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HomeMy WebLinkAboutAgenda_2022_2_14_Meeting(820) Meeng Locaon: R ambling R iver C enter 325 O ak S treet Farmington, M N 55024 RAM B L I N G RI V E R C E N T E R A D V I SO RY BO AR D M E E T I N G A G E N DA F ebruary 14, 2022 9:30 A M 1.C all to O rder 2.A pprove A genda 3.A pprove M inutes (a)A pprove J anuary 10, 2022 M eeng Minutes 4.P resentaons (a)I ntroduce New Board Member L arry S mith 5 B usiness I tems (a)Elect C hair and V ice-Chair 6.D iscussion I tems (a)Rambling River Center's 40th A nniversary Celebraon (b)Parks and Facilies Tour with Parks and Recreaon Commission and City Council (c)A rts and Cra3s F undraiser (d)S trategic P lan to I ncreas e M embers hip (e)Barriers to G e5ng to the Rambling River Center (f)Review 2022 Work P lan P rogress 7.S taff Report (a)S taff Report 8.A dvisory B oard Roundtable (a)A dvisory Board Roundtable 9.Items for N ext M eeng A genda (a)I tems for the M arch 14, 2022 meeng agenda 10.A djourn TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:A pprove J anuary 10, 2022 M eeng Minutes DATE:February 14, 2022 I N T R O D U C TI O N I ncluded in the meeng packet are dra) minutes from the A dvisory Board's January 10, 2022 meeng. D I S C U S S I O N A dvisory Board members should review the dra) minutes in order to determine if there are any correcons that need to be made prior to approval of the minutes . A C T I O N R EQ U E S T E D The A dvis ory Board is as ked to review the minutes , make any correcons , and approve the a/ached dra) of the J anuary 10, 2022 minutes. AT TA C H M E N T S : Type D es cripon Backup M aterial D ra) J anuary 10, 2022 M eeng Minutes . City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers JANUARY 10, 2022 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Chair Joan Moes called meeting to order at 9:35 a.m. Members Present: Joan Moes, Blanche Reichert, Pat Hennen, Marjorie Koski, Pennie Page, Gina Smith, and Ken Schumann Members absent: Others Present: Larry Smith, Parks and Recreation Director Kellee Omlid, Recreation Supervisor Missie Kohlbeck 2. Approve Agenda Motion by Koski to approve agenda, seconded by Smith, APIF. Motion carried. 3. Approve Minutes Motion made by Reichert to approve December 13, 2021 meeting minutes and seconded by Schumann, APIF. Motion carried. 4. Presentations None 5. Business Items A. Approve 2022 Work Plan Director Omlid reminded the board of the change to a tour with the Parks and Recreation Commission and City Council instead of a meeting as previously listed. Motion by Koski to approve the 2022 Work Plan seconded by Hennen, APIF. Motion carried. B. 2022 Garage Sale Fundraiser Last month Moes brought up the scheduling of the garage sale conflicting with the 40th Anniversary Celebration and suggested everyone think about it and decide in January. Motion by Hennen to not do a garage sale in 2022, seconded by Smith. APIF. Motion carried. 6. Discussion Items A. Rambling River Center’s 40th Anniversary Celebration Page discussed the timeline, tasks are progressing. Reichert asked about a spot inside for the time capsule. Smith suggested the showcase. Staff will bring sample of a time capsule and pictures of the park bench to the next meeting. Schumann asked about what to put in the time capsule and to come to the next meeting with ideas. Staff will invite Lauren Siebenaler, Communications Specialist, to the next meeting to discuss promotions. B. Tour Other Senior Centers Kohlbeck will reach out to Apple Valley and Hastings to inquire about touring March 21 or 28. C. 2022 Arts and Crafts Fundraiser Vendor letters will go out next week. Discussion regarding fees; cost will be $35 for a member, $45 for a non-member, and $25 a table. Staff will ask the Model Railroad Club to set up a display and for Farmington Youth Hockey to do concessions. D. Discussion Chair and Vice-Chair Election During February Meeting Director Omlid asked everyone to think about being chair or vice-chair for the next year. The duties of the chair are to preside over the meeting. We will vote on it in February. 7. Staff Report Informational Updates • City hired HKGi to update the master plan at Jim Bell Park and Preserve. HKGi will lead an eleven-person advisory committee of Farmington residents to design the park with the goal to go to referendum in November 2022. The process is just kicking off. 8. Advisory Roundtable Koski – Nothing Page – Could we get a summary of important dates for 2022. Staff will bring one to the next meeting. Smith – Looking at apartments in St. Cloud where son lives. Moes – Do we have any more info. re: master planning the RRC? Director Omlid replied we will do a Request for Proposal and send it to several firms. Schumann – Thank you to Director Omlid and the Advisory Board for the presentation. Reichert –Nothing Hennen– Can you mail me a packet for the meeting? 9. Agenda Items for February 14, 2022 meeting • 2022 Arts and Crafts Fundraiser • 2022 Work Plan Progress • Rambling River Center 40th Anniversary Celebration • Tour Other Senior Centers 10. 10. Adjourn Motion by Schumannn and seconded by Koski to adjourn the meeting, APIF. Motion carried. The meeting was adjourned at 10:51 a.m. Respectfully Submitted Missie Kohlbeck, Recreation Supervisor and Recording Secretary TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:I ntroduce New Board Member L arry S mith DATE:February 14, 2022 I N T R O D U C TI O N A nnually, the city s olicits applicaons from residents for appointments to boards and commissions. City council interview s the applicants and a-er a thorough review makes and approves appointments. D I S C U S S I O N City council at its J anuary 18, 2022 meeng approved Larry S mith as the newes t board member. This w ill be a three-year term ending on January 31, 2025. I n addion, J oan M oes was reappointed to the board for an addional three-year term. A C T I O N R EQ U E S T E D I ntroducons of L arry and exis ng board members are in order for the firs t part of the meeng. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Elect C hair and V ice-Chair DATE:February 14, 2022 I N T R O D U C TI O N February is the month w hen officers are elected for the A dvisory Board. O fficers to be elected are the chair and vice-chair posions . Both of these pos ions are a one-year term. P lease come prepared to nominate and vote on the elecon of these tw o pos ions. D I S C U S S I O N Current Chair M oes will firs t call for nominaons for the chair posion. I f any member is interes ted in becoming the chair they s hould indicate they are interes ted and then they can be a candidate for the pos ion. Chair M oes will connue to call for chair nominaons tw o more mes and if no one else indicates they are interes ted in the chair pos ion, the nominaon w ill be closed. O nce all members w ho are interes ted in becoming the chair are known, a vote will be taken for the chair pos ion. O nce the chair is elected, the person elected as the chair w ill repeat the nominaon and vong proces s for the vice-chair pos ion. A C T I O N R EQ U E S T E D A dvisory Board members should come prepared to make their interes t known to other A dvis ory Board members about s erving in either the chair or vice-chair posion. A ll members are being as ked to vote during the elecon of the chair and vice-chair pos ions. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Rambling River Center's 40th A nniversary Celebraon DATE:February 14, 2022 I N T R O D U C TI O N I n 2022, the Rambling River C enter will celebrate 40 years of existence. D I S C U S S I O N P lans connue to be confirmed for the 40th A nniversary Celebraon to be held on S eptember 22, 2022. S taff w ill bring examples of me caps ules and pictures of the park bench. Commi/ee members met in January and connue to make plans , so will provide an update. A C T I O N R EQ U E S T E D A dvisory Board members should come prepared to lis ten to the commi/ee's ideas , as k ques ons, and make decisions regarding the event. AT TA C H M E N T S : Type D es cripon Backup M aterial 40th A nniversary Commi/ee Notes 012422 February 14, 2022 To: Rambling River Center Advisory Board From: Blanche, Marge and Pennie Subject: Update on the 2022 RRC 40th Anniversary Event On January 24, 2022, Blanche, Marge and Pennie met to discuss the following for the 2022 RRC 40th Anniversary Event.  Event Details (no change)  Marketing and Media Message  Need Advisory Board input:  Volunteer Committees: Updated 2/14/22  RRC Bulletin Board and Media Messaging Rambling River Center is Celebrating 40 years 1982 – 2022 Established in 1982 as a landmark in the Farmington community to serve seniors and enrich connections. We are a place for seniors to feel welcomed and a building vision for everyone in Farmington. Event Details Date: Thursday, September 22, 2022 Time: 11:00am – 3:00pm Ticket Price: $14.00 (includes beverage) Capacity: 130 people 11:00a – Noon Social Hour. Visit the Memorial Bench, time capsule, Tree site, Photo Booth, Time Line, Vote for Best Pumpkin Contest Noon – 1pm Lunch: Cooked, carved and served at the RRC w/all tables & equipment needed for serving. Condiments, all paper goods and utensils provided. Classic Whole Hog Roast cooked and sliced on site Whole Pork Shoulders (for extra meat) Roasted seasoned Chicken breast Old Fashion Potato Salad or Roasted Red Potatoes Smoky Backed Beans Home Made Cole Slaw Fresh Cut Watermelon Fruit Boats Fresh Baked Buns Umpapa Band will play during lunch Vote for Best Pumpkin Contest NEED A MC: Missie or Kellee?? Blessing??? 1:00pm – 1:15pm First Speaker: Topic-RRC past Missie or Kellee???? 1:15pm – 1:30pm 3 DMC cards give away prizes (numbers under the chairs) Best Decorated Pumpkin Prize ($50.00 donation given) 1:30pm – 1:45pm Second Speaker: Topic: RRC future (Mayor?) 1:45pm – 2:00pm 2 Yearly Membership give away (s) 2:00pm – 3:00pm Cake and coffee Visit the Memorial Bench, time capsule, Tree site, Photo Booth, Time Line 2/14/22 2/14/22 Marketing and Media Message:  40 years Celebration  Need full attendance  Volunteer involvement  Awareness what RRC is  Community event Need Advisory Board input:  Identify speakers  Blessing - who  Plaque verbiage for time capsule, bench, tree(?)  Beer/near Beer - or not, price  When to send ‘save the dates’  When to start ticket sales  Event brochures @ the Craft Fair? Volunteer Committees: Updated 2/14/22 Decorating Committee: Marge 22+ dining tables, 2 Welcome tables, 1 cake and 1 pumpkin table, linen tablecloths Decorate Entrance: Pennie Balloons etc. Decorating: Vol Beer garden, pumpkin table Dedication Area: Blanche Time capsule, bench, tree, time line, plagues Photo Booth: Marge Volunteers from 11a – Noon and 2p – 3p Clerical Committee: Pat Welcome Desk (manage tickets, name badges, and Pumpkin ballots) Cake & coffee Committee Joan Serve cake, coffee, meal beverage, Beer? Contest Committee: Pennie Pumpkin contest, 3 MDC 2023 cards, 2 yearly Memberships Advertising & Marketing City Design: tickets, save the date, invitations, thank you notes, program, brochure (Craft Fair, RRC, City Hall, Library, Dew Days), Marketing, Facebook, email signatures Organize Month Long Staff Ideas: free exercise class, Octoberfest Word Search, Trivia Pre-Event opportunities Clean up during lunch: Vol Set up and tear down: Board/Staff/Vol Music: Pennie Umpapa band during lunch Photographer: Vol RRC Bulletin Board and Media Messaging February 2022 March 2022 April 2022 BB: information on Celebration and volunteer needs. OTHER: Newsletter, need brochures for Craft Fair May 2022 BB: refresh information on Celebration details June 2022 BB: refresh information on Celebration details July 2022 BB: Solicit ideas for time capsule. OTHER: design room (Board and staff) August 2022 BB: Volunteer sign up, pumpkin contest details=$50 1 st prize, month long free activities. OTHER: ticket sales September 2022 BB: All contests, Volunteer needs 2/14/22 TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Parks and Facilies Tour with Parks and Recreaon Commission and City Council DATE:February 14, 2022 I N T R O D U C TI O N The Parks and Recreaon Commission (P R C ) and Rambling River C enter A dvis ory Board (R R C A B) have both idenfied a parks and facilies tour w ith the C ity C ouncil in their 2022 w ork plans. D I S C U S S I O N The P R C at its J anuary 12, 2022 idenfied July 27 and A ugus t 3 at 6:00 p.m. as potenal tour dates . The tour will include the P R C , R R C A B, and City Council. The parks and facilies to tour have not been determined yet, but P R C advised keeping the tour to two hours or les s . A C T I O N R EQ U E S T E D A dvisory board members s hould be prepared to dis cus s July 27 and A ugus t 3 and idenfy if there is a preferred date for the parks and facilies tour. A dvis ory board members should als o dis cus s if there is parks and/or facilies they would like to include on the tour. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:A rts and Cra"s F undraiser DATE:February 14, 2022 I N T R O D U C TI O N The advisory board approved A pril 30, 2022 for the annual arts and cra"s fundrais er. S chmitz -Maki A rena was s elected as the site and it has been res erved for the event. D I S C U S S I O N S taff w ill provide an update regarding how many vendors have regis tered to parcipate in the event. There should als o be a connued dis cus s ion by advisory board members about the on-going planning of this event. This includes recruitment of volunteers , tas ks the volunteers w ould perform, and w hen volunteers w ould be scheduled to work. A C T I O N R EQ U E S T E D The advisory board is as ked to come to the meeng prepared to parcipate in a dis cus s ion about the arts and cra"s fundraising event and also be prepared to make addional decis ions needed for the event. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:S trategic P lan to I ncreas e M embers hip DATE:February 14, 2022 I N T R O D U C TI O N The Rambling River C enter's work plan for 2022 includes a goal to develop a strategic plan to increase membership. D I S C U S S I O N A s trategic plan will help determine where to s pend me, human capital, and money. S trategic planning typically has five components . 1. D etermine where you are by idenfying strengths and weaknesses . 2. I denfy what is important by looking at your mis s ion and values . 3. D efine w hat you must achieve by us ing objecves . 4. D etermine who is accountable. 5. Review. A C T I O N R EQ U E S T E D The advisory board is as ked to come to the meeng prepared to parcipate in a dis cus s ion about using s trategic planning to increase membership and begin by idenfying strengths and weaknesses . TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Barriers to G e#ng to the Rambling River Center DATE:February 14, 2022 I N T R O D U C TI O N The advisory board's work plan for 2022 includes a goal to idenfy barriers to ge#ng to the Rambling River Center and explore opportunies to remove them. D I S C U S S I O N I denfying barriers w ith the goal of eliminang them w ill increase parcipaon at the Rambling River Center. This will keep seniors in the Farmington community engaged and healthier, creang a be0er quality of life for individuals and the community. A C T I O N R EQ U E S T E D The advisory board is as ked to come to the meeng prepared to parcipate in a dis cus s ion to idenfy barriers to ge#ng to the Rambling River C enter. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Review 2022 Work P lan P rogress DATE:February 14, 2022 I N T R O D U C TI O N The A dvis ory Board approved its 2022 annual work plan at its J anuary 10, 2022 meeng. The annual w ork plan is reviewed at every monthly meeng to meas ure the progress being made. D I S C U S S I O N A n updated w ork plan is included in the meeng packet. The updated w ork plan shows in red what items have been completed during or a,er the J anuary 10, 2022 meeng. A C T I O N R EQ U E S T E D A dvisory Board members are asked to review the updated 2022 work plan prior to the meeng and come prepared to discuss, especially the items that w ere completed. The review also offers an opportunity for the A dvisory Board to dis cus s w ork plan items they would like to w ork on at future meengs . AT TA C H M E N T S : Type D es cripon Backup M aterial 2022 Work P lan Rambling River Center Advisory Board 2022 Work Plan Goal #1: Tour other senior centers to learn about facilities and programs offered in other communities. Objectives: 1. By January 15, a discussion and decision will have been made about touring the two other senior center facilities. Status: Completed. March 21 was identified to tour Apple Valley Hayes Senior Center and Hastings Senior Center. Staff will contact to see if date works for them. 2. If a decision is made to tour the other senior center facilities, then by February 1 a decision will have been made about the dates of the senior center facility tours. 3. By April 1, a tour of other senior center facilities and a follow up discussion about the tours will have occurred. Goal #2: Create a master plan for future building configuration, improvements, and programming opportunities. Objectives: 1. By February 1, discuss a timeline for completing a building master plan. 2. By March 1, complete a request for proposal process to hire a consultant firm to develop a building master plan. 3. By May 1, a consultant firm will be approved by city council and the kick-off meeting for the project will have happened. 4. By October 31, a building master plan will be completed. Goal #3: Review and recommend 2023 Rambling River Center fees and charges to the city council. Objectives: 1. By July 1, review and discuss the 2023 RRC fees and charges and determine if any revisions should be made to the 2023 fees and charges. 2. By August 1, forward recommended 2023 RRC fees and charges to the Parks and Recreation Commission. 3. By September 30, the Parks and Recreation Commission will have reviewed and approved the 2023 RRC fees and charges and will recommend to the City Council to approve them. 4. By December 31, the City Council will have acted on the Advisory Board and Parks and Recreation Commission recommended 2023 RRC fees and charges. Goal #4: Raise at least $10,000.00 from fundraising events and donations to fund future Rambling River Center capital improvements and/or equipment and furniture purchases. Objectives: 1. By June 1, discuss current fundraising events to see if any changes should be made to the exiting fundraising events and a discussion should occur about creating a new fundraising event. 2. By August 1, assist with and complete at least one fundraising activity. 3. By September 1, assist with and complete at least a second fundraising activity. 4. By October 1, assist with and complete at least a third fundraising activity. 5. By December 31, assist with and complete at least a fourth fundraising activity. Goal #5: Work with the Trip Planning Committee to offer bus trips in 2022 and to plan future bus trips in 2023. Objectives: 1. By May 1, receive a report from the Trip Committee on trips that have been or will be offered in 2022. 2. By August 1, receive a presentation by the Trip Committee about the draft list of future trips planned in 2023. 3. By September 15, receive a report from the Trip Committee on the attendance and trips offered during the second quarter in 2022. 4. By October 1, receive a presentation on the final list of trips planned by the Trip Committee to occur in 2023. 5. By November 1, receive a report from the Trip Committee on the attendance and trips offered during the third quarter in 2022. 6. By December 31, receive a report from the Trip Committee on the attendance and trips offered during the fourth quarter and an annual report identifying the total attendance of those attending the 2022 trips. Goal #6: Complete a city parks and facilities tour with the Parks and Recreation Commission (PRC) and City Council. Objectives: 1. By April 1, determine possible tour dates. 2. By May 1, finalize and approve a recommended tour date and give input on which parks and facilities to tour. 3. By June 1, provide a recommended tour date, schedule and site locations to the PRC and City Council. 4. By October 1, complete a parks and facilities tour with the PRC and City Council. Goal #7: Develop a Strategic Plan to Increase Membership. Objectives: 1. By February 28, a discussion will have taken place on ideas to increase membership. 2. By April 1, staff will have researched and visited with other senior centers about ways they attract new members. 3. By June 1, a draft strategic plan will be completed by the Advisory Board. 4. By August 1, a strategic plan to increase membership will have been approved by the Advisory Board. 5. By December 31, the results of the strategic plan to-date will be shared with Advisory Board members. Goal #8: Finish Planning and Host a Rambling River Center 40th Anniversary Celebration that will occur in 2022. Objectives: 1. By April 1, the 40th anniversary celebration schedule and program will be finalized. 2. By August 1, publicity will have started and tickets on sale. 3. By September 30, the 40th anniversary celebration will have happened. Goal #9: Identify Barriers to Getting to the Rambling River Center and Explore Opportunities to Remove Them. Objectives: 1. By February 1, the Advisory Board will have discussed barriers for seniors to get to the Rambling River Center. 2. By April 1, the Advisory Board will have identified potential opportunities to remove these barriers to getting to the center. 3. By July 1, approved opportunities to help seniors get to the Rambling River Center will be implemented. 4. By December 31, a discussion on the success of the implemented strategies will have taken place. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:S taff Report DATE:February 14, 2022 I N T R O D U C TI O N D uring each meeng, staff provides informaonal updates that do not require A dvisory Board approval. D I S C U S S I O N The following updates w ill be provided during the meeng: 1. Community Expo 2. Calendar of Events 3. P izza Man Breakfas t 4. Jim Bell Park and P reserve M aster P lan A C T I O N R EQ U E S T E D A dvisory Board members should listen to the informaonal updates and then ask any quesons they have about the updates . TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:A dvisory Board Roundtable DATE:February 14, 2022 I N T R O D U C TI O N The A dvis ory Board roundtable occurs during every monthly meeng. D I S C U S S I O N The A dvis ory Board roundtable agenda item provides an opportunity for A dvis ory Board members to s hare informaon or ask quesons of s taff about items that are not on the agenda. No formal decis ions can be made during the A dvisory Board roundtable. A C T I O N R EQ U E S T E D A dvisory Board members are asked to come s hare informaon or ask quesons about items not on the agenda. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:I tems for the M arch 14, 2022 meeng agenda DATE:February 14, 2022 I N T R O D U C TI O N This item is for staff and A dvisory Board members to idenfy pos s ible items for the next meeng agenda. D I S C U S S I O N Thus far s taff has idenfied the following pos s ible items for the M arch 14, 2022 meeng. R ambling R iver C enter’s 40th Anniversary C elebraon Parks and Facilies Tour with Parks and Recreaon C ommission and C ity C ouncil Arts and C ra0s Fundraiser Strategic Plan to I ncrease Membership B arriers to Ge2ng to R ambling R iver C enter 2022 Work Plan Review R ambling R iver C enter B uilding Master Plan A C T I O N R EQ U E S T E D A dvisory Board members are asked to come prepared to discuss the s taff proposed agenda items and als o provide other possible agenda items for the March 14, 2022 meeng.