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HomeMy WebLinkAboutMinutes_2021_1_11_Meeting(857) . City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers JANUARY 11, 2021 RAMBLING RIVER CENTER ADVISORY BOARD VIRTUAL MEETING MINUTES 1. Call to Order: Chair Joan Moes called meeting to order at 9:30 am. Members Present: Joan Moes, Pat Hennen, Marjorie Koski, Pennie Page, Gina Smith and Ken Schumann Members absent: Blanch Reichert Others Present: Parks and Recreation Director Randy Distad, Recreation Supervisor Missie Kohlbeck and Communication Specialist Lauren Siebenaler 2. Approve Agenda Motion made by Koski to approve the meeting agenda and seconded by Smith, APIF. Motion carried. 3. Approve Minutes Motion made by Smith to approve December 14, 2020 meeting minutes and seconded by Hennen, APIF. Motion carried. 4. Presentation None. 5. Business Items A. Park and Recreation Director Position Discussion occurred about interest in any advisory board members being a member of the interview panel for the parks and recreation director position. Ken Schumann volunteered to be on the interview panel. Director Distad will pass this information on to the City Administrator. B. Approve 2021 Work Plan Director Distad will add a new goal identifying the Advisory Board’s interest in being involved in the hiring process for the parks and recreation director position. He shared a revised 2021 work plan that includes this new goal would be brought to the February 8, 2021 meeting for final advisory board approval. C. 2021 Arts and Crafts Fundraising Event Discussion regarding COVID protocols, and what would be required, occurred with the advisory board members. It was decided by consensus that it is too early to know what protocols and requirements would need to be met, but it was agreed by everyone that all MDH and CDC guidelines will be met when the arts and crafts sale is held. The advisory board directed staff to continue to plan on having the arts and crafts fair event on Saturday, May 8. 6. Discussion Items A. Review Rambling River Center Capital Improvement Fund Balance Staff informed advisory board members the current balance in the Capital Improvement Fund is $21,450.64. Moes asked if Happy Harry Furniture is still donating. Recreation Supervisor Kohlbeck said the Rambling River Center is still receiving donation whenever anyone who is purchasing furniture mentions the Rambling River Center name at the time of purchase. B. Review List of Past and Future Rambling River Center Capital Projects and Purchases Staff reviewed the list of items that have been purchased and improvement projects that have been completed in the past. Staff reviewed the list of future purchases and improvement projects identified. Staff shared there may be funding available to purchase a new treadmill for the Jack and Bev McKnight Fitness Room. The advisory board by consensus was willing to spend some fundraising monies on a new treadmill if it is needed. The advisory board asked staff to bring back the treadmill item to be discussed at the February 8 meeting. Advisory board member Hennen suggested that a NuStep machine and a recumbent bike should be added to the list identifying them to both be replaced in 2022. While the advisory board discussed and thought new flooring in the Empire Room would be a good idea, it was decided by consensus to wait on replacing the flooring until tours of other senior center facilities was completed to see what other facilities have for flooring materials. C. Review and Discuss Previous Rambling River Center Membership Surveys Recreation Supervisor Kohlbeck reviewed the questions that were included in the past two membership surveys. Advisory board members preferred the questions that were included in the 2014 membership survey. Members added and removed categories in the programming area of the survey. It was also suggested to add a question regarding volunteer opportunities. Staff will revise the survey based on the comments provided by the advisory board. The revised membership survey will be brought to the February 8 meeting to be reviewed and approved by the advisory board. 7. Staff Report A. Informational Updates • City hall reopened on January 4. • The Rambling River Center reopened on January 11. Hours are 8 a.m. to noon. Programs will resume as they were prior to the November 2020 Governor’s Executive Order. Based on the most recent Governor’s Executive Order, masks will now be required for exercise/fitness classes. 8. Advisory Roundtable. Schumann – Computer classes would be a good addition. He is trying to follow along with new thing. Page – Didn’t have anything to share. Koski - The trip planning committee is excited to get together. Hennen – Didn’t have anything to share. Smith – Didn’t have anything to share. Moes – Didn’t have anything to share. 9. Agenda Items for February 8, 2021 Meeting • 2021 work plan items • 2021 arts and crafts fair • Chair and Vice-Chair elections • Membership survey • Equipment purchase for Jack and Bev McKnight Fitness Center 10. 10. Adjourn Motion by Smith and seconded by Koski to adjourn the meeting, APIF. Motion carried. The meeting was adjourned at 10:30 a.m. Respectfully Submitted Missie Kohlbeck, Recreation Supervisor and Recording Secretary