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HomeMy WebLinkAboutMinutes_2020_5_11_Meeting(787) MAY 11, 2020 RAMBLING RIVER CENTER ADVISORY BOARD VIRTUAL MEETING MINUTES 1. Call to Order: Chair Joan Moes called the virtual meeting to order at 9:30 am. Members Present: Marjorie Koski, Joan Moes, Blanch Reichert, Pennie Page, Pat Hennen, Gina Smith, and Ken Schumann Members Absent: none Others Present: Parks and Recreation Director Randy Distad, Communication Specialist Lauren Seibenaler and Recreation Supervisor Missie Kohlbeck 2. Approve Agenda Motion made by Koski and seconded by Reichert to approve the meeting agenda. APIF. Motion carried. 3. Approve Minutes Motion made by Chair Moes and seconded by Reichert to approve the March 9, 2020 meeting minutes. APIF. Motion carried. 4. Presentation None 5. Business Items A. 2020 Arts and Crafts Fundraiser Recreation Supervisor Kohlbeck informed Board members that refunds have been processed. Many of the arts and craft vendors requested to be notified about the show next year as they are interested in being in the show if it is held. It was decided the 2021 arts and crafts fair event will be discussed later in the summer as to the possibility having one in 2021 and if it is, to select a date for the show, so Schmitz- Maki Arena can be reserved on the date selected. B. 2020 Waffle Breakfast and Silent Auction Fundraiser Koski informed Board members that Kenny LeBeau is not interested in cooking for this event. The Dad’s Belgian Waffle in St. Cloud has not responded to Recreation Supervisor Kohlbeck’s communication to them. Recreation Supervisor Kohlbeck informed Board members that the Rambling River Center is still on the schedule for the Dad’s Belgian Waffle group that travels from Algona, Iowa. There was much discussion about how to be able to have social distancing occur during the breakfast and silent auction. Some ideas included: do a drive through for picking up the waffle breakfast items, and have a set scheduled for seating times to eat, so it limits how many people are in the banquet room at the same time. There was discussion about the silent auction. It was felt that it would be difficult to ask local business to donate items for the silent auction when they are also suffering because of lost business during COVID 19. There was also a feeling it would be difficult to maintain proper social distancing during the silent auction. There was also a feeling that it would be difficult to have any kind of presale of waffle breakfast tickets because Family Fresh Market was closed and there wouldn’t be any place in the city to have a table to pre-sell tickets. By consensus a decision on the Waffle Breakfast and Silent Auction was postponed until the June 8, 2020 meeting. C. Organize City Council Meet and Greet It was discussed that social distancing would likely be in effect, which would make it difficult to have an in-person meet and greet of candidates. Board members discussed the option of using an online format. An on-line format would create new issues because it would not be interactive and would feel like it is a forum instead of a meet and greet. A meet and greet was meant to be an opportunity to get to interact and get to know the candidates on a more personal level. Board member Hennen explained that with her health issue she would not be attending these types of events. She thought many others with a health issue would also not be attending these types of events. The committee will continue to brainstorm possible ideas and formats to use. D. Park Facilities Tour with Parks and Recreation Commission The tour is planned for July 8, 2020 from 6:00 to 8:00 p.m. Board members were asked if they were interested in touring any specific park. Page said she is interested in touring Evergreen Knoll, North Creek and Tamarack. Moes is interested in touring newly completed parks. The tentative plan is to start the tour at the RRC, where the bus is located. It will also include a tour of Schmitz-Maki Arena. Board members were advised to contact Parks and Recreation Director Distad if they had other parks and/or facilities they would like to visit during the tour. He informed Board members he would share these tour sites with the Parks and Recreation Commission members at their meeting this Wednesday night. E. Trespassing and Behavioral Reporting Procedure Parks and Recreation Director Distad reviewed the draft reporting procedure. He informed Board members it was based on a discussion the Board had with Deputy Chief Jim Constantineau at the March 9, meeting. The procedure uses the information and recommendation Deputy Chief Constantineau provided to make this more or a procedure to follow rather than a policy. A motion was made by Koski and seconded by Hennen to approve the procedure and provide a bulleted list of the types of incidents to be addressed and the list should be placed at the front desk to assist volunteers as to when 911 should be called. APIF. Motion carried. 6. Discussion Items A. Tour Other Senior Centers Recreation Supervisor Kohlbeck informed the Board that the Senior Center’s that the Board was going to tour all have different re-opening dates. Because of this she felt it would be best to postpone and reschedule the tours in the fall when it is more likely they will be open for a tour. Board members by consensus felt it would be better to re-schedule the tour to sometime this fall. Page volunteered to email questions to be asked at the Senior Centers when they are toured. B. Committee Reports Committees were not able to meet due to COVID-19 restrictions. They are on hold until further notice. C. 2020 Work Plan Director Distad provided an update on completed items including: • the RRCAB By-laws were approved at the May 4, 2020 City Council meeting • funding for master planning has been requested in the 2021 budget • the Behavioral and Trespassing Policy was revised to a procedure • fees and charges will be discussed at the June and July meetings • the fundraising goal will be hard to meet with so many fundraising events canceled. • the City Council candidate meet and greet is currently tabled • the trip planning committee is suspended until such time bus trips can be resumed • the senior center building tours are also currently on hold • the July 8 tour with Park and Recreation Commission is on as scheduled but will depend on the current Center for Disease Control and Minnesota Department of Health COVID 19 guidelines that are in place on the date of the tour He shared the 2020 work plan will be updated that reflect the most recent items completed by the Board. 7. Staff Report a. Informational Updates Staff provided an update to Board members about the following items: • Dew Days was cancelled, which means all RRC fundraising events held during Dew Days are also cancelled. • 2020 RRC front desk and door replacement improvements are on hold and may not be completed in 2020 due to budget constraints, however there has been painting that has been completed in the Nicolai Board Room and in some of the hallways • The bid at the arena exceeded the budgeted amount by $75,000.00, so the project will not occur this year, nor will there be any funds available for a new transit van • RRC software SeniorSpace is ready to go when the building re-opens. • There will be no additional Farmington VFW steak fry fundraiser in 2020 as they have currently cancelled all steak fries until further notice, which means the next Farmington VFW steak fry fundraiser for the RRC will not occur until the summer of 2021 8. Advisory Roundtable. Page – Safety in the RRC does come from RRCAB. Thanks to Fire/Police for sharing masks and hand sanitizer with us. She informed the Board that when she was at the dentist office, it did not allow use of the restroom or magazines in waiting area. Hennen – Informed the Board that if there are in person meetings, she would not likely attend the meeting because of the COVID 19 situation. Koski – She liked hearing about the building painting updates Reichert – Nothing Smith - Nothing Schumann – Commented he thought it was good to see everyone on video. Moes – Nothing 9. Agenda Items for June 8, 2020 Meeting • review 2020 work plan • Parks and Recreation Commission parks and facilities tour • Tour other senior centers • Organize meet and greet City Council candidates • Waffle breakfast update • Re-opening plan 10. 10. Adjourn Motion by Hennen, seconded by Koski to adjourn the meeting. APIF. Motion carried. Meeting was adjourned at 10:32 a.m. Respectfully Submitted Missie Kohlbeck, Recreation Supervisor and Recording Secretary