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HomeMy WebLinkAboutMinutes_2020_1_13_Meeting(765) JANUARY 13, 2020 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Meeting was called to order by Vice-Chair Marjorie Koski at 9:33 am. Members Present: Marjorie Koski, Joan Moes, Blanch Reichert, and Pat Hennen Members absent Pennie Page Others Present: Parks and Recreation Director Randy Distad, Program Assistant Stacey Popp, Ken Schumann and Recreation Supervisor Missie Kohlbeck 2. Approve Agenda Motion made by Reichert and seconded by Moes to approve January 13, 2020 meeting agenda. APIF. Motion carried. 3. Approve Minutes Motion made by Moes and seconded by Reichert to approve December 9, 2019 meeting minutes. APIF. Motion carried. 4. Presentation A. Approve Day Old Bakery Items Collection and Distribution Guidelines Program Assistant Popp reviewed the day old bakery collection and distribution guidelines she created. There seemed to be general acceptance of the guidelines she developed. Moved by Moes and seconded by Hennen to approve the guidelines that were written by Popp with the following additions: • have the guidelines bulleted before posting • add specific time for non-member pickup • post a note saying “no saving items” APIF. Motion carried. B. Approve Flyer/Poster Hanging Guidelines Program Assistant Popp reviewed the guidelines she created. There seemed to be general acceptance of the guidelines she developed. Moved by Moes and seconded by Hennen to accept guidelines that were written by Popp with the following additions: • events that are two weeks or less from date of the event will go on right side of bulletin board under an event heading • information posted about available resource will be ongoing and will be changed quarter and will go on left side of bulletin board under a resource heading APIF. Motion carried. 5. Business Items A. 2020 Arts and Crafts Fundraising Event Director Distad shared that park and building maintenance staff will help with set up of booth space and any tables that are purchased by vendors. Moes shared that volunteer sign-up categories will include the following: • greeters/check in • counters • concessions • RRC table • sign detail • clean up and tear down Moes shared there is a need to have signs made for concession and 3 banners should be ordered with the new schedule. Recreation Supervisor Kohlbeck shared she will work with the city’s Communication Specialist Lauren Siebenaler to have it advertised and promoted on the city’s social media accounts. She will also research the free daily event listing on KCHK, which is out of New Prague, MN and Kool 108. Moes shared that vendors will be asked to donate a door prize for the drawings that will occur during the arts and crafts event. She asked if there is a sound system at the arena that can be used to play background music. She was informed that music can be played and that there is a public address system, so door prize winners can be announced. Director Distad donated a $10 Blue Nose coffee gift card as a door prize. B. 2020 Community Expo A discussion occurred about the logistics of the Community Expo that will occur at the Farmington High School on Saturday, January 25 from 9:00 a.m. to noon. Staff will bring pens to hand out, the display board that contains information and photos of the Rambling River Center, membership application forms and copies of bi-monthly newsletter The River. The following schedule of people volunteering during the Community Expo was reviewed: • Dennis Michaelis and Reichert from 9:00 a.m. to 10:30 a.m. • Hennen, Page and Moes from 10:30 – Noon. Recreation Supervisor Kohlbeck informed everyone that David McMillen from the RRC Model Railroad Club will also be attending the Community Expo and will have a small model railroad train display. C. 2020 Farmington VFW Steak Fry Fundraiser Recreation Supervisor Kohlbeck made everyone aware that the Sons of the American Legion will be taking over the steak fry fundraiser from the Farmington VFW. She shared that the number of people who volunteered to supply baked goods is down from previous years. There is also a concern with a low number of members volunteering to help at the steak fry fundraiser, which may present an issue with having enough help. She asked that anyone who can help at the fund is welcome to do so, but the stairs s that lead to the basement does present a challenge for some volunteers to climb them repeatedly. She is hopeful that in the end there will be enough volunteers to help. D. Approve 2020 Work Plan There was general agreement with the content contained in the Advisory Board’s draft 2020 work plan. Moved by Reichert and seconded by Moes to approve the 2020 work plan. APIF. Motion carried. E. Approve Completed 2019 Work Plan Advisory Board members reviewed the completed work plan and there was general agreement that it accurately reflected what was completed by the Advisory Board in 2019. Moved by Moes and seconded by Hennen to approve the completed 2019 work plan. APIF. Motion carried. F. Rambling River Center Building Study/Master Plan Director Distad explained the purpose of developing a building master plan. He said developing a building master plan would be able to help address any current issues the building layout is experiencing. It would also address how to make the building feel warm and inviting. Motion by Moes, seconded by Hennen to approve moving forward with requesting approval from the city council to hire a consultant to develop a building study/master plan for the RRC. APIF. Motion carried. 6. Discussion Items 7. Staff Report A. Informational Updates • Banquet room floor replacement is underway. Staff will have it completed by the end of January. • SAIL is offering free training to volunteer to become certified in teaching exercise classes. We have two volunteer interested and Program Assistant Popp will follow up with training dates. 8. Advisory Roundtable. Moes – Didn’t have anything to share. Koski – Will be glad to have RRC historical stuff on the walls in the Farmington Rotary Club Room. Reichert – Didn’t have anything to share. Hennen – Shared she will be on vacation during the February meeting, so won’t be in attendance. 9. Agenda Items for February 10, 2020 Meeting • review steak fry fundraiser • arts & crafts fundraising event • review 2020 community expo • chair and vice-chair elections • building study/master plan • review 2020 work plan • review sample by-laws • update on the senior space software 10. 10. Adjourn Motion by Hennen and seconded by Moe to adjourn the meeting at 11:07 a.m. APIF. Motion carried. Respectfully Submitted Missie Kohlbeck, Recreation Supervisor