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HomeMy WebLinkAboutMinutes_2020_2_10_Meeting(771) FEBRUARY 10, 2020 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Meeting was called to order by Chair Page at 9:30 am. Members Present: Marjorie Koski, Joan Moes, Blanch Reichert, Pennie Page, Pat Hennen, Gina Smith, Ken Schumann Members absent Pat Hennen Others Present: Parks and Recreation Director Randy Distad and Recreation Supervisor Missie Kohlbeck 2. Approve Agenda Motion made by Koski to amend agenda and hold election first and seconded by Moes. APIF. Motion carried 3. Approve Minutes Motion made by Moes to approve January 13, 2020 meeting minutes and seconded by Reichert. APIF. Motion carried. 4. Presentation A. Introduction of New Advisory Board Members New Advisory Board members provided the following introductions: Gina Smith: Is back in Minnesota after 27 years away. She ran a non-profit thrift store and was previously president of a senior center in. She researched the Rambling River Center before moving here. Ken Schumann: Has been married for 50 years and has 3 boys and 5 grandchildren. He lives south of town, has farmed, and worked at the refinery. He is looking forward to helping with activities and making good friends and having fun. 5. Business Items A. Chair and Vice-Chair Elections Chair Page asked if there were any nominations for the chair position, or if anyone was interested in running for the chair position. Chair Page nominated Moes for the chair position and she accepted the nomination. Chair Page asked two more times if anyone wanted to nominate someone for the chair position, or was interested in running for the chair position. Since there were none, the nominations were closed. By a 6-0 vote, Moes was elected as the Advisory Board Chair for the coming year. Chair Moes asked if there were any nominations for the vice-chair position, or if anyone was interested in running for the chair position. Chair Moes nominated Page for the vice-chair position and she accepted the nomination. Chair Moes asked two more times if anyone wanted to nominate someone for the chair position, or was interested in running for the chair position. Since there were none, the nominations were closed. By a 6-0 vote, Page was elected as the Advisory Board Vice-Chair for the coming year. B. 2020 Arts and Crafts Fundraising Event The following summary about the status of the event was given by Chair Moes and Recreation Supervisor Kohlbeck: • The volunteer positions are posted • Currently have 9 vendors who have paid the registration fee. • A reminder was provided that if you go to a craft sale, then collect a business card from vendors and/or leave an application for the RRC event C. Rambling River Center Capital Improvement Fund Balance and Future Projects The following information was shared with the Advisory Board: • There is $21,174.86 in the capital improvement fund • The money raised at all RRC fundraisers and donations such as memorials and Happy Harry’s donation program given to the RRC stay with the RRC • Staff would like to purchase a larger TV for the banquet room, move the current 55” to the fitness center and move the fitness center TV to the train room. Motion by Reichert to purchase 82” TV for banquet room, move the current banquet room TV to the fitness room and move the current TV in the fitness room to the train room. Motion was seconded by Koski. APIF. Motion carried. After the motion, there was some discussion about replacing the carpet in the Empire Room in the future. D. Review Sons of the American Legion Steak Fry The following information about the event was provided by Recreation Supervisor Kohlbeck: • Only 127steak were served at the Steak Fry in January • this number is quite a bit lower than previous years and was due to bad and cold weather Advisory Board members asked staff to contact the Sons of the American Legion and ask for a non-winter month to hold Steak Fry. Recreation Supervisor Kohlbeck will contact them about this request and will provide information at the March meeting. 6. Discussion Items A. Open Meeting Law Review Director Distad reviewed the open meeting law information that was included in the meeting packet and explained what this law included to make Advisory Board members aware of what it means to violate this law. B. Organize Meet and Greet City Council Candidates Director Distad shared that this was a goal the Advisory Board identified in its 2020 work plan. He stated that the intent is a meet and greet and not a forum for candidates. He felt the purpose was to introduce candidates to the RRC and its members. Vice-Chair Page provided information about a timeline to use for this event. It was decided that a good date and time to hold this event would be on Tuesday, October 6 from 4:30-6:00 p.m. C. Park and Facilities Tour with the Park and Recreation Commission The Advisory Board discussed when the tour should be held. Director Distad shared the last time a tour occurred it was held on the Park and Recreation Commission’s regular August meeting date, which is the second Wednesday of the month and held from 6:00-8:00 p.m. Advisory Board members by consensus felt the tour should be held on Wednesday August 12 at 6 p.m. and would like to have this date and time proposed to the Parks and Recreation Commission. Director Distad shared he would make the Parks and Recreation Commission aware of this at their upcoming meeting on Wednesday this week. D. Review 2020 Community Expo The following feedback was provided: • Attendance at the Expo was down slightly • location at the entrance to the high school was very good • Chair Moes and Vice-Chair Page will work on the RRC display board for future events E. Review 2020 Work Plan A review of the work plan was completed and the following goals and objectives were identified as being completed: • Goal 2, objective 1 • Goal 5, objective 2 F. Review Sample By-laws Director Distad reviewed the samples that of other senior center advisory boards that were included in the meeting packet. He asked if Advisory Board members had a preference of which format they liked the best. By consensus Advisory Board members felt the Oak Ridge, Tennessee example was the best because it was straight forward, to the to the point and was easy to follow. The Advisory Board asked staff to use the Oak Ridge Tennessee example as an outline for drafting the Advisory Board bylaws. Staff said they would provide a draft at the March meeting to review. G. Senior Center Tour Recreation Supervisor Kohlbeck shared that the communities of Northfield, Hastings, Eagan and Rosemount would be the closest facilities offereing the widest variety of operations for the Advisory Board to tour. The Advisory Board by consensus agreed with touring these four facilities. Staff felt the best time to tour would be in May. Advisory Board members brainstormed what questions they would like to ask and information to receive from the tours and came up with following: • Programs offered at the facility • Fundraising events • Building hours/schedule • What would be done differently in designing/building your spaces? • What are the most and least used spaces in the building? • how does the community use your space. Recreation Supervisor Kohlbeck will contact these facilities and schedule the tours. She will provide an update at the March meeting. 7. Staff Report A. Informational Updates • The floor is almost done in the Banquet Room and because there is still a good quantity of flooring left the train room area will have new flooring laid • Two people who have community service hours to complete are painting the train room area and the rooms adjacent to the Banquet Room • St. Michaels is no longer using the DARTS bus, so it is no longer stored in the RRC garage • The Senior Space software is in the process of being implemented and staff has sent them program and membership information to be uploaded into the system 8. Advisory Roundtable. Page – Didn’t have anything to share. Koski – She loves the building updates. Reichert – She asked how do we get the seniors at home out of their homes and engaged in activities at the RRC and in the community. This is a difficult problem to solve. Smith – Didn’t have anything to share. Schumann – Shared that Betty Olson’s 100 birthday party will held the first Saturday in April 11 am – 3 pm at the VFW and she was a long time member of the RRC. Moes – Stated there needs to be some decisions made about how we are going to sell waffle breakfast tickets without the Family Fresh store. She thought maybe other local restaurants could cater a different meal and places like the Trophy House could be looked at instead of Dad’s Belgian Waffles. 9. Agenda Items for March 9, 2020 Meeting The following items were identified for the March 9, 2020 meeting agenda: • arts & crafts fundraising event • review 2020 work plan • review draft by-laws • Park and Recreation Commission parks and facilities tour • Tour other senior centers • Organize meet and greet City Council candidates • Waffle breakfast update • Bus update • Steak Fry dates • Subcommittees • Update on Senior Space software 10. 10. Adjourn Motion by Reichert and seconded by Schumann to adjourn the meeting. APIF. Motion carried. Meeting was adjourned at 11:12 a.m. Respectfully Submitted Missie Kohlbeck, Recreation Supervisor and Recording Secretary