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HomeMy WebLinkAboutMinutes_2020_3_9_Meeting(780) City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers MARCH 9, 2020 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Meeting was called to order by Chair Moes at 9:30 am. Members Present: Marjorie Koski, Joan Moes, Blanch Reichert Pennie Page, Pat Hennen, Gina Smith, Ken Schumann, and Pat Hennen Members Absent: None Others Present: Parks and Recreation Director Randy Distad and Recreation Supervisor Missie Kohlbeck 2. Approve Agenda Motion made by Hennen and seconded by Reichert to amend the meeting agenda and move Behavioral and Trespassing Guidelines under Presentations. APIF. Motion carried. 3. Approve Minutes Motion made by Page and seconded by Koski to approve March 9, 2020 meeting. APIF. Motion carried. 4. Presentation A. Behavior and Trespassing Guidelines Jim Constantineau, Deputy Chief of Police, discussed how members, volunteers, and staff should handle someone who is acting “off”, is belligerent, or just makes them uncomfortable. Deputy Chief Constantineau explained that having a policy may be difficult to interpret and enforce. He informed everyone that if anyone is feeling uncomfortable, they should just call 911. He shared in Dakota County 911 is used for all calls not just emergencies. If 911 is called the police can come and have a conversation with whomever is causing an issue. They can then assess and take further action if needed. He made everyone aware the police department is connected to a lot of resources that can help people. He felt it was important to allow the police department to do what they are trained to do. He said if the volunteers/members are not comfortable in calling 911, then they should at least let the staff know so they can document the situation. B. Parks and Recreation Deparment’s 2019 Annual Report Director Distad presented the report. A couple of typos were noted for change. Advisory Board members agreed that it was a very good presentation. Koski noted that it is amazing how much gets done annually by the Parks and Recreation Department. (10:30 a.m. Schumann left the meeting) 5. Business Items A. Draft Bylaws Director Distad reviewed the draft Advisory Board bylaws. He shared it was the format the members favored when reviewing sample bylaws at the February meeting. He asked if there were any revisions anyone would like to make. There were none identified. He shared the Advisory Board is able to amend its bylaws in the future. He shared the bylaws would be reviewed by the Park and Recreation Commission and then approved by the City Council. Motion by Smith and seconded by Page to accept the bylaws as written. APIF. Motion carried. B. Group Photo for City Website A photo was taken of the Advisory Board. Director Distad shared the photo will be posted on the Advisory Board’s webpage on the city’s website. C. 2020 Arts and Crafts Fair Fundraiser Recreation Supervisor informed Advisory Board members that 24 vendors have registered for the event so far. An additional new vendor, Kevin Glass, has asked to be added to our vendor list. Additional final details for the event will be discussed at our April meeting, which will be the final meeting before the event. Hennen asked if the event would be cancelled due to the coronavirus and staff answered a decision would not be made until one to two weeks prior to the event date. D. 2020 Waffle Breakfast and Silent Auction Fundraiser Recreation Supervisor Kohlbeck contacted the Trophy House and she was informed they do not have the equipment to do a waffle breakfast. Koski will contact Kenny LeBeau who owns the Longbranch Saloon and Eatery to see if he is interested in catering the breakfast. Staff will also contact Dad’s Belgian Waffles in St. Cloud to see if they would be interested in contracting their services for the waffle breakfast. The advantage of hiring the group from St. Cloud is because the mileage costs would be less than what is currently being paid. Chair Page agreed to contact Cub and HyVee to see if waffle breakfast tickets can be sold in either or both stores. E. Organize City Council Candidate Meet and Greet Page had provided information at the February meeting about tasks that needed to be completed over a period of time in order to have a successful candidate meet and greet. Page, Koski, Reichert, and Hennen will work together to organize event. Staff will take care of reserving space at the Rambling River Center. There was also discussion about the meet and greet format, which means there will not be a formal question and answer period, but instead it will be up to each person attending to ask their own questions of the candidate. It was agreed that people who attend the candidate meet and greet should be made aware of this format. F. Parks and Facilities Tour with Park and Recreation Commission Director Distad shared the Park and Recreation Commission discussed the August date to have a parks and facilities tour with the Advisory Board. Unfortunately, the August date did not work for all Commission members. Instead the Commission asked if it would work for the Advisory Board to do a parks and facilities tour on July 8 at 6:00 p.m. He asked if this new date and time would work for Advisory Board members. By consensus it was agreed to have the parks and facilities tour on July 8 and starting at 6:00 p.m. Director Distad shared he would make the Commission aware of this. He said the Commission will be working on a draft tour schedule that will be brought back to the Advisory Board at a future meeting to discuss and finalize. 6. Discussion Items A. Senior Center Tours Recreation Supervisor Kohlbeck provided an update about touring the four facilities identified at the February meeting. She shared the May 4 date will consist of touring the Steeple Center in Rosemount at 8:30 a.m. and then after that tour will drive to the community center in Eagan and have a tour at 10:30 a.m. May 18 tour will consist of touring the senior center in Northfield at 8:30 a.m. and then after that tour will drive to the senior center facility in Hastings and tour it at 10:30 a.m. Staff will drive the Park and Recreation bus, so the group can travel together. B. Subcommittee Reports There were no reports given at during the meeting due subcommittee activity being sporadic. Chair Moes suggested gearing the subcommittee membership toward volunteers and not only to Advisory Board members. Chair Moes and Smith will meet to discuss how this might be formatted and communicated to members. C. Review 2020 Work Plan Chair Moes reviewed the annual work plan and what was accomplished since the last meeting. Goals and objectives met in the work plan included the following: Goals 1, 5, 6, 7 and 9. Director Distad informed Advisory Board members he will bring an updated work plan to the next meeting showing additional items that are completed. 7. Staff Report a. Informational Updates • Staff will meet with Wold Architects and Engineers on March 11 to discuss the identified improvement that are to be completed at the RRC in 2020. • Director Distad shared that if bids for the arena resurfacer relocation project come in under budget, then there may be a possibility to reallocate the unused funds towards the purchase of a transit van for the RRC. • Recreation Supervisor Kohlbeck shared that training on the new software Senior Space will be held on Tuesday this week. She is hopeful the system can go live right after the training. • The Sons of the American Legion have approved moving the annual RRC Steak Fry date to July instead of having it in January. They are not sure yet if the steak fry will be held a second time in July 2020, or if it will next occur in July 2021. 8.Advisory Roundtable. Page – Didn’t have anything to share. Koski – Shared she will not be at the April meeting. Reichert – Reminded everyone about the primary election on Tuesday. Smith – Didn’t have anything to share. Moes – Didn’t have anything to share. Hennen – Informed everyone that she will be starting physically therapy and may miss some future meetings/events. 9. Agenda Items for April 13, 2020 Meeting • arts & crafts fundraising event • review 2020 work plan • Park and Recreation Commission parks and facilities tour • Meet and Greet Council Candidates • Waffle breakfast update • Subcommittee Update 10. Adjourn Motion by Hennen, seconded by Page by to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 11:22 a.m. Respectfully Submitted, Missie Kohlbeck, Recreation Supervisor and Recording Secretary