HomeMy WebLinkAboutAgenda_2020_5_11_Meeting(646)
M eeng Locaon :
R amblin g R iver C en ter
325 O ak Street
Farmin gton, M N 55024
R A M BLI N G R I V E R C E N T E R A D V I S O RY B O A RD M E E T I NG A G E N DA
M ay 11, 2020
9:30 A M
1.C all to O rde r
2.A pprove A genda
3.A pprove M inutes
(a)A ppr ove March 9, 2020 M eeng Minutes
4.P re s e ntaons
5 B us iness It e ms
(a)2020 A r ts and C ra s F undr ais er
(b)2020 Waffle Breakfast and S ilent A ucon F undraiser
(c)O r ganiz e C ity C ouncil Meet and G reet
(d)Park s and Facilies Tour w ith Park s and Recreaon Commis s ion
(e)Tres pas s ing and Behavioral Repor ng P rocedure
6.D is cus s ion It e ms
(a)Tour O ther S enior Centers
(b)C ommi1ee Reports
(c)Review 2 0 2 0 Work P lan
7.S taff Re port
(a)I nformaonal I tems
8.A dvisory B oard Roundtable
(a)Roundtable Format
9.Items for N ext M eeng A genda
(a)J une 8, 2 0 2 0 Meeng A genda I tems
10.A djourn
TO :R ambling River C enter A dvis or y Board
F R O M :M is s ie Kohlbeck, Recreaon S uper visor and Randy D is tad, Par ks and Recreaon
D irector
S U B J EC T:A ppr ove March 9, 2020 M eeng Minutes
DAT E:M ay 1 1 , 2020
I N T R O D U C TI O N
I ncluded in the meeng packet are dra& minutes fr om the A dvisory Board's M ar ch 9 , 2020 meeng.
D I S C U S S I O N
A dvisory Board member s s hould review the dra& minutes in order to determine if there are any
correcons or edits that need to be made pr ior to approv al of the minutes .
A C T I O N R EQ U E S T E D
T he A dvis ory B oar d is being asked to review the a,ached dra& M arch 9, 2 0 2 0 meeng minutes, make any
correcons needed and then approve the meeng minutes.
AT TA C H M E N T S :
Type D escripon
Backup M aterial D ra& March 9, 2020 M eeng Minutes
City of Farmington A Proud Past - A Promising Future
325 Oak Street Committed to Providing High Quality,
Farmington, MN 55024 Timely and Responsive Service to All
Of Our Customers
MARCH 9, 2020 RAMBLING RIVER CENTER
ADVISORY BOARD MEETING MINUTES
1. Call to Order: Meeting was called to order by Chair Moes at 9:30 am.
Members Present: Marjorie Koski, Joan Moes, Blanch Reichert Pennie Page, Pat Hennen,
Gina Smith, Ken Schumann, and Pat Hennen
Members Absent: None
Others Present: Parks and Recreation Director Randy Distad and Recreation Supervisor Missie
Kohlbeck
2. Approve Agenda
Motion made by Hennen and seconded by Reichert to amend the meeting agenda and move Behavioral
and Trespassing Guidelines under Presentations. APIF. Motion carried.
3. Approve Minutes
Motion made by Page and seconded by Koski to approve March 9, 2020 meeting. APIF. Motion carried.
4. Presentation
A. Behavior and Trespassing Guidelines
Jim Constantineau, Deputy Chief of Police, discussed how members, volunteers, and staff should handle
someone who is acting “off”, is belligerent, or just makes them uncomfortable. Deputy Chief
Constantineau explained that having a policy may be difficult to interpret and enforce. He informed
everyone that if anyone is feeling uncomfortable, they should just call 911. He shared in Dakota County
911 is used for all calls not just emergencies. If 911 is called the police can come and have a
conversation with whomever is causing an issue. They can then assess and take further action if needed.
He made everyone aware the police department is connected to a lot of resources that can help people.
He felt it was important to allow the police department to do what they are trained to do. He said if the
volunteers/members are not comfortable in calling 911, then they should at least let the staff know so
they can document the situation.
B. Parks and Recreation Deparment’s 2019 Annual Report
Director Distad presented the report. A couple of typos were noted for change. Advisory Board
members agreed that it was a very good presentation. Koski noted that it is amazing how much gets
done annually by the Parks and Recreation Department.
(10:30 a.m. Schumann left the meeting)
5. Business Items
A. Draft Bylaws
Director Distad reviewed the draft Advisory Board bylaws. He shared it was the format the members
favored when reviewing sample bylaws at the February meeting. He asked if there were any revisions
anyone would like to make. There were none identified. He shared the Advisory Board is able to
amend its bylaws in the future. He shared the bylaws would be reviewed by the Park and Recreation
Commission and then approved by the City Council. Motion by Smith and seconded by Page to accept
the bylaws as written. APIF. Motion carried.
B. Group Photo for City Website
A photo was taken of the Advisory Board. Director Distad shared the photo will be posted on the
Advisory Board’s webpage on the city’s website.
C. 2020 Arts and Crafts Fair Fundraiser
Recreation Supervisor informed Advisory Board members that 24 vendors have registered for the event
so far. An additional new vendor, Kevin Glass, has asked to be added to our vendor list. Additional final
details for the event will be discussed at our April meeting, which will be the final meeting before the
event. Hennen asked if the event would be cancelled due to the coronavirus and staff answered a
decision would not be made until one to two weeks prior to the event date.
D. 2020 Waffle Breakfast and Silent Auction Fundraiser
Recreation Supervisor Kohlbeck contacted the Trophy House and she was informed they do not have the
equipment to do a waffle breakfast. Koski will contact Kenny LeBeau who owns the Longbranch Saloon
and Eatery to see if he is interested in catering the breakfast. Staff will also contact Dad’s Belgian
Waffles in St. Cloud to see if they would be interested in contracting their services for the waffle
breakfast. The advantage of hiring the group from St. Cloud is because the mileage costs would be less
than what is currently being paid. Chair Page agreed to contact Cub and HyVee to see if waffle breakfast
tickets can be sold in either or both stores.
E. Organize City Council Candidate Meet and Greet
Page had provided information at the February meeting about tasks that needed to be completed over a
period of time in order to have a successful candidate meet and greet. Page, Koski, Reichert, and
Hennen will work together to organize event. Staff will take care of reserving space at the Rambling
River Center. There was also discussion about the meet and greet format, which means there will not be
a formal question and answer period, but instead it will be up to each person attending to ask their own
questions of the candidate. It was agreed that people who attend the candidate meet and greet should be
made aware of this format.
F. Parks and Facilities Tour with Park and Recreation Commission
Director Distad shared the Park and Recreation Commission discussed the August date to have a parks
and facilities tour with the Advisory Board. Unfortunately, the August date did not work for all
Commission members. Instead the Commission asked if it would work for the Advisory Board to do a
parks and facilities tour on July 8 at 6:00 p.m. He asked if this new date and time would work for
Advisory Board members. By consensus it was agreed to have the parks and facilities tour on July 8 and
starting at 6:00 p.m. Director Distad shared he would make the Commission aware of this. He said the
Commission will be working on a draft tour schedule that will be brought back to the Advisory Board at
a future meeting to discuss and finalize.
6. Discussion Items
A. Senior Center Tours
Recreation Supervisor Kohlbeck provided an update about touring the four facilities identified at the
February meeting. She shared the May 4 date will consist of touring the Steeple Center in Rosemount at
8:30 a.m. and then after that tour will drive to the community center in Eagan and have a tour at 10:30
a.m. May 18 tour will consist of touring the senior center in Northfield at 8:30 a.m. and then after that
tour will drive to the senior center facility in Hastings and tour it at 10:30 a.m. Staff will drive the Park
and Recreation bus, so the group can travel together.
B. Subcommittee Reports
There were no reports given at during the meeting due subcommittee activity being sporadic. Chair
Moes suggested gearing the subcommittee membership toward volunteers and not only to Advisory
Board members. Chair Moes and Smith will meet to discuss how this might be formatted and
communicated to members.
C. Review 2020 Work Plan
Chair Moes reviewed the annual work plan and what was accomplished since the last meeting. Goals
and objectives met in the work plan included the following:
Goals 1, 5, 6, 7 and 9. Director Distad informed Advisory Board members he will bring an updated work
plan to the next meeting showing additional items that are completed.
7. Staff Report
a. Informational Updates
• Staff will meet with Wold Architects and Engineers on March 11 to discuss the identified
improvement that are to be completed at the RRC in 2020.
• Director Distad shared that if bids for the arena resurfacer relocation project come in under
budget, then there may be a possibility to reallocate the unused funds towards the purchase of a
transit van for the RRC.
• Recreation Supervisor Kohlbeck shared that training on the new software Senior Space will be
held on Tuesday this week. She is hopeful the system can go live right after the training.
• The Sons of the American Legion have approved moving the annual RRC Steak Fry date to July
instead of having it in January. They are not sure yet if the steak fry will be held a second time in
July 2020, or if it will next occur in July 2021.
8.Advisory Roundtable.
Page – Didn’t have anything to share.
Koski – Shared she will not be at the April meeting.
Reichert – Reminded everyone about the primary election on Tuesday.
Smith – Didn’t have anything to share.
Moes – Didn’t have anything to share.
Hennen – Informed everyone that she will be starting physically therapy and may miss some future
meetings/events.
9. Agenda Items for April 13, 2020 Meeting
• arts & crafts fundraising event
• review 2020 work plan
• Park and Recreation Commission parks and facilities tour
• Meet and Greet Council Candidates
• Waffle breakfast update
• Subcommittee Update
10. Adjourn
Motion by Hennen, seconded by Page by to adjourn the meeting. APIF. Motion carried. The meeting
was adjourned at 11:22 a.m.
Respectfully Submitted,
Missie Kohlbeck, Recreation Supervisor and Recording Secretary
TO :R ambling River C enter A dvis or y Board
F R O M :M is s ie Kohlbeck, Recreaon S uper visor and Randy D is tad, Par ks and Recreaon
D irector
S U B J EC T:2020 A rts and C ra#s F undr ais er
DAT E:M ay 1 1 , 2020
I N T R O D U C TI O N
A n arts and cra#s s ale fundrais er w as scheduled to be held on S aturday, A pr il 1 8 , 2020. H owever
becaus e of the C O V I D 1 9 pandemic it was cancelled.
D I S C U S S I O N
S taff felt it would be good to hav e a brief dis cus s ion about the canceled arts and cra#s fair, so this
informaon could be us ed in the planning of the 2 0 2 1 ar ts and cra# sale, s hould it be decided to have one
next year.
A C T I O N R EQ U E S T E D
A dvisory Board member s are as ked to be pr epared to hav e a dis cus s ion about the 2020 arts and cra#s s ale
s o the notes fr om the dis cus s ion can be us ed in the future planning of the 2021 arts and cra#s s ale.
TO :R ambling River C enter A dvis or y Board
F R O M :M is s ie Kohlbeck, Recreaon S uper visor and Randy D is tad, Par ks and Recreaon
D irector
S U B J EC T:2020 Waffle Breakfast and S ilent A ucon F undraiser
DAT E:M ay 1 1 , 2020
I N T R O D U C TI O N
T he annual R R C D ad’s B elgian Waffle Breakfas t and S ilent A ucon fundrais ing event w ill be held on
S aturday, O ctober 24, 2 0 2 0 at the Rambling R iver C enter. T his annual event began in 2006 with jus t a
w affle breakfas t. I n 2007 a s ilent aucon w as added.
D I S C U S S I O N
D uring the M ar ch 9 , 2020 meeng, A dvis or y B oar d members and s taff dis cus s ed the waffle
breakfast and s ilent aucon fundrais er. Ther e was dis cus s ion about trying to wor k through a
different w affle break fas t v endor to s erve the break fast. T here was also dis cus s ion about having a
different kind of break fast serv ed such as omelets or pancakes . W hile nothing w as decided about
w hat kind of br eakfas t to s erve, direcon w as giv en to staff to explore a contract w ith a different
D ad’s Belgian Waffle B reakfast v endor. I n addion, A dvisory Board member Kos ki was to contact
Kenny L abeau fr om the L ongbranch S aloon and Eatery to s ee if he would be interes ted in catering a
breakfast meal.
S taff and the A dv is ory Board als o dis cus s ed w hat me frame the breakfas t s hould be held. Because
breakfast a7endance has historically s ubs tanally decreased a8er 10:00 a.m., ther e was dis cus s ion
about having the break fast from 8:00 to 10:0 0 a.m. T his me frame als o r es ults in a low er fee
charged by D ad's Belgian Waffles s hould they end up prov iding a w affle break fas t during the event.
No decis ion w as made and the me frame for the br eakfas t w ill be discus s ed by the A dv is ory Board
at its next meeng.
T he A dvis or y B oar d did decide during the meeng that the silent aucon w ould connue to be held
as part of this fundrais ing event regardles s of what kind of breakfas t ends up being s erved. I t w as
noted the S ilent A ucon has rais ed more money over the past several y ears than the waffle
breakfast cket s ales has.
A C T I O N R EQ U E S T E D
A dvisory Board member s are as ked to listen to the pres entaon made by s taff, as k any quesons and then
giv e direcon to s taff about w hat kind of br eakfas t s hould be serv ed along w ith a pr eferred v endor to make
and serve the br eakfas t.
TO :R ambling River C enter A dvis or y Board
F R O M :M is s ie Kohlbeck, Recreaon S uper visor and Randy D is tad, Par ks and Recreaon
D irector
S U B J EC T:O r ganiz e C ity C ouncil M eet and G reet
DAT E:M ay 1 1 , 2020
I N T R O D U C TI O N
O ne of the 2020 wor k plan goals the A dvis or y B oar d approved w as to hos t a city council candidate meet
and greet prior to the 2020 elecon. D is cus s ion on this meet and greet firs t began at the February 10,
2 020 meeng.
D I S C U S S I O N
D uring the Febr uar y 10 meeng, the A dvisory Board decided it would like to hos t a meet and greet for
City Council candidates on Tuesday, O ctober 6 , 2020 and at a me from 4 :30-6:0 0 p.m.
At the March 9 meeng, a rev iew was completed of informaon A dvisory Board member Page had
prov ided about tas ks that needed to be completed over a period of me in order to have a succes s ful
candidate meet and gr eet. D uring the meeng A dv is ory Board members Page, Kos k i, Reichert, and
H ennen volunteer ed to work on organiz ing this ev ent. S taff s hared they w ould res er ve s pace at the
Rambling River C enter to host the candidate meet and greet.
T here was als o dis cus s ion about the meet and greet for mat. Becaus e it w ill be a mor e informal format,
there will not be a formal ques on and answ er per iod, but instead it will be up to each person a6ending
to ask their ow n ques ons of the candidate. I t w as agr eed that people w ho a6end the candidate meet
and greet should be made aware of this for mat. I t w as als o s uggested that s ome quesons could be
prov ided to people w ho a6end the meet and gr eet in order to start a dialogue w ith each candidate.
G iv en the C O V I D 1 9 pandemic, the planning of the candidate meet and greet by the members w ho
volunteered to do s o, was not able to occur. C onnued dis cus s ion w ill occur at the meeng about how
A dvisory Board member s w ould like to see the meet and greet forma6ed.
A C T I O N R EQ U E S T E D
A dvisory Board member s are as ked to come to the meeng prepared to further dis cuss and provide input
on the city council candidate meet and greet event. A s discussion and input occur, decis ions s hould be
made so the planning and coordinaon of this ev ent can connue to move forward.
TO :R ambling River C enter A dvis or y Board
F R O M :M is s ie Kohlbeck, Recreaon S uper visor and Randy D is tad, Par ks and Recreaon
D irector
S U B J EC T:Park s and Facilies Tour w ith Park s and Recreaon C ommis s ion
DAT E:M ay 1 1 , 2020
I N T R O D U C TI O N
T he Park and Recr eaon C ommis s ion (P R C ) and the A dvisory Board are planning a j oint parks and
facilies tour.
D I S C U S S I O N
A me of 6:00 to 8:0 0 p.m. and a date of A ugus t 12, 2 0 2 0 hav e been appr oved for a parks and facilies
tour by the A dvis or y B oar d and the P R C. The next s tep in the process is to idenfy facilies and parks
both groups w ould like to tour. Because the A dvis or y Board w ill have their M ay meeng before the P R C
meets, s taff felt it w ould be good to receive s ome inial input from the A dvis or y B oar d about any des ir ed
parks and facilies it w ould like to tour and then s hare this informaon w ith the P R C at their meeng.
I ncluded in your meeng packet is a parks and trails map and a parks amenies inv entory lisng. This is
being provided to A dvis or y Board members , s o each member can review both documents in order to
help them idenfy pos s ible parks and/or trails they would like to tour.
A C T I O N R EQ U E S T E D
T he A dvis ory B oar d is as ked to come to the meeng to provide input on s ome pos s ible parks and facilies it
w ould like to tour on A ugus t 8 .
AT TA C H M E N T S :
Type D escripon
Backup M aterial Parks and Trails M ap
Backup M aterial Parks A menies
PRAIRIE WATERWAY
NORTH CREEK
VERMILLION
GROVE
MIDDLE CREEK
DAISY KNOLL
LAKE JULIA
NORTH CREEK GREENWAY
FAIRHILLS GREENWAY
PINE KNOLL
PRAIRIE
VIEW
FAIR
HILLS
HILL DEE
HILLVIEW
EVERGREEN KNOLL
TAMARACK
WESTVIEW ACRES
SCHMITZ MAKI ARENA
DAKOTA COUNTY ESTATES
TROY HILL
MEADOWVIEW
PRAIRIE WATERWAY
SILVER SPRINGS
JIM BELL PARK
AND PRESERVE
FARMINGTON
PRESERVE
FARMINGTON
PRESERVE
RAMBLING RIVERRAMBLING RIVER
CITY HALL
PRAIRIE PINES
MARIGOLD
FLAGSTAFF MEADOW
DENMARK AVE
LAKEVILLE BLVD / HWY 50
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AKIN ROAD
ELEMENTARY
RIVERVIEW ELEMENTARY
RAMBLING RIVER CENTER
DEPOT WAY
ARTS PARK
KUCHERA
ENTRANCE
Vermillion River
Map Key
Boardwalk
Nature Trail
City Paved Trail
North Creek Regional Trail
Parks & Open Spaces
Schools
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!0 Park Shelters
Æü Parking Lots
Veterans Memorial
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Farmington Parks and Open Space Inventory
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Charleswood Open Space (ponds)5550 197th Street West 14.2
Dakota County Estates Park 18220 Emerald Trail 1983 4.4
Daisy Knoll Park 18640 Esquire Way 1995 27.7
Deer Meadow Open Space (ponds)5525 180th Street West 3.74
Depot Way Art Park 150 Oak Street 1988 0.7
Evergreen Knoll Park 626 Heritage Way 1968 4.5
Fairhill Estate at North Creek
Development Neighborhood Park Colonial Trail 2019 2.98 u n d e v e l o p e d
Fairhill Estate at North Creek
Development Open Space 2019 22.1
Fair Hills Park 19200 Estate Avenue 1979 2.4
Fair Hills & Nelson Hills Greenway
(ponds and gas easement)5685 190th Street West 12.76
Farmington Preserve Park 19975 Embers Ave 2005 69.8
Flagstaff Meadow Park 2018 1.34 u n d e v e l o p e d
Hill Dee Park 5535 Upper 182nd Street 1969 3
Hillview Park 5970 183rd Street West 1976 3
Ice Arena 114 Spruce Street 1975
Jim Bell Park and Preserve (includes
storm ponds)4555 195th Street West 2001 135
Lake Julia Park 5105 187th Street West 1994 26
Lake Julia Open Space (pond)5105 187th Street West 1.5
Lake Julia Greenway 18646 Dylan Drive 19.8
Marigold Park 21195 Cameron Way 2014 0.26
Mattson Farms Open Space
(pond and wetland)11.9
Meadowview Park 5550 197th Street West 2000 49.8
Middle Creek Park 20629 East Oaks Drive 2002 30.39 u n d e v e l o p e d
Middle Creek Greenway
(floodplain and wetlands)208th Street 72.4
Middle Creek Open Space (ponds)6.1
Mystic Meadows Open Space (ponds)50.98
Nelson Hills Open Space (ponds)6.58
North Creek Park 18200 Dunbury Ave 2007 8.4
North Creek Greenway 18200 Dunbury Ave 46.4
Parkview Ponds Open Space (ponds)17.6
Pine Knoll Park 4950 203rd Street West 1972 3.7
Prairie Pines Park 3235 223rd Street West 2014 12.88
Prairie Waterway Greenway (ponds) 821 13th Street 95.4
Prairie View Park 1100 12th Street 2000 4
Rambling River Park Feely Fields 21250 Denmark Avenue 1968 29.1
Rambling River Park 17 Elm Street 1968 58.54
Rambling River Open Space
(floodplain and wetlands )11.8
Riverbend Development Open Space
(ponds)6
Sapphire Lake Development
Neighborhood Park Spruce Street 2019 5.5 u n d e v e l o p e d
Sapphire Lake Development Open Space 9.22
Silver Springs Park 18900 English Avenue 2002 0.4
Tamarack Park 895 Cantata Avenue 2000 4.5
Troy Hill Park 19260 Everest Path 1996 0.4
Vermillion Grove Park 19850 English Avenue 2001 45.44
Vermillion Grove Open Space (ponds)9.6
Westview Acres 50 Hickory Street 1973 1.8
Total 954.0 19 2 20 3 13 12
Name Address
TO :R ambling River C enter A dvis or y Board
F R O M :M is s ie Kohlbeck, Recreaon S uper visor and Randy D is tad, Par ks and Recreaon
D irector
S U B J EC T:Tres passing and Behav ioral Repor ng P rocedure
DAT E:M ay 1 1 , 2020
I N T R O D U C TI O N
O ne of the A dv is ory Board's 2020 work plan goals was to dev elop a behav ior and tres passing policy for
the Rambling Riv er C enter.
D I S C U S S I O N
At the March 9 , 2020 meeng, D eputy Chief J im C ons tanneau from the Farmington Police D epartment
a-ended the meeng and shared his ins ights on dev eloping a behavior and tr es pas s ing policy for the
Rambling River C enter.
H e s hared ideas on w ay s that members , volunteer s , and s taff s hould handle s omeone w ho is acng “off ”,
is belligerent, or jus t makes them uncomfortable.
W hile there w as inial thought with having a mor e for mal policy to handle behavior al and tres passing
is s ues, D eputy C hief Constanneau explained that hav ing a policy may be difficult to interpret and
enforce.
H e made A dvis or y B oar d members and s taff aw ar e that if any one is feeling uncomfortable, they s hould
just call 911 immediately. H e shared in D akota C ounty 9 1 1 is us ed for all calls not j us t emergencies. I f
9 11 is called the police can come and have a convers aon with whomever is caus ing an is s ue. They can
then as s ess and take fur ther acon if needed.
H e made ever yone aware the police department is connected to a lot of res ources that can help people.
H e felt it was important to allow the police department to do what they are trained to do. H e s aid if the
volunteers /members are not comfortable in calling 911, then they should at leas t let the staff know s o
they can document the s ituaon, or staff can make the 911 call.
Bas ed on the infor maon given by D eputy Police C hief Constanneau, s taff cr eated a procedure to follow
w hen a s ituaon aris es involv ing a behavioral and/or tr espas s ing issue at the R R C . The procedures are
a-ached in dra8 form. The procedures are not meant as a policy, but ins tead pr ovide direcon for acon
to be taken by v olunteers and/or s taff w hen s ituaons aris e requiring acon to be taken.
A C T I O N R EQ U E S T E D
A dvisory Board member s are as ked to review prior to the meeng the a-ached R R C Building Trespas s ing
and Behavior Reporng P rocedure document and then come prepared to dis cus s , giv e further input and
make a decision about approv ing the document.
AT TA C H M E N T S :
Type D escripon
Backup M aterial D ra8 R R C Tres pas s ing and Behav ior Reporng
P rocedure
RAMBLING RIVER CENTER (RRC) BUILDING TRESPASSING
AND BEHAVIOR REPORTING PROCEDURE
PURPOSE:
The purpose of this procedure is to provide direction to staff and volunteers who are on duty at the RRC about
when and to whom they should report an incident that is occurring involving someone either trespassing in the
RRC building (does not belong in the building), or is behaving/interacting inappropriately or dangerously
towards others in the building.
EXAMPLES OF INCIDENTS TO BE ADDRESSED BY THIS PROCEDURE
Certain situations at the RRC require action to be taken. The following are some examples of when a situation
requires the Farmington Police Department to be contacted:
• Verbal abuse i.e. swearing at others, making threats against others
• Physical abuse i.e. hitting, slapping, pushing, or any other outward act of aggression towards someone
else where physical contact is made
• Sexual harassment i.e. inappropriate comments being made that are sexual in nature and may be
perceived as threatening
• Trespassing i.e. the person is not a member and/or doesn’t have a purpose to be in the building such as
participating in programs and activities
This is not a complete list. There may be other situations different from the examples given that require the
police to be contacted.
RESPONSE TO INCIDENT:
If any person in the RRC is involved in a situation described above, the person on duty whether it be a city staff
member or a volunteer should immediately dial 9-1-1 and report the incident to the Dakota Communications
Center (county wide public safety dispatch center). The Dakota Communications Center will contact the
Farmington Police Department to send an officer to the RRC to address the situation.
The person reporting the incident should remain on the phone and provide all of the information the dispatcher
requests and should only hang up when the dispatcher states they should hang up.
Once the police arrive, the person reporting the situation should be prepared to provide a description of the
person or persons involved in the situation. Descriptions include things such as the person’s name if known;
what kind of clothing the person was wearing; if they are still in the building, or if no longer in the building,
what door they used to exit the building (if known); color and length of hair, any facial features that stood out
like a beard or mustache. The goal is to provide to the police as thorough of a description as possible.
IMPORTANT REMINDER:
Remember anytime a staff person or volunteer is uncomfortable with someone, or a situation at the RRC, they
should call 9-1-1 immediately and have the Farmington Police Department speak to the person or handle the
situation.
TO :R ambling River C enter A dvis or y Board
F R O M :M is s ie Kohlbeck, Recreaon S uper visor and Randy D is tad, Par ks and Recreaon
D irector
S U B J EC T:Tour O ther S enior Centers
DAT E:M ay 1 1 , 2020
I N T R O D U C TI O N
At the Februar y 10, 2 0 2 0 A dvisory Board meeng a dis cussion occurred about the A dv is ory Board tak ing
a tour of other s enior center facilies that are in clos e pr oximity to Farmington.
D I S C U S S I O N
D uring the dis cus s ion about the A dv is ory B oar d going on a tour of other s enior center facilies, it w as
idenfied the following four facilies s hould be toured:
Northfield
H as ngs
Ros emount
Eagan
Recreaon S uper vis or Kohlbeck contacted the four idenfied s enior center facilies to see if they would
be recepve to the A dv is ory Board touring their facility and learned they w er e r ecepv e. A s a result of
this , Recreaon S uperv is or Kohlbeck set up the follow ing tour s chedule:
May 4 at Northfield and H asngs
May 18 at Ros emount and Eagan
G iv en the recent C O V I D 19 pandemic, staff determined it would be best to res chedule the tours .
Recreaon S uper vis or Kohlbeck w as able to res chedule the M ay 4 tour date at the s enior centers in
Northfield and H as ngs to J une 15.
S he als o contacted s taff at both Ros emount and Eagan s enior centers. S he heard back from the
Ros emount s taff and learned they are open to pr oviding a tour of the S teeple C enter in J une. S he is sll
w aing to hear fr om Eagan staff if it would w ork to tour their facility in J une. S he w ill prov ide an update
at the meeng about a new date, pos s ibly in J une, to tour both the Rosemount and Eagan facilies .
A C T I O N R EQ U E S T E D
A dvisory Board member s s hould come to the meeng prepared to receive an update on the s chedule for
the tours planned at the four s enior center s ites that w ere prev ious ly discus s ed and approved to tour.
TO :R ambling River C enter A dvis or y Board
F R O M :M is s ie Kohlbeck, Recreaon S uper visor and Randy D is tad, Par ks and Recreaon
D irector
S U B J EC T:C ommi!ee Reports
DAT E:M ay 1 1 , 2020
I N T R O D U C TI O N
S tarng in 2019 s ubcommi!ees were formed for A dv is ory Board members to s erv e on.
D I S C U S S I O N
P rev ious ly the following four sub-commi!ees w er e for med that A dvis ory B oar d members could serve
on:
volunteer
member s hip
major event and markeng
his tory/documentaon
At the March 9 meeng, A dvisory Board member s determined that it w ould like to refres h the commi!ee
dues and als o open up the commi!ees to other R R C members . There w ere a number of A dvisory Board
members who volunteer ed to take on the tas k of r efr es hing the commi!ees . G iven the recent C O V I D 1 9
pandemic and the res ulng clos ure of the R R C , ther e was not an extended oppor tunity for this group to
meet and rev iew the various commi!ees. I t may however be beneficial for the gr oup to giv e a brief
update about any dis cus s ion that did occur pr ior to the R R C closing.
A C T I O N R EQ U E S T E D
A dvisory Board member s w ho s erve on the gr oup w ho volunteered to refres h the commi!ees are asked to
prov ide a brief update about w hat discussion occurr ed by the group and the remaining A dv is ory Board
members not s er ving on the group are asked to lis ten to the update and as k any ques ons they may have of
the group.
TO :R ambling River C enter A dvis or y Board
F R O M :M is s ie Kohlbeck, Recreaon S uper visor and Randy D is tad, Par ks and Recreaon
D irector
S U B J EC T:Review 2 0 20 Work P lan
DAT E:M ay 1 1 , 2020
I N T R O D U C TI O N
T he A dvis ory B oar d appr oved its 2020 annual wor k plan at its J anuary 13, 2 0 2 0 meeng. Monthly
review s s hould occur to track progress being made with accomplishing the 2 0 2 0 goals and objecves the
A dvisory Board s et for its elf.
D I S C U S S I O N
S taff has updated the wor k plan to s how w hat the A dv is ory Board has accomplis hed s o far in the work
plan. O bjecves completed either at or a.er the M ar ch 9 meeng are s how n in bold r ed. O bjecves
completed prior to the M arch 9 meeng are s hown in bold black. The updated w ork plan showing the
progres s being made is a0ached for A dvisory Board members to review.
A C T I O N R EQ U E S T E D
A dvisory Board member s are as ked to review the a0ached updated 2020 w or k plan to review w hat has
been accomplis hed s ince the w ork plan was approv ed in J anuary 2020 and then idenfy addional items it
w ould like to w ork on next, s o progres s can connue to be made w ith accomplis hing all goals and objecves
by the end of the y ear.
AT TA C H M E N T S :
Type D escripon
Backup M aterial U pdated 2020 Work P lan
Rambling River Center Advisory Board
2020 Work Plan
Goal #1: Create Advisory Board By-Laws.
Objectives:
1. By March 1, a review of sample by-laws from other boards will have occurred.
Status: Completed. A review of four sample bylaws occurred at the February
meeting and direction was given on which bylaw format to use.
2. By May 31, a draft of the Advisory Board by-laws will have been reviewed.
Status: Completed. The draft bylaws were reviewed and approved at the March 9,
2020 meeting.
3. By July 31, a final draft of the Advisory Board by-laws will have been reviewed and
approved.
Status: Completed. The draft bylaws were reviewed and approved at the March 9,
2020 meeting.
4. By October 31, the Advisory Board by-laws will have been reviewed by the Park and
Recreation Commission and City Council and approved.
Goal #2: Create a Master Plan for Future Building Configuration, Improvements and
Programming Opportunities.
Objectives:
1. By March 1, a discussion and recommendation will have occurred about creating a
building master plan for the Rambling River Center.
Status: Completed. A discussion occurred during the January 13 meeting and the
it was decided to move forward with asking for funds in the 2021 city budget to
complete a building master plan for the Rambling River Center.
2. If the Advisory Board recommends completing a building master plan, then by June 1 the
Park and Recreation Commission will have reviewed the recommendation and then make
their own recommendation to the City Council.
Status: The Park and Recreation Commission approved requesting funds in the
2021 budget to complete a building master plan for the RRC.
3. If the Park and Recreation Commission recommends completing a building master plan,
then by August 30 the City Council will have reviewed the recommendation and made a
decision about completing a master plan for the Rambling River Center
Goal #3: Create a Behavioral and Trespassing Policy
Objectives:
1. By April 1, a discussion about creating a policy and a review of some examples of other
senior center behavioral and trespassing policies will have occurred.
Status: Completed. A discussion occurred with the Deputy Chief of Police about
what should be included and it was decided to not make it a policy, but instead to
identify a process and procedure to use if these types of issues surface at the RRC.
2. If the Advisory Board would like to create a policy, then by June 1 a draft behavioral and
trespassing policy will have been created, reviewed and approved.
3. By August 31, the Park and Recreation Commission will have reviewed the policy and
will have forwarded its recommendation to the City Council about whether or not to
approve the policy.
4. By October 1, the City Council will have reviewed and made a decision concerning the
approval and implementation of the policy.
Goal #4: Review and recommend 2021 Rambling River Center fees and charges to the City
Council.
Objectives:
1. By July 1, review and discuss the 2020 RRC fees and charges and determine if any
revisions should be made to the 2021fees and charges.
2. By August 1, forward recommended 2021 RRC fees and charges to the Park and
Recreation Commission.
3. By September 30, the Park and Recreation Commission will have reviewed and approved
the 2021 RRC fees and charges and will recommend to the City Council to approve them.
4. By December 31, the City Council will have acted on the Advisory Board and Park and
Recreation Commission recommended 2021 RRC fees and charges.
Goal #5: Raise at least $10,000.00 from fundraising events and through donations to fund
future Rambling River Center capital improvements and/or equipment and furniture
purchases.
Objectives:
1. By March 1, have a discussion about the current fundraising events to see if any changes
should be made to the exiting fundraising events and a discussion should occur about
creating a new fundraising event.
Status: Completed. Discussion occurred at the January and February meetings.
2. By April 1, assist with and complete at least one fundraising activity.
Status: Completed. The Farmington Sons of the American Legion steak fry
fundraiser occurred on January 18 and netted $527.00 for the Rambling River
Center.
3. By July 1, assist with and complete at least a second fundraising activity.
4. By October 1, assist with and complete at least a third fundraising activity.
5. By December 31, assist with and complete at least a fourth fundraising activity.
Goal #6: Organize a Meet and Greet for City Council Candidates.
Objectives:
1. By March 1, have a discussion about if the Advisory Board would like to host a city
council candidate meet and greet.
Status: Completed. Discussion occurred at the February meeting. A date, time and
location were preliminarily selected. The purpose of the event was also discussed.
2. By May 1, a decision will have been made by the Advisory Board about hosting a meet
and greet event for city council candidates.
Status. Completed. A decision was made at the February meeting to host this event
at the Rambling River Center.
3. If a decision is made to host a meet and greet event for city council candidates at the
Rambling River Center, then by August 31, the planning of the event will be completed.
4. By November 1, a meet and greet event will have occurred with city council candidates at
the Rambling River Center.
Goal #7: Work with the Trip Planning Committee to offer bus trips in 2020 and to plan
future bus trips in 2021.
Objectives:
1. By May 1, receive a report from the Trip Committee on the attendance and trips offered
during the first quarter in 2020.
2. By June 1, receive a presentation by the Trip Committee about the draft list of future trips
planned in 2021.
3. By August 1, receive a report from the Trip Committee on the attendance and trips
offered during the second quarter in 2020.
4. By September 1, approve a final list of trips planned by the Trip Committee in 2021.
5. By November 1, receive a report from the Trip Committee on the attendance and trips
offered during the third quarter in 2020.
6. By December 31, receive a report from the Trip Committee on the attendance and trips
offered during the fourth quarter and an annual report identifying the total attendance of
those attending the 2020 trips.
Goal #8: Tour Other Senior Centers to Learn About Facilities and Programs Offered in
Other Communities.
Objectives:
1. By March 1, a discussion and decision will have been made about touring other senior
center facilities.
Status: Completed. A discussion occurred at the February meeting and
preliminary sites were identified to be contacted about a tour.
2. If a decision is made to tour other senior center facilities, then by May 1 a decision will
have been made about the number, location and date of the senior center facility tour.
Status: Completed. A decision was made at the March 9 meeting approving a tour
schedule and what facilities to tour.
3. By November 1, a tour of other senior center facilities and a follow up discussion about
the tours will have occurred.
Goal #9: Complete a City Parks and Facilities Tour with the Park and Recreation
Commission (PRC).
Objectives:
1. By April 1, determine possible tour dates.
Status: Completed. Tour date was identified to occur at 6:00 p.m. on August 12,
2020. Park and Recreation Commission will be made aware of this date and time.
2. By June 1, finalize and approve a recommended tour date and schedule.
Status: Partially completed. Because the tour date of August 12 proposed by the
Advisory Board did not work for the PRC a new tour date of July 8, 2020 was
identified and approved by the PRC and Advisory Board. A tour schedule is yet to
be determined.
3. By July 1, provide a recommended tour date, schedule and site locations to the PRC.
4. By October 1, complete a parks and facilities tour with the PRC.
TO :R ambling River C enter A dvis or y Board
F R O M :M is s ie Kohlbeck, Recreaon S uper visor and Randy D is tad, Par ks and Recreaon
D irector
S U B J EC T:I nformaonal I tems
DAT E:M ay 1 1 , 2020
I N T R O D U C TI O N
D uring each meeng, s taff prov ides informaonal updates that do not requir e A dv is ory Board approval.
D I S C U S S I O N
T he following updates will be prov ided during the meeng:
1 . D ew D ays fundr ais ing ev ents
2 . 2020 R R C building I mprov ements
3 . Trans it van update
4 . R R C s o.w are
5 . S teak F ry fundr ais er date
A C T I O N R EQ U E S T E D
A dvisory Board member s s hould come lis ten to the informaonal updates given by s taff and then as k any
quesons about the updates.
TO :R ambling River C enter A dvis or y Board
F R O M :M is s ie Kohlbeck, Recreaon S uper visor and Randy D is tad, Par ks and Recreaon
D irector
S U B J EC T:Roundtable Format
DAT E:M ay 1 1 , 2020
I N T R O D U C TI O N
T he A dvis ory B oar d Roundtable occurs at every monthly meeng.
D I S C U S S I O N
T he A dvis ory B oar d roundtable agenda item prov ides an opportunity for A dvis or y Board members to
s hare informaon or as k ques ons of staff about items that are not on the agenda. No formal decisions
can be made during the A dv is ory Board roundtable.
A C T I O N R EQ U E S T E D
A dvisory Board member s are being as ked to come s har e informaon or as k ques ons about items not on
the agenda.
TO :R ambling River C enter A dvis or y Board
F R O M :M is s ie Kohlbeck, Recreaon S uper visor and Randy D is tad, Par ks and Recreaon
D irector
S U B J EC T:J une 8, 2 0 20 Meeng A genda I tems
DAT E:M ay 1 1 , 2020
I N T R O D U C TI O N
T his item is for s taff and the A dvisory Board to idenfy pos s ible items for the next meeng agenda.
D I S C U S S I O N
T hus far s taff has idenfied the follow ing pos s ible items for the J une 8, 2020 meeng agenda:
review 2020 wor k plan
Park and Recreaon Commission par ks and facilies tour
tour other s enior centers
organiz e meet and greet C ity C ouncil candidates
Waffle B reak fas t and S ilent A ucon fundr ais er
A C T I O N R EQ U E S T E D
A dvisory Board member s are as ked to come prepar ed to discuss the s taff pr opos ed agenda items and to
also provide other agenda items for the J une 8 , 2020 meeng.