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HomeMy WebLinkAboutAgenda_2020_1_13_Meeting(610) M eeng Locaon : R amblin g R iver C en ter 325 O ak Street Farmin gton, M N 55024 R A M BLI N G R I V E R C E N T E R A D V I S O RY B O A RD M E E T I NG A G E N DA Ja n u ary 13, 2020 9:30 A M 1.C all to O rde r 2.A pprove A genda 3.A pprove M inutes (a)A ppr ove D ecember 9, 201 9 M eeng M inutes 4.P re s e ntaons (a)A ppr ove D ay O ld Bakery I tems C ollecon and D istribuon G uidelines (b)A ppr ove F lyer Poster G uidelines 5 B us iness It e ms (a)2020 A r ts and C ra*s Fair F undrais ing Event (b)2020 C ommunity Expo (c)2020 Far mington V F W S teak F ry F undrais er Ev ent (d)A ppr ove 2 0 2 0 Work P lan (e)A ppr ove Completed 2019 Work P lan (f)R ambling River C enter Building S tudy/Mas ter P lan 6.D is cus s ion It e ms 7.S taff Re port (a)I nformaonal U pdates 8.A dvisory B oard Roundtable (a)Round Table Format 9.Items for N ext M eeng A genda (a)I tems for February 10, 2020 M eeng A genda 10.A djourn TO :R ambling River C enter A dvis or y Board F R O M :M is s ie Kohlbeck, Recreaon S uper visor and Randy D is tad, Par ks and Recreaon D irector S U B J EC T:A ppr ove D ecember 9, 2 0 1 9 Meeng M inutes DAT E:J anuary 1 3, 2020 I N T R O D U C TI O N I ncluded in the meeng packet are dra( minutes fr om the A dvisory Board's D ecember 9, 2 019 meeng. D I S C U S S I O N A dvisory Board member s s hould review the dra( minutes in order to determine if there are any correcons or edits that need to be made pr ior to approv al of the minutes . A C T I O N R EQ U E S T E D T he A dvis ory B oar d is being asked to review the a.ached dra( D ecember 9 , 2019 meeng minutes , make any correcons needed and then approve the meeng minutes. AT TA C H M E N T S : Type D escripon Backup M aterial D ra( D ecember 9, 2 0 1 9 Meeng M inutes DECEMBER 9, 2019 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Meeting was called to order by Page at 9:30 am. Members Present: Pennie Page, Roger Wood, Joan Moes, Blanch Reichert, Dennis Michaelis, and Pat Hennen Members absent Marjorie Koski Others Present: Ken Schumann, Parks and Recreation Director Randy Distad and Recreation Supervisor Missie Kohlbeck 2. Approve Agenda Motion made by Hennen and seconded by Wood to approve December 9, 2019 meeting agenda. APIF. Motion carried. 3. Approve Minutes Motion made by Moes and seconded by Wood to approve November 12, 2019 meeting minutes. APIF. Motion carried. 4. Presentation Since this is Wood’s last meeting, because he resigned from the Rambling River Center Advisory Board (RRCAB), he was given a gift card in recognition for his years of service. 5. Business Items A. Board and Commission Reception Attendance The meeting attendance report was reviewed and showed the following number of meetings attended by members in 2019: Briesacher 1, Koski 10, Page 13, Reichert 8, Wood 13, Hennen 10, Michaelis 10, and Moes 12. Motion by Moes and seconded by Reichert to accept attendance report. APIF. Motion carried. B. 2019 Community Expo Support Recreation Supervisor Kohlbeck shared that in the past RRCAB members volunteered to work a shift during the Community Expo and asked for volunteers at the 2020 Community Expo that will be held on Saturday, January 25, 2020 from 9:00 a.m. to noon. Michaelis and Reichert volunteered to help from 9- 10:30 a.m. and Hennen, Page, and Moes volunteered to help from 10:30 a.m. – 12 p.m. The location where the city booth will be located at the high school will be provided at the next meeting. C. 2020 Arts and Crafts Fair Members by consensus agreed the time should be revised from 2019 event, which was held from 10 am – 3 pm to having the 2020 event held from 9 am – 2 pm. The event will be held on Saturday, April 18, 2020. New banners will be ordered along with “h”signs to advertise the event. Reichert will ask Blue Nose Coffee to donate coffee for the event. Wood is willing to help place “h” signs. Recreation Supervisor Kohlbeck will look into renting a hot dog roaster and the cost of advertising on KCHK a radio station out of New Prague. Facebook advertising will also be used to promote the event. D. Sub-Committee Reports Membership Sub-Committee provided a report about vising senior housing buildings in Farmington in 2019 to promote the Rambling River Center and the visits going well. 6. Discussion Items A. Board and Commission Reception Discussion Consensus was that it was a very nice event. Board members were amazed to hear what all the other boards and commission in the City do annually. Members commented that Page did a nice job presenting information about the Rambling River Center during the reception. B. 2019 Work Plan Review Members reviewed the work plan and determined all goals were completed with the exception of Goal #2, which is in progress. Goal # 6 was not accomplished because of lack of funding, but may come back at a future date. B. Review Draft 2020 Work Plan The draft plan with nine goals were discussed. No changes or additions were made during the meeting. 7. Staff Report a. Informational Updates Staff provided the following informational updates:  Santa Call program will be held tonight, but only 7 calls  The city council approved a 2020 budget that included funding for Senior Space software and a ADA improvements at the RRC  The MN TH 3 trail and area study will happen this spring  2020 fees and charges were approved by the city council and will be implemented January 1, 2020  A Pop-Up Produce Market was proposed by Open Door Pantries and staff is waiting to hear more about this  $500 was received from the Farmington Sons of the American Legion for an Omlette Breakfast that was held at the Farmington VFW 8. Advisory Roundtable. Moes – Asked when the well house building will be removed. Staff shared it is budgeted to be removed in 2020. Hennen – Didn’t have anything to share. Michaelis –Shared it has been a very personal decision,but he will be resigning from the RRCAB, and this will be his last meeting. He thanked everyone for making him feel welcome and at home during the meetings. He shared that he will continue to volunteer at the RRC. Wood – Share that this was his last meeting because he submitted his resignation to the city council. He shared that he has enjoyed working with everyone and stated now he will be watching the board. Reichert – Asked what happened with the Dementia Friendly Community Initiative. It was shared that presentations were made to all the groups and all the resource information is available to reeducate or answer question should the need arise. Page – Asked why the craft sale is held at the Schmitz-Maki and not at one of the schools. She was informed because there is no fee charged to use Schmitz-Maki versus having to pay a rental fee to use one of the schools. Schumann – Shared that he enjoys volunteering at the RRC. He was encouraged to attend this meeting and apply for the RRCAB. He suggested that an extension cord be brought to the arts and craft fair. 9. Agenda Items for January 13, 2020 Meeting The following items were identified to be included on the meeting agenda:  2019 Work Plan Review  Approve 2020 Work Plan  2020 Arts and Crafts Fair  Community Expo  Building Study/Master Plan  2020 Steak Fry 10. 10. Adjourn Motion by Reichert and seconded by Michaelis by to adjourn the meeting. APIF. Motion carried. Meeting was adjourned at 10:47 a.m. Respectfully Submitted Missie Kohlbeck, Recreation Supervisor and Recording Secretary TO :R ambling River C enter A dvis or y Board F R O M :M is s ie Kohlbeck, Recreaon S uper visor and Randy D is tad, Par ks and Recreaon D irector S U B J EC T:A ppr ove D ay O ld Baker y I tems Collecon and D istribuon G uidelines DAT E:J anuary 1 3, 2020 I N T R O D U C TI O N T he Rambling Riv er C enter (R R C) has a program whereby day old bakery items ar e collected from area grocery stores by v olunteers and then distributed in the R R C 's kitchene/e area. D I S C U S S I O N Because there ar e no idenfied guidelines es tablis hed about the collecon and dis tr ibuon of day old bakery items that ar e collected from area gr ocer y s tor es, s taff felt it was important to create guidelines for A dvis ory B oar d members to rev iew and dis cus s in or der to keep the program consistent w ith how it is operated. The pur pos es of the guidelines w hen implemented are to provide dir econ to s taff about how this program w ill oper ate out of the R R C including: how the bakery items w ill be collected and br ought to the R R C w ho is eligible to receiv e the bakery items collected how the dis tribuon of the bakery items collected w ill occur w here the baker y items collected will be dis tr ibuted the schedule for collecon and dis tribuon of the bakery items collected how the collected bakery items that ar e not taken will be dis pos ed of T he guidelines are meant to more formalize the bakery items that are collected and dis tributed, so expectaons can be laid out to people w ho uliz e this pr ogram. The guidelines w ill be distributed and review ed by s taff dur ing the meeng. A C T I O N R EQ U E S T E D A dvisory Board member s are as ked to listen to the s taff pres entaon on the dr a6 guidelines and then a6 er dis cus s ion occur s during the meeng, appr ove the guidelines for collecon and dis tr ibuon of the day old bakery items at the R R C . This will allow s taff to begin pr omong and providing the guidelines to everyone involv ed in the pr ogr am. TO :R ambling River C enter A dvis or y Board F R O M :M is s ie Kohlbeck, Recreaon S uper visor and Randy D is tad, Par ks and Recreaon D irector S U B J EC T:A ppr ove F lyer Poster G uidelines DAT E:J anuary 1 3, 2020 I N T R O D U C TI O N T he Rambling Riv er C enter (R R C) from me to me receiv es reques ts from people and organizaons to pos t flyers in the building. C urrently there ar e no guidelines establis hing w ho is able to pos t flyers in the building. D I S C U S S I O N I n the past it has been difficult to determine if a fly er s hould be posted at the R R C w hen a request has been made by a per s on or organiz aon becaus e ther e has not been any for mal guidelines in place to bas e the decis ion on to allow the fly er to be posted. Becaus e of no w ri3en guideline to help staff make a decision, s taff took the iniave to create guidelines that will provide clear er direcon about others pos ng a flyer at the R R C . The guidelines w ill be dis tr ibuted and review ed by s taff dur ing the meeng T he purpos es of the guidelines are as follow s : determine w hich gr oups are eligible to pos t a flyer determine the length of the flyer being pos ted determine w hen the flyer will no longer be pos ted determine how the fly er w ill be dispos ed of O nce the guidelines ar e approv ed by the A dvis or y B oar d, staff will begin to implement them. A C T I O N R EQ U E S T E D A dvisory Board member s are as ked to listen to the s taff pres entaon on the dr a7 guidelines and then a7 er dis cus s ion occur s during the meeng, appr ove the guidelines for posng flyers at the R R C . TO :R ambling River C enter A dvis or y Board F R O M :M is s ie Kohlbeck, Recreaon S uper visor and Randy D is tad, Par ks and Recreaon D irector S U B J EC T:2020 A rts and C ra#s Fair F undrais ing Event DAT E:J anuary 1 3, 2020 I N T R O D U C TI O N T he Rambling Riv er C enter w ill be holding its fi#h annual A rts and C ra#s S ale on S aturday, A pril 18, 20 2 0 from 9:00 a.m. to 2 :00 p.m. at the S chmitz-M aki A r ena as a fundrais ing ev ent. T he R ambling River C enter A dvisory Board (B oar d) has as s is ted with planning and staffing the annual ar ts and cr a# fundraiser in the past. D I S C U S S I O N A n update w ill be prov ided by A dvisory Board member Moes and Recreaon S uperv is or Kohlbeck about the status of the 2 0 2 0 A rts and Cra#s fundrais ing event. Board member s ar e being as ked to parcipate in a discussion about the ev ent and make further decis ions related to this fundr ais ing ev ent being held at the S chmitz -M ak i A rena. A C T I O N R EQ U E S T E D Board members are being asked to come and lis ten to the update given by A dv is ory Board member Moes and Recreaon S uperv is or Kohlbeck and then further discuss the A rts and C ra#s S ale fundrais ing event. A s items are discus s ed fur ther decisions should be made before the event is held in A pr il. TO :R ambling River C enter A dvis or y Board F R O M :M is s ie Kohlbeck, Recreaon S uper visor and Randy D is tad, Par ks and Recreaon D irector S U B J EC T:2020 C ommunity Expo DAT E:J anuary 1 3, 2020 I N T R O D U C TI O N T he C ommunity E xpo w ill be held at the Far mington H igh S chool from 9:0 0 a.m. to 1 2 :00 N oon on S aturday, January 2 5 , 2020. At the D ecember 9, 2 0 1 9 meeng there w ere s ev er al A dv is ory Board members who volunteer ed to as s is t s taff w ith this event. D I S C U S S I O N T he Rambling Riv er C enter has provided infor maon ov er the years at a booth during the C ommunity Expo. D uring its D ecember 9, 2 019 meeng, the Board was asked to assis t w ith covering the booth. The follow ing is the s chedule of Board members w ho volunteered to help dur ing the Community Expo: Michaelis and Reichert from 9:00 to 1 0 :30 a.m. H ennen, Page, and Moes from 10:30 a.m. to noon I n addion to the as s is tance prov ided abov e, Board members s hould have s ome dis cus s ion during the meeng about w hat materials and informaon s hould be dis tributed to people a4ending the C ommunity Expo. A C T I O N R EQ U E S T E D Board members are as ked to come to the meeng pr epared to dis cus s materials and informaon that s hould be available to dis tribute to a4endees during the C ommunity Expo. TO :R ambling River C enter A dvis or y Board F R O M :M is s ie Kohlbeck, Recreaon S uper visor and Randy D is tad, Par ks and Recreaon D irector S U B J EC T:2020 Farmington V F W S teak F ry F undrais er Event DAT E:J anuary 1 3, 2020 I N T R O D U C TI O N T he 18th annual Farmington V F W S teak F r y fundr ais ing ev ent for the Rambling Riv er Center w ill be held on S aturday, J anuary 1 8 , 2020 from 5:00 to 8:0 0 p.m. C os t is $11.00 D I S C U S S I O N T he Farmington V F W S teak F ry is one of the longes t, if not the longest, running fundr aising ev ents held for the Rambling R iver C enter. S taff w ould like to dis cus s the S teak F ry fundr ais ing ev ent with A dvis ory Board members to s ee which members are able to volunteer prior to and during the event. A C T I O N R EQ U E S T E D Board members s hould come prepared to dis cus s and idenfy which members will be able to volunteer at the V F W S teak F ry fundrais er. TO :R ambling River C enter A dvis or y Board F R O M :M is s ie Kohlbeck, Recreaon S uper visor and Randy D is tad, Par ks and Recreaon D irector S U B J EC T:A ppr ove 2020 Work P lan DAT E:J anuary 1 3, 2020 I N T R O D U C TI O N At the beginning of each year the Rambling Riv er C enter A dvisory Board (A dv is ory Board) approves an annual w ork plan for the coming year. The annual wor k plan outlines the ty pes of wor k items the A dvisory Board w is hes to accomplis h during the year. D I S C U S S I O N A-ached is the final dra/ 2 0 2 0 w ork plan that the A dvisory Board is being as ked to r ev iew and approv e. T he work plan is a product of the dis cus s ion that occurr ed ov er s everal Board meengs in 2019. A C T I O N R EQ U E S T E D T he Board is being as ked to rev iew prior to the meeng the a-ached dra/ 2020 wor k plan. Then during the meeng the B oar d s hould dis cus s and make any fur ther revisions needed before final approv al is given by the Board. AT TA C H M E N T S : Type D escripon Backup M aterial D ra/ 2020 R R C A B Work P lan DRAFT Rambling River Center Advisory Board 2020 Work Plan Goal #1: Create Advisory Board By-Laws. Objectives: 1. By March 1, a review of sample by-laws from other boards will have occurred. 2. By May 31, a draft of the Advisory Board by-laws will have been reviewed. 3. By July 31, a final draft of the Advisory Board by-laws will have been reviewed and approved. 4. By October 31, the Advisory Board by-laws will have been reviewed by the Park and Recreation Commission and City Council and approved. Goal #2: Create a Master Plan for Future Building Configuration, Improvements and Programming Opportunities. Objectives: 1. By March 1, a discussion and recommendation will have occurred about creating a building master plan for the Rambling River Center. 2. If the Advisory Board recommends completing a building master plan, then by June 1 the Park and Recreation Commission will have reviewed the recommendation and then make their own recommendation to the City Council. 3. If the Park and Recreation Commission recommends completing a building master plan, then by August 30 the City Council will have reviewed the recommendation and made a decision about completing a master plan for the Rambling River Center Goal #3: Create a Behavioral and Trespassing Policy Objectives: 1. By April 1, a discussion about creating a policy and a reviewed of some examples of other senior center behavioral and trespassing policies will have occurred. 2. If the Advisory Board would like to create a policy, then by June 1 a draft behavioral and trespassing policy will have been created, reviewed and approved. 3. By August 31, the Park and Recreation Commission will have reviewed the policy and will have forwarded its recommendation to the City Council about whether or not to approve the policy. 4. By October 1, the City Council will have reviewed and made a decision concerning the approval and implementation of the policy. Goal #4: Review and recommend 2021 Rambling River Center fees and charges to the City Council. Objectives: 1. By July 1, review and discuss the 2020 RRC fees and charges and determine if any revisions should be made to the 2021fees and charges. 2. By August 1, forward recommended 2021 RRC fees and charges to the Park and Recreation Commission. 3. By September 30, the Park and Recreation Commission will have reviewed and approved the 2021 RRC fees and charges and will recommend to the City Council to approve them. 4. By December 31, the City Council will have acted on the Advisory Board and Park and Recreation Commission recommended 2021 RRC fees and charges. Goal #5: Raise at least $10,000.00 from fundraising events and through donations to fund future Rambling River Center capital improvements and/or equipment and furniture purchases. Objectives: 1. By March 1, have a discussion about the current fundraising events to see if any changes should be made to the exiting fundraising events and a discussion should occur about creating a new fundraising event. 2. By April 1, assist with and complete at least one fundraising activity. 3. By July 1, assist with and complete at least a second fundraising activity. 4. By October 1, assist with and complete at least a third fundraising activity. 5. By December 31, assist with and complete at least a fourth fundraising activity. Goal #6: Organize a Meet and Greet for City Council Candidates. Objectives: 1. By March 1, have a discussion about if the Advisory Board would like to host a city council candidate meet and greet. 2. By May 1, a decision will have been made by the Advisory Board about hosting a meet and greet event for city council candidates. 3. If a decision is made to host a meet and greet event for city council candidates at the Rambling River Center, then by August 31, the planning of the event will be completed. 4. By November 1, a meet and greet event will have occurred with city council candidates at the Rambling River Center. Goal #7: Work with the Trip Planning Committee to offer bus trips in 2020 and to plan future bus trips in 2021. Objectives: 1. By May 1, receive a report from the Trip Committee on the attendance and trips offered during the first quarter in 2020. 2. By June 1, receive a presentation by the Trip Committee about the draft list of future trips planned in 2021. 3. By August 1, receive a report from the Trip Committee on the attendance and trips offered during the second quarter in 2020. 4. By September 1, approve a final list of trips planned by the Trip Committee in 2021. 5. By November 1, receive a report from the Trip Committee on the attendance and trips offered during the third quarter in 2020. 6. By December 31, receive a report from the Trip Committee on the attendance and trips offered during the fourth quarter and an annual report identifying the total attendance of those attending the 2020 trips. Goal #8: Tour Other Senior Centers to Learn About Facilities and Programs Offered in Other Communities. Objectives: 1. By March 1, a discussion and decision will have been made about touring other senior center facilities. 2. If a decision is made to tour other senior center facilities, then by May 1 a decision will have been made about the number, location and date of the senior center facility tour. 3. By November 1, a tour of other senior center facilities and a follow up discussion about the tours will have occurred. Goal #9: Complete a City Parks and Facilities Tour with the Park and Recreation Commission (PRC). Objectives: 1. By April 1, determine possible tour dates. 2. By June 1, finalize and approve a recommended tour date and schedule. 3. By July 1, provide a recommended tour date, schedule and site locations to the PRC. 4. By October 1, complete a parks and facilities tour with the PRC. TO :R ambling River C enter A dvis or y Board F R O M :M is s ie Kohlbeck, Recreaon S uper visor and Randy D is tad, Par ks and Recreaon D irector S U B J EC T:A ppr ove Completed 2019 Work P lan DAT E:J anuary 1 3, 2020 I N T R O D U C TI O N A(ached is the final completed 2019 work plan. D I S C U S S I O N A(ached is a final updated 2 0 1 9 Work P lan s how ing what goals and objecv es were and were not completed by the Board in 2019.The Board s hould review the a(ached document for any final revis ions and when comfortable with the final updated 2 0 1 9 Wor k P lan v ers ion, should appr ove it. The final approval w ill then clos e out the 2019 Work P lan A C T I O N R EQ U E S T E D T he Board is being as ked to rev iew the final completed 2019 Work P lan and if ther e are no further revisions, s hould approv e it. AT TA C H M E N T S : Type D escripon Backup M aterial F inal Completed 2019 Work P lan Rambling River Center Advisory Board 2019 Work Plan Goal #1: Develop and implement a new Rambling River Center (RRC) logo. Objectives: 1. By April 1, review RRC logo options. Status: Completed. Review of the logo options was done during the April 8 meeting. 2. By June 1, approve and implement a new RRC logo that complements the city’s new logo. Status: Completed. Logo design was approved by the Board. 3. By September 1, all RRC publications and communication material will include the new RRC logo. Status: Completed. Publications and communications now include the new RRC logo. Goal #2: Develop and create materials that tell a story about the RRC. Objectives: 1. By June 1, create a committee or a group of volunteers that can work on creating and developing a document, or documents of the RRC that can be used to tell a story about and market the RRC. Status: Completed. A committee has been formed. 2. By October 1, the document(s) will have been started. Status: Completed. Historical stories and photos are starting to be sorted, so they can be placed in scrap books. 3. By December 31, the document(s) will have been created and available to the public to see and read. Status: Partially completed. A scrapbook telling the story of the RRC has been started but not completed yet. Goal #3: Review and analyze The River newsletter to determine purpose and mission in order to set future direction and/or content of the newsletter. Objectives: 1. By March 1, review and discuss the current format and content of the River. Status: Completed. The River was reviewed and discussed at the February 11 meeting. 2. By May 1, determine if any revisions/modifications should be made in the format and content of the River. Status: A few recommendations were made to make some modifications to the content and format of the newsletter at the February 11 meeting. 3. By September 1, implement the revisions/modifications to be made in the format and content of the River. Status: Completed. Revisions and modifications were implemented with the March and April 2019 newsletter. Goal #4: Review and recommend 2020 Rambling River Center fees and charges to the Park and Recreation Commission. Objectives: 1. By July 1, review and discuss the 2019 RRC fees and charges and determine if any revisions should be made for the 2020 fees and charges. Status: Completed. 2020 RRC fees were reviewed at the July 8, 2019 meeting . 2. By August 1, forward recommended 2020 RRC fees and charges to the Park and Recreation Commission. Status: Completed. Recommended RRC fees were received and reviewed at the PRC July 10, 2019 meeting. They were approved by the PRC and a recommendation was forwarded to the City Council to approve the 2020 RRC fees. 3. By December 31, the City Council will have acted on the Advisory Board’s recommended 2020 fees and charges. Status: Completed. The City Council approved at its November 18, 2019 meeting the Rambling River Center Advisory Board recommended 2019 fees and charges for the Rambling River Center. Goal #5: Raise at least $10,000.00 from fundraising events and through donations to fund future Rambling River Center capital improvements and/or equipment and furniture purchases. Objectives: 1. By April 1st, assist with at least one fundraising activity. Status: Complete. Assistance was provided during the Farmington VFW Steak Fry. $800.00 was raised from this fundraising event. 2. By July 1st, assist with at least a second fundraising activity. Status: Completed. Arts and Crafts Sale fundraiser held on April 13 and $1,741.56 was netted during the fundraiser. 3. By October 1st, assist with at least a third fundraising activity. Status: Completed. Dew Days Kiss the Pig and Bike Auction occurred. $3,493.76 was final profit amount. 4. By December 31st, assist with at least a fourth fundraising activity. Status: Completed. A fourth fundraising activity was held. A garage sale fundraiser was held on September 12 and 13 and Advisory Board members volunteered during the fundraising event. This fundraiser netted $1,998.56 Goal #6: Be involved in some capacity with the fundraising efforts for a portion of the Rambling River Center Plaza. Objectives: 1. By May 1, discuss and determine ways the Advisory Board can be involved with the plaza fundraising campaign. Status: Not completed this year due to lack of city funding. 2. By July 1, extend an offer to the City Council about how the Advisory Board is willing to assist with the fundraising campaign for the RRC plaza. Status: Not completed this year due to lack of city funding. 3. By September 1, participate in the RRC plaza fundraising campaign. Status: Not completed this year due to lack of city funding. 4. By December 31, complete participation in the RRC plaza fundraising campaign. Status: Not completed this year due to lack of city funding. Goal #7: Work with the Trip Planning Committee to offer bus trips in 2019 and to plan future bus trips in 2020. Objectives: 1. By May 1, receive a report from the Trip Committee on the attendance and trips offered during the first quarter in 2019. Status: Completed. Report provided at the May 13 meeting showing attendance so far and the trips held through May 13. 2. By June 1, receive a presentation by the Trip Committee about the draft list of trips planned in 2020. Status: Completed. A draft list of trips was presented to the Advisory Board at the September 9 meeting. 3. By August 1, receive a report from the Trip Committee on the attendance and trips offered during the second quarter in 2019. Status: Completed. A report was provided by the Trip Committee at the August 12, 2019 meeting. 4. By September 1, approve a final list of trips planned by the Trip Committee in 2020. Status: Completed. A final list was approved by the Advisory Board at the September 9 meeting. 5. By November 1, receive a report from the Trip Committee on the attendance and trips offered during the third quarter in 2019. Status: Completed. A report was provided at the October 14 meeting about attendance and trips offered through the third quarter in 2019. 6. By December 31, receive a report from the Trip Committee on the attendance and trips offered during the fourth quarter and an annual report identifying the total attendance of those attending the 2019 trips. Status: Completed. A fourth quarter report was given during the December 9, 2019 meeting. Goal #8: Develop a way to provide outreach to older adults who are isolated by developing partnerships with other organizations to provide the needed outreach resources. Objectives: 1. By March 1, brainstorm and determine possible organizations who could partner with the RRC on an outreach project for isolated older adults. Status: Completed. It was determined that staff and members of the RRC would partner on developing an outreach program for members in the community who may be experiencing isolation. 2. By May 1, determine if there is a way to use technology as a means to provide outreach to older adults i.e. apps for ride sharing (Uber, Lyft) and on-line support groups. Status: Completed. Farmington Journey program provided a class on Uber and Lyft. 3. By May 1, work with staff to approach possible partners about providing outreach to older adults who are isolated. Status: Completed. Buildings in the community that house older adults have been approached about an outreach program and these buildings seemed very receptive to this. 4. By September 1, work with possible partners to develop an action plan that can be implemented to provide outreach to older adults who are isolated. Status: Completed. Exercise and stretching classes will be offered in community buildings that house older adults. 5. By December 31, implement the outreach action plan with the project partners. Status: Completed. Stretching and exercise classes were offered at Spruce and Red Oak buildings Goal #9: Meet with the Park and Recreation Commission (PRC). Objectives: 1. By April 1, determine possible meeting dates. Status: Completed. A meeting date of May 8, 2019 was identified by the Advisory Board at its March 11 meeting. 2. By June 1, finalize and approve a meeting date. Status: Completed. May 8 meeting date was approved. 3. By July 1, provide a draft agenda to the PRC of the topics it wishes to discuss during the joint meeting. Status: Completed. Agenda items were identified at the March 11 meeting and were presented to the PRC at their March 13 meeting. 4. By August 1, have a meeting agenda identified. Status: Completed during the April 8 meeting. 5. By December 31, a meeting will have occurred with the PRC. Status: Completed. A meeting occurred on May 8. TO :R ambling River C enter A dvis or y Board F R O M :M is s ie Kohlbeck, Recreaon S uper visor and Randy D is tad, Par ks and Recreaon D irector S U B J EC T:R ambling River C enter Building S tudy/Mas ter P lan DAT E:J anuary 1 3, 2020 I N T R O D U C TI O N O ne of the 2020 goals approv ed by the A dvis or y B oar d w as to create a long ter m v is ion for the Rambling Riv er Center (R R C ) building, s o improvements are made in future years to impr ove acces s , ens ure s afety and security of member s , enhance and increas e program opportunies and addr es s circulaon w ithin the building. D I S C U S S I O N T he city council approv ed a facility analysis s tudy (s tudy ) to be completed in 2016-2017 and hired Wold A rchitects and E ngineer s to complete it. The s tudy completed an analys is of improv ements that needed to be made to all city buildings , including the R R C . T he city council then accepted the s tudy. T he study pr imarily prov ided direcon to the city in the follow ing areas: addres s any building code and A mericans w ith D isabilies A ct is s ues improv ing ener gy efficiencies replacing aging heang, v enlaon and air condioning s ystems improv ing building s ecurity and s afety improv e building env elopes including roof r eplacement, w indow upgrades and exterior w all improv ements T he study did not look extens ively at changing the R R C building's interior configuraon that could improve futur e cir culaon and programming. Becaus e of this , the A dvisory Board has dis cus s ed the pos s ibility of hav ing a cons ultant hired to mor e thor oughly review the building's interior in order to look at opportunies in the future to make improvements that will help w ith building circulaon, s afety and s ecurity and new programming opportunies . A C T I O N R EQ U E S T E D A dvisory Board member s are as ked to come to the meeng to dis cus s if it w is hes to connue to move forward with compleng a building s tudy/mas ter plan, so staff can s olicit a propos al from a consultant in order to determine the cos t. TO :R ambling River C enter A dvis or y Board F R O M :M is s ie Kohlbeck, Recreaon S uper visor and Randy D is tad, Par ks and Recreaon D irector S U B J EC T:I nformaonal U pdates DAT E:J anuary 1 3, 2020 I N T R O D U C TI O N Each meeng, s taff pr ovides informaonal updates that do not require A dvis or y B oar d approval. D I S C U S S I O N T he following updates will be prov ided during the meeng: 1 . Banquet Room F loor, w hich is s cheduled to s tart being replaced during the week of January 6, 2020. 2 . Exercise I ns tructor Cerficaon, which is an oppor tunity for A dvisory Board members , or R R C members to become cerfied to teach an exer cis e clas s at no cost. A C T I O N R EQ U E S T E D A dvisory Board member s s hould come lis ten to the informaonal updates given by s taff and then as k any quesons about the updates. TO :R ambling River C enter A dvis or y Board F R O M :M is s ie Kohlbeck, Recreaon S uper visor and Randy D is tad, Par ks and Recreaon D irector S U B J EC T:Round Table Format DAT E:J anuary 1 3, 2020 I N T R O D U C TI O N T he A dvis ory B oar d Roundtable occurs at every monthly meeng. D I S C U S S I O N T he A dvis ory B oar d Roundtable agenda item pr ovides an opportunity for A dv is ory Board members to s hare informaon or as k ques ons of staff about items that are not on the agenda. No formal decisions can be made during the A dv is ory Board roundtable. A C T I O N R EQ U E S T E D A dvisory Board member s are being as ked to come s har e informaon or as k ques ons about items not on the agenda. TO :R ambling River C enter A dvis or y Board F R O M :M is s ie Kohlbeck, Recreaon S uper visor and Randy D is tad, Par ks and Recreaon D irector S U B J EC T:I tems for February 10 , 2020 M eeng A genda DAT E:J anuary 1 3, 2020 I N T R O D U C TI O N T his item is for s taff and the A dvisory Board to idenfy pos s ible items for the next meeng agenda. D I S C U S S I O N T hus far s taff has idenfied the follow ing pos s ible items for the February 1 0 , 2020 meeng agenda: arts and cra0 s fundrais ing event review 2020 community expo chair and vice-chair elecons building s tudy/mas ter plan review 2020 wor k plan review s ample by-law s A C T I O N R EQ U E S T E D Board members are as ked to come prepared to dis cus s the staff propos ed agenda items and to als o provide other agenda items for the February 10, 2020 B oar d meeng.