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HomeMy WebLinkAboutAgenda_2021_10_11_Meeting(786) Meeng Locaon: R ambling R iver C enter 325 O ak S treet Farmington, M N 55024 RAM B L I N G RI V E R C E N T E R A D V I SO RY BO AR D M E E T I N G A G E N DA O ctober 11, 2021 9:30 A M 1.C all to O rder 2.A pprove A genda 3.A pprove M inutes (a)S eptember 13, 2021 D ra R R C Meeng M inutes 4.P resentaons 5 B usiness I tems 6.D iscussion I tems (a)Review Tours of S teeple C enter and F iy North (b)Rambling River Center's 40th A nniversary Celebraon (c)Update on F undraising Events and D onaons (d)2021 Membership S urvey (e)2022 Work P lan I deas (f)Review 2021 Work P lan P rogress 7.S taff Report (a)S taff Report 8.A dvisory B oard Roundtable (a)A dvisory Board Roundtable 9.Items for N ext M eeng A genda (a)I tems for the November 8, 2021 meeng agenda 10.A djourn TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:S eptember 13, 2021 D ra& R R C Meeng M inutes DATE:O ctober 11, 2021 I N T R O D U C TI O N I ncluded in the meeng packet are dra& minutes from the A dvisory Board's S eptember 13, 2021 meeng. D I S C U S S I O N A dvisory Board members should review the dra& minutes in order to determine if there are any correcons that need to be made prior to approval of the minutes . A C T I O N R EQ U E S T E D The A dvis ory Board is as ked to review the minutes , make any correcons , and approve the a-ached dra& of the S eptember 13, 2021 minutes. AT TA C H M E N T S : Type D es cripon Backup M aterial D ra& S eptember 13, 2021 M eeng Minutes . City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers SEPTEMBER 13, 2021 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Chair Joan Moes called meeting to order at 9:30 a.m. Members Present: Joan Moes, Blanch Reichert, Marjorie Koski, Pennie Page, Pat Hennen, Ken Schumann, and Gina Smith Members absent: Others Present: Parks and Recreation Director Kellee Omlid, Recreation Supervisor Missie Kohlbeck 2. Approve Agenda Motion made by Koski to approve the meeting agenda, seconded by Schumann, APIF. Motion carried. 3. Approve Minutes Motion made by Page to approve July 12, 2021 meeting minutes and seconded by Reichert, APIF. Motion carried. 4. Presentations None 5. Business Items A. Halloween Walk Participation Schumann will participate with member Lois Lotz. Staff will continue to recruit member volunteers. Motion by Schumann and seconded by Smith for the Rambling River Center to participate in the 2021 Halloween Walk on Friday, Oct. 29 at Dodge Middle School. APIF. Motion carried. 6. Discussion Items A. Review Parks and Facilities Tour with Parks and Recreation Commission and City Council Page, Smith, and Schumann all commented it was a nice and informative tour. Smith asked about the possibility for dog park to be created. Discussion regarding the Rambling River Center having input on park design creating space for senior with mobility issues and to plan a senior day picnic in the park to expose seniors to the park system. B. Rambling River Center’s 40th Anniversary Celebration Reviewed the logo and tag line. Page asked for the years to be added to logo. Discussion re: one day event and boxed lunch. Event still on Thursday, Sept. 22, 2022. We will continue with time capsule, tree, bench, photo booth, and time line history. Reichert and Koski presented some price information for meals. Smith mentioned the Sweet Kneads expansion would include box lunches. Board will discuss again in October to decided on detail for meal including speaker/music. C. Update on Fundraising Events Kiss the Pig will be on Saturday, September 18. Metro Dining Club cards are still on their way. Shred Right 4 Good has changed their fees so while we will continue through the rest of this year, 2022 will be dependent upon usage. An up-to-date fundraising amount will be included next month. D. Review of 2021 Work Plan Progress Progress has been made on Goal #1 Objective 2 and Goal #3 Objectives 2 and 3. 7. Staff Report Informational Updates • September is National Senior Center month. We are holding free classes in September and our membership social will be held on Friday, September 24 with speaker Lin Bruce. • Director Omlid gave a 2022 budget update. 8. Advisory Roundtable Page – Nothing Moes – Nothing Schumann – Enjoyed the ribbon cutting at Distad Park. Reichert – Nothing Hennen– Nothing Koski– Nothing 9. Agenda Items for October 11 meeting • 2021 work plan progress • Update on fundraising events • 40th Anniversary Celebration • Trip committee report • Halloween Walk participation • Review tour of the Steeple Center (Rosemount) and FiftyNorth (Northfield) • 2022 budget update • 2022 work plan ideas 10. 10. Adjourn Motion by Koski and seconded by Smith to adjourn the meeting, APIF. Motion carried. The meeting was adjourned at 10:30 a.m. Respectfully Submitted Missie Kohlbeck, Recreation Supervisor and Recording Secretary TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Review Tours of S teeple C enter and F i&y North DATE:O ctober 11, 2021 I N T R O D U C TI O N G oal #1 of the A dvisory Board's 2021 Work P lan is to tour other s enior centers to learn about facilies and programs offered by other communies. D I S C U S S I O N The A dvis ory Board toured the Ros emount S teeple C enter on M onday, S eptember 13, 2021 and the Northfield F i&y North on Monday, S eptember 20, 2021. I n addion to the tours, the A dvis ory Board s pent me w ith s taff learning about daily operaons, programs, and members hip fees . A C T I O N R EQ U E S T E D A dvisory Board members are asked to review the tours and further dis cus s facilies, operaons , programs , and fees they would like to implement at the Rambling River Center. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Rambling River Center's 40th A nniversary Celebraon DATE:O ctober 11, 2021 I N T R O D U C TI O N I n 2022, the Rambling River C enter will celebrate 40 years of existence. D I S C U S S I O N A 40th A nniversary Commi,ee comprised of A dvisory Board members, Page, Kos ki, and Reichert have been meeng to discuss the celebraon including meal and entertainment opons. A C T I O N R EQ U E S T E D A dvisory Board members should come prepared to lis ten to the commi,ee, as k ques ons, and make decisions regarding meal and entertainment opons . TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Update on F undraising Events and D onaons DATE:O ctober 11, 2021 I N T R O D U C TI O N The Rambling River C enter has a goal of raising at least $10,000 from fundrais ing events and donaons to fund future capital improvements and/or equipment and furniture purchas es. D I S C U S S I O N S taff w ill provide an update on 2021 fundrais ing events and donaons to date. A C T I O N R EQ U E S T E D A dvisory Board members are being asked to come prepared to as k ques ons and to dis cus s fundrais ing events for the rest of 2021. AT TA C H M E N T S : Type D es cripon Backup M aterial F undrais ing and D onaons to date 2021 Fundraiser/Donation Date Gross AmountExpense AmountExpense Listed Profit Deatail ie: number served, tickets sold Happy Harry's 2/26/2021 309.80$ -$ none 309.80$ if shoppers mention the RRC we receive 10% of purchase price Akin Hills Veterninary Associate (leslie Buggi)3/29/2021 120.00$ -$ none 120.00$ donation along with payment for their add in the River Nancy Bohn 4/5/2021 500.00$ -$ none 500.00$ donation Muddy Bunny 5K 4/3/2021 10,000.00$ -$ 10,000.00$ donation Marlene Swantek 4/26/2021 5,000.00$ -$ 5,000.00$ donation Happy Harry's 5/6/2021 109.90$ -$ none 109.90$ if shoppers mention the RRC we receive 10% of purchase price Arts and Crafts Fair 5/8/2021 1,875.00$ 368.45$ facebook boost, KCHK, Banners1,506.55$ 49 spaces + 20 tables sold to 46 different vendors 644 in attendance Bike Auction at Craft Fair 5/8/2021 283.00$ -$ none promotion part of artsa nd crafts show283.00$ 40 bike to bid on the rest pars only sold 36 of forty and several for $1 for parts Run for RRC 5/15/2021 6,000.00$ 5,590.00$ treadmill 410.00$ community donations totaling 6000 treadmill cost 5590 Happy Harry's 6/15/2021 248.80$ -$ 248.80$ if shoppers mention the RRC we receive 10% of purchase price Tom Dault-Beauchane 6/28/2021 100.00$ -$ 100.00$ donation toward purchase of RRC pens Happy Harry's 9/10/2021 89.00$ -$ 89.00$ if shoppers mention the RRC we receive 10% of purchase price Frederick Clarck 9/17/2021 1,500.00$ -$ 1,500.00$ donation toward railroad switches Kiss the Pig 9/18/2021 3,375.17$ 220.55$ pig, kleenex, bells 3,154.62$ held in Sept. in '21, five candidates Shred Right ongoing 145.00$ 70.00$ 75.00$ shredding cost increasing to monthlyl fee, recycling will pay Nov. and Dec. MDC Cards we pay $15 a box and can return any unsold by Dec.1 29,655.67$ 6,249.00$ 23,406.67$ TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:2021 Membership S urvey DATE:O ctober 11, 2021 I N T R O D U C TI O N G oal #7 of the Rambling River Center A dvisory Board 2021 w ork plan is to conduct a membership survey. D I S C U S S I O N A s urvey w as approved by the A dvis ory Board and included in the May/June edion of the River. Members had the opon to complete on paper or online through a S urvey M onkey link. Twelve members completed the s urvey. Not all the respondents completed all the ques ons. A C T I O N R EQ U E S T E D The A dvis ory Board should review the compiled res ults and come to the meeng prepared to dis cus s including ques ons and comments. AT TA C H M E N T S : Type D es cripon Backup M aterial 2021 Membership S urvey Res ults Number of Respondents 7 a.m. - 3 p.m. 3 7:30 a.m. - 3:30 p.m. 3 8 a.m. - 4 p.m. 1 8:30 a.m. - 4:30 p.m. 5 9 a.m. - 5 p.m. Number of Respondents Number of Respondents Number of Respondents Number of Respondents 2 Bowling 3 Smart Phone Class 2 Aerobics 3 Pickle Ball 2 Ballroom Dancing 5 Computer Class 2 Zumba Gold 3 Yoga 3 Old Time Dancing 6 Fitness Center 2 Extended Travel 3 Cooking and Nutrition Classes 4 Day Trips 3 Tai Chi 1 Billiards 3 Genealogy 2 Men's Group 3 Line Dancing 4 Strength Training 1 Bridge 4 Book Club 1 Puzzles 1 Cribbage 1 Foreign Languages 2 Woodcarving 2 Walking Club 1 Education Session: Speaker who wrote Journey for Freedom 3 Quilting Number of Respondents 5 Special Events 5 Volunteer Receptionist 1 RRC History 1 Birthday Cards (added by respondent) 1 Promotions Number of Respondents 1 Any and All Trips 1 Wineries What hours of operation do you feel would best meet your needs? Programs areas you would be interested to participate in. Volunteer opportunies you may be interseted to participate in. What trip and tour destinations are you interested in? TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:2022 Work P lan I deas DATE:O ctober 11, 2021 I N T R O D U C TI O N A nnually in the fall, the A dvisory Board begins the process of idenfying items to consider for inclus ion in the following year's w ork plan. D I S C U S S I O N A n inial dis cus s ion s hould occur at the meeng about possible ideas /topics to include in a 2022 work plan. The work plan w ill guide the A dvis ory Board acons in 2022. A C T I O N R EQ U E S T E D A dvisory Board members should come prepared to provide and dis cus s pos s ible ideas to be included in its 2022 w ork plan. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Review 2021 Work P lan P rogress DATE:O ctober 11, 2021 I N T R O D U C TI O N The A dvis ory Board's updated 2021 work plan is included in the meeng packet. S how n in bold red are w ork plan items completed either at or since the las t A dvisory Board meeng held on S eptember 13, 2021. I tems that are in bold black have been completed. D I S C U S S I O N A C T I O N R EQ U E S T E D A dvisory Board members should be prepared to review the w ork plan to idenfy any other addional items that have been completed and then discuss other work plan items it w ould like to work on at future meengs. AT TA C H M E N T S : Type D es cripon Backup M aterial 2021 Work P lan Rambling River Center Advisory Board 2021 Work Plan Goal #1: Tour other senior centers to learn about facilities and programs offered in other communities. Objectives: 1. By March 1, a discussion and decision will have been made about touring other senior center facilities. Status: Completed. A discussion occurred at the March 8 meeting and it was decided to move the tour to the fall of 2021 and keeping the same facilities to tour as were identified in 2020 to tour. 2. If a decision is made to tour other senior center facilities, then by May 1 a decision will have been made about the number, location and date of the senior center facility tour. Status: Partially completed. It was determined to tour the senior center facilities previously identified to be toured in 2020. However, a decision on the date for the tour has been tabled until the August, 2021 meeting. By November 1, a tour of other senior center facilities and a follow up discussion about the tours will have occurred. Status: Partially completed. Rosemount Steeple Center was toured on September 13, 2021 and Northfield’s FiftyNorth on September 20, 2021. Goal #2: Create a master plan for future building configuration, improvements and programming opportunities. Objectives: 1. By March 1, a discussion and recommendation will have occurred about requesting funding in the 2022 budget to cover the cost of hiring a consultant to develop a building master plan. Status: Completed. A recommendation was made by consensus at the April 12 meeting to have staff request funding in the 2022 budget to cover the cost if hiring a consultant to complete a building master plan. 2. By June 1 a request will be made in the 2022 budget to fund hiring a consultant to develop a building master plan. Status: Completed. Staff requested funding in the 2022 budget to hire a consultant to design a building master plan. 3. By December 31, approval will be given in the final budget to have funding available to cover the cost of developing a building master plan in 2022. Goal #3: Review and recommend 2022 Rambling River Center fees and charges to the city council. Objectives: 1. By July 1, review and discuss the 2021 RRC fees and charges and determine if any revisions should be made to the 2022 fees and charges. Status: Completed. The Advisory Board reviewed, discussed, and voted on fees and charges at their July 12, 2021 meeting. 2. By August 1, forward recommended 2022 RRC fees and charges to the Park and Recreation Commission. Status: Completed. The recommended 2022 RRC fees and charges were forwarded to the Park and Recreation Commission for action at their October 11, 2021 meeting. 3. By September 30, the Park and Recreation Commission will have reviewed and approved the 2022 RRC fees and charges and will recommend to the City Council to approve them. 4. By December 31, the City Council will have acted on the Advisory Board and Park and Recreation Commission recommended 2022 RRC fees and charges. Goal #4: Raise at least $10,000.00 from fundraising events and donations to fund future Rambling River Center capital improvements and/or equipment and furniture purchases. Objectives: 1. By June 1, discuss current fundraising events to see if any changes should be made to the exiting fundraising events and a discussion should occur about creating a new fundraising event. Status: Completed. Fundraising events were discussed during the March 8 meeting and it was decided to rearrange some of the fundraising events this year due to COVID. 2. By August 1, assist with and complete at least one fundraising activity. Status: Completed. Bethel’s Rock Church donated $10,000.00 to the RRC from its 5K Muddy Bunny fundraising run that was held on April 3, 2021. 3. By September 1, assist with and complete at least a second fundraising activity. Status: Completed. A second fundraising event consisting of an arts and crafts fair and bike auction occurred on May 8. 4. By October 1, assist with and complete at least a third fundraising activity. Status: Completed. The Kiss the Pig contest was held on Saturday, September 18, 2021 and profited $3,154.62. 5. By December 31, assist with and complete at least a fourth fundraising activity. Goal #5: Work with the Trip Planning Committee to offer bus trips in 2021 and to plan future bus trips in 2022. Objectives: 1. By May 1, receive a report from the Trip Committee on trips that have been or will be offered in 2021. Status: Will be completed at a later date once trips are able to occur again when the COVID pandemic ceases to a point where it is allowed. 2. By August 1, receive a presentation by the Trip Committee about the draft list of future trips planned in 2022. Status: Will be completed at a later date once trips are able to occur again when the COVID pandemic ceases to a point where it is allowed. 3. By September 15, receive a report from the Trip Committee on the attendance and trips offered during the second quarter in 2021. 4. By October 1, receive a presentation on the final list of trips planned by the Trip Committee to occur in 2022. 5. By November 1, receive a report from the Trip Committee on the attendance and trips offered during the third quarter in 2021. 6. By December 31, receive a report from the Trip Committee on the attendance and trips offered during the fourth quarter and an annual report identifying the total attendance of those attending the 2021 trips. Goal #6: Complete a city parks and facilities tour with the Park and Recreation Commission (PRC) and City Council. Objectives: 1. By April 1, determine possible tour dates. Status: Completed. A tour date was approved at the February 8 meeting. 2. By May 1, finalize and approve a recommended tour date and give input on which parks and facilities to tour. Status: Completed. Input was given on which parks and facilities to tour. 3. By June 1, provide a recommended tour date, schedule and site locations to the PRC and City Council. Status: Completed. A recommended tour date, schedule and site locations were sent to the PRC. By October 1, complete a parks and facilities tour with the PRC and City Council. Status: Completed. A parks and facilities tour occurred with the Parks and Recreation Commission and City Council on August 11, 2021. Goal #7: Complete a membership survey. Objectives: 1. By March 1, review the previous membership survey. Status: Completed. The two previous membership surveys were reviewed at the January and February meetings. 2. By April 1, develop a list of questions to ask on the membership survey and determine which method(s) to use in order to engage members to participate in the survey. Status: Completed. A list of questions to include on the membership survey and a method to use to engage members was determined at the February 8 meeting. 3. By June 1, a membership survey will be initiated. Status: Completed. A membership survey was initiated in March 2021. 4. By June 1, a membership survey will be completed. Status: Completed. Survey Monkey link opened in March 2021 and closed August 31, 2021. 5. By September 1, the results of the membership survey will be shared with Advisory Board members. Goal #8: Begin planning a Rambling River Center 40th anniversary celebration that will occur in 2022. Objectives: 1. By April 1, approve a date to have the 40th anniversary celebration. Status: Completed. A decision was made to have the celebration the week of September 19-25, 2022. 2. By June 1, approve a structure for a planning committee that will assist staff in the planning of the 40th anniversary celebration. Status: Completed. A committee was formed at the March 8 meeting. 3. By September 1, a draft schedule of events will be presented to the Advisory Board. Status: Completed. The committee presented a draft of the schedule of events and the Advisory Board approved the schedule. 4. By December 31, a final schedule for the 40th anniversary celebration will be approved by the Advisory Board. Goal #9: Participate in the Park and Recreation Director hiring process. Objectives: 1. By February 1, the Advisory Board will have selected two of its members to participate in the hiring process. Status: Completed. Chair Moes and member Schumann were selected to participate. 2. By February 15, the City Administrator will be informed about the two members who are interested in participating in the hiring process. Status: Completed. The city administrator was notified of the two members who are interested in participating in the hiring process. 3. By March 15, two Advisory Board members will have participated in the interview process and given input on who the city should hire. Status: Completed. Chair Moes and advisory board member Schumann participated in the March 23 presentations that candidates gave. 4. By April 1, a decision will have been made about the hiring of the park and recreation director position. Status: Completed. Kellee Omlid was hired as the new parks and recreation director at the April 19, 2021 city council meeting. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:S taff Report DATE:O ctober 11, 2021 I N T R O D U C TI O N D uring each meeng, staff provides an informaonal update that does not require A dvisory Board approval. D I S C U S S I O N The following update w ill be provided. 1. 2022 Budget Update A C T I O N R EQ U E S T E D A dvisory Board members are encouraged to as k ques ons and/or provide comments on items not on the agenda. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:A dvisory Board Roundtable DATE:O ctober 11, 2021 I N T R O D U C TI O N The A dvis ory Board roundtable occurs at every monthly meeng. D I S C U S S I O N The A dvis ory Board roundtable agenda item provides an opportunity for A dvis ory Board members to s hare informaon or ask quesons of s taff about items that are not on the agenda. No formal decis ions can be made during the A dvisory Board roundtable. A C T I O N R EQ U E S T E D A dvisory Board members are being asked to come s hare informaon or ask quesons about items not on the agenda. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Kellee O mlid, Parks and Recreaon D irector S U B J EC T:I tems for the November 8, 2021 meeng agenda DATE:O ctober 11, 2021 I N T R O D U C TI O N This item is for staff and the A dvis ory Board to idenfy pos s ible items for the next meeng agenda. D I S C U S S I O N Thus far, staff has idenfied the follow ing possible items for the November 8, 2021 meeng. 2021 Work P lan P rogres s 2022 Work P lan I deas Rambling River Center 40th A nniversary Capital P roject and Capital I mprovement F und Review A C T I O N R EQ U E S T E D A dvisory Board members are asked to come prepared to discuss the s taff proposed agenda items and to provide other items for the November 8, 2021 meeng.