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HomeMy WebLinkAboutMinutes_2019_10_14_Meeting(741) OCTOBER 14, 2019 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Meeting was called to order by Chair Page at 9:30 am. Members Present: Marjorie Koski, Roger Wood, Joan Moes, Pat Hennen, Blanch Reichert, : Dennis Michaelis, and Pennie Page Members absent None Others Present: Parks and Recreation Director Randy Distad and Recreation Supervisor Missie Kohlbeck 2. Approve Agenda Motion made by Reichert and seconded by Hennen to approve the October 14, 2019 meeting agenda. APIF. Motion carried. 3. Approve Minutes Motion made by Wood and seconded by Moes to approve the September 9, 2019 meeting minutes. APIF. Motion carried. 4. Presentation A. January – September Membership and Participation Report Recreation Supervisor Kohlbeck reported there have been 15,628 participants in our programs during the first three quarters of 2019. She noted the participation during the winter months was down compared to 2018. She felt that was due to winter being bitterly cold with a lot of snow. She informed Board members the Rambling River Center is at 390 members through September. She made the Board members aware that 85 membership renewal letters were sent recently to people with expiring memberships and so the membership total will likely increase from the current number. B. Trip Planning Committee Third Quarter Report Recreation Supervisor Kohlbeck and Koski informed Board members that through the third quarter there were 11 motor coach trips offered but two trips had to be cancelled. Of the nine trips that went, Farmington had 96 people participating. Recreation Supervisor Kohlbeck made Board members aware there were also 13 small bus trip, which includes Fun Fridays, and there were 133 participants on these trips. 5. Business Items A. Review Halloween Walk Participation Recreation Supervisor Kohlbeck made Board members aware that candy has been purchased and is ready to be handed out at the Annual Halloween Walk, which will be held at Levi Dodge Middle School on Friday, October 25 from 5:30-7:00 p.m. Flyers publicizing the Waffle Breakfast and Silent Auction fundraiser will also be handed out with the candy. There a number of RRC members who have volunteered to dress up in Wizard of Oz costumes and these members include Nancy and Duane Heaposki, Marilyn Briesacher Kay Bennet and Lois Loetz. B. Waffle Breakfast and Silent Auction Fundraiser The following information was shared about the Waffle Breakfast and Silent Auction fundraiser:  Moes informed Board members she has created a schedule for basket making and it will begin today  Hennen will drop off items she has collected from various businesses  Michaelis will use the Thrivent Community Card to purchase smaller gift cards for baskets  Page requested tabletop displays promoting membership  Wood is coordinating the ticket sales at Family Fresh Market and he shared that if any of the Board members are interested in selling tickets at Family Fresh Market they should contact him  The RRC Model Train Club will provide fundraiser help to set up and clean up C. Review and Evaluate 2019 Garage Sale Fundraiser The following information was shared about the garage sale fundraiser:  Moes held a wrap-up meeting after the event with the volunteers who worked at the fundraiser and there was a lot of positive input and feedback given by the volunteers who enjoyed the fundraising event  The fundraiser made a net profit of $1,998.56 for the RRC  Volunteers provided feedback about the schedule of the fundraiser, the vendor prices and set-up  Because of how successful the event was, volunteers felt there should be another garage sale in 2020 instead of waiting until 2021.  The Advisory Board by consensus decided it would postpone making a decision to have a garage sale in September 2020 until late spring or early summer of 2020 D. Rambling River Center volunteer and Advisory Board T-shirt Order Advisory Board members discussed if the RRC should provide t-shirts for front desk volunteers and board members. There was also discussion if other RRC volunteers should receive a volunteer t-shirt. Motion made by Moes and seconded by Koski to order t-shirts for front desk volunteers and board members and to look into adding other volunteer t-shirts later if needed. APIF. Motion carried. 6. Discussion Items A. 2019 Annual Work Review Goal #5 Objective #6 was completed. Goal #7 Objectives #2 and 4 were completed. Director Distad shared he would update the work plan to show these objectives completed. Advisory Board members discussed the overall progress made on the work plan. Work will continue for the remainder of the year on the 2019 work plan in hopes of accomplishing all of the goals and objectives the Advisory Board is able to control achieving. B. 2020 Work Plan Ideas Board Members were asked to submit ideas. The following ideas were suggested by Advisory Board members to be considered for inclusion in the 2020 work plan:  Developing another fundraising  Create a vision for what senior centers will lock like in the 21st century  senior isolation issues  creating Advisory Board by-law  Meeting with the Park and Recreation Commission C. Coffee Cafe Reichert informed Advisory Board members that the RRC will once again be holding Coffee Café. It will be starting on the second Friday in November and will end on the Second Friday in March. She shared there is a need for assistance with the set up and tear down. It was suggested to have the front desk volunteer help with setting up and tearing down the Coffee Café. Page will also create a volunteer signup sheet that members can sign up to help with this. 7. Staff Report a. Informational Updates  Marigold and Prairie Pine parks are nearly finished with only the shelter in Marigold Park left to be finished  The Prairie Waterway trail surface work on part of the trail is nearing completion  There will be a construction plan created to relocate the ice resurfacer and concession stand in the Schmitz-Maki Arena in order to make it safer for fans and make concessions more accessible to everyone  A project is occurring where new LED exterior lights are being installed on all of the buildings to replace old lights  RRC banquet room painting is nearly complete and the contractor has been asked to return to do some touch up painting  RRC banquet room flooring has been delivered and is being stored at city hall until staff have time to work on this project  City Council will be hosting a Board and Commission Reception on Thursday, December 5 at 6:00 pm at the Bourbon Butcher and Advisory Board members will be asked at the November meeting if they will be attending or not attending the reception; a short presentation will occur by each board and commission sharing what they worked on and accomplished in 2019 and Parks and Recreation Director Distad suggested that Chair Page should review the annual work plan including what was completed and what was not completed 8. Advisory Roundtable. Moes – Asked when the painting contractor will complete the touch up painting of the banquet room ceiling. Koski – Didn’t have anything to share. Wood – The coffee guy s requested the coat rack be removed. Reichert – Didn’t have anything to share. Hennen – Didn’t have anything to share. Page – Asked if there will there be Voting Registration and Absentee Voter information posted in the RRC. Recreation Supervisor Kohlbeck said there will be information posted and it is taken care of by Cindy Muller. She also share the volunteer opportunities information needs to be updated on the city website. 9. Agenda Items for November 12, 2019 Meeting Park and Recreation Director Distad shared because of the Veteran’s Day holiday falling on Monday, November 11, the November meeting will need to be moved to November 12 and will be held at the normal 9:30 a.m. time. He asked if this will cause any issues for Advisory Board members to a ttend this new meeting date. By consensus there didn’t seem to be any issue with this meeting date change. The following items were identified to be included on the November 12 meeting agenda:  Review Waffle Breakfast and Silent Auction  Review Halloween Walk  2019 Work Plan Review  2020 Work Plan Ideas  Coffee Café 10. 10. Adjourn Motion by Moes and seconded by Michaelis by to adjourn the meeting at 11:04 a.m. APIF. Motion carried. Respectfully Submitted Missie Kohlbeck, Recreation Supervisor and Recording Secretary