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HomeMy WebLinkAboutAgenda_2019_10_14_Meeting(590) Meeng Locaon: Rambling River C enter 325 O ak Street Farmington, M N 55024 RAM B L I N G RI V E R C E N T E R A D V I SO RY BO AR D M E E T I N G A G E N DA O ctober 14, 2019 9:30 A M 1.C all to O rder 2.A pprove A genda 3.A pprove M inutes (a)A pprove S eptember 9, 2019 M eeng Minutes 4.P resentaons (a)January - S eptember Rambling River Center Membership and Parcipaon Report (b)Trip P lanning C ommi*ee Third Q uarter Report 5 B usiness I tems (a)Review H alloween Walk Parcipaon (b)Waffle Breakfas t and S ilent A ucon F undraiser (c)Review and Evaluate the 2019 G arage S ale F undrais er (d)Rambling River Center Volunteer and A dvis ory Board T-S hirt O rder 6.D iscussion I tems (a)2019 A nnual Work P lan Review (b)2020 Work P lan I deas and Topics (c)Coffee Cafe 7.S taff Report (a)I nformaonal Updates 8.A dvisory B oard Roundtable (a)Round Table Format 9.Items for N ext M eeng A genda (a)I tems for November 12, 2019 M eeng A genda 10.A djourn TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:A pprove S eptember 9, 2019 M eeng Minutes DATE:O ctober 14, 2019 I N T R O D U C TI O N I ncluded in the meeng packet are dra( minutes from the A dvisory Board's S eptember 9, 2019 meeng. D I S C U S S I O N A dvisory Board members should review the dra( minutes in order to determine if there are any correcons or edits that need to be made prior to approval of the minutes . A C T I O N R EQ U E S T E D The A dvis ory Board is being as ked to approve the a.ached minutes from the S eptember 9, 2019 meeng. AT TA C H M E N T S : Type D es cripon Backup M aterial D ra( S eptember 9, 2019 M eeng Minutes SEPTEMBER 9, 2019 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Meeting was called to order by Vice-Chair Koski at 9:30 am. Quorum was present. Members Present: Marjorie Koski, Roger Wood, Joan Moes, Pat Hennen and Blanche Reichert Members Absent: Dennis Michaelis, Pennie Page Others Present: Parks and Recreation Director Randy Distad and Recreation Supervisor Missie Kohlbeck 2. Approve Agenda Motion made by Reichert, to approve September 9, 2019 meeting agenda and seconded by Wood. All persons in favor (APIF). Motion carried. 3. Approve Minutes Motion made by Wood to approve August 12, 2019 meeting minutes and seconded by Moes. APIF. Motion carried 4. Presentation A. Waste Sort Review Lena Larson, Municipal Services Coordinator, discussed the May 2019 RRC Waste Sort Report that the city contracted to have completed. It provided information about the amount of recycling and organic materials are ending up in the garbage. While the report was encouraging, there is still room for improvement at the city facilities the waste sort was done at. There will continue to be a push to educate people on recycling, organics and trash. A clarification provided was that if a piece of paper is smaller than your fist, it should be thrown in the trash. Lena will check on the recyclability of the paper cups with the wax coating used at the Rambling River Center. Staff will check on compostable plates and forks for the waffle breakfast. B. Trip Planning Committee Vice-Chair Koski reviewed the trips planned in 2020 including visiting the Ives Theater, the Harriet- Como Streetcar, and Fun Fridays, which were requested by members. Board members seemed to like the trips planned to occur in 2020. 5. Business Items A. 2019 Garage Sale Fundraiser A meeting that occurred prior to the garage sale with the volunteers seemed to work well because it laid out expectations and provided direction to the volunteers. There were many good comments! Volunteers seemed to appreciate learning about where the garage sale proceeds will go and what the new donation guidelines were. Donation of items for the garage sale fundraiser are starting to be accepted at the Rambling River Center today. B. Waffle Breakfast and Silent Auction Fundraiser Staff reviewed the list of businesses, which will receive a letter asking them to donate an item to the Silent Auction. Board members were assigned different businesses to be responsible to contact if the business did not initially donate an item for the Silent Auction. The plan is to have up to 80 baskets for the Silent Auction that has contents containing a value of $50 each. Only new items will be accepted for silent auction donation s and an emphasis will be placed on having gift cards either donated or purchased. Waffle Breakfast tickets will start to be sold at Family Fresh Market on the Wednesday after the garage sale ends. Wood has agreed to coordinate ticket sales. C. Halloween Walk Participation The Rambling River Center will again participate in the Halloween Walk because there are three RRC members who want to participate. The Wizard of Oz characters will be the theme. There was still a need for two additional volunteers. Advisory Board members were asked if anyone was interested in volunteering to help with this event. While no Advisory Board members volunteered to participate in the Halloween Walk, they did support participating in the event and encouraged Recreation Supervisor Kohlbeck to promote to the membership this volunteer opportunity to dress up in costume and participate in this event. D. Painting Banquet Room Ceiling and Block Wall The low bid for the painting of the banquet room ceiling came in at $3,787.66. The other bid was over $6,000.00. Motion by Moes and seconded by Hennen to have CertaPro Painters paint the banquet room ceiling and the block wall above the existing painted wall. APIF. Motion carried. E. Banquet Room Floor Project The flooring materials for the Banquet Room will cost $11,564 including the trim pieces. The floor materials will be purchased from the same company that the floor materials for the Harry and Louise Ross Room were purchased from. Staff provided a computer rendering of the various floor colors that could be installed in the Banquet Room. Motion made by Reichert to purchase the vinyl plank flooring from Flooret, the floor should be purchased in the color arbor, and purchase the associated trim for the banquet room locally. Motion was seconded by Hennen. APIF. Motion carried. E. T-shirt for RRC Volunteers Staff presented an idea about purchasing t-shirts for volunteers who sit at the front desk, so they can be recognized as a volunteer. The Advisory Board thought Advisory Board members should also receive a volunteer t-shirt. Motion made by Moes and seconded by Reichert to purchase t-shirts for Advisory Board members and front desk volunteers. APIF. Motion carried. Staff will solicit prices and a design for the t-shirts and will bring back information at the next Advisory Board meeting. 6. Discussion Items A. 2019 Annual Work Plan Goal #2 Objective 1 and 2 were completed. Staff will update the work plan to identify the recent completions. Work will continue on 2019 Annual Work Plan. B. 2020 Work Plan Ideas Advisory Board members did not have any ideas for the 2020 work plan. It was recommended to continue having this discussion at future meetings. C. Tailgating Party There will be a tailgating party offered at the Rambling River Center on October 7. It will be football themed including games, foods, etc. This event will be promoted in the weekly Mail Chimp email. 7. Staff Report Staff provided an update on the following items:  The City Council has approved a 2020 preliminary budget that has a 0% levy increase.  Park and trail project are on track to be finished this fall.  The City Council and Park and Recreation Commission members will also now be receiving the weekly Mail Chimp email that is sent to members in order to keep them informed of what is occurring at the RRC. 8. Advisory Roundtable. Moes – Didn’t have anything to share. Koski – Didn’t have anything to share. Wood – The coffee guy request the coat rack to be either moved or removed in the Nicolai Board Room. Reichert – Didn’t have anything to share. Hennen – Didn’t have anything to share. 9. Agenda Items for September 9, 2019 Meeting The following items were identified to be included on the next meeting agenda:  Garage Sale Fundraiser Review  Waffle Breakfast and Silent Auction  2019 Work Plan Review  RRC building improvement/equipment purchase update  2020 Work Plan Ideas  Coffee Café discussion  Volunteer T-shirts 10. 10. Adjourn Motion made by Hennens, seconded by Moes to adjourn the meeting. APIF. Motion carried. Meeting was adjourned at 11:06 a.m. Respectfully Submitted Missie Kohlbeck, Recreation Supervisor and Recording Secretary TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:January - S eptember Rambling River Center Membership and Parcipaon Report DATE:O ctober 14, 2019 I N T R O D U C TI O N At the July 2019 meeng informaon was provided about the members hips s old and parcipaon that occurred during the first six months of the year. S ince then s taff members have connued tracking R R C memberships sold and parcipaon in programs , trips and events from July through S eptember. These updated numbers are ready to be shared w ith A dvisory Board members. D I S C U S S I O N S taff w ill be providing and reviewing a report during the meeng about the number of members hips s old and parcipaon numbers in programs , events and trips that have occurred during the past three months and from January through S eptember 2019. A C T I O N R EQ U E S T E D A dvisory Board members are asked to lis ten to the informaon pres ented by staff about R R C members hips s old and parcipaon that has occurred in programs , trips and events in the firs t nine months of 2019. A 0er the informaon has been pres ented, A dvis ory Board members are encouraged to ask quesons about the informaon presented in the report. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon S upervisor S U B J EC T:Trip P lanning C ommi"ee Third Q uarter Report DATE:O ctober 14, 2019 I N T R O D U C TI O N O ne of the 2019 w ork plan goals was to have Board members work with the Trip P lanning C ommi"ee to offer 2019 bus trips and to plan bus trips in 2020. D I S C U S S I O N Board member Kos ki and Recreaon S upervis or Kohlbeck provided a report s how ing the trips that w ere offered for the first half of 2019. They will now be pres enng a report showing the trips and a"endance that occurred during the third quarter of the year. The third quarter report will be handed out during the meeng so A dvis ory Board members can follow along during the pres entaon. A C T I O N R EQ U E S T E D Board members are as ked to come listen to the presentaon and then ask quesons they may have about either trips already offered and/or future trips that are planned. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Review H alloween Walk Parcipaon DATE:O ctober 14, 2019 I N T R O D U C TI O N The Parks and Recreaon D epartment and the Community Educaon D epartment have partnered on the annual H allow een Walk for many years. I n 2019, the annual H alloween Walk w ill occur at the D odge Middle S chool on F riday, O ctober 25 from 5:30-7:00 p.m. D I S C U S S I O N At the S eptember 9 meeng the A dvis ory Board was informed that there were three R R C members who w anted to parcipate in the annual H allow een Walk. H owever, given the theme of the W iz ard of O z , there was a need for a fourth pers on to volunteer to dres s up in cos tume and hand out candy at a R R C booth during the H alloween Walk. W hile there weren't any members interes ted, it w as sugges ted to ask R R C members to s ee if any members would like to volunteer. A n update will be provided about if there enough volunteers to parcipate and represent the R R C at the annual H allow een Walk. The H alloween Walk has als o offers an opportunity to promote and adverse the Waffle Breakfast and S ilent A ucon fundrais er that will be occurring on the follow ing day a9er the H alloween Walk. A brief dis cus s ion s hould occur about w hat this promoon s hould look like. A C T I O N R EQ U E S T E D A dvisory Board member are asked to come to the meeng prepared with some ideas about how the H allow een Walk can be used to promote the R R C's Waffle Breakfast and S ilent A ucon fundrais er. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Waffle Breakfas t and S ilent A ucon F undraiser DATE:O ctober 14, 2019 I N T R O D U C TI O N The Board has discussed the annual R R C D ad’s Belgian Waffle Breakfas t and S ilent A ucon fundraiser at its past three meengs. This w ill the las t A dvisory Board meeng before the fundraiser is held on S aturday, O ctober 26 from 8:30-11:30 a.m. D I S C U S S I O N D iscussion and planning of the fundraising event will connue from the dis cus s ion and planning that occurred during the past three meengs. At the S eptember 9 meeng a review occurred about the bus inesses that were s ent a le4er solicing a donaon for the s ilent aucon fundraiser. Board members w ere informed during the discussion about the meline they should follow up with the bus inesses if they had not donated an item for the s ilent aucon, which was s uppos ed to be in early O ctober. At the meeng informaon w ill be provided about w hich bus inesses have donated an item for the S ilent A ucon and which busines s es should be contacted as a follow up to s ee if they w ill be donang an item for the S ilent A ucon. Tickets have also been distributed to A dvis ory Board members and a informaon s hould be shared during the meeng about how cket sales are proceeding for A dvis ory Board members . I n addion, Board M ember Roger Wood has taken responsibility to s ell ckets at Family F res h Market and hopefully he will be able to provide an update on how the ckets sales are going at this site. A dis cus s ion s hould also occur on the number of volunteers w ho have signed up to help during the fundrais er in order to see if there is adequate help with both the w affle breakfas t and the s ilent aucon. S ince this will be the final meeng before the Waffle Breakfast and S ilent A ucon fundrais er, final decisions and details on the coordinaon and organiz aon need to be completed, so the fundrais er can achieve s uccess. A C T I O N R EQ U E S T E D A dvisory Board members are asked to come prepared to discuss and finalize the details for the annual Waffle Breakfas t and S ilent A ucon fundraiser. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Review and Evaluate the 2019 G arage S ale F undrais er DATE:O ctober 14, 2019 I N T R O D U C TI O N The G arage S ale F undraiser was held in the Rambling River Center garage on the dates of Thurs day, S eptember 12 and F riday, S eptember 13. This is an every other year fundraising event. D I S C U S S I O N The G arage S ale F undraiser was a big s uccess! The final net profit was $1,998.56, which was a record amount. A big thank you goes out to the many volunteers who helped accept donaon, priced the donaons for sale and w orked during the garage sale. S pecial thanks to Joan Moes , Blanche Reichert and Marilyn Briesacher for chairing the G arage S ale F undraiser. A big thank you also goes to Ted Novak, city building maintenance s taff pers on w ho hauled and set up the Farmington F ire D epartment's tables and then hauled and returned the tables. A9ached is a s ummary of the evaluaon that occurred by the garage sale volunteers. P lease review the evaluaon report and come prepared to dis cus s it during the meeng. A C T I O N R EQ U E S T E D A dvisory Board members are asked to review prior to the meeng the a9ached garage s ale fundrais er evaluaon report. Then A dvisory Board members should come prepared to dis cus s both the garage sale fundrais er event and the informaon in the evaluaon report created by the volunteers . F inally, A dvis ory Board members s hould make any recommendaons for future garage sale fundraiser held at the Rambling River Center. AT TA C H M E N T S : Type D es cripon Backup M aterial G arage S ale F undrais er Volunteer Evaluaon Report TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Rambling River Center Volunteer and A dvis ory Board T-S hirt O rder DATE:O ctober 14, 2019 I N T R O D U C TI O N At the S eptember 9, 2019 meeng the A dvisory Board dis cus s ed and approved providing members w ho volunteer at the R R C as a front desk receponis t and/or serve on the A dvisory Board w ith a t-s hirt idenfying them as volunteers. D I S C U S S I O N Recreaon S upervis or Kohlbeck was able to complete some research on the cost and s tyle of a t-s hirt for front des k volunteers and for A dvis ory Board members . S he w ill provide informaon at the meeng about the cos t, style and w hat colors are possible to order. A dvisory Board members should give s ome thought about the color for the t-shirts that will be ordered for them and front des k volunteers keeping in mind a color that eas ily idenfies a volunteer and board members while being s uitable for volunteers to wear. A C T I O N R EQ U E S T E D A dvisory Board members are asked to come to the meeng and listen to the informaon Recreaon S upervisor Kohlbeck w ill s hare about t-shirts . Then A dvisory Board members should provide direcon to Recreaon S upervis or Kohlbeck on the t-shirt s tyle and color to be ordered for volunteers and A dvis ory Board members . TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:2019 A nnual Work P lan Review DATE:O ctober 14, 2019 I N T R O D U C TI O N The A dvis ory Board approved its 2019 annual work plan in January and has been reviewing it s ince then to measure the progres s being made. D I S C U S S I O N The annual work plan w as las t review ed during the S eptember 9, 2019 meeng. A n updated w ork plan has been included in the meeng packet. The updated work plan s how s in red the items that have been completed during and/or a-er the S eptember 9 meeng. The items in bold black are items that w ere completed prior to the S eptember 9 meeng. Work plan items that are not red or bold black, have not been completed. A C T I O N R EQ U E S T E D A dvisory Board members are asked to come to the meeng to review the items completed and to further dis cus s the 2019 annual work plan items to determine if there are other items that have either been completed or members would like to w ork on prior to the next meeng. AT TA C H M E N T S : Type D es cripon Backup M aterial Updated 2019 Work P lan Rambling River Center Advisory Board 2019 Work Plan Goal #1: Develop and implement a new Rambling River Center (RRC) logo. Objectives: 1. By April 1, review RRC logo options. Status: Completed. Review of the logo options was done during the April 8 meeting. 2. By June 1, approve and implement a new RRC logo that complements the city’s new logo. Status: Completed. Logo design was approved by the Board. 3. By September 1, all RRC publications and communication material will include the new RRC logo. Status: Completed. Publications and communications now include the new RRC logo. Goal #2: Develop and create materials that tell a story about the RRC. Objectives: 1. By June 1, create a committee or a group of volunteers that can work on creating and developing a document, or documents of the RRC that can be used to tell a story about and market the RRC. Status: Completed. A committee has been formed. 2. By October 1, the document(s) will have been started. Status: Completed. Historical stories and photos are starting to be sorted, so they can be placed in scrap books. 3. By December 31, the document(s) will have been created and available to the public to see and read. Goal #3: Review and analyze The River newsletter to determine purpose and mission in order to set future direction and/or content of the newsletter. Objectives: 1. By March 1, review and discuss the current format and content of the River. Status: Completed. The River was reviewed and discussed at the February 11 meeting. 2. By May 1, determine if any revisions/modifications should be made in the format and content of the River. Status: A few recommendations were made to make some modifications to the content and format of the newsletter at the February 11 meeting. 3. By September 1, implement the revisions/modifications to be made in the format and content of the River. Status: Completed. Revisions and modifications were implemented with the March and April 2019 newsletter. Goal #4: Review and recommend 2020 Rambling River Center fees and charges to the Park and Recreation Commission. Objectives: 1. By July 1, review and discuss the 2019 RRC fees and charges and determine if any revisions should be made for the 2020 fees and charges. Status: Completed. 2020 RRC fees were reviewed at the July 8, 2019 meeting . 2. By August 1, forward recommended 2020 RRC fees and charges to the Park and Recreation Commission. Status: Completed. Recommended RRC fees were received and reviewed at the PRC July 10, 2019 meeting. They were approved by the PRC and a recommendation was forwarded to the City Council to approve the 2020 RRC fees that were recommended by the Board. 3. By December 31, the City Council will have acted on the Advisory Board’s recommended 2020 fees and charges. Goal #5: Raise at least $10,000.00 from fundraising events and through donations to fund future Rambling River Center capital improvements and/or equipment and furniture purchases. Objectives: 1. By April 1st, assist with at least one fundraising activity. Status: Complete. Assistance was provided during the Farmington VFW Steak Fry. $800.00 was raised from this fundraising event. 2. By July 1st, assist with at least a second fundraising activity. Status: Completed. Arts and Crafts Sale fundraiser held on April 13 and $1,741.56 was netted during the fundraiser. 3. By October 1st, assist with at least a third fundraising activity. Status: Completed. Dew Days Kiss the Pig and Bike Auction occurred. $3,493.76 was final profit amount. 4. By December 31st, assist with at least a fourth fundraising activity. Status: Completed. A fourth fundraising activity was held. A garage sale fundraiser was held on September 12 and 13 and Advisory Board members volunteered during the fundraising event. This fundraiser netted $1,998.56 Goal #6: Be involved in some capacity with the fundraising efforts for a portion of the Rambling River Center Plaza. Objectives: 1. By May 1, discuss and determine ways the Advisory Board can be involved with the plaza fundraising campaign. Status: Not completed this year due to lack of city funding. 2. By July 1, extend an offer to the City Council about how the Advisory Board is willing to assist with the fundraising campaign for the RRC plaza. Status: Not completed this year due to lack of city funding. 3. By September 1, participate in the RRC plaza fundraising campaign. Status: Not completed this year due to lack of city funding. 4. By December 31, complete participation in the RRC plaza fundraising campaign. Status: Not completed this year due to lack of city funding. Goal #7: Work with the Trip Planning Committee to offer bus trips in 2019 and to plan future bus trips in 2020. Objectives: 1. By May 1, receive a report from the Trip Committee on the attendance and trips offered during the first quarter in 2019. Status: Completed. Report provided at the May 13 meeting showing attendance so far and the trips held through May 13. 2. By June 1, receive a presentation by the Trip Committee about the draft list of trips planned in 2020. Status: Completed. A draft list of trips was presented to the Advisory Board at the September 9 meeting. 3. By August 1, receive a report from the Trip Committee on the attendance and trips offered during the second quarter in 2019. Status: Completed. A report was provided by the Trip Committee at the August 12, 2019 meeting. 4. By September 1, approve a final list of trips planned by the Trip Committee in 2020. Status: Completed. A final list was approved by the Advisory Board at the September 9 meeting. 5. By November 1, receive a report from the Trip Committee on the attendance and trips offered during the third quarter in 2019. 6. By December 31, receive a report from the Trip Committee on the attendance and trips offered during the fourth quarter and an annual report identifying the total attendance of those attending the 2019 trips. Goal #8: Develop a way to provide outreach to older adults who are isolated by developing partnerships with other organizations to provide the needed outreach resources. Objectives: 1. By March 1, brainstorm and determine possible organizations who could partner with the RRC on an outreach project for isolated older adults. Status: Completed. It was determined that staff and members of the RRC would partner on developing an outreach program for members in the community who may be experiencing isolation. 2. By May 1, determine if there is a way to use technology as a means to provide outreach to older adults i.e. apps for ride sharing (Uber, Lyft) and on-line support groups. Status: Completed. Farmington Journey program provided a class on Uber and Lyft. 3. By May 1, work with staff to approach possible partners about providing outreach to older adults who are isolated. Status: Completed. Buildings in the community that house older adults have been approached about an outreach program and these buildings seemed very receptive to this. 4. By September 1, work with possible partners to develop an action plan that can be implemented to provide outreach to older adults who are isolated. Status: Completed. Exercise and stretching classes will be offered in community buildings that house older adults. 5. By December 31, implement the outreach action plan with the project partners. Status: Completed. Stretching and exercise classes were offered at Spruce and Red Oak buildings Goal #9: Meet with the Park and Recreation Commission (PRC). Objectives: 1. By April 1, determine possible meeting dates. Status: Completed. A meeting date of May 8, 2019 was identified by the Advisory Board at its March 11 meeting. 2. By June 1, finalize and approve a meeting date. Status: Completed. May 8 meeting date was approved. 3. By July 1, provide a draft agenda to the PRC of the topics it wishes to discuss during the joint meeting. Status: Completed. Agenda items were identified at the March 11 meeting and were provided to the PRC at their March 13 meeting. 4. By August 1, have a meeting agenda identified. Status: Completed during the April 8 meeting. 5. By December 31, a meeting will have occurred with the PRC. Status: Completed. A meeting occurred on May 8. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:2020 Work P lan I deas and Topics DATE:O ctober 14, 2019 I N T R O D U C TI O N A nnually the A dvis ory Board develops and approves a w ork plan. D I S C U S S I O N At the S eptember 9, 2019 meeng a dis cus s ion about 2020 work plan topics and ideas did not occur due to me constraints. I nstead it was agreed by cons ensus that an inial discussion on possible ideas and topics for the 2020 w ork plan should occur at the O ctober 14 A dvisory Board meeng. A C T I O N R EQ U E S T E D A dvisory Board members are asked to come to the meeng prepared to provide and discuss possible topics and ideas that could be included in its 2020 w ork plan. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Coffee Cafe DATE:O ctober 14, 2019 I N T R O D U C TI O N The C offee C afé program has been offered for the past several years at the Rambling River Center. I t provides an opportunity for people to gather and dis cus s mely topics w hile having a cup of coffee. D I S C U S S I O N A dvisory Board member Blanche Reichert reques ted this item be put on the meeng agenda. Blanche w as the pers on w ho created the C offee C afé program. S he wanted to discuss the program's future with A dvisory Board members. A C T I O N R EQ U E S T E D A dvisory Board members should come prepared to lis ten to the informaon Blanche Reichert w ill provide about the Coffee Café program and then are as ked to further dis cus s the program based on the informaon provided by Blanche Reichert. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:I nformaonal Updates DATE:O ctober 14, 2019 I N T R O D U C TI O N This agenda item allows staff to share informaon about projects and/or other items that are more informaonal in nature. D I S C U S S I O N S taff w ill s hare informaon about the following items : park projects trail projects arena projects general city building projects R R C banquet room painng R R C banquet room flooring City Council Board and C ommis s ion Recepon A C T I O N R EQ U E S T E D A dvisory Board members are asked to come lis ten to the informaon provided by s taff and then ask any quesons they may have. Thes e items are for informaonal purposes only. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Round Table Format DATE:O ctober 14, 2019 I N T R O D U C TI O N The A dvis ory Board roundtable occurs at every monthly meeng. D I S C U S S I O N The A dvis ory Board Roundtable item is for members to share informaon or as k ques ons of staff about items that are not on the meeng agenda. A C T I O N R EQ U E S T E D This item is for informaonal purposes only. No formal decis ions can be made on any items discussed during this agenda item. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:I tems for November 12, 2019 M eeng A genda DATE:O ctober 14, 2019 I N T R O D U C TI O N Because November 11, 2019 is Veteran's D ay and a city holiday, the meeng w ill be moved to Tues day, November 12, 2019 at 9:30 a.m. I f this date does not work for a majority of members, then a different meeng date will need to be dis cus s ed. This agenda item is for staff and A dvisory Board members to idenfy pos s ible items for the next month's meeng agenda. D I S C U S S I O N The following are possible items s taff has idenfied s o far for the next A dvis ory Board meeng agenda: Review Waffle Breakfast and S ilent A ucon fundrais er Review 2019 work plan Review H alloween Walk event 2020 w ork plan ideas A C T I O N R EQ U E S T E D A dvisory Board members are asked to come prepared to discuss the follow ing: the meeng date of November 12 to make sure this date will work to have a quorum of members in a9endance s o the meeng can be held provide other items for the next monthly meeng agenda.