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HomeMy WebLinkAboutAgenda_2020_6_8_Meeting(649) Meeng Locaon: Rambling River C enter 325 O ak Street Farmington, M N 55024 RAM B L I N G RI V E R C E N T E R A D V I SO RY BO AR D M E E T I N G A G E N DA June 8, 2020 9:30 A M 1.C all to O rder 2.A pprove A genda 3.A pprove M inutes (a)A pprove M ay 11, 2020 M eeng Minutes 4.P resentaons 5 B usiness I tems (a)2020 Waffle Breakfas t and S ilent A ucon (b)2021 Rambling River Center Fees (c)O rganize City Council M eet and G reet (d)Parks and Facilies Tour W ith Parks and Recreaon Commission 6.D iscussion I tems (a)Tour O ther S enior C enters (b)Commi1ee Reports (c)Review 2020 Work P lan 7.S taff Report (a)I nformaonal Updates 8.A dvisory B oard Roundtable (a)Roundtable Format 9.Items for N ext M eeng A genda (a)A genda I tems for J uly 13, 2020 Meeng 10.A djourn TO :Rambling River Center A dvisory Board F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:A pprove M ay 11, 2020 M eeng Minutes DATE:June 8, 2020 I N T R O D U C TI O N I ncluded in the meeng packet are dra% minutes from the A dvisory Board's May 11, 2020 meeng. D I S C U S S I O N A dvisory Board members should review the dra% minutes in order to determine if there are any correcons or edits that need to be made prior to approval of the minutes . A C T I O N R EQ U E S T E D The A dvis ory Board is being as ked to review the a+ached dra% M ay 11, 2020 meeng minutes , make any correcons needed, and then approve the meeng minutes . AT TA C H M E N T S : Type D es cripon Backup M aterial D ra% M ay 11, 2020 M eeng Minutes MAY 11, 2020 RAMBLING RIVER CENTER ADVISORY BOARD VIRTUAL MEETING MINUTES 1. Call to Order: Chair Joan Moes called the virtual meeting to order at 9:30 am. Members Present: Marjorie Koski, Joan Moes, Blanch Reichert, Pennie Page, Pat Hennen, Gina Smith, and Ken Schumann Members Absent: none Others Present: Parks and Recreation Director Randy Distad, Communication Specialist Lauren Seibenaler and Recreation Supervisor Missie Kohlbeck 2. Approve Agenda Motion made by Koski and seconded by Reichert to approve the meeting agenda. APIF. Motion carried. 3. Approve Minutes Motion made by Chair Moes and seconded by Reichert to approve the March 9, 2020 meeting minutes. APIF. Motion carried. 4. Presentation None 5. Business Items A. 2020 Arts and Crafts Fundraiser Recreation Supervisor Kohlbeck informed Board members that refunds have been processed. Many of the arts and craft vendors requested to be notified about the show next year as they are interested in being in the show if it is held. It was decided the 2021 arts and crafts fair event will be discussed later in the summer as to the possibility having one in 2021 and if it is, to select a date for the show, so Schmitz- Maki Arena can be reserved on the date selected. B. 2020 Waffle Breakfast and Silent Auction Fundraiser Koski informed Board members that Kenny LeBeau is not interested in cooking for this event. The Dad’s Belgian Waffle in St. Cloud has not responded to Recreation Supervisor Kohlbeck’s communication to them. Recreation Supervisor Kohlbeck informed Board members that the Rambling River Center is still on the schedule for the Dad’s Belgian Waffle group that travels from Algona, Iowa. There was much discussion about how to be able to have social distancing occur during the breakfast and silent auction. Some ideas included: do a drive through for picking up the waffle breakfast items, and have a set scheduled for seating times to eat, so it limits how many people are in the banquet room at the same time. There was discussion about the silent auction. It was felt that it would be difficult to ask local business to donate items for the silent auction when they are also suffering because of lost business during COVID 19. There was also a feeling it would be difficult to maintain proper social distancing during the silent auction. There was also a feeling that it would be difficult to have any kind of presale of waffle breakfast tickets because Family Fresh Market was closed and there wouldn’t be any place in the city to have a table to pre-sell tickets. By consensus a decision on the Waffle Breakfast and Silent Auction was postponed until the June 8, 2020 meeting. C. Organize City Council Meet and Greet It was discussed that social distancing would likely be in effect, which would make it difficult to have an in-person meet and greet of candidates. Board members discussed the option of using an online format. An on-line format would create new issues because it would not be interactive and would feel like it is a forum instead of a meet and greet. A meet and greet was meant to be an opportunity to get to interact and get to know the candidates on a more personal level. Board member Hennen explained that with her health issue she would not be attending these types of events. She thought many others with a health issue would also not be attending these types of events. The committee will continue to brainstorm possible ideas and formats to use. D. Park Facilities Tour with Parks and Recreation Commission The tour is planned for July 8, 2020 from 6:00 to 8:00 p.m. Board members were asked if they were interested in touring any specific park. Page said she is interested in touring Evergreen Knoll, North Creek and Tamarack. Moes is interested in touring newly completed parks. The tentative plan is to start the tour at the RRC, where the bus is located. It will also include a tour of Schmitz-Maki Arena. Board members were advised to contact Parks and Recreation Director Distad if they had other parks and/or facilities they would like to visit during the tour. He informed Board members he would share these tour sites with the Parks and Recreation Commission members at their meeting this Wednesday night. E. Trespassing and Behavioral Reporting Procedure Parks and Recreation Director Distad reviewed the draft reporting procedure. He informed Board members it was based on a discussion the Board had with Deputy Chief Jim Constantineau at the March 9, meeting. The procedure uses the information and recommendation Deputy Chief Constantineau provided to make this more or a procedure to follow rather than a policy. A motion was made by Koski and seconded by Hennen to approve the procedure and provide a bulleted list of the types of incidents to be addressed and the list should be placed at the front desk to assist volunteers as to when 911 should be called. APIF. Motion carried. 6. Discussion Items A. Tour Other Senior Centers Recreation Supervisor Kohlbeck informed the Board that the Senior Center’s that the Board was going to tour all have different re-opening dates. Because of this she felt it would be best to postpone and reschedule the tours in the fall when it is more likely they will be open for a tour. Board members by consensus felt it would be better to re-schedule the tour to sometime this fall. Page volunteered to email questions to be asked at the Senior Centers when they are toured. B. Committee Reports Committees were not able to meet due to COVID-19 restrictions. They are on hold until further notice. C. 2020 Work Plan Director Distad provided an update on completed items including: • the RRCAB By-laws were approved at the May 4, 2020 City Council meeting • funding for master planning has been requested in the 2021 budget • the Behavioral and Trespassing Policy was revised to a procedure • fees and charges will be discussed at the June and July meetings • the fundraising goal will be hard to meet with so many fundraising events canceled. • the City Council candidate meet and greet is currently tabled • the trip planning committee is suspended until such time bus trips can be resumed • the senior center building tours are also currently on hold • the July 8 tour with Park and Recreation Commission is on as scheduled but will depend on the current Center for Disease Control and Minnesota Department of Health COVID 19 guidelines that are in place on the date of the tour He shared the 2020 work plan will be updated that reflect the most recent items completed by the Board. 7. Staff Report a. Informational Updates Staff provided an update to Board members about the following items: • Dew Days was cancelled, which means all RRC fundraising events held during Dew Days are also cancelled. • 2020 RRC front desk and door replacement improvements are on hold and may not be completed in 2020 due to budget constraints, however there has been painting that has been completed in the Nicolai Board Room and in some of the hallways • The bid at the arena exceeded the budgeted amount by $75,000.00, so the project will not occur this year, nor will there be any funds available for a new transit van • RRC software SeniorSpace is ready to go when the building re-opens. • There will be no additional Farmington VFW steak fry fundraiser in 2020 as they have currently cancelled all steak fries until further notice, which means the next Farmington VFW steak fry fundraiser for the RRC will not occur until the summer of 2021 8. Advisory Roundtable. Page – Safety in the RRC does come from RRCAB. Thanks to Fire/Police for sharing masks and hand sanitizer with us. She informed the Board that when she was at the dentist office, it did not allow use of the restroom or magazines in waiting area. Hennen – Informed the Board that if there are in person meetings, she would not likely attend the meeting because of the COVID 19 situation. Koski – She liked hearing about the building painting updates Reichert – Nothing Smith - Nothing Schumann – Commented he thought it was good to see everyone on video. Moes – Nothing 9. Agenda Items for June 8, 2020 Meeting • review 2020 work plan • Parks and Recreation Commission parks and facilities tour • Tour other senior centers • Organize meet and greet City Council candidates • Waffle breakfast update • Re-opening plan 10. 10. Adjourn Motion by Hennen, seconded by Koski to adjourn the meeting. APIF. Motion carried. Meeting was adjourned at 10:32 a.m. Respectfully Submitted Missie Kohlbeck, Recreation Supervisor and Recording Secretary TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:2020 Waffle Breakfas t and S ilent A ucon DATE:June 8, 2020 I N T R O D U C TI O N The annual R R C D ad’s Belgian Waffle Breakfas t and S ilent A ucon fundraising event began in 2006 w ith just a w affle breakfas t. I n 2007 a silent aucon w as added. I t has been held annually s ince then. D I S C U S S I O N D uring the May 11, 2020 meeng A dvis ory Board members and staff discussed the waffle breakfast and s ilent aucon fundraiser. There was dis cus s ion about trying to w ork through a different waffle breakfast vendor to serve the breakfast. Information was provided at the meeting that staff had contacted, a few months ago, a Dad's Belgian Waffle group that is located by St. Cloud, Minnesota to see if they would be interested in being hired to serve the waffle breakfast. Advisory Board members were updated that staff has not heard anything back from this group about their interest. T he Algona, Iowa group that has served the waffle breakfast is still under contract to serve this year's breakfast, but there was support for trying to use a different Dad's Belgian Waffle Breakfast group to serve the meal. There was also discussion about having a different kind of breakfas t s erved s uch as omelets or pancakes . I t was determined that this is no longer an opon given the lack of interes t from other's w ho w ere contacted about serving a different breakfast meal. There seemed to be general consens us that it will be difficult to hold the w affle breakfas t given the C O V I D 19 pandemic and s ocial distancing requirements during the breakfast. There was s ome dis cus s ion about pos s ibly having a curbs ide service to serve the w affles, but it w as determined it w ould be difficult to do this . I n addion, since the Family F resh M arket grocery s tore clos ed, it w ill also be difficult to sell ckets anyw here in Farmington in advance of the breakfas t. D iscussion als o occurred during the meeng about the silent aucon. I t w as determined the same is s ues w ill be faced by the silent aucon as will be faced by the w affle breakfas t. There w as als o dis cus s ion about the difficulty it w ill be to as k busines s es to donate a s ilent aucon item when they have suffered a financial hards hip due to the C O V I D 19 restricons they have faced and will connue to face. W hile no formal acon w as taken on whether to connue to offer this event in 2020 versus cancelling it, it w as decided by cons ensus to postpone any decision about the waffle breakfast and s ilent aucon unl the J une meeng, so a connued dis cus s ion could occur. A C T I O N R EQ U E S T E D The A dvis ory Board is as ked to come to the meeng prepared to further discuss the Waffle Breakfas t and S ilent A ucon fundrais er and then make a decision about having the event in 2020. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:2021 Rambling River Center Fees DATE:June 8, 2020 I N T R O D U C TI O N A nnually the A dvis ory Board reviews the current Rambling River C enter (R R C ) fees and charges and then makes a recommendaon to the Park and Recreaon C ommis s ion about if any fees should be either increased, remain the s ame, or decreased. D I S C U S S I O N A,ached is the s taff recommended 2021 R R C fees and a comparis on to the current 2020 fees and charges . S taff is recommending the membership fee be increased $1.00 in 2021. The las t me the membership fee was increased w as in 2019 when it w as increas ed $2.00. Because rental fees were increased in 2020, staff is not recommending to increas e facility rental fees in 2021. I n addion all other R R C fees are recommended to remain the s ame as the 2020 fees. A C T I O N R EQ U E S T E D S taff is requesng the A dvisory Board first review the s taff recommended 2021 R R C fees, then be prepared to dis cus s the fees during the meeng and finally make a decision concerning the R R C fees it could like to recommend to the Parks and Recreaon C ommis s ion. AT TA C H M E N T S : Type D es cripon Backup M aterial 2021 S taff Recommended R R C Fees 1 2021 Staff Recommended Rambling River Center Fees……………………… Rambling River Center Fees 2020 2021 Annual Membership $37.00/individual $38.00/individual (to include regular and fitness center membership) (includes tax) (includes tax) Member Incentive Program 30 day money-back Same guarantee (Financial Support Program funded memberships excluded) Rambling River Center Room Rental Rates See Schedule G Rambling River Center Damage Deposit Banquet Room $500.00 Same Rambling River Center Damage Deposit Meeting Rooms $75.00 Same Fitness Room Non-Member One-Time Visitor Pass $7.00 (includes tax) Same Rambling River Center Non-Member User Fee $4.00 (includes tax) Same Rambling River Center Newsletter Advertisement $90.00 (includes tax) Same (2 inch x 1 inch ad space for one year) Sound System Rental $150.00 (includes tax) Same 2 SCHEDULE G RAMBLING RIVER CENTER ROOM RENTAL RATES* Room Name: 2020 2021 Banquet Room $350.00 includes four-hour rental Same (capacity 130 people and one hour for set up/clean up up includes use of time (5 hours total); use of up Kitchenette) to 12 round tables and 130 chairs; and a mandatory fee for cleaning after rental ends, which includes garbage removal and tear down of the tables and chairs in the room. If cleaning takes more than two hours, then any additional cleaning time beyond two hours will be billed at a rate of $55.00 per hour $90.00 for each additional hour Same rented beyond the original five hour block Empire Room $80.00 for two-hour time block Same (capacity 57 people) $40.00 each additional hour Same Two Small Conference Rooms $20.00 for two-hour time block and Same (capacity 15 people) $10.00 each additional hour Same Harry and Louise Ross Room $65.00 for two-hour time block and Same (capacity 30 people) $32.50 for each additional hour Same Garage $60 per stall or Same $200 entire garage per day Garage Set Up/Tear Down $70 per day Same *Returning regularly scheduled renters receive first priority for rental of the room they rented in the previous year. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:O rganize City Council M eet and G reet DATE:June 8, 2020 I N T R O D U C TI O N O ne of the 2020 w ork plan goals the A dvisory Board approved w as to host a city council candidate meet and greet prior to the 2020 elecon. D iscussion on this meet and greet firs t began at the February 10, 2020 meeng. A date of O ctober 6 and a me of 4:30-6:00 p.m. w ere approved by the A dvis ory Board at the meeng. D I S C U S S I O N D iscussion connued about the city council candidate meet and greet at both the M arch 9 and M ay 11 meengs. At the May 11 meeng there was connued dis cus s ion about how to host a meet and greet if the C O V I D 19 pandemic restricons are s ll in place. There was s ome dis cus s ion about doing a virtual meet and greet. There w ere logis cs with this however as there are limits on the number of people who could parcipate virtually during the meet and greet. By consens us it w as decided that connued dis cus s ion w ould occur at the J une 8, 2020 meeng. A C T I O N R EQ U E S T E D A dvisory Board members should come prepared to connue to dis cus s opons on how to host a city council candidate meet and greet, especially if C O V I D -19 restricons remain in place for s ocial distancing and a limit on the number of people who can gather in one place in an indoor se7ng. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Parks and Facilies Tour W ith Parks and Recreaon Commission DATE:June 8, 2020 I N T R O D U C TI O N A date of July 8, 2020 was approved for the A dvisory Board and Parks and Recreaon Commission to have a parks and facilies tour. D I S C U S S I O N The A dvis ory Board provided to the Parks and Recreaon Commission a lis t of pos s ible parks and facilies to tour on July 8. The lis t included the follow ing parks and facilies : North Creek Park Tamarack Park Evergreen Knoll Park Rambling River Center S chmitz-M aki A rena other parks in new developments The Parks and Recreaon Commission reviewed the sites the A dvis ory Board idenfied and were in agreement with touring them. A s chedule is being developed by the Parks and Recreaon C ommis s ion and will be s hared with the A dvisory Board once it has been finalized. Because of the C O V I D 19 pandemic situaon and the need to proper s ocial distance, w hich w ill be impossible to do on the bus, s taff is recommending that A dvis ory Board and Park and Recreaon Commission members either drive individually to each of the s ites, or cancel the park and facilies tour. I f the tour is held, then all parcipants w ill need to make sure they social dis tance w hen stopping at each s ite. I t will be a up to each parcipant to als o decide if they w ant to wear a mask during the stop at each s ite. A C T I O N R EQ U E S T E D A dvisory Board members are asked to come to the meeng to dis cus s and make a decis ion about if they w ant to either connue to have the parks and facilies tour w ith the Parks and Recreaon Commission, or if the tour s hould be cancelled in 2020 and rescheduled for 2021 ins tead. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Tour O ther S enior C enters DATE:June 8, 2020 I N T R O D U C TI O N At the February 10, 2020 A dvis ory Board meeng a discussion occurred about the A dvisory Board taking a tour of other s enior center facilies that are in clos e proximity to Farmington. D I S C U S S I O N P revious ly the A dvisory Board approved touring the following four facilies : Northfield H as ngs Ros emount Eagan Recreaon S upervis or Kohlbeck then contacted the four idenfied senior center facilies to see if they w ould be recepve to the A dvisory Board touring their facility. S he learned they were recepve to providing a tour. I nially the tour s chedule that was s et was as follows: May 4 at Northfield and H as ngs May 18 at Ros emount and Eagan H owever, becaus e the recent C O V I D 19 pandemic did not allow the facility tours to occur as s cheduled, Recreaon S upervis or Kohlbeck was able to res chedule the M ay 4 tour date at the senior centers in Northfield and H as ngs to June 15. At the same me, s he did not hear back from Ros emount and Eagan about rescheduling the tour of their facilies . S taff has discussed the logis cs with connuing to postpone the tour date to a later date becaus e of the C O V I D -19 pandemic res tricons and have come to the realiz aon that since s ome of the facilies on the tour will not likely re-open unl the fall of 2020, it w ould be bes t to pos tpone the facilies tour unl the s pring of 2021 in order to allow the pandemic to play out more with it being more likely that the facilies w ill be open and fully operaonal in the s pring of 2021. S taff w ould further recommend that this goal on the A dvisory Board's 2020 w ork plan be carried over to the 2021 work plan. A C T I O N R EQ U E S T E D The A dvis ory Board is as ked to come to the meeng to further dis cus s the tour of other s enior center facilies and then make a decis ion about postponing the facility tours to the spring of 2021. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Commi!ee Reports DATE:June 8, 2020 I N T R O D U C TI O N S tarng in 2019 s ubcommi!ees w ere formed for A dvis ory Board members to s erve on. D I S C U S S I O N P revious ly the follow ing four s ub-commi!ees w ere formed that A dvis ory Board members could s erve on: volunteer membership major event and markeng his tory/documentaon At the March 9 meeng, A dvis ory Board members determined that it w ould like to refresh the commi!ee dues and als o open up the commi!ees to other R R C members . There w ere a number of A dvis ory Board members who volunteered to take on the tas k of refreshing the commi!ees. G iven the connued C O V I D 19 pandemic and the clos ure of the R R C during the pandemic, there has not been an opportunity for this group to meet at the R R C and review the various commi!ees. H owever, the volunteers may want to s hare if they have had an opportunity to meet in a different manner to dis cus s the commi!ees . I f this w as possible, then an update should be provided during the meeng. A C T I O N R EQ U E S T E D A dvisory Board members who serve on the group w ho volunteered to refresh the commi!ees are as ked to provide a brief update, if there is any, about what dis cus s ion have occurred by the group and the remaining A dvisory Board members not serving on the group are as ked to listen to the update and ask any quesons they may have of the group. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Review 2020 Work P lan DATE:June 8, 2020 I N T R O D U C TI O N The A dvis ory Board approved its 2020 annual work plan at its J anuary 13, 2020 meeng. I t connues to review the annual work plan at every monthly meeng to meas ure the progress being made. D I S C U S S I O N The work plan w as las t review ed at the M ay 11, 2020 meeng. A n updated work plan has been included in the meeng packet. The updated w ork plan shows in red what items have been completed during or a,er the May 11, 2020 meeng. The items in bold black are items that were completed prior to the May 11, 2020 meeng. Work plan items that are not bold red or bold black, have not been completed. A C T I O N R EQ U E S T E D A dvisory Board members are asked to come to the meeng to review the items completed and to further dis cus s the 2020 annual work plan items to determine if there are other items that have been completed. The review als o offers an opportunity for the A dvisory Board to dis cus s w ork plan items they would like to w ork on to complete. AT TA C H M E N T S : Type D es cripon Backup M aterial Updated 2020 Work P lan Rambling River Center Advisory Board 2020 Work Plan Goal #1: Create Advisory Board By-Laws. Objectives: 1. By March 1, a review of sample by-laws from other boards will have occurred. Status: Completed. A review of four sample bylaws occurred at the February meeting and direction was given on which bylaw format to use. 2. By May 31, a draft of the Advisory Board by-laws will have been reviewed. Status: Completed. The draft bylaws were reviewed and approved at the March 9, 2020 meeting. 3. By July 31, a final draft of the Advisory Board by-laws will have been reviewed and approved. Status: Completed. The draft bylaws were reviewed and approved at the March 9, 2020 meeting. 4. By October 31, the Advisory Board by-laws will have been reviewed by the Park and Recreation Commission and City Council and approved. Status: Completed. The bylaws were reviewed and approved by both the Parks and Recreation Commission and City Council. The City Council officially approved the bylaws at its May 4, 2020 meeting. Goal #2: Create a Master Plan for Future Building Configuration, Improvements and Programming Opportunities. Objectives: 1. By March 1, a discussion and recommendation will have occurred about creating a building master plan for the Rambling River Center. Status: Completed. A discussion occurred during the January 13 meeting and the it was decided to move forward with asking for funds in the 2021 city budget to complete a building master plan for the Rambling River Center. 2. If the Advisory Board recommends completing a building master plan, then by June 1 the Park and Recreation Commission will have reviewed the recommendation and then make their own recommendation to the City Council. Status: The Park and Recreation Commission approved requesting funds in the 2021 budget to complete a building master plan for the RRC. 3. If the Park and Recreation Commission recommends completing a building master plan, then by August 30 the City Council will have reviewed the recommendation and made a decision about completing a master plan for the Rambling River Center. Goal #3: Create a Behavioral and Trespassing Policy Objectives: 1. By April 1, a discussion about creating a policy and a review of some examples of other senior center behavioral and trespassing policies will have occurred. Status: Completed. A discussion occurred with the Deputy Chief of Police about what should be included and it was decided to not make it a policy, but instead to identify a process and procedure to use if these types of issues surface at the RRC. 2. If the Advisory Board would like to create a policy, then by June 1 a draft behavioral and trespassing policy will have been created, reviewed and approved. Status: Completed. The policy was changed to a procedure to follow and a draft of the procedure was reviewed and approved by the Advisory Board at its March 9, 2020 meeting. 3. By August 31, the Park and Recreation Commission will have reviewed the policy and will have forwarded its recommendation to the City Council about whether or not to approve the policy. Status: Because it is a procedure and not a policy the behavioral and trespassing procedure does not need to be reviewed and approved by the Parks and Recreation Commission. 4. By October 1, the City Council will have reviewed and made a decision concerning the approval and implementation of the policy. Status: Because it is a procedure and not a policy the behavioral and trespassing procedure does not need to be reviewed and approved by the City Council. Goal #4: Review and recommend 2021 Rambling River Center fees and charges to the City Council. Objectives: 1. By July 1, review and discuss the 2020 RRC fees and charges and determine if any revisions should be made to the 2021fees and charges. 2. By August 1, forward recommended 2021 RRC fees and charges to the Park and Recreation Commission. 3. By September 30, the Park and Recreation Commission will have reviewed and approved the 2021 RRC fees and charges and will recommend to the City Council to approve them. 4. By December 31, the City Council will have acted on the Advisory Board and Park and Recreation Commission recommended 2021 RRC fees and charges. Goal #5: Raise at least $10,000.00 from fundraising events and through donations to fund future Rambling River Center capital improvements and/or equipment and furniture purchases. Objectives: 1. By March 1, have a discussion about the current fundraising events to see if any changes should be made to the exiting fundraising events and a discussion should occur about creating a new fundraising event. Status: Completed. Discussion occurred at the January and February meetings. 2. By April 1, assist with and complete at least one fundraising activity. Status: Completed. The Farmington Sons of the American Legion steak fry fundraiser occurred on January 18 and netted $527.00 for the Rambling River Center. 3. By July 1, assist with and complete at least a second fundraising activity. 4. By October 1, assist with and complete at least a third fundraising activity. 5. By December 31, assist with and complete at least a fourth fundraising activity. Goal #6: Organize a Meet and Greet for City Council Candidates. Objectives: 1. By March 1, have a discussion about if the Advisory Board would like to host a city council candidate meet and greet. Status: Completed. Discussion occurred at the February meeting. A date, time and location were preliminarily selected. The purpose of the event was also discussed. 2. By May 1, a decision will have been made by the Advisory Board about hosting a meet and greet event for city council candidates. Status. Completed. A decision was made at the February meeting to host this event at the Rambling River Center. 3. If a decision is made to host a meet and greet event for city council candidates at the Rambling River Center, then by August 31, the planning of the event will be completed. 4. By November 1, a meet and greet event will have occurred with city council candidates at the Rambling River Center. Goal #7: Work with the Trip Planning Committee to offer bus trips in 2020 and to plan future bus trips in 2021. Objectives: 1. By May 1, receive a report from the Trip Committee on the attendance and trips offered during the first quarter in 2020. 2. By June 1, receive a presentation by the Trip Committee about the draft list of future trips planned in 2021. 3. By August 1, receive a report from the Trip Committee on the attendance and trips offered during the second quarter in 2020. 4. By September 1, approve a final list of trips planned by the Trip Committee in 2021. 5. By November 1, receive a report from the Trip Committee on the attendance and trips offered during the third quarter in 2020. 6. By December 31, receive a report from the Trip Committee on the attendance and trips offered during the fourth quarter and an annual report identifying the total attendance of those attending the 2020 trips. Goal #8: Tour Other Senior Centers to Learn About Facilities and Programs Offered in Other Communities. Objectives: 1. By March 1, a discussion and decision will have been made about touring other senior center facilities. Status: Completed. A discussion occurred at the February meeting and preliminary sites were identified to be contacted about a tour. 2. If a decision is made to tour other senior center facilities, then by May 1 a decision will have been made about the number, location and date of the senior center facility tour. Status: Completed. A decision was made at the March 9 meeting approving a tour schedule and what facilities to tour. 3. By November 1, a tour of other senior center facilities and a follow up discussion about the tours will have occurred. Goal #9: Complete a City Parks and Facilities Tour with the Park and Recreation Commission (PRC). Objectives: 1. By April 1, determine possible tour dates. Status: Completed. Tour date was identified to occur at 6:00 p.m. on August 12, 2020. Park and Recreation Commission will be made aware of this date and time. 2. By June 1, finalize and approve a recommended tour date and schedule. Status: Partially completed. Because the tour date of August 12 proposed by the Advisory Board did not work for the PRC a new tour date of July 8, 2020 was identified and approved by the PRC and Advisory Board. A tour schedule is yet to be determined. 3. By July 1, provide a recommended tour date, schedule and site locations to the PRC. Status: Partially completed. A date of July 8 has been set for the tour. A draft schedule is currently being developed that includes park sites to visit, which the Advisory Board provided input on. 4. By October 1, complete a parks and facilities tour with the PRC. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:I nformaonal Updates DATE:June 8, 2020 I N T R O D U C TI O N D uring each meeng, staff provides informaonal updates that do not require A dvisory Board approval. D I S C U S S I O N The following updates w ill be provided during the meeng: 1. C O V I D 19 2. Building improvements A C T I O N R EQ U E S T E D A dvisory Board members should come listen to the informaonal updates given by s taff and then ask any quesons about the updates . TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Roundtable Format DATE:June 8, 2020 I N T R O D U C TI O N The A dvis ory Board Roundtable occurs at every monthly meeng. D I S C U S S I O N The A dvis ory Board roundtable agenda item provides an opportunity for A dvis ory Board members to s hare informaon or ask quesons of s taff about items that are not on the agenda. No formal decis ions can be made during the A dvisory Board roundtable. A C T I O N R EQ U E S T E D A dvisory Board members are being asked to come s hare informaon or ask quesons about items not on the agenda. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:A genda I tems for J uly 13, 2020 Meeng DATE:June 8, 2020 I N T R O D U C TI O N This item is for staff and the A dvis ory Board to idenfy pos s ible items for the next meeng agenda. D I S C U S S I O N Thus far s taff has idenfied the following pos s ible items for the J uly 13, 2020 meeng agenda: review 2020 w ork plan tour other senior centers organize meet and greet City Council candidates Waffle Breakfas t and S ilent A ucon fundraiser 2021 Rambling River Center fees A C T I O N R EQ U E S T E D A dvisory Board members are asked to come prepared to discuss the s taff proposed agenda items and to also provide other agenda items for the July 13, 2020 meeng.