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HomeMy WebLinkAboutAgenda_2019_11_12_Meeting(594) Meeng Locaon: Rambling River C enter 325 O ak Street Farmington, M N 55024 RAM B L I N G RI V E R C E N T E R A D V I SO RY BO AR D M E E T I N G A G E N DA November 12, 2019 9:30 A M 1.C all to O rder 2.A pprove A genda 3.A pprove M inutes (a)A pprove O ctober 14, 2019 Meeng M inutes 4.P resentaons 5 B usiness I tems (a)Board and Commission Recepon A$endance (b)Review H alloween Walk Parcipaon (c)2019 Waffle Breakfas t and S ilent A ucon F undraiser F inancial Report 6.D iscussion I tems (a)Review 2019 Work P lan (b)2020 Work P lan I deas (c)Review C urrent and F uture Building I mprovements and F urniture/Equipment P urchas es and F undraising /D onaons F und Balance 7.S taff Report (a)I nformaonal Updates 8.A dvisory B oard Roundtable (a)Round Table Format 9.Items for N ext M eeng A genda (a)A genda I tems for D ecember 9, 2019 Meeng 10.A djourn TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:A pprove O ctober 14, 2019 Meeng M inutes DATE:November 12, 2019 I N T R O D U C TI O N I ncluded in the meeng packet are dra) minutes from the A dvisory Board's O ctober 14, 2019 meeng. D I S C U S S I O N A dvisory Board members should review the dra) minutes in order to determine if there are any correcons or edits that need to be made prior to approval of the minutes . A C T I O N R EQ U E S T E D The A dvis ory Board is being as ked to approve the a/ached minutes from the O ctober 14, 2019 meeng. AT TA C H M E N T S : Type D es cripon Backup M aterial D ra) O ctober 14, 2019 Meeng M inutes OCTOBER 14, 2019 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Meeting was called to order by Chair Page at 9:30 am. Members Present: Marjorie Koski, Roger Wood, Joan Moes, Pat Hennen, Blanch Reichert, : Dennis Michaelis, and Pennie Page Members absent None Others Present: Parks and Recreation Director Randy Distad and Recreation Supervisor Missie Kohlbeck 2. Approve Agenda Motion made by Reichert and seconded by Hennen to approve the October 14, 2019 meeting agenda. APIF. Motion carried. 3. Approve Minutes Motion made by Wood and seconded by Moes to approve the September 9, 2019 meeting minutes. APIF. Motion carried. 4. Presentation A. January – September Membership and Participation Report Recreation Supervisor Kohlbeck reported there have been 15,628 participants in our programs during the first three quarters of 2019. She noted the participation during the winter months was down compared to 2018. She felt that was due to winter being bitterly cold with a lot of snow. She informed Board members the Rambling River Center is at 390 members through September. She made the Board members aware that 85 membership renewal letters were sent recently to people with expiring memberships and so the membership total will likely increase from the current number. B. Trip Planning Committee Third Quarter Report Recreation Supervisor Kohlbeck and Koski informed Board members that through the third quarter there were 11 motor coach trips offered but two trips had to be cancelled. Of the nine trips that went, Farmington had 96 people participating. Recreation Supervisor Kohlbeck made Board members aware there were also 13 small bus trip, which includes Fun Fridays, and there were 133 participants on these trips. 5. Business Items A. Review Halloween Walk Participation Recreation Supervisor Kohlbeck made Board members aware that candy has been purchased and is ready to be handed out at the Annual Halloween Walk, which will be held at Levi Dodge Middle School on Friday, October 25 from 5:30-7:00 p.m. Flyers publicizing the Waffle Breakfast and Silent Auction fundraiser will also be handed out with the candy. There a number of RRC members who have volunteered to dress up in Wizard of Oz costumes and these members include Nancy and Duane Heaposki, Marilyn Briesacher Kay Bennet and Lois Loetz. B. Waffle Breakfast and Silent Auction Fundraiser The following information was shared about the Waffle Breakfast and Silent Auction fundraiser:  Moes informed Board members she has created a schedule for basket making and it will begin today  Hennen will drop off items she has collected from various businesses  Michaelis will use the Thrivent Community Card to purchase smaller gift cards for baskets  Page requested tabletop displays promoting membership  Wood is coordinating the ticket sales at Family Fresh Market and he shared that if any of the Board members are interested in selling tickets at Family Fresh Market they should contact him  The RRC Model Train Club will provide fundraiser help to set up and clean up C. Review and Evaluate 2019 Garage Sale Fundraiser The following information was shared about the garage sale fundraiser:  Moes held a wrap-up meeting after the event with the volunteers who worked at the fundraiser and there was a lot of positive input and feedback given by the volunteers who enjoyed the fundraising event  The fundraiser made a net profit of $1,998.56 for the RRC  Volunteers provided feedback about the schedule of the fundraiser, the vendor prices and set-up  Because of how successful the event was, volunteers felt there should be another garage sale in 2020 instead of waiting until 2021.  The Advisory Board by consensus decided it would postpone making a decision to have a garage sale in September 2020 until late spring or early summer of 2020 D. Rambling River Center volunteer and Advisory Board T-shirt Order Advisory Board members discussed if the RRC should provide t-shirts for front desk volunteers and board members. There was also discussion if other RRC volunteers should receive a volunteer t-shirt. Motion made by Moes and seconded by Koski to order t-shirts for front desk volunteers and board members and to look into adding other volunteer t-shirts later if needed. APIF. Motion carried. 6. Discussion Items A. 2019 Annual Work Review Goal #5 Objective #6 was completed. Goal #7 Objectives #2 and 4 were completed. Director Distad shared he would update the work plan to show these objectives completed. Advisory Board members discussed the overall progress made on the work plan. Work will continue for the remainder of the year on the 2019 work plan in hopes of accomplishing all of the goals and objectives the Advisory Board is able to control achieving. B. 2020 Work Plan Ideas Board Members were asked to submit ideas. The following ideas were suggested by Advisory Board members to be considered for inclusion in the 2020 work plan:  Developing another fundraising  Create a vision for what senior centers will lock like in the 21st century  senior isolation issues  creating Advisory Board by-law  Meeting with the Park and Recreation Commission C. Coffee Cafe Reichert informed Advisory Board members that the RRC will once again be holding Coffee Café. It will be starting on the second Friday in November and will end on the Second Friday in March. She shared there is a need for assistance with the set up and tear down. It was suggested to have the front desk volunteer help with setting up and tearing down the Coffee Café. Page will also create a volunteer signup sheet that members can sign up to help with this. 7. Staff Report a. Informational Updates  Marigold and Prairie Pine parks are nearly finished with only the shelter in Marigold Park left to be finished  The Prairie Waterway trail surface work on part of the trail is nearing completion  There will be a construction plan created to relocate the ice resurfacer and concession stand in the Schmitz-Maki Arena in order to make it safer for fans and make concessions more accessible to everyone  A project is occurring where new LED exterior lights are being installed on all of the buildings to replace old lights  RRC banquet room painting is nearly complete and the contractor has been asked to return to do some touch up painting  RRC banquet room flooring has been delivered and is being stored at city hall until staff have time to work on this project  City Council will be hosting a Board and Commission Reception on Thursday, December 5 at 6:00 pm at the Bourbon Butcher and Advisory Board members will be asked at the November meeting if they will be attending or not attending the reception; a short presentation will occur by each board and commission sharing what they worked on and accomplished in 2019 and Parks and Recreation Director Distad suggested that Chair Page should review the annual work plan including what was completed and what was not completed 8. Advisory Roundtable. Moes – Asked when the painting contractor will complete the touch up painting of the banquet room ceiling. Koski – Didn’t have anything to share. Wood – The coffee guy s requested the coat rack be removed. Reichert – Didn’t have anything to share. Hennen – Didn’t have anything to share. Page – Asked if there will there be Voting Registration and Absentee Voter information posted in the RRC. Recreation Supervisor Kohlbeck said there will be information posted and it is taken care of by Cindy Muller. She also share the volunteer opportunities information needs to be updated on the city website. 9. Agenda Items for November 12, 2019 Meeting Park and Recreation Director Distad shared because of the Veteran’s Day holiday falling on Monday, November 11, the November meeting will need to be moved to November 12 and will be held at the normal 9:30 a.m. time. He asked if this will cause any issues for Advisory Board members to a ttend this new meeting date. By consensus there didn’t seem to be any issue with this meeting date change. The following items were identified to be included on the November 12 meeting agenda:  Review Waffle Breakfast and Silent Auction  Review Halloween Walk  2019 Work Plan Review  2020 Work Plan Ideas  Coffee Café 10. 10. Adjourn Motion by Moes and seconded by Michaelis by to adjourn the meeting at 11:04 a.m. APIF. Motion carried. Respectfully Submitted Missie Kohlbeck, Recreation Supervisor and Recording Secretary TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Board and Commission Recepon A!endance DATE:November 12, 2019 I N T R O D U C TI O N The C ity C ouncil in the pas t has provided a recepon for all city board and commission members . D I S C U S S I O N The C ity C ouncil w ill be offering a board and commission member recepon on Thursday, D ecember 5, 2109 s tarng at 6:30 p.m. and it w ill be held at the Bourbon Butcher in Farmington. There w ill be free appezers and a cas h bar available to those w ho a!end. U nfortunately s pous es or s ignificant others are not invited to the recepon. I t is for board and commission members only. Because the appez ers w ill need to be ordered in advance of the recepon, A dvis ory Board members s hould idenfy during the dis cus s ion of this item if they w ill be or w ill not be a!ending the recepon. The number of members a!ending the recepon needs to be provided on or before November 15. I n addion, all boards and commis s ions are being as ked to provide a brief 5-10 minute presentaon about what they w orked on and accomplished in 2019. I t is s uggested that C hair Pennie Page share the 2019 work plan during the presentaon and idenfy items that were completed and not completed in 2019. A C T I O N R EQ U E S T E D A dvisory Board members are asked to come to the meeng to s hare if they will be or will not be a!ending the recepon so this informaon can be provided to help determine the amount of appez ers to order for the recepon. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Review H alloween Walk Parcipaon DATE:November 12, 2019 I N T R O D U C TI O N The Park and Recreaon D epartment and C ommunity Educaon D epartment offered its annual H allow een Walk on F riday, O ctober 25, 2019 at Levi D odge Middle S chool. O nce again the Rambling River Center (R R C) parcipated in the H alloween Walk. D I S C U S S I O N The R R C had a booth at the annual H allow een Walk. Four R R C members parcipated in the H allow een Walk and handed out candy to children w ho a3ended. The candy was purchas ed in advance by Recreaon S upervis or Kohlbeck. I n addion small flyers w ere handed out publicizing the R R C w affle breakfast and s ilent aucon fundraising event. The H alloween Walk in 2019 w as a huge s uccess. There were 23 bus inesses that parcipated compared to only 18 that parcipated in 2018. There were a total of 1,519 parcipants who a3ended the event compared to a li3le more than 1,200 in 2018. Because of the big increase in a3endance the las t parcipants did not get through the walk unl 7:30 p.m., which is a half hour later than the event w as s uppos ed to end. O ther highlights included: the Farmington Cakery making 2,000 jack-o-lantern cookies, w hich w as a huge hit The Farmington Police D epartment sent tw o officers for s ecurity purpos es as the school district is making that a top priority this year. The Farmington Police D epartment donated bags to all parcipants s o they could us e the bags to receive the candy that was handed out. There was 773.5 lbs. of food collected and $148.00 cash collected for the Farmington food s helf. I n keeping w ith past tradion the four R R C members dres s ed up in W izard of O z costumes. S taff w ould like to recogniz e and thank the following R R C members for parcipang and repres enng the R R C during the H alloween Walk: Lois L otz - Cowardly Lion Marilyn Briesacher - D orothy Nancy H ipokos ki - W itch D arold H ipokos ki - Tin M an These R R C members s eemed to enjoy themselves during the event. The R R C has been fortunate to have members who are w illing to volunteer and parcipate in the annual H allow een Walk. S taff w ould like to have the A dvisory Board dis cus s if it w ants to connue to have the Rambling River C enter parcipate in the H alloween Walk assuming there are members in the future willing to volunteer to dres s in cos tume, s it at the R R C booth and hand out candy during the H allow een Walk. A C T I O N R EQ U E S T E D A dvisory Board members are being asked to dis cus s if it w ants to connue to have a booth at the annual H allow een Walk and then make a recommendaon for the 2020 H allow een Walk. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:2019 Waffle Breakfas t and S ilent A ucon F undraiser F inancial Report DATE:November 12, 2019 I N T R O D U C TI O N The Rambling River C enter Waffle Breakfast and S ilent A ucon fundrais ing event w as held on S aturday, O ctober 26, 2018. D I S C U S S I O N The 2019 Waffle Breakfast and S ilent A ucon w as very succes s ful this year. I ncluded in your meeng packet is a financial report s how ing revenues and expenses for the event. The current financial report s how s the event having a net profit of $3,077.00. This compares to the 2018 total net profit of $3,689.80. Becaus e there are sll s ome s ilent aucon bas kets that s taff have not received payment for yet, the net profit w ill increase s lightly from the current amount. S taff will provide an update at the meeng about the net profit made on the S ilent A ucon should addional revenue be received as baskets are picked up. The A dvis ory Board is being as ked to come prepared to review the 2019 Waffle Breakfast and S ilent A ucon event, so recommendaons can be made for the 2020 fundraising event. A C T I O N R EQ U E S T E D A dvisory Board members are asked to come to the meeng prepared to listen to the financial report, dis cus s and evaluate the 2019 event, and make recommendaons for the 2020 Waffle Breakfas t and S ilent A ucon event. AT TA C H M E N T S : Type D es cripon Backup M aterial 2020 Waffle Breakfas t and S ilent A ucon F undrais ing F inancial Report 2019 RAMBLING RIVER CENTER WAFFLE BREAKFAST AND SILENT AUCTION FUNDRAISING FINANCIAL REPORT ITEM AMOUNT WAFFLE BREAKFAST REVENUE 1,738.00$ includes donations during pre-sale and other miscellaneous donations SILENT AUCTION REVENUE 2,364.00$ TOTAL REVENUES 4,102.00$ WAFFLE BREAKFAST EXPENSES (945.00) Dad's Belgian Waffle charge SILENT AUCTION EXPENSES (80.00) Basket wrap, tape, etc. TOTAL EXPENSES (1,025.00) TOTAL NET PROFIT 3,077.00$ TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Review 2019 Work P lan DATE:November 12, 2019 I N T R O D U C TI O N A(ached is an update A dvisory Board 2019 Work P lan. D I S C U S S I O N The annual work plan w as las t review ed at the O ctober 14, 2019 meeng. A n updated w ork plan has been included in the meeng packet. The updated work plan s how s in red w hat items have been completed either during or a-er the O ctober 14 meeng. The items in bold black are items that have been completed since the annual work plan w as approved in J anuary and before the O ctober 14 meeng. Work plan items that are not bold red or bold black, have not been completed. A C T I O N R EQ U E S T E D A dvisory Board members are asked to come to the meeng to review the items completed and to further dis cus s the 2019 annual work plan items to determine if there are other items that have been completed. The review als o offers an opportunity for the A dvisory Board to dis cus s 2019 w ork plan items they w ould like to work on the future to complete. AT TA C H M E N T S : Type D es cripon Backup M aterial 2019 Work P lan S tatus Rambling River Center Advisory Board 2019 Work Plan Goal #1: Develop and implement a new Rambling River Center (RRC) logo. Objectives: 1. By April 1, review RRC logo options. Status: Completed. Review of the logo options was done during the April 8 meeting. 2. By June 1, approve and implement a new RRC logo that complements the city’s new logo. Status: Completed. Logo design was approved by the Board. 3. By September 1, all RRC publications and communication material will include the new RRC logo. Status: Completed. Publications and communications now include the new RRC logo. Goal #2: Develop and create materials that tell a story about the RRC. Objectives: 1. By June 1, create a committee or a group of volunteers that can work on creating and developing a document, or documents of the RRC that can be used to tell a story about and market the RRC. Status: Completed. A committee has been formed. 2. By October 1, the document(s) will have been started. Status: Completed. Historical stories and photos are starting to be sorted, so they can be placed in scrap books. 3. By December 31, the document(s) will have been created and available to the public to see and read. Goal #3: Review and analyze The River newsletter to determine purpose and mission in order to set future direction and/or content of the newsletter. Objectives: 1. By March 1, review and discuss the current format and content of the River. Status: Completed. The River was reviewed and discussed at the February 11 meeting. 2. By May 1, determine if any revisions/modifications should be made in the format and content of the River. Status: A few recommendations were made to make some modifications to the content and format of the newsletter at the February 11 meeting. 3. By September 1, implement the revisions/modifications to be made in the format and content of the River. Status: Completed. Revisions and modifications were implemented with the March and April 2019 newsletter. Goal #4: Review and recommend 2020 Rambling River Center fees and charges to the Park and Recreation Commission. Objectives: 1. By July 1, review and discuss the 2019 RRC fees and charges and determine if any revisions should be made for the 2020 fees and charges. Status: Completed. 2020 RRC fees were reviewed at the July 8, 2019 meeting . 2. By August 1, forward recommended 2020 RRC fees and charges to the Park and Recreation Commission. Status: Completed. Recommended RRC fees were received and reviewed at the PRC July 10, 2019 meeting. They were approved by the PRC and a recommendation was forwarded to the City Council to approve the 2020 RRC fees that were recommended by the Board. 3. By December 31, the City Council will have acted on the Advisory Board’s recommended 2020 fees and charges. Goal #5: Raise at least $10,000.00 from fundraising events and through donations to fund future Rambling River Center capital improvements and/or equipment and furniture purchases. Objectives: 1. By April 1st, assist with at least one fundraising activity. Status: Complete. Assistance was provided during the Farmington VFW Steak Fry. $800.00 was raised from this fundraising event. 2. By July 1st, assist with at least a second fundraising activity. Status: Completed. Arts and Crafts Sale fundraiser held on April 13 and $1,741.56 was netted during the fundraiser. 3. By October 1st, assist with at least a third fundraising activity. Status: Completed. Dew Days Kiss the Pig and Bike Auction occurred. $3,493.76 was final profit amount. 4. By December 31st, assist with at least a fourth fundraising activity. Status: Completed. A fourth fundraising activity was held. A garage sale fundraiser was held on September 12 and 13 and Advisory Board members volunteered during the fundraising event. This fundraiser netted $1,998.56 Goal #6: Be involved in some capacity with the fundraising efforts for a portion of the Rambling River Center Plaza. Objectives: 1. By May 1, discuss and determine ways the Advisory Board can be involved with the plaza fundraising campaign. Status: Not completed this year due to lack of city funding. 2. By July 1, extend an offer to the City Council about how the Advisory Board is willing to assist with the fundraising campaign for the RRC plaza. Status: Not completed this year due to lack of city funding. 3. By September 1, participate in the RRC plaza fundraising campaign. Status: Not completed this year due to lack of city funding. 4. By December 31, complete participation in the RRC plaza fundraising campaign. Status: Not completed this year due to lack of city funding. Goal #7: Work with the Trip Planning Committee to offer bus trips in 2019 and to plan future bus trips in 2020. Objectives: 1. By May 1, receive a report from the Trip Committee on the attendance and trips offered during the first quarter in 2019. Status: Completed. Report provided at the May 13 meeting showing attendance so far and the trips held through May 13. 2. By June 1, receive a presentation by the Trip Committee about the draft list of trips planned in 2020. Status: Completed. A draft list of trips was presented to the Advisory Board at the September 9 meeting. 3. By August 1, receive a report from the Trip Committee on the attendance and trips offered during the second quarter in 2019. Status: Completed. A report was provided by the Trip Committee at the August 12, 2019 meeting. 4. By September 1, approve a final list of trips planned by the Trip Committee in 2020. Status: Completed. A final list was approved by the Advisory Board at the September 9 meeting. 5. By November 1, receive a report from the Trip Committee on the attendance and trips offered during the third quarter in 2019. Status: Completed. A report was provided at the October 14 meeting about attendance and trips offered through the third quarter in 2019. 6. By December 31, receive a report from the Trip Committee on the attendance and trips offered during the fourth quarter and an annual report identifying the total attendance of those attending the 2019 trips. Goal #8: Develop a way to provide outreach to older adults who are isolated by developing partnerships with other organizations to provide the needed outreach resources. Objectives: 1. By March 1, brainstorm and determine possible organizations who could partner with the RRC on an outreach project for isolated older adults. Status: Completed. It was determined that staff and members of the RRC would partner on developing an outreach program for members in the community who may be experiencing isolation. 2. By May 1, determine if there is a way to use technology as a means to provide outreach to older adults i.e. apps for ride sharing (Uber, Lyft) and on-line support groups. Status: Completed. Farmington Journey program provided a class on Uber and Lyft. 3. By May 1, work with staff to approach possible partners about providing outreach to older adults who are isolated. Status: Completed. Buildings in the community that house older adults have been approached about an outreach program and these buildings seemed very receptive to this. 4. By September 1, work with possible partners to develop an action plan that can be implemented to provide outreach to older adults who are isolated. Status: Completed. Exercise and stretching classes will be offered in community buildings that house older adults. 5. By December 31, implement the outreach action plan with the project partners. Status: Completed. Stretching and exercise classes were offered at Spruce and Red Oak buildings Goal #9: Meet with the Park and Recreation Commission (PRC). Objectives: 1. By April 1, determine possible meeting dates. Status: Completed. A meeting date of May 8, 2019 was identified by the Advisory Board at its March 11 meeting. 2. By June 1, finalize and approve a meeting date. Status: Completed. May 8 meeting date was approved. 3. By July 1, provide a draft agenda to the PRC of the topics it wishes to discuss during the joint meeting. Status: Completed. Agenda items were identified at the March 11 meeting and were provided to the PRC at their March 13 meeting. 4. By August 1, have a meeting agenda identified. Status: Completed during the April 8 meeting. 5. By December 31, a meeting will have occurred with the PRC. Status: Completed. A meeting occurred on May 8. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:2020 Work P lan I deas DATE:November 12, 2019 I N T R O D U C TI O N A nnually the A dvis ory Board develops and approves a w ork plan. D I S C U S S I O N At the O ctober 14, 2019 meeng a discussion about 2020 w ork plan topics and ideas occurred. A lis t of the possible topics that were idenfied are a.ached. W hile the lis t has a good number of topics , it is by no means a clos ed list. A ddional topics can and s hould be added to the pos s ible 2020 work plan ideas . A /er the final list has been developed during the meeng, s taff w ill prepare a dra/ 2020 w ork plan for the A dvis ory Board to review at its D ecember 9 meeng. A C T I O N R EQ U E S T E D A dvisory Board members are asked to come to the meeng prepared to discuss other possible topics to include in the 2020 w ork plan, s o a dra/ work plan can be developed by staff for the D ecember 9 meeng. AT TA C H M E N T S : Type D es cripon Backup M aterial 2020 Work P lan I deas 2020 Work Plan Ideas  By-laws for Advisory Board  New fundraiser  5 year plan future of RRC  Outreach in community to address isolation  Parks tour with Park and Recreation Commission  Fundraising $10,000 amount  2021 Fees and charges recommendation  Work with trip planning committee  Policy on trespassing to address behavioral issues TO :Rambling River C enter A dvis ory Board F R O M :M is s ie Kohlbeck, Recreaon S upervis or and Randy D is tad, Parks and Recreaon D irector S U B J EC T:Review Current and F uture Building I mprovements and F urniture/Equipment P urchas es and F undrais ing /D onaons F und Balance DATE:November 12, 2019 I N T R O D U C TI O N Now that all of the major fundrais ing events have occurred in 2019 and the building improvements have been s elected and materials purchased, a review s hould occur of the follow ing: lis t of future building improvements and furniture and equipment yet to purchase lis t of building improvements that have been completed and furniture and equipment that has been purchas ed the fundraising and donaon fund that lis ts annual expens es and revenues in order to s ee w hat balance remains in the fund for future projects D I S C U S S I O N I ncluded in the meeng packet are reports for the items lis ted in the bullet points above. A review should occur of thes e three documents . Then any revisions and/or correcons s hould be made if there is a need to do s o. I n addion brainstorming s hould occur for addional items to add to the future building improvements lis t and other equipment and furniture to purchas e for the Rambling River C enter. I t is important to note that the financial report s how ing the fund balance was effecve at the end of the day on O ctober 29, 2019. A C T I O N R EQ U E S T E D S taff is requesng A dvis ory Board members review the a5ached documents and then come prepared to dis cus s them during the meeng. I n addion A dvisory Board members should come prepared w ith s ome addional ideas for future building improvements and new furniture and equipment to purchas e for the building, s o the list can be updated with new items . AT TA C H M E N T S : Type D es cripon Backup M aterial R R C Building I mprovements Completed and F urniture/Equipment P urchas ed Backup M aterial R R C F uture Building I mprovements and F urniture/Equipment to P urchas e Backup M aterial R R C F undraising and D onaon Remaining F und Balance Rambling River Center Building Improvement and Equipment/Furniture Purchases from Fundraised and Donated Funds Building Improvement/Equipment/Furniture Items Completed Cost Year Completed Banquet Room acoustic improvements $5,459.00 2013 Arts and Crafts Room concrete floor resurfacing Improvement $4,200.00 2013 Purchase and install security video cameras in Fitness Room, Banquet Room, Oak Street entrance hallway and hallway leading from/to Banquet Room $4,256.00 2013 PC and monitor for security cameras $1,074.00 2013 Purchase new banquet tables donated by Coffee Guys $1,353.00 2013 Replace arm chairs in Jerry Ristow Library and Empire Room sitting area $1,498.00 2014 Purchase greeting card rack by Kay Bennett $200.00 2014 Construction of concrete garage apron along Oak Street by Farmington Liquors $6,266.00 2014 Carpet and chair cleaning equipment and Portable PA System by Coffee Guys $275.00 2015 Purchase new treadmill for McKnight Fitness Center $3,665.00 2014 Library bookshelves donated by Kay Bennett and Marilyn Briesacher $3,200.00 2014 Concrete Flower Containers Oak Street entrance area donated in memory of Jim Steege $751.00 2015 Benches for Oak Street entrance area donated by Louis Schmitz Foundation $1,418.00 2015 Bookshelf for Jerry Ristow Library donated by Betty Steege $325.00 2015 Front entrance separation wall and counter top $900.00 2015 Table and lamps Charles Finstad $789.00 2015 Enclosing Front Reception Area with Locking Roll Up Security Gate $2,713.00 2015 Front desk area cabinets donated by the Rotary Club of Farmington $4,512.00 2016 34 chairs for Nicolai Board Room and Harry and Louise Ross Room donated by the Farmington Lions Club and Rotary Club of Farmington $4,080.00 2016 150 Chairs for Banquet Room and Empire Room $19,500.00 2016 50 Chairs donated by Empire Township $6,500.00 2016 Security Camera Oak Street Entrance $585.00 2016 Laptop donated by Matt Little $555.00 2016 Puzzle Table donated by Coffee Guys $100.00 2017 2 Bookshelves for Jerry Ristow Library $777.00 2017 A frame board to advertise events donated by Kay Bennett $350.00 2017 Banquet Room lighting improvement $3,325.00 2018 Banquet Room window blinds $2,062.60 2018 Harry and Louise Ross Room flooring materials $3,481.64 2019 Banquet Room flooring materials $12,176.20 2019 Window blinds for remaining building windows $2,974.22 2019 Repaint Banquet Room ceiling a brighter color $3,787.66 2019 TOTAL $103,108.32 RRC Future Proposed Building Improvements, Equipment and Furniture Purchases Building Improvement/Equipment Item Estimated Cost Year to be Completed Expand Fitness Room ????No year identified yet Purchase NU Step $4,500 No year identified yet Purchase additional recumbent bike $5,000 No year identified yet Tile hallway walls four feet up $2,500 No year identified yet HVAC System Replacement $10,000 2025 Six foot tables (10 @ $125 each) $1,000 No year identified yet Eight foot tables (8 @ $200 each)$1,200 No year identified yet Banquet Room flooring $15,000 Completed in 2019 Repaint Banquet Room ceiling a lighter/brighter color $1,000 Completed in 2019 Rambling River Center Capital Improvement Project Fund Balance Account Description 2012 2013 2014 2015 2016 2017 2018 2019 OPERATING TRANSFERS 10,000.00 0.00 0.00 0.00 0.00 0.00 0.00 DONATIONS 13,093.63 16,325.09 13,901.27 20,441.66 21,964.69 18,471.31 12,668.55 14,940.52 OFFICE SUPPLIES (108.91)0.00 0.00 EQUIP SUPPLIES & PARTS (4,905.20)(8,224.54)(6,573.95)(1,174.66)0.00 0.00 BUILDING SUPPLIES & PARTS (3,430.00)0.00 (891.74)0.00 (1,255.00)0.00 (3,149.98) PERMIT (33.19)0.00 PROFESSIONAL SERVICES (6,159.00)(1,050.00)(7,979.00)(2,424.00)(1,766.60)(1,210.70) ADVERTISING (182.95)0.00 0.00 0.00 (50.00)(224.32) PROGRAMMING EXPENSE (1,480.38)(4,157.68)(276.04)(380.66)(524.48)(3,959.36)(1,909.40)(1,909.40) BUILDING AND STRUCTURE (3,325.00)(15,657.84) FURNITURE & OFFICE EQUIPMENT (788.50)(26,000.00)0.00 (2,320.87) OTHER CONSTRUCTION COSTS (6,265.92)0.00 (2,713.00)0.00 0.00 ANNUAL NET TOTAL 11,613.25 7,490.26 (1,915.23)3,827.81 (10,980.36)11,407.16 3,678.26 (5,776.70) Current Available Balance as of 10/29/19 $19,344.45 TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:I nformaonal Updates DATE:November 12, 2019 I N T R O D U C TI O N This agenda item allows staff to share informaon about projects and/or other items that are more informaonal in nature. D I S C U S S I O N S taff w ill s hare informaon about the following item: A s bestos abatement and pipe w rapping Banquet room ceiling painng Banquet room floor replacement DA R T S bus storage R R C volunteer t-s hirts A C T I O N R EQ U E S T E D A dvisory Board members are asked to come lis ten to the informaon provided by s taff and then ask any quesons they may have. Thes e items are for informaonal purposes only. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Round Table Format DATE:November 12, 2019 I N T R O D U C TI O N The A dvis ory Board roundtable occurs at every monthly meeng. D I S C U S S I O N The A dvis ory Board Roundtable item is for members to share informaon or as k ques ons of staff about items that are not on the meeng agenda. A C T I O N R EQ U E S T E D This item is for informaonal purposes only. No formal decis ions can be made on any items discussed during this agenda item. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:A genda I tems for D ecember 9, 2019 Meeng DATE:November 12, 2019 I N T R O D U C TI O N This item is for staff and A dvisory Board members to idenfy pos s ible items for the next month's meeng agenda. D I S C U S S I O N The following are possible items s taff has idenfied s o far for the next A dvis ory Board meeng agenda: S anta Calls program 2020 city budget 2019 w ork plan review 2020 w ork plan ideas approve A dvisory Board 2019 meeng a0endance report A C T I O N R EQ U E S T E D A dvisory Board members are asked to come prepared to provide other items for the next monthly meeng agenda.