed. A report was given at the September 12, 2022 meeting.
3. By September 15, receive a report from the Trip Committee on the attendance and trips
offered during the second quarter in 2022.
Status: Completed. A report was given at the September 12, 2022 meeting.
By October 1, receive a presentation on the final list of trips planned by the Trip
Committee to occur in 2023.
Status: Completed. A report was given at the September 12, 2022 meeting.
By November 1, receive a report from the Trip Committee on the attendance and trips
offered during the third quarter in 2022.
Status: Tabled. The parks and recreation bus was pulled from service for not passing
inspection. RRCAB planned events to take the place of Fun Fridays until the
passenger van is delivered. Committee will resume when the passenger van is here.
4. By December 31, receive a report from the Trip Committee on the attendance and trips
offered during the fourth quarter and an annual report identifying the total attendance of
those attending the 2022 trips.
Goal #6: Complete a city parks and facilities tour with the Parks and Recreation
Commission (PRC) and City Council.
Objectives:
1. By April 1, determine possible tour dates.
Status: Completed. August 3, 2022 was tentatively identified as the tour date.
By May 1, finalize and approve a recommended tour date and give input on which parks
and facilities to tour.
Status: Completed. August 3, 2022 was identified as the tour date during the May 9,
2022 meeting.
2. By June 1, provide a recommended tour date, schedule and site locations to the PRC and
City Council.
Status: Completed. A recommended tour date, schedule, and site locations were sent
to the PRC.
By October 1, complete a parks and facilities tour with the PRC and City Council.
Status: Completed. A parks and facilities tour happened on August 3, 2022.
Goal #7: Develop a Strategic Plan to Increase Membership.
Objectives:
1. By February 28, a discussion will have taken place on ideas to increase membership.
Status: Completed. At the March 14, 2022 meeting, strength and weaknesses of the
Rambling River Center were identified. Suggestions were made to visit senior living
facilities in Farmington.
2. By April 1, staff will have researched and visited with other senior centers about ways
they attract new members.
Status: Completed. Kohlbeck asked the South of the River senior centers their
strategies for recruiting members.
3. By June 1, a draft strategic plan will be completed by the Advisory Board.
By August 1, a strategic plan to increase membership will have been approved by the
Advisory Board.
Status: Completed. A plan was approved at the September 12, 2022 meeting to use a
welcome packet highlighting the opportunities offered at the Rambling River Center. A
list of Rambling River Center events where this information will be shared was also
compiled.
4. By December 31, the results of the strategic plan to-date will be shared with Advisory
Board members.
Goal #8: Finish Planning and Host a Rambling River Center 40th Anniversary Celebration
that will occur in 2022.
Objectives:
1. By April 1, the 40th anniversary celebration schedule and program will be finalized.
Status: Completed. The schedule and program have been finalized.
2. By August 1, publicity will have started and tickets on sale.
Status: Completed. Information on the celebration is included in the fall Currents
delivered to homes the last week of July and also in the July/August edition of the
River delivered to homes the end of June.
3. By September 30, the 40th anniversary celebration will have happened.
Status: Completed. A celebration was held on September 22, 2022.
Goal #9: Identify Barriers to Getting to the Rambling River Center and Explore
Opportunities to Remove Them.
Objectives:
1. By February 1, the Advisory Board will have discussed barriers for seniors to get to the
Rambling River Center.
Status: Completed. At the March 14, 2022 meeting, several barriers were identified.
2. By April 1, the Advisory Board will have identified potential opportunities to remove
these barriers to getting to the center.
Status: Completed. A report with potential opportunities to remove barriers was
discussed at the September 12, 2022 meeting.
3. By July 1, approved opportunities to help seniors get to the Rambling River Center will
be implemented.
Status: Completed. Tasks to remove barriers identified and assigned to RRCAB
members at the November 14, 2022 meeting.
4. By December 31, a discussion on the success of the implemented strategies will have
taken place.
TO :Rambling River Center A dvisory Board
F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon
D irector
S U B J EC T:S taff Report
DATE:D ecember 12, 2022
I N T R O D U C TI O N
D uring each meeng, staff provides informaonal updates that do not require Rambling River Center
A dvisory Board (R R C A B) approval.
D I S C U S S I O N
The following updates w ill be provided during the meeng:
1. Table Cloth C olors
2. Movie L is t
3. Passenger Van
4. 2023 Budget
A C T I O N R EQ U E S T E D
A dvisory board members s hould lis ten to the informaonal updates and then as k any ques ons they have
about the updates .
TO :Rambling River Center A dvisory Board
F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon
D irector
S U B J EC T:A dvisory Board Roundtable
DATE:D ecember 12, 2022
I N T R O D U C TI O N
The advisory board roundtable occurs during every monthly meeng.
D I S C U S S I O N
The advisory board roundtable agenda item provides an opportunity for board members to s hare
informaon or as k ques ons of staff about items that are not on the agenda. No formal decisions can be
made during the advis ory board roundtable.
A C T I O N R EQ U E S T E D
A dvisory board members are being as ked to come share informaon or as k ques ons about items not on
the agenda.
TO :Rambling River Center A dvisory Board
F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon
D irector
S U B J EC T:I tems for the J anuary 9, 2023 M eeng A genda
DATE:D ecember 12, 2022
I N T R O D U C TI O N
This item is for staff and advis ory board members to idenfy pos s ible items for the next meeng agenda.
D I S C U S S I O N
Thus far s taff has idenfied the following pos s ible items for the J anuary 9, 2023 meeng:
A pprove 2023 Work P lan
2023 A rts and Cra2s Fair
2023 G arage S ale F undrais er
D iscuss C hair and V ice-Chair Elecon D uring February Meeng
A C T I O N R EQ U E S T E D
A dvisory board members are as ked to come prepared to dis cus s the staff propos ed agenda items and also
provide possible other agenda items for the January 9, 2023 meeng.