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HomeMy WebLinkAboutAgenda_2021_4_12_Meeting(750) Meeng Locaon: R ambling R iver C enter 325 O ak S treet Farmington, M N 55024 RAM B L I N G RI V E R C E N T E R A D V I SO RY BO AR D M E E T I N G A G E N DA A pril 12, 2021 9:30 A M 1.C all to O rder 2.A pprove A genda 3.A pprove M inutes (a)A pprove M arch 8, 2021 M eeng Minutes 4.P resentaons 5 B usiness I tems (a)Rambling River Center's 40th A nniversary Celebraon (b)A dopt a G randparent P rogram (c)A rts and Cra(s Fair and Bike A ucon F undrais ing Event (d)O ther F undrais ing Event Updates 6.D iscussion I tems (a)Parks and Recreaon D irector Posion Update (b)Review L ongbranch F ree Meal Event (c)Tour O ther S enior C enters (d)G arage S ale F undrais er (e)Mas ter P lanning of the Rambling River Center Building (f)Review 2021 Work P lan P rogress 7.S taff Report (a)I nformaonal Updates 8.A dvisory B oard Roundtable (a)Round Table Format 9.Items for N ext M eeng A genda (a)Pos s ible I tems for M ay 10, 2021 M eeng A genda 10.A djourn TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:A pprove M arch 8, 2021 M eeng Minutes DATE:A pril 12, 2021 I N T R O D U C TI O N I ncluded in the meeng packet are dra& minutes from the advis ory board's March 8, 2021 meeng. D I S C U S S I O N A dvisory board members s hould review the dra& minutes in order to determine if there are any correcons or edits that need to be made prior to approval of the minutes . A C T I O N R EQ U E S T E D The advisory board is being as ked to review the a,ached dra& M arch 8, 2021 meeng minutes , make any correcons needed, and then approve the meeng minutes . AT TA C H M E N T S : Type D es cripon Backup M aterial D ra& M arch 8, 2021 M eeng Minutes . MARCH 8, 2021 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Chair Joan Moes called meeting to order at 9:30 am. Members Present: Joan Moes, Blanch Reichert, Marjorie Koski, Pennie Page, Gina Smith and Ken Schumann Members absent: Pat Hennen Others Present: Parks and Recreation Director Randy Distad and Recreation Supervisor Missie Kohlbeck 2. Approve Agenda Motion made by Schumann to approve the meeting agenda and seconded by Koski. APIF. Motion carried. 3. Approve Minutes Motion made by Smith to approve February 8, 2021 meeting minutes and seconded by Koski. APIF. Motion carried. 4. Presentation The park and recreation department 2020 Annual Report was presented by Recreation Supervisor Kohlbeck. She highlighted the challenges the department faced during the COVID-19 pandemic that occurred during 2020, but also presented what was achieved by the department despite the pandemic. 5. Business Items A. Adopt-a-Grandparent Program Recreation Supervisor Kohlbeck informed board members that the program will match senior citizens and youth and have them contact each other 1 time a week throughout the summer via either phone, email, or zoom. No in person contact will occur due to COVID-19 during the summer. If the COVID restrictions are eased, then an outdoor event will be planned to occur in August as an in-person event. The committee will meet next week to finalize the application form and discuss conversation topics. Recreation Supervisor Kohlbeck thanked Page for her list of “Do’s and Don’ts” highlighting things participants should or shouldn’t do such as: youth not asking their senior partner for money and the senior partner not asking youth for rides. It was very insightful. A program description will be included in the summer edition of the Farmington Currents. B. 2021 Arts and Crafts Fundraising Event Recreation Supervisor Kohlbeck shared there is currently 8 paid vendors. She said in the past there has been a requirement of having at least 35 paid vendors to hold the event. She said members will be recruited to volunteer to assist with set up and hand out information during the Arts and Crafts event. An attempt will be made to have food trucks should the MDH guidance allow this to occur. The arts and crafts fair event will be advertised in the summer edition of the Farmington Currents. Staff will also send a second application to the vendors who are on the list but have not yet submitted an application. C. VFW Steak Fry Fundraising Event Recreation Supervisor Kohlbeck informed everyone that the Farmington Sons of the American Legion are still not meeting due to COVID-19. She shared that when they do start meeting and plan to resume Steak Fries, they will contact us about the RRC Steak Fry fundraising event. D. Kiss the Pig and Bike Auction Fundraising Events Advisory board members were made aware that due to the apparent cancellation of Dew Days, staff would like to bring the bikes to the Arts and Crafts Fair and have the annual bike auction held during this event. This would bring in additional people and help sell the bikes. Advisory board members were made aware that the RRC’s Model Railroad Club meets later this week and will discuss assisting with the bike auction, including cleaning and repairing bikes for the auction. General consensus from advisory board members was to move the bike auction to May 8, 2021 so it can be held at the Schmitz-Maki Arena during the arts and crafts event. Staff also presented an idea to move the kiss the pig contest to a fall park and recreation department event and also scheduling Koo Koo Kanga Roo to play at the same event. Advisory board members by consensus agreed with staff to do this. E. Free Meal with the Longbranch Kenny LaBeau is donating up to 200 meals for Farmington senior citizens on Tuesday, March 30. Eating in and take out are both options. Staff is currently handling reservations for both. They are also scheduling volunteers to assist with this free event both inside the Longbranch and at the takeout/pick up site. Recreation Supervisor Kohlbeck said there is still plenty of room and encouraged advisory board members to spread the word to others about this free meal event. She said the last day to make a reservation is Tuesday, March 23. F. Rambling River Center’s 40th Anniversary Celebration The Rambling River Center will be celebrating its 40th anniversary in 2022. Koski, Page and Reichert volunteered to be on a committee to begin the initial planning. Moes will be an alternate. It was agreed that they will meet this month to begin the planning of the 40th anniversary event. G. Waffle Breakfast and Silent Auction Fundraising Event Recreation Supervisor Kohlbeck made advisory board members aware that Dad’s Belgian Waffles has not responded to her emails or phone messages. She shared staff will reach out to other senior centers that also use Dad’s Belgian Waffle Breakfast fundraiser and find out if anyone else has been able to speak with them. She said it is a possibility that due to COVID-19 they may no longer be in business. 6. Discussion Items A. Park and Facilitates Tour City Council and Rambling River Center Advisory Board The park and recreation commission added Evergreen Knoll and the community garden to the list of parks and facilities to tour. The advisory board approved the schedule by general consensus. B. Park and Recreation Director Position Update Director Distad informed everyone that first round interviews were completed last week for the park and recreation director position. Five candidates have been invited back. Advisory board members Joan Moes and Ken Schumann will participate in the next round of interviews and they will be held on March 23. C. Tour Other Senior Centers Advisory board members agreed that the tour of other senior center locations should remain the same as what was planned to occur in 2020 and should occur in fall this year. Recreation Supervisor Kohlbeck informed advisory board members that not all of the senior centers identified to be toured are open and operating. Staff will contact them closer to fall. She was hopeful the locations will be open and the advisory board can receive a complete tour. D. Review 2021 Work Plan Chair Moes reviewed the 2021 work plan. She identified that several of the goals are currently being worked on and a few more objectives have been completed. Goal #2, objective #1 was changed to show a deadline date of April 1. Director Distad will update and bring work plan to next meeting. Schumann left the meeting at 10:50 a.m. 7. Staff Report a. Informational Updates • RRC Covid update: The advisory board was given the ok to start meeting in person. Staff will work on having volunteers to start working again at the main desk once vaccinations are done and members have immunity. Activity has been increasing, so having the volunteers return will be helpful for staff. • Advisory board members reviewed the Muddy Bunny Run video. A thank you was extended to Joan Moes for her participation in the video. Recreation Supervisor Kohlbeck encouraged advisory board members to consider running/walking on April 3. • City Administrator David McKnight is planning to fundraiser for a new tread mill for the RRC. He is taking pledges and running 100 miles on Farmington streets in 100 days. Please consider donating to this cause. 8. Advisory Roundtable. Page – Shared members are pro-active in volunteering we should thank them in the newsletter. Koski - Asked that Family Fresh/Econofoods receipt information be included in the newsletter. Smith – Didn’t have anything to share. Reichert -Didn’t have anything to share. Moes – Didn’t have anything to share. 9. Agenda Items for April 12, 2021 Meeting • 2021 work plan items • Arts and crafts fundraising event • Kiss the pig and bike auction fundraising event • Waffle breakfast fundraising event • Farmington VFW steak fry fundraising event • 40th anniversary celebration • Meal event with Longbranch • Tour other senior centers • Parks and recreation director position • Adopt-a-Grandparent program • Garage sale discussion • Status of volunteers 10. 10. Adjourn Motion by Koski and seconded by Smith to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 11:10 a.m. Respectfully Submitted Missie Kohlbeck, Recreation Supervisor and Recording Secretary TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Rambling River Center's 40th A nniversary Celebraon DATE:A pril 12, 2021 I N T R O D U C TI O N At the March 8, 2021 advis ory board meeng, a discussion occurred about forming a commi(ee to begin the planning of the Rambling River Center's (R R C) 40th anniversary celebraon, w hich w ould occur in 2022. D I S C U S S I O N At the March 8, 2021 meeng, Pennie Page, Marjorie Kos ki and Blanche Reichert volunteered to be on a commi(ee to begin the planning of the R R C's 40th anniversary celebraon. Chair J oan M oes volunteered to s erve as an alternate on the commi(ee in the event that one of the other commi(ee members could not a(end a meeng. The commi(ee has met s ince the last advisory board meeng. A dvis ory board member Page nofied Recreaon S upervis or Kohlbeck that the commi(ee has idenfied a meframe of S eptember 20-25, 2022 to hold the celebraon. The commi(ee prefers the dates of S eptember 22-24, 2022. The advisory board s hould dis cus s these dates and then make a decision if thes e dates are acceptable, so they can be approved for the 40th annivers ary celebraon. I n addion a meline w ith events was developed for when the celebraon w ould occur and it is a(ached along w ith s ome ideas about creang a history board for the 40th anniversary. A C T I O N R EQ U E S T E D A dvisory Board members should come prepared to dis cus s and approve the dates that the R R C's 40th annivers ary celebraon w ill occur in 2022, s o planning for the event can connue to occur. AT TA C H M E N T S : Type D es cripon Backup M aterial 40th A nniversary P lanning Timeline Backup M aterial 40th A nniversary D isplay Board RRC 40th Anniversary 2022 Road Map 1982 - 2002 Marge, Blanche and Pennie met on 3/16/21 to start the discussion to plan for the 40th Anniversary of the RRC. Meeting Summary: Proposed Date: Week of September 19 – 25, 2022 With events planned on Thur, Sept 22 and Sat, Sept 24, 2022 1. What is the purpose of the Event? a. Honor the past (history) and the future of the RRC b. BIG Thank YOU to supporters, members, community, volunteers, staff 2. What are our goals a. Celebrate i. Benefits of membership ii. Past and current members iii. Community partners (Happy Harry’s, Long Branch, Castle Rock Bank etc.) iv. City officials (City Council, Park and Rec) v. Farmington Community vi. Volunteers vii. Staff b. Build awareness 3. What messages do we want to convey? a. RRC is a landmark in the Community b. RRC is here for everyone – never be alone c. RRC is here to stay d. The range of classes and services the RRC has to offer e. Promotes healthy living Suggested two Events: or combine into one event Celebrate the History and Future of the RRC Thursday, September 22,2022 • A BIG THANK YOU Open House: cake/coffee/ice cream • All invited • Guest speaker: reach out to founders’ families, longtime members and their families and leaders. • Display historical timeline 1982-2022 • Plant a tree • Time Capsule • Memorial Bench • Have the Dulcimers play • Recognize all 90-year-old, long-term participants who exemplify the RRC Celebrate Partners, Members, Volunteers, Community Leaders Saturday, September 24, 2022 • A BIG THANK YOU Jubilee/picnic/community cook out FOOD • Display historical timeline 1982-2022 • Scavenger Hunt Results/Reward • Photo Booths (1982) • Play music from 1982 • Awards/Drawings: drawing for lifetime membership • Have the Dulcimers play • Train Guys display Monthly Long September 2022 Celebration Ideas • Community Scavenger Hunt • During the week of September 19 – 25 anyone can attend a Group Fitness Class for free • Enter to win lifetime membership to people turning 90 in 2022 Theme, Tag Line and Logo • Develop a commemorative tag line o To be used year long in email signatures, Newsletters, etc. ▪ Not just a building ▪ At the Center of it all ▪ Where people come together ▪ Make yourself at home • Design a commemorative 40th logo o To be used year long in email signatures, etc. • Create a 40th Anniversary brochure with dates and events Celebrating the RRC 40 th Anniversary Around Farmington Scavenger Hunt Sample What is a scavenger hunt? A scavenger hunt is a competition where the participating teams are given a list of often useless items that they need to identify in order to win. Due: Friday, September 23, 2022 @ the RRC before 3pm Award Celebration: Saturday, September 24, 2022 @ …….. Teams of 2-4 people Use the back of this form for your answers 1. Something with Farmington’s official seal on it 2. A family recipe from a local resident 3. A change of address card from the Post Office 4. A shopping bag from a store 5. A list of safety tips from the local fire department 6. An application for a library card 7. A bank deposit slip 8. A take-out menu from a Farmington restaurant 9. Something that gives information about a local hospital 10. A business card from a local lawyer 11. A pizza coupon 12. A bus schedule 13. A Farmington relator listing 14. Gun safety tips from the Farmington Police Department 15. A gas receipt from a Farmington gas station 16. A program or flyer for a local event in Farmington or print a notice from the web 17. How many Parks are in Farmington 18. What is on top of x Building 19. When does the RRC Advisory Council have its meetings? 20. How big is the ice surface at the Schmidt’s M rink 21. What restaurant is open latest on Saturday night? 22. How much is a pina colada at a local bar 23. What is the fine for running a stop sign 24. What is the highest building in Farmington 25. What is the oldest building in Farmington? 26. How many round abouts in Farmington? TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:A dopt a G randparent P rogram DATE:A pril 12, 2021 I N T R O D U C TI O N At the March 8 meeng, informaon was s hared about the Rambling River C enter offering an adopt-a- grandparent program. A commi+ee w as formed and the inial planning has occurred D I S C U S S I O N Work connues on this program. D ue to the C O V I D -19 pandemic there were challenges to overcome. The program w ill be primarily virtually based. I t is hoped that before the program ends there will be an opportunity for an in-pers on meeng of program parcipants . S taff will provide an update on the s tatus of the program. A C T I O N R EQ U E S T E D A dvisory board members s hould come prepared to listen to the update provided by staff and ask any quesons it w ould like about the program. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:A rts and Cra!s Fair and Bike A ucon F undrais ing Event DATE:A pril 12, 2021 I N T R O D U C TI O N The advisory board has approved a date of M ay 8, 2021 for the annual arts and cra!s s ale fundrais er to occur. S chmitz-M aki A rena was s elected as the site and it has been res erved for the event. D I S C U S S I O N At the March 8 meeng the advisory board approved moving the bike aucon, so it will be held on the s ame day and me as the arts and cra!s s ale fundrais er. The bike aucon will be held outside of the arena w hile the arts and cra!s sale event is occurring in order to hopefully generate addional traffic for both fundrais ing events . S taff w ill provide an update to advis ory board members about the number of vendors who have currently registered to parcipate. Because this w ill be the last advisory board meeng before the arts and cra!s fair and bike aucon event is held, it will be important to make the finale decis ions needed about holding the event. There should als o be a connued dis cus s ion by advisory board members about the on-going planning of this event. This w ould include such things as recruitment of volunteers , tas ks the volunteers w ould perform and when volunteers w ould be scheduled to work. A C T I O N R EQ U E S T E D A dvisory board members s hould come prepared to listen to the informaonal update that staff will provide and then be prepared to further discuss and make decis ions that are needed to be made for the arts and cra!s fair and bike aucon. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:O ther F undrais ing Event Updates DATE:A pril 12, 2021 I N T R O D U C TI O N There are number of Rambling River C enter fundraisers that are being planned to occur in 2021. D I S C U S S I O N Because of the number of fundrais ers that have been dis cus s ed and/or currently being planned, staff decided to combine a couple of the fundraisers as one agenda item. The following 2021 fundrais ers w ill be discussed during this agenda item: Farmington S ons of the A merican Legion steak fry Waffle breakfast and s ilent aucon S taff w ill give an update to the advisory board about the status of each fundrais er. A C T I O N R EQ U E S T E D A dvisory Board members are asked to lis ten to the informaon provided by s taff about the s tatus of the fundrais ers and then ask any quesons of s taff they may have. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Parks and Recreaon D irector Posion Update DATE:A pril 12, 2021 I N T R O D U C TI O N Recruitment and filling of the parks and recreaon director pos ion has been completed. D I S C U S S I O N Chair M oes and advis ory board member S chumann parcipated in the hiring process. They w ill be able to provide informaon about the presentaon proces s they parcipated in with city council members and a park and recreaon commission member. A C T I O N R EQ U E S T E D A dvisory board members are as ked to come listen to the informaon provided by C hair Moes and advisory board member S chumann. I nformaon will als o be shared at the meeng about the person hired to fill the pos ion. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Review L ongbranch F ree Meal Event DATE:A pril 12, 2021 I N T R O D U C TI O N Kenny LaBeau who owns the Longbranch S aloon and Eatery provided a free meal to senior ciz ens on March 30, 2021. D I S C U S S I O N This meal event featured both in-pers on dining and take out meals. I t required both staff and volunteers to help with this event. I nially there w as up to 200 free meals offered. H owever due to a deadline needing to be met and a s low res pons e to the registraon, there w ere les s than 200 free meals served. This w as a very generous offer from M r. LaBeau to provide this free meal event. S taff, and we are sure the advisory board as w ell, are appreciave of Mr. L aBeau for the iniave he took in providing this free meal event. S taff w ould like to get some feedback from advisory board members w ho parcipated in the free meal event about how this event went. A C T I O N R EQ U E S T E D A dvisory Board members who parcipated in the free meal event provided by Mr. L aBeau s hould come prepared to provide s ome feedback to s taff about this event. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Tour O ther S enior C enters DATE:A pril 12, 2021 I N T R O D U C TI O N O ne of the 2021 w ork plan goals was for the advis ory board to tour other senior centers . The advis ory board dis cus s ed at its March 8 meeng the possibility of touring other area s enior centers in 2021. The follow ing cies were idenfied to have their s enior centers toured: Northfield, H as ngs , Rosemount and A pple Valley. D I S C U S S I O N D uring the March 8 meeng, it was decided by consens us that the advis ory board w ould like to tentavely complete a tour of other senior centers in the fall of 2021. This was due to the fact that not all of the senior centers idenfied to be toured are currently open to tour. S taff w ill provide an update about the possible fall tour of the senior centers . I n addion, it may be helpful to als o have a dis cus s ion about what the advisory board feels are the goals that should be accomplis hed during the tour. This w ay w hen the tours are s cheduled, staff can make the s taff at the other s enior centers aw are of what goals the tour is looking to accomplis h. I t also allow s the tours to be tailored to allow the advisory board to come aw ay w ith helpful/us eful informaon es pecially w hen developing a future mas ter plan for the Rambling River C enter building. A C T I O N R EQ U E S T E D A dvisory board members are as ked to come prepared to lis ten to the s taff update about the s enior center tours and to also parcipate in idenfying w hat goals the tours should accomplish. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:G arage S ale F undrais er DATE:A pril 12, 2021 I N T R O D U C TI O N The Rambling River C enter holds a garage s ale fundrais er on an odd numbered year bas is and typically has held them in the fall. D I S C U S S I O N The garage sale fundraiser has been occurring in odd numbered years. This means in 2021, a garage sale fundrais er w ould normally occur if the odd numbered year connues to be followed. S taff and the advis ory board s hould have a dis cus s ion about holding a garage sale fundraiser in 2021. G iven the number of fundraisers that have been pushed back to later dates this year, it might be advisable to cons ider pos tponing the garage s ale for another year. A C T I O N R EQ U E S T E D A dvisory board members are as ked to come to the meeng prepared to have a dis cus s ion about the garage s ale and make a decis ion about having one in 2021. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Mas ter P lanning of the Rambling River Center Building DATE:A pril 12, 2021 I N T R O D U C TI O N The advisory board has dis cus s ed in the past the need to create a master plan for the Rambling River Center building. D I S C U S S I O N A building master plan w ould provide an opportunity to w ork w ith an architect to complete an analysis of the exis ng s pace to s ee if a new design for the interior space of the building would improve building s ecurity, circulaon, a)racvenes s and expand programming s pace. W hile there w as a request to include funding in the 2021 budget to hire a consultant to develop a mas ter plan for the building, it was eventually deferred for a year and moved to the 2022 reques ted budget. This w as done becaus e of the C O V I D 19 pandemic in 2020 and not know ing how the city's 2020 and 2021 budgets w ould be impacted by the pandemic. The 2020 budget was able to have a s urplus at the end of the year due to the federal government's C A R E S A ct funding. A s a res ult the city's current budget s ituaon is not as bad as it was projected to be. The 2022 reques ted budget process will begin in M ay. S taff w ould like to discuss with the advis ory board if it w ould like staff to reques t funding in the 2022 budget to hire a consultant to develop a mas ter plan for the building in 2022. A C T I O N R EQ U E S T E D The advisory board is being as ked to discuss with staff if they would like to have staff idenfy hiring a cons ultant to create a building master plan in the 2022 reques ted budget. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Review 2021 Work P lan P rogress DATE:A pril 12, 2021 I N T R O D U C TI O N The advisory board approved its 2021 annual work plan at its February 8, 2021 meeng. The annual w ork plan is reviewed at every monthly meeng to meas ure the progress being made. D I S C U S S I O N A n updated w ork plan has been included in the meeng packet. The updated work plan s how s in red w hat items have been completed during or a*er the March 8, 2021 meeng. I tems in bold black are items completed prior to the March 8 meeng. A C T I O N R EQ U E S T E D A dvisory board members are as ked to review the updated 2021 w ork plan prior to the meeng and then come to the meeng prepared to discuss it, especially the items that w ere completed. The review also offers an opportunity for the A dvis ory Board to discuss work plan items they w ould like to work on at the M ay 10, 2021 meeng. AT TA C H M E N T S : Type D es cripon Backup M aterial Updated 2021 Work P lan Rambling River Center Advisory Board 2021 Work Plan Goal #1: Tour other senior centers to learn about facilities and programs offered in other communities. Objectives: 1. By March 1, a discussion and decision will have been made about touring other senior center facilities. Status: Completed. A discussion occurred at the March 8 meeting and it was decided to move the tour to the fall of 2021 and keeping the same facilities to tour as were identified in 2020 to tour. 2. If a decision is made to tour other senior center facilities, then by May 1 a decision will have been made about the number, location and date of the senior center facility tour. Status: Partially completed. It was determined to tour the senior center facilities previously identified to be toured in 2020. However, a date for the tour has not been identified yet. 3. By November 1, a tour of other senior center facilities and a follow up discussion about the tours will have occurred. Goal #2: Create a master plan for future building configuration, improvements and programming opportunities. Objectives: 1. By March 1, a discussion and recommendation will have occurred about requesting funding in the 2022 budget to cover the cost of hiring a consultant to develop a building master plan. 2. By June 1 a request will be made in the 2022 budget to fund hiring a consultant to develop a building master plan. 3. By December 31, approval will be given in the final budget to have funding available to cover the cost of developing a building master plan in 2022. Goal #3: Review and recommend 2022 Rambling River Center fees and charges to the city council. Objectives: 1. By July 1, review and discuss the 2021 RRC fees and charges and determine if any revisions should be made to the 2022fees and charges. 2. By August 1, forward recommended 2022 RRC fees and charges to the Park and Recreation Commission. 3. By September 30, the Park and Recreation Commission will have reviewed and approved the 2022 RRC fees and charges and will recommend to the City Council to approve them. 4. By December 31, the City Council will have acted on the Advisory Board and Park and Recreation Commission recommended 2022 RRC fees and charges. Goal #4: Raise at least $10,000.00 from fundraising events and donations to fund future Rambling River Center capital improvements and/or equipment and furniture purchases. Objectives: 1. By June 1, discuss current fundraising events to see if any changes should be made to the exiting fundraising events and a discussion should occur about creating a new fundraising event. Status: Completed. Fundraising events were discussed during the March 8 meeting and it was decided to rearrange some of the fundraising events this year due to COVID. 2. By August 1, assist with and complete at least one fundraising activity. 3. By September 1, assist with and complete at least a second fundraising activity. 4. By October 1, assist with and complete at least a third fundraising activity. 5. By December 31, assist with and complete at least a fourth fundraising activity. Goal #5: Work with the Trip Planning Committee to offer bus trips in 2021 and to plan future bus trips in 2022. Objectives: 1. By May 1, receive a report from the Trip Committee on trips that have been or will be offered in 2021. 2. By August 1, receive a presentation by the Trip Committee about the draft list of future trips planned in 2022. 3. By September 15, receive a report from the Trip Committee on the attendance and trips offered during the second quarter in 2021. 4. By October 1, receive a presentation on the final list of trips planned by the Trip Committee to occur in 2022. 5. By November 1, receive a report from the Trip Committee on the attendance and trips offered during the third quarter in 2021. 6. By December 31, receive a report from the Trip Committee on the attendance and trips offered during the fourth quarter and an annual report identifying the total attendance of those attending the 2021 trips. Goal #6: Complete a city parks and facilities tour with the Park and Recreation Commission (PRC) and City Council. Objectives: 1. By April 1, determine possible tour dates. Status: Completed. A tour date was approved at the February 8 meeting. 2. By May 1, finalize and approve a recommended tour date and give input on which parks and facilities to tour. Status: Completed. Input was given on which parks and facilities to tour. 3. By June 1, provide a recommended tour date, schedule and site locations to the PRC and City Council. Status: Completed. A recommended tour date, schedule and site locations were sent to the PRC. 4. By October 1, complete a parks and facilities tour with the PRC and City Council. Goal #7: Complete a membership survey. Objectives: 1. By March 1, review the previous membership survey. Status: Completed. The two previous membership surveys were reviewed at the January and February meetings. 2. By April 1, develop a list of questions to ask on the membership survey and determine which method(s) to use in order to engage members to participate in the survey. Status: Completed. A list of questions to include on the membership survey and a method to use to engage members was determined at the February 8 meeting. 3. By June 1, a membership survey will be initiated. Status: In progress. 4. By September 1, a membership survey will be completed. 5. By November 1, the results of the membership survey will be shared with Advisory Board members. Goal #8: Begin planning a Rambling River Center 40th anniversary celebration that will occur in 2022. Objectives: 1. By April 1, approve a date to have the 40th anniversary celebration. Status: In progress. A discussion will occur during the April 12 meeting about the dates of the celebration. 2. By June 1, approve a structure for a planning committee that will assist staff in the planning of the 40th anniversary celebration. Status: Completed. A committee was formed at the March 8 meeting. 3. By September 1, a draft schedule of events will be presented to the Advisory Board. 4. By December 31, a final schedule for the 40th anniversary celebration will be approved by the Advisory Board. Goal #9: Participate in the Park and Recreation Director hiring process. Objectives: 1. By February 1, the Advisory Board will have selected two of its members to participate in the hiring process. Status: Completed. Chair Moes and member Schumann were selected to participate. 2. By February 15, the City Administrator will be informed about the two members who are interested in participating in the hiring process. Status: Completed. The city administrator was notified of the two members who are interested in participating in the hiring process. 3. By March 15, two Advisory Board members will have participated in the interview process and given input on who the city should hire. Status: Completed. Chair Moes and advisory board member Schumann participated in the March 23 presentations that candidates gave. 4. By April 1, a decision will have been made about the hiring of the park and recreation director position. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:I nformaonal Updates DATE:A pril 12, 2021 I N T R O D U C TI O N D uring each meeng, staff provides informaonal updates that do not require A dvisory Board approval. D I S C U S S I O N The following updates w ill be provided during the meeng: 1. R R C C O V I D update 2. C ommunity fundraising events for the R R C 3. Volunteers 4. R R C member survey update A C T I O N R EQ U E S T E D A dvisory Board members should come listen to the informaonal updates given by s taff and then ask any quesons they may have about the updates . TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Round Table Format DATE:A pril 12, 2021 I N T R O D U C TI O N The advisory board roundtable occurs during every monthly meeng. D I S C U S S I O N The advisory board roundtable agenda item provides an opportunity for advisory board members to s hare informaon or ask quesons of s taff about items that are not on the agenda. No formal decis ions can be made during the advis ory board roundtable. A C T I O N R EQ U E S T E D A dvisory board members are being as ked to come share informaon or as k ques ons about items not on the agenda. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Pos s ible I tems for M ay 10, 2021 M eeng A genda DATE:A pril 12, 2021 I N T R O D U C TI O N This item is for staff and the A dvis ory Board to idenfy pos s ible items for the next meeng agenda. D I S C U S S I O N Thus far s taff has idenfied the following pos s ible items for the M ay 10, 2021 meeng agenda: review 2021 w ork plan progress introducon of new parks and recreaon director arts and cra-s fair and bike aucon fundraiser event review update on other fundrais ing events R R C 40th anniversary celebraon tour other senior centers adopt a grandparent program R R C building mas ter plan A C T I O N R EQ U E S T E D A dvisory Board members are asked to come prepared to discuss the s taff proposed agenda items and to also provide other pos s ible agenda items for the M ay 10, 2021 meeng.