Loading...
HomeMy WebLinkAboutAgenda_2022_4_11_Meeting(847) Meeng Locaon: R ambling R iver C enter 325 O ak S treet Farmington, M N 55024 RAM B L I N G RI V E R C E N T E R A D V I SO RY BO AR D M E E T I N G A G E N DA A pril 11, 2022 9:30 A M 1.C all to O rder 2.A pprove A genda 3.A pprove M inutes (a)A pprove M arch 14, 2022 M eeng Minutes 4.P resentaons (a)Parks and Recreaon D epartment 2021 A nnual Report 5 B usiness I tems (a)A rts and Cra%s F undraiser 6.D iscussion I tems (a)Tour of O ther S enior C enters (b)Rambling River Center's 40th A nniversary Celebraon (c)V F W S teak F ry F undraiser (d)S trategic P lan to I ncreas e M embers hip (e)Barriers to G e3ng to the Rambling River Center (f)Review 2022 Work P lan P rogress 7.S taff Report (a)S taff Report 8.A dvisory B oard Roundtable (a)A dvisory Board Roundtable 9.Items for N ext M eeng A genda (a)I tems for the M ay 9, 2022 meeng agenda 10.A djourn TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:A pprove M arch 14, 2022 M eeng Minutes DATE:A pril 11, 2022 I N T R O D U C TI O N I ncluded in the meeng packet are dra' minutes from the advis ory board’s March 14, 2022 meeng. D I S C U S S I O N A dvisory board members s hould review the dra' minutes to determine if there are any correcons or edits that need to be made prior to approval. A C T I O N R EQ U E S T E D The advisory board is as ked to review the a-ached dra' M arch 14, 2022 meeng minutes , make any correcons needed, and then approve the meeng minutes AT TA C H M E N T S : Type D es cripon Backup M aterial D ra' M arch 14, 2022 M eeng Minutes . City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers MARCH 14, 2022 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Chair Pennie Page called meeting to order at 9:30 a.m. Members Present: Joan Moes, Blanche Reichert, Pat Hennen, Marjorie Koski, Pennie Page, Gina Smith, and Larry Smith Members absent: Others Present: Parks and Recreation Director Kellee Omlid 2. Approve Agenda Director Omlid suggested moving the presentation of the Parks and Recreation 2021 Annual Report to the April meeting. Motion by Moes to approve agenda less the Parks and Recreation 2021 Annual Report, seconded by Koski, APIF. Motion carried. 3. Approve Minutes Motion made by Reichert to approve February 14, 2022 meeting minutes and seconded by Smith, APIF. Motion carried. 4. Presentations None 5. Business Items None 6. Discussion Items A. Community Expo Review There was discussion regarding the location of the Rambling River Center and city’s booths. Suggestion was made to be in main area as many people didn’t stop. Having pens for giveaway was a draw. Handed out several Rivers. Not as well attended as in past. Rosemount Expo was same day. Still thought was good event to participate in. B. Rambling River Center’s 40th Anniversary Celebration Reichert said the time capsule was ordered and expected to arrive soon. There was discussion regarding engraving; check with Blackfire and Pellicci Hardware. It was decided to do the walk through of the building in April so Recreation Supervisor Missie Kohlbeck could be there. Page, Smith, and Smith met to discuss the pumpkin decorating contest. The pumpkins will be displayed in the Empire Room. The welcome desk will be in the Empire Room. Attendees will go through the Nicolai Board Room to get back to the hallway and into the banquet room. Koski is going to visit with Kohlbeck about the decorations and tablecloths. Hennen has three volunteers including herself for the welcome desk. C. 2022 Arts and Crafts Fundraiser As of today, 17 spaces have been reserved. There were questions when the Facebook posts start. Director Omlid will follow-up with Communication Specialist Lauren Siebenaler. Director Omlid stated Youth Hockey wasn’t interested in selling concessions. It was asked if the Farmington Bakery was interested. The Rambling River Center is going to sell greetings cards. D. Strategic Plan to Increase Membership A discussion regarding the strengths and weaknesses of the Rambling River Center took place. Opportunities include reaching out more and letting people know we are here, selling the fact memberships start at age 50, promoting the fitness center more, communication with the Legacy and Trinity, and building improvements. It was suggested to investigate hosting more meals. E. Barriers to Getting to the Rambling River Center Discussion took place on identifying barriers to getting to the Rambling River Center. Barriers identified included:  Loss of community  Transportation  No interest in social life  Health concerns and stigma  Parking It was suggested when the architect is hired to create a building master plan to have them look at the door on the west side of the building as a possible entrance. Another suggestion to explore is increasing the size of the fitness room by expanding into the garage. F. Review 2022 Work Plan Progress Director Omlid provided an update on the work plan progress. 7. Staff Report Informational Updates  The survey and Social PinPoint website for the Jim Bell Park and Preserve master plan closed March 6. The next advisory committee meeting is March 24.  Kiss the Pig and the bike auction are scheduled for Saturday, June 25. Kiss the Pig candidates have been finalized.  Staff is working on a request for proposals (RFP) to hire an architect to complete a building master plan for the Rambling River Center.  Reminder we will be touring the Apple Valley and Hastings senior centers Monday (March 21). We will leave at 8:30 a.m. 8. Advisory Roundtable Koski – Thought we should visit Spruce Place and Oak Manor to visit with the residents about the RRC and recruit new members. Page – Won’t be here for April meeting. Thanked Moes for her leadership and hard work as the chair last year. Smith – Nothing Moes – Nothing Smith – Been a pleasure. This is her last meeting as moving to St. Cloud at the end of the month. Reichert – Went through a lot of stuff this morning especially how to get seniors to the RRC. Hennen– Receives a blood pressure monitor from Blue Cross Blue Shield every two years. Received her new one recently and didn’t want to throw away the old one as still worked. Inquired if the RRC or someone wanted it. 9. Agenda Items for April 11, 2022 meeting  Parks and Recreation 2021 Annual Report  Fundraising update  Update on available Financial Support Program (FSP) aid 10. Adjourn Motion by Reichert and seconded by Moes to adjourn the meeting, APIF. Motion carried. The meeting was adjourned at 10:57 a.m. Respectfully Submitted Kellee Omlid, Parks and Recreation Director and Recording Secretary TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Parks and Recreaon D epartment 2021 A nnual Report DATE:A pril 11, 2022 I N T R O D U C TI O N Each year, the Parks and Recreaon D epartment (D epartment) creates an annual report about the follow ing: P rograms and events offered Parks, trails , and facilies projects completed Maintenance work performed in parks, on trails , and in facilies The annual report w as to be pres ented at the March 14, 2022 advis ory board meeng, but w as pos tponed to the A pril meeng. D I S C U S S I O N D epartment s taff have created an annual report for 2021, which is the 19th consecuve year the D epartment has provided an annual report. Recreaon S upervisor Missie Kohlbeck w ill pres ent the annual report. A C T I O N R EQ U E S T E D A dvisory board members are as ked to listen to the 2021 annual report and are encouraged to as k ques ons during and a2er the presentaon. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:A rts and Cra"s F undraiser DATE:A pril 11, 2022 I N T R O D U C TI O N The advisory board approved A pril 30, 2022 for the annual arts and cra"s fundrais er. S chmitz -Maki A rena was s elected as the site and it has been res erved for the event. D I S C U S S I O N S taff w ill provide an update regarding how many vendors have regis tered to parcipate in the event. There should be a connued discussion by advis ory board members about the on-going planning of this event es pecially food and adversing. This includes radio ads, food vendors, and scheduling of volunteers . A C T I O N R EQ U E S T E D The advisory board is as ked to come to the meeng prepared to parcipate in a dis cus s ion about the arts and cra"s fundraiser and make addional decisions needed for the event. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Tour of O ther S enior C enters DATE:A pril 11, 2022 I N T R O D U C TI O N O ne of the advis ory board's goals is to tour other senior centers to learn about facilies and programs offered in other communies . G athering this informaon w ill be helpful w hen the advis ory board begins the process of compleng a building master plan for the Rambling River Center. D I S C U S S I O N The advisory board and s taff toured the Rosemount S teeple Center and Northfield F i/y North in fall 2021. Tours of the Apple Valley and Hasngs senior centers were completed on March 21, 2022 . A C T I O N R EQ U E S T E D A dvisory board members are as ked to review the lates t tours and further discuss what they liked and dis liked about the centers . TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Rambling River Center's 40th A nniversary Celebraon DATE:A pril 11, 2022 I N T R O D U C TI O N I n 2022, the Rambling River C enter will celebrate 40 years of existence. D I S C U S S I O N P lans connue to be discussed and confirmed for the 40th annivers ary celebraon to be held on S eptember 22, 2022. The 40th annivers ary commi.ee has been meeng and w ill give a s hort report. The board w ill also do a w alk through of the building to idenfy locaons for the planned acvies , since it w as postponed at the board's last meeng on March 14. A C T I O N R EQ U E S T E D Advisory B oard members should come prepared to listen to the commi.ee's ideas, ask quesons, do a walk through of the building, and make decisions regarding the event. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:V F W S teak F ry F undraiser DATE:A pril 11, 2022 I N T R O D U C TI O N The annual S teak F ry fundrais er w ill be held at the Farmington V F W - Post 7662 on S aturday, M ay 21, 2022 from 5:00 to 8:00 p.m. C os t is $15.00, w hich includes a Von H anson's M eats grilled steak, baked potato, s alad, and dessert. D I S C U S S I O N S taff w ould like to discuss the S teak F ry fundraiser with advisory board members to s ee w hich members can volunteer prior to and during the event. A C T I O N R EQ U E S T E D Board members s hould come prepared to discuss and idenfy how each member w ould like to volunteer for the S teak F ry fundraiser. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:S trategic P lan to I ncreas e M embers hip DATE:A pril 11, 2022 I N T R O D U C TI O N The Rambling River C enter's work plan for 2022 includes a goal to develop a strategic plan to increase membership. At its February 14, 2022 meeng, the board started this dis cus s ion. At the M arch 14, 2022 advis ory board meeng, the board discussed s trengths and w eaknes s es of the Rambling River Center. D I S C U S S I O N A strategic plan w ill help determine where to s pend me, human capital, and money. S trategic planning typically has five components . 1. S trengths and weaknesses have been idenfied S trengths include members hip s tar ng at age 5 0 and the fitness center. Weak nes s es include people don't know w e ar e here, communicaon with s enior liv ing communies , trans portaon, the building, and parking. 2. I denfy what is important by looking at your mis s ion and values 3. D efine w hat you must achieve by us ing objecves 4. D etermine who is accountable 5. Review The mis s ion s tatement of the Rambling Riv er Center is "C ommi3ed to providing quality programs and s ervices while encouraging the involv ement of adults over age 50.". A tagline was cr eated in approximately 2014, which is "Recreaon, Relaxaon, and C ommunity". A C T I O N R EQ U E S T E D The advisory board is as ked to come to the meeng prepared to parcipate in a dis cus s ion about the Rambling River Center's mission and values as part of s trategic planning to increase membership and connue idenfying s trengths and w eaknes s es. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Barriers to G e#ng to the Rambling River Center DATE:A pril 11, 2022 I N T R O D U C TI O N The Rambling River C enter's work plan for 2022 includes a goal to idenfy barriers to ge#ng to the Rambling River Center and explore opportunies to remove them. D I S C U S S I O N I denfying barriers w ith the goal of eliminang them will increase parcipaon at the R ambling River Center and keep seniors in the Farmington community engaged and healthier. Thus, creang a be/er quality of life for individuals and the community. At its M arch 14, 2022 meeng, the advis ory board idenfied a number of barriers . This included: Loss of community Transportaon No interes t in s ocial life H ealth concerns and s gma Parking A C T I O N R EQ U E S T E D The advisory board is as ked to come to the meeng prepared to parcipate in a dis cus s ion to generate ideas to eliminate the idenfied barriers and connue to idenfy barriers to ge#ng to the Rambling River Center. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Review 2022 Work P lan P rogress DATE:A pril 11, 2022 I N T R O D U C TI O N The annual work plan is review ed at every monthly meeng to measure the progres s being made. D I S C U S S I O N A n updated w ork plan is included in the meeng packet. The updated w ork plan shows in red what items have been completed during or a)er the M arch 14, 2022 meeng. I tems in bold black w ere items completed prior to the March 14, 2022 meeng. A C T I O N R EQ U E S T E D A dvisory Board members are asked to review the updated 2022 work plan prior to the meeng and come prepared to discuss, especially the items that w ere completed. The review also offers an opportunity for the advis ory board to dis cus s w ork plan items they would like to w ork on at future meengs . AT TA C H M E N T S : Type D es cripon Backup M aterial 2022 Work P lan Rambling River Center Advisory Board 2022 Work Plan Goal #1: Tour other senior centers to learn about facilities and programs offered in other communities. Objectives: 1. By January 15, a discussion and decision will have been made about touring the two other senior center facilities. Status: Completed. March 21 was identified to tour Apple Valley Hayes Senior Center and Hastings Senior Center. Staff will contact to see if date works for them. 2. If a decision is made to tour the other senior center facilities, then by February 1 a decision will have been made about the dates of the senior center facility tours. Status: Completed. March 21 was identified and confirmed to tour Apple Valley Hayes Senior Center and Hastings Senior Center. 3. By April 1, a tour of other senior center facilities and a follow up discussion about the tours will have occurred. Status: Completed. The tours of Apple Valley Hayes Senior Center and Hastings Senior Center were completed on March 21. Goal #2: Create a master plan for future building configuration, improvements, and programming opportunities. Objectives: 1. By February 1, discuss a timeline for completing a building master plan. 2. By March 1, complete a request for proposal process to hire a consultant firm to develop a building master plan. 3. By May 1, a consultant firm will be approved by city council and the kick-off meeting for the project will have happened. 4. By October 31, a building master plan will be completed. Goal #3: Review and recommend 2023 Rambling River Center fees and charges to the city council. Objectives: 1. By July 1, review and discuss the 2023 RRC fees and charges and determine if any revisions should be made to the 2023 fees and charges. 2. By August 1, forward recommended 2023 RRC fees and charges to the Parks and Recreation Commission. 3. By September 30, the Parks and Recreation Commission will have reviewed and approved the 2023 RRC fees and charges and will recommend to the City Council to approve them. 4. By December 31, the City Council will have acted on the Advisory Board and Parks and Recreation Commission recommended 2023 RRC fees and charges. Goal #4: Raise at least $10,000.00 from fundraising events and donations to fund future Rambling River Center capital improvements and/or equipment and furniture purchases. Objectives: 1. By June 1, discuss current fundraising events to see if any changes should be made to the exiting fundraising events and a discussion should occur about creating a new fundraising event. Status: Completed. The garage sale was cancelled and the breakfast and silent auction was scheduled for October 29, 2022. 2. By August 1, assist with and complete at least one fundraising activity. 3. By September 1, assist with and complete at least a second fundraising activity. 4. By October 1, assist with and complete at least a third fundraising activity. 5. By December 31, assist with and complete at least a fourth fundraising activity. Goal #5: Work with the Trip Planning Committee to offer bus trips in 2022 and to plan future bus trips in 2023. Objectives: 1. By May 1, receive a report from the Trip Committee on trips that have been or will be offered in 2022. 2. By August 1, receive a presentation by the Trip Committee about the draft list of future trips planned in 2023. 3. By September 15, receive a report from the Trip Committee on the attendance and trips offered during the second quarter in 2022. 4. By October 1, receive a presentation on the final list of trips planned by the Trip Committee to occur in 2023. 5. By November 1, receive a report from the Trip Committee on the attendance and trips offered during the third quarter in 2022. 6. By December 31, receive a report from the Trip Committee on the attendance and trips offered during the fourth quarter and an annual report identifying the total attendance of those attending the 2022 trips. Goal #6: Complete a city parks and facilities tour with the Parks and Recreation Commission (PRC) and City Council. Objectives: 1. By April 1, determine possible tour dates. Status: Completed. August 3, 2022 was tentatively identified as the tour date. 2. By May 1, finalize and approve a recommended tour date and give input on which parks and facilities to tour. 3. By June 1, provide a recommended tour date, schedule and site locations to the PRC and City Council. 4. By October 1, complete a parks and facilities tour with the PRC and City Council. Goal #7: Develop a Strategic Plan to Increase Membership. Objectives: 1. By February 28, a discussion will have taken place on ideas to increase membership. Status: Completed. At the March 14, 2022 meeting, strength and weaknesses of the Rambling River Center were identified. Suggestions were made to visit senior living facilities in Farmington. 2. By April 1, staff will have researched and visited with other senior centers about ways they attract new members. 3. By June 1, a draft strategic plan will be completed by the Advisory Board. 4. By August 1, a strategic plan to increase membership will have been approved by the Advisory Board. 5. By December 31, the results of the strategic plan to-date will be shared with Advisory Board members. Goal #8: Finish Planning and Host a Rambling River Center 40th Anniversary Celebration that will occur in 2022. Objectives: 1. By April 1, the 40th anniversary celebration schedule and program will be finalized. 2. By August 1, publicity will have started and tickets on sale. 3. By September 30, the 40th anniversary celebration will have happened. Goal #9: Identify Barriers to Getting to the Rambling River Center and Explore Opportunities to Remove Them. Objectives: 1. By February 1, the Advisory Board will have discussed barriers for seniors to get to the Rambling River Center. Status: Completed. At the March 14, 2022 meeting, several barriers were identified. 2. By April 1, the Advisory Board will have identified potential opportunities to remove these barriers to getting to the center. 3. By July 1, approved opportunities to help seniors get to the Rambling River Center will be implemented. 4. By December 31, a discussion on the success of the implemented strategies will have taken place. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:S taff Report DATE:A pril 11, 2022 I N T R O D U C TI O N D uring each meeng, staff provides informaonal updates that do not require advis ory board approval. D I S C U S S I O N The following updates w ill be provided during the meeng: 1. Jim Bell Park and P reserve M aster P lan 2. K iss the P ig and Bike A ucon 3. F undrais ing U pdate 4. Update on F inancial S upport P rogram (FS P ) A id. A C T I O N R EQ U E S T E D A dvisory board members s hould lis ten to the informaonal updates and then as k any ques ons they have about the updates . TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:A dvisory Board Roundtable DATE:A pril 11, 2022 I N T R O D U C TI O N The advisory board roundtable occurs during every monthly meeng. D I S C U S S I O N The advisory board roundtable agenda item provides an opportunity for advisory board members to s hare informaon or ask quesons of s taff about items that are not on the agenda. No formal decis ions can be made during the advis ory board roundtable. A C T I O N R EQ U E S T E D A dvisory board members are as ked to come share informaon or as k ques ons about items not on the agenda. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:I tems for the M ay 9, 2022 meeng agenda DATE:A pril 11, 2022 I N T R O D U C TI O N This item is for staff and advis ory board members to idenfy pos s ible items for the next meeng agenda. D I S C U S S I O N Thus far, staff has idenfied the follow ing possible items for the May 9, 2022 meeng. A rts and Cra. Fair Review 2023 Rambling River Center Fees P hoto of A dvis ory Board M embers Rambling River Center's 40th A nniversary Celebraon V F W S teak F ry F undraiser A dvisory Board Meeng in J une S trategic P lan to I ncreas e M embers hip Barriers to G e7ng to the Rambling River Center Review Work P lan 2022 A C T I O N R EQ U E S T E D A dvisory board members are as ked to come prepared to dis cus s the staff propos ed agenda items and also provide other possible agenda items for the May 9, 2022 meeng.