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HomeMy WebLinkAboutAgenda_2019_12_9_Meeting(602) Meeng Locaon: Rambling River C enter 325 O ak Street Farmington, M N 55024 RAM B L I N G RI V E R C E N T E R A D V I SO RY BO AR D M E E T I N G A G E N DA D ecember 9, 2019 9:30 A M 1.C all to O rder 2.A pprove A genda 3.A pprove M inutes (a)A pprove November 12, 2019 Meeng M inutes 4.P resentaons (a)2019 Fourth Q uarter Trip Report 5 B usiness I tems (a)A pprove 2019 M eeng A$endance Report (b)2019 Community Expo S upport (c)2020 A rts and Cra+s Fair (d)S ub-Commi$ee Reports 6.D iscussion I tems (a)Board and Commission Recepon D iscussion (b)2019 Work P lan Review (c)Review D ra+ 2020 Work P lan 7.S taff Report (a)I nformaonal Updates 8.A dvisory B oard Roundtable (a)Round Table Format 9.Items for N ext M eeng A genda (a)January 13, 2020 Meeng A genda I tems 10.A djourn TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:A pprove November 12, 2019 Meeng M inutes DATE:D ecember 9, 2019 I N T R O D U C TI O N I ncluded in the meeng packet are dra' minutes from the A dvisory Board's November 12, 2019 meeng. D I S C U S S I O N A dvisory Board members should review the dra' minutes in order to determine if there are any correcons or edits that need to be made prior to approval of the minutes . A C T I O N R EQ U E S T E D The A dvis ory Board is being as ked to review the a-ached dra' November 12, 2019 meeng minutes, make any correcons needed and then approve the meeng minutes. AT TA C H M E N T S : Type D es cripon Backup M aterial D ra' November 12, 2019 Meeng M inutes NOVEMBER 12, 2019 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Meeting was called to order by Chair Page at 9:30 am. Members Present: Marjorie Koski, Roger Wood, Joan Moes, Blanch Reichert, Dennis Michaelis, and Pennie Page Members absent Pat Hennen Others Present: Parks and Recreation Director Randy Distad and Recreation Supervisor Missie Kohlbeck 2. Approve Agenda Motion made by Moes to approve November 12, 2019 meeting agenda, seconded by Koski APIF. Motion carried. 3. Approve Minutes Motion made by Wood to approve October 14, 2019 meeting minutes seconded by Reichert. APIF. Motion carried. 4. Presentation None 5. Business Items A. Board and Commission Reception Attendance Director Distad asked Board members to identify if they will or will not be attending the City Council’s board and commission reception at 6:30 p.m. on December 5, 2019 at the Bourbon Butcher in Farmington. All six Board members in attendance said they would be attending. Recreation Supervisor will check with Board member Hennen to see if she will be attending since she is absent at this meeting. Chair Page will use the Board’s 2019 Work Plan to share with other reception attendees what the Board worked on and accomplished in 2019. Director Distad said he would update the 2019 work plan and then send the updated work plan to Chair Page to use at the reception. B. Review of Halloween Walk Participation There were 1,519 participants this year during the Halloween Walk. RRC members handed out candy as Wizard of Oz characters. The Board by consensus decided that as long as members are willing to volunteers to hand out candy during the Halloween Walk, the RRC will continue to have a booth and hand out candy. C. 2019 Waffle Breakfast and Silent Auction Fundraiser Financial Report Recreation Supervisor Kohlbeck shared reviewed a financial report from the fundraiser. Total revenues received from the waffle breakfast and silent auction was $4,102. Total cost of expenses for the event was $1,025. The total net profit was $3,077. Fudge donated for the silent auction did not sell, so it is being sold at the RRC as a way to generate some additional revenue. Recreation Supervisor Kohlbeck shared the waffle breakfast sold 176 tickets and did not meet the 225 minimum number of tickets required to be sold. This meant there was an additional expense to cover because of not meeting the minimum number of ticket sales. Recreation Supervisor Kohlbeck recommended shortening the number of hours, which will mean the minimum number of tickets required to be sold will decrease. She also commented about the people who worked for Dad’s Belgian Waffles were not polite with some of the volunteers and directed them reduce the amount of sausages handed out and limit the amount of whipped cream. This seemed to be in conflict with the tag line “all you can eat” waffle breakfast. She suggested that it might be time to look for a different Dad’s Belgian Waffle Breakfast franchisee and that she has hear about one that is based in St. Cloud. There is not a requirement that we have to use the same franchisee from year to year. This franchisee is closer meaning there could be reduced travel costs associated with contracting their services. The Board by consensus agreed with Recreation Supervisor Kohlbeck about this suggestion The Board also discussed having Recreation Supervisor Kohlbeck look into other breakfast options and bring them back to the Board for review because of the reduction in waffle breakfast ticket sales the past few years. 6. Discussion Items A. Review 2019 Annual Work Review Staff and the Board reviewed the work plan to determine what additional goals and objectives were completed. The following goal and objective were identified as being completed:  Goal #7 Objective #5 was completed. Director Distad will update plan and send to Chair Page for the board and commissions reception. B. 2020 Work Plan Ideas In addition to ideas previous submitted members provided the following additional ideas for the 2020 work plan:  a more open/welcoming front desk area free of clutter  men’s groups  walkable environment around the RRC  education on scams and elder abuse  a meet and greet for city council candidates  support for tax preparations that would replace the AARP program that is no longer in Farmington. B. Review Current and Future Building Improvement and Furniture/Equipment Purchases and Fundraising/Donations Fund Balance Director Distad reviewed the balance remaining in the fundraising and donations fund and it shows the current balance at $19.344.45. The report included the following expenses:  Harry and Louise Ross Room floor replacement materials  Installation of window blinds for the rest of the building  Banquet Room ceiling being painted  Purchased the floor materials for the banquet room This completes several item on the list of building improvement and equipment and furniture purchases previously identified by the Board. The Board provided the following items to be included on the list:  Banquet Room round table replacement Other improvement/equipment items on list with no year identified included:  expanding fitness room  purchasing a NU Step  purchasing an additional recumbent bike  tiling the hallway walls four feet up from the floor Staff also shared in the facility analysis study that Wold Architects and Engineers completed for the city in 2016, the reception area at the RRC needs to be updated to comply with the Americans with Disabilities Act (ADA) requirements. There is currently funding included in the 2020 building maintenance fund budget to make the ADA improvements in 2020. 7. Staff Report a. Informational Updates The following updates were provided by staff to the Board:  Asbestos abatement in the mechanical room and garage have been completed and the pipes have been wrapped with fiberglass insulation  Some of the banquet room fire sprinkler heads were covered with paint when the ceiling was painted and as a result they will need to be replaced and the cost of this work will be covered by the painting contractor  Staff has been working with the contractor who originally installed the fire sprinkler system to schedule the work needing to be done to replace the sprinkler heads  The materials for the banquet room floor replacement has been delivered and is currently being stored at city hall and it appears that the removal and installation of the new floor will start on or after Jan 6, 2020 and will hopefully be installed by the end of January, 2020  DARTS will be storing their bus here after Dec. 7.  The t-shorts for RRC volunteers have been ordered 8. Advisory Roundtable. Moes – Asked if there is any more information about replacing the city’s current bus. Director Distad and Recreation Supervisor Kohlbeck shared that staff have looked at several buses, but the buses were not in very good condition. They will continue to look and the company in Farmington that is in the business of selling buses is aware of this and will call us when they have more buses for us to look at. She will be studying the silent auction bids sheet to see what items were favorable and what were not in order to help with next year’s silent auction. Koski – Didn’t have anything to share. Michaelis – He shared that he has looked up fundraisers for senior centers and found that the RRC is doing most of what is listed as fundraising events. Wood – Shared that the Sons of the American Legion omelet breakfast served 388 people and they ran out of omelets. Reichert – Didn’t have anything to share Page – She will be working on the volunteer board and decluttering the Oak Street entrance area. 9. Agenda Items for the December 9, 2019 Meeting The following items were identified by staff and Board members for inclusion on the next meeting agenda:  Santa Calls Program  2020 City Budget  2019 Work Plan Review 2020 Work Plan Ideas  Approve Advisory Board 2019 meeting attendance report  Report on Sub-committees 10. 10. Adjourn Motion by Reichert, seconded by Michaelis by to adjourn the meeting. APIF. Motion carried. Meeting was adjourned at 10:47 a.m. Respectfully Submitted Missie Kohlbeck Recreation Supervisor and Recording Secretary TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:2019 Fourth Q uarter Trip Report DATE:D ecember 9, 2019 I N T R O D U C TI O N O ne of the 2019 w ork plan goals was to have Board members work with the Trip P lanning C ommi+ee to offer 2019 bus trips and to plan bus trips in 2020. D I S C U S S I O N I n 2019, A dvisory Board member Koski and Recreaon S upervisor Kohlbeck have provided quarterly reports to the A dvisory Board s how ing trips offered, which trips occurred and did not occur and a+endance for the trips that occurred. They will be making a presentaon on the trips that occurred during the fourth quarter and the number of people parcipang in the trips that occurred. The fourth quarter trip report w ill be handed out during the meeng so A dvis ory Board members can follow along during the presentaon. A C T I O N R EQ U E S T E D Board members are as ked to come listen to the presentaon and then ask quesons they may have about the trips offered during the fourth quarter of 2019. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:A pprove 2019 M eeng A%endance Report DATE:D ecember 9, 2019 I N T R O D U C TI O N Per city O rdinance, city advis ory board and commission members receive payment of $30.00 per meeng they a%end D I S C U S S I O N I ncluded in your packet is an a%endance report based on the 2019 meeng minutes idenfying A dvisory Board member a%endance at monthly meengs . P leas e review the a%ached meeng a%endance report for accuracy prior to the meeng. The meeng a%endance report will be updated at the meeng a.er a%endance at the D ecember meeng is recorded and w ill s how the total number of meengs in 2019 that each member a%ended. A C T I O N R EQ U E S T E D A dvisory Board members are being asked to approve the 2019 meeng a%endance report, s o it can be s ubmi%ed and A dvis ory Board members can be paid for the meengs a%ended. AT TA C H M E N T S : Type D es cripon Backup M aterial D ra. 2019 M eeng A%endance Report 2018 Rambling River Center Advisory Board Attendance Report Name Jan Feb Mar Apr May *May 8 June July Aug Sept Oct Nov Dec Total Meetings Attended Marilyn Briesacher x 1 Marjorie Koski x x x x x no x x x x x Penny Page x x x x x meeting x x x x Blanch Reichert x held x x x x x Roger Wood x x x x x x in x x x x x Pat Hennen x x x x x June x x x Dennis Michaelis x x x x x x x x Joan Moes x x x x x x x x x x *May 8 meeting was with the Park and Recreation Commission TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreraon D irector S U B J EC T:2019 Community Expo S upport DATE:D ecember 9, 2019 I N T R O D U C TI O N The C ommunity Expo will be held at the Farmington H igh S chool from 9:00 a.m. to Noon on S aturday, January 25, 2020. D I S C U S S I O N The Rambling River C enter has provided informaon at a booth in the past during the Community Expo. I n years pas t, A dvis ory Board members have volunteered to w ork a shi2 and assist the Recreaon S upervisor Kohlbeck w ith providing informaon to the public at the booth. S taff is reques ng the A dvisory Board determine who will as s is t Recreaon S upervis or Kohlbeck during the 2020 Community Expo. A C T I O N R EQ U E S T E D By moon approve the volunteers who will as s is t Recreaon S upervis or Kohlbeck during the Community Expo on January 25, 2020. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:2020 A rts and Cra#s Fair DATE:D ecember 9, 2019 I N T R O D U C TI O N The 5th annual A rts and C ra#s Fair sale will occur at S chmitz -Maki A rena on S aturday, A pril 18, 2020 from 10:00 a.m. to 3:00 p.m. This is a fundrais ing event for the Rambling River Center. D I S C U S S I O N The purpos e of this agenda item is to begin to form a plan and make decis ions related to this fundrais ing event held at the S chmitz-M aki A rena. A n update w ill be provided by staff about the status of the 2020 A rts and C ra#s s ale event. A ddionally, informaon from the evaluaon that occurred a#er the 2019 A rts and Cra#s sale will be review ed to help aid in the 2020 planning efforts. A decision making process should als o be discussed that will lay out a plan to determine if and when the event should be cancelled due to s evere/bad weather being forecas ted to occur either on or prior to the day the 2020 event is held. A C T I O N R EQ U E S T E D Board members are as ked to as s is t w ith the inial planning of the 2020 A rts and Cra#s sale fundraising event and be prepared to make decis ions that are needed for the event. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:S ub-Commi"ee Reports DATE:D ecember 9, 2019 I N T R O D U C TI O N S ub-commi"ee assignments w ere completed at the July 8, 2019 Board meeng. A ll Board members volunteered to serve on at leas t one sub-commi"ee. D I S C U S S I O N Because reports were last given by the s ub-commi"ees at the A ugust 12, 2019 meeng, it w as idenfied at the November 12, 2019 Board meeng to have a report given by the sub-commi"ees at the las t Board meeng of the year in order to update Board members about w hat the s ub-commi"ees have been w orking on and accomplis hing. S ub-commi"ee pres entaons will be provided in the follow ing order: volunteer membership major event and markeng his tory/documentaon A C T I O N R EQ U E S T E D Board members are as ked to come prepared to s hare informaon about w hich s ub-commi"ee they s erved on and what w ork the sub-commi"ee has completed. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Board and Commission Recepon D iscussion DATE:D ecember 9, 2019 I N T R O D U C TI O N A recepon w ill be held by the city council at the Bourbon Butcher in Farmington on D ecember 5, 2019 for all board and commission members . D I S C U S S I O N A brief dis cus s ion s hould occur by the A dvis ory Board members w ho a*end the board and commis s ion recepon. The purpose of the discussion is to have Board members provide their thoughts and feedback on the recepon that w as provided by the city council. S taff w ill then tabulate the feedback in order to us e it in the planning of future board and commis s ion recepons . A C T I O N R EQ U E S T E D Board members w ho a*end the city board and commission recepon on D ecember 5, 2019 s hould be prepared to share their comments and thoughts about the recepon during this agenda item. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:2019 Work P lan Review DATE:D ecember 9, 2019 I N T R O D U C TI O N A'ached is an update A dvisory Board 2019 w ork plan. D I S C U S S I O N The 2019 work plan w as las t review ed at the November 12, 2019 meeng. A n updated w ork plan has been included in the meeng packet. The updated work plan s how s in red w hat items have been completed either at the November 12, 2019 meeng or since this meeng.The items in bold black are items that have been completed since the annual work plan w as approved in J anuary and before the November 12, 2019 meeng. Work plan items that are not bold red or bold black, have not been completed. A C T I O N R EQ U E S T E D A dvisory Board members are asked to come to the meeng to review the items completed and to further dis cus s the 2019 work plan items to determine if there are other items that have been completed. The review also offers an opportunity for the A dvis ory Board to discuss 2019 work plan items they w ould like to w ork on to complete before the end of the year. AT TA C H M E N T S : Type D es cripon Backup M aterial Updated 2019 Work P lan Rambling River Center Advisory Board 2019 Work Plan Goal #1: Develop and implement a new Rambling River Center (RRC) logo. Objectives: 1. By April 1, review RRC logo options. Status: Completed. Review of the logo options was done during the April 8 meeting. 2. By June 1, approve and implement a new RRC logo that complements the city’s new logo. Status: Completed. Logo design was approved by the Board. 3. By September 1, all RRC publications and communication material will include the new RRC logo. Status: Completed. Publications and communications now include the new RRC logo. Goal #2: Develop and create materials that tell a story about the RRC. Objectives: 1. By June 1, create a committee or a group of volunteers that can work on creating and developing a document, or documents of the RRC that can be used to tell a story about and market the RRC. Status: Completed. A committee has been formed. 2. By October 1, the document(s) will have been started. Status: Completed. Historical stories and photos are starting to be sorted, so they can be placed in scrap books. 3. By December 31, the document(s) will have been created and available to the public to see and read. Goal #3: Review and analyze The River newsletter to determine purpose and mission in order to set future direction and/or content of the newsletter. Objectives: 1. By March 1, review and discuss the current format and content of the River. Status: Completed. The River was reviewed and discussed at the February 11 meeting. 2. By May 1, determine if any revisions/modifications should be made in the format and content of the River. Status: A few recommendations were made to make some modifications to the content and format of the newsletter at the February 11 meeting. 3. By September 1, implement the revisions/modifications to be made in the format and content of the River. Status: Completed. Revisions and modifications were implemented with the March and April 2019 newsletter. Goal #4: Review and recommend 2020 Rambling River Center fees and charges to the Park and Recreation Commission. Objectives: 1. By July 1, review and discuss the 2019 RRC fees and charges and determine if any revisions should be made for the 2020 fees and charges. Status: Completed. 2020 RRC fees were reviewed at the July 8, 2019 meeting . 2. By August 1, forward recommended 2020 RRC fees and charges to the Park and Recreation Commission. Status: Completed. Recommended RRC fees were received and reviewed at the PRC July 10, 2019 meeting. They were approved by the PRC and a recommendation was forwarded to the City Council to approve the 2020 RRC fees that were recommended by the Board. 3. By December 31, the City Council will have acted on the Advisory Board’s recommended 2020 fees and charges. Status: Completed. The City Council approved at its November 18, 2019 meeting the Rambling River Center Advisory Board recommended 2019 fees and charges for the Rambling River Center. Goal #5: Raise at least $10,000.00 from fundraising events and through donations to fund future Rambling River Center capital improvements and/or equipment and furniture purchases. Objectives: 1. By April 1st, assist with at least one fundraising activity. Status: Complete. Assistance was provided during the Farmington VFW Steak Fry. $800.00 was raised from this fundraising event. 2. By July 1st, assist with at least a second fundraising activity. Status: Completed. Arts and Crafts Sale fundraiser held on April 13 and $1,741.56 was netted during the fundraiser. 3. By October 1st, assist with at least a third fundraising activity. Status: Completed. Dew Days Kiss the Pig and Bike Auction occurred. $3,493.76 was final profit amount. 4. By December 31st, assist with at least a fourth fundraising activity. Status: Completed. A fourth fundraising activity was held. A garage sale fundraiser was held on September 12 and 13 and Advisory Board members volunteered during the fundraising event. This fundraiser netted $1,998.56 Goal #6: Be involved in some capacity with the fundraising efforts for a portion of the Rambling River Center Plaza. Objectives: 1. By May 1, discuss and determine ways the Advisory Board can be involved with the plaza fundraising campaign. Status: Not completed this year due to lack of city funding. 2. By July 1, extend an offer to the City Council about how the Advisory Board is willing to assist with the fundraising campaign for the RRC plaza. Status: Not completed this year due to lack of city funding. 3. By September 1, participate in the RRC plaza fundraising campaign. Status: Not completed this year due to lack of city funding. 4. By December 31, complete participation in the RRC plaza fundraising campaign. Status: Not completed this year due to lack of city funding. Goal #7: Work with the Trip Planning Committee to offer bus trips in 2019 and to plan future bus trips in 2020. Objectives: 1. By May 1, receive a report from the Trip Committee on the attendance and trips offered during the first quarter in 2019. Status: Completed. Report provided at the May 13 meeting showing attendance so far and the trips held through May 13. 2. By June 1, receive a presentation by the Trip Committee about the draft list of trips planned in 2020. Status: Completed. A draft list of trips was presented to the Advisory Board at the September 9 meeting. 3. By August 1, receive a report from the Trip Committee on the attendance and trips offered during the second quarter in 2019. Status: Completed. A report was provided by the Trip Committee at the August 12, 2019 meeting. 4. By September 1, approve a final list of trips planned by the Trip Committee in 2020. Status: Completed. A final list was approved by the Advisory Board at the September 9 meeting. 5. By November 1, receive a report from the Trip Committee on the attendance and trips offered during the third quarter in 2019. Status: Completed. A report was provided at the October 14 meeting about attendance and trips offered through the third quarter in 2019. 6. By December 31, receive a report from the Trip Committee on the attendance and trips offered during the fourth quarter and an annual report identifying the total attendance of those attending the 2019 trips. Status: Will be completed during the December 9, 2019 meeting. Goal #8: Develop a way to provide outreach to older adults who are isolated by developing partnerships with other organizations to provide the needed outreach resources. Objectives: 1. By March 1, brainstorm and determine possible organizations who could partner with the RRC on an outreach project for isolated older adults. Status: Completed. It was determined that staff and members of the RRC would partner on developing an outreach program for members in the community who may be experiencing isolation. 2. By May 1, determine if there is a way to use technology as a means to provide outreach to older adults i.e. apps for ride sharing (Uber, Lyft) and on-line support groups. Status: Completed. Farmington Journey program provided a class on Uber and Lyft. 3. By May 1, work with staff to approach possible partners about providing outreach to older adults who are isolated. Status: Completed. Buildings in the community that house older adults have been approached about an outreach program and these buildings seemed very receptive to this. 4. By September 1, work with possible partners to develop an action plan that can be implemented to provide outreach to older adults who are isolated. Status: Completed. Exercise and stretching classes will be offered in community buildings that house older adults. 5. By December 31, implement the outreach action plan with the project partners. Status: Completed. Stretching and exercise classes were offered at Spruce and Red Oak buildings Goal #9: Meet with the Park and Recreation Commission (PRC). Objectives: 1. By April 1, determine possible meeting dates. Status: Completed. A meeting date of May 8, 2019 was identified by the Advisory Board at its March 11 meeting. 2. By June 1, finalize and approve a meeting date. Status: Completed. May 8 meeting date was approved. 3. By July 1, provide a draft agenda to the PRC of the topics it wishes to discuss during the joint meeting. Status: Completed. Agenda items were identified at the March 11 meeting and were presented to the PRC at their March 13 meeting. 4. By August 1, have a meeting agenda identified. Status: Completed during the April 8 meeting. 5. By December 31, a meeting will have occurred with the PRC. Status: Completed. A meeting occurred on May 8. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Review D ra" 2020 Work P lan DATE:D ecember 9, 2019 I N T R O D U C TI O N At the end of each year the A dvisory Board creates a dra" work plan for the coming year. D I S C U S S I O N I ncluded in your meeng packet is a dra" 2020 w ork plan. The dra" plan is based on ideas provided by A dvis ory Board members during previous meengs . Because there were a considerable number of w ork plan items sugges ted, s taff has pared the list to a more manageable number of goals for the A dvis ory Board to work on in 2020. The annual work plan is a guiding document that provides direcon to the A dvisory Board on a number of items it w is hes to work on and accomplish in 2020. A C T I O N R EQ U E S T E D S taff is requesng A dvis ory Board members review the dra" 2020 work plan and come prepared to further dis cus s its w ork plan to see if any items should be removed, further refined or addions made to it. AT TA C H M E N T S : Type D es cripon Backup M aterial D ra" 2020 Work P lan DRAFT Rambling River Center Advisory Board 2020 Work Plan Goal #1: Create Advisory Board By-Laws. Objectives: 1. By March 1, a review of sample by-laws from other boards will have occurred. 2. By May 31, a draft of the Advisory Board by-laws will have been reviewed. 3. By July 31, a final draft of the Advisory Board by-laws will have been reviewed and approved. 4. By October 31, the Advisory Board by-laws will have been reviewed by the Park and Recreation Commission and City Council and approved. Goal #2: Create a Master Plan for Future Building Configuration, Improvements and Programming Opportunities. Objectives: 1. By March 1, a discussion and recommendation will have occurred about creating a building master plan for the Rambling River Center. 2. If the Advisory Board recommends completing a building master plan, then by June 1 the Park and Recreation Commission will have reviewed the recommendation and then make their own recommendation to the City Council. 3. If the Park and Recreation Commission recommends completing a building master plan, then by August 30 the City Council will have reviewed the recommendation and made a decision about completing a master plan for the Rambling River Center Goal #3: Create a Behavioral and Trespassing Policy Objectives: 1. By April 1, a discussion about creating a policy and a reviewed of some examples of other senior center behavioral and trespassing policies will have occurred. 2. If the Advisory Board would like to create a policy, then by June 1 a draft behavioral and trespassing policy will have been created, reviewed and approved. 3. By August 31, the Park and Recreation Commission will have reviewed the policy and will have forwarded its recommendation to the City Council about whether or not to approve the policy. 4. By October 1, the City Council will have reviewed and made a decision concerning the approval and implementation of the policy. Goal #4: Review and recommend 2021 Rambling River Center fees and charges to the City Council. Objectives: 1. By July 1, review and discuss the 2020 RRC fees and charges and determine if any revisions should be made to the 2021fees and charges. 2. By August 1, forward recommended 2021 RRC fees and charges to the Park and Recreation Commission. 3. By September 30, the Park and Recreation Commission will have reviewed and approved the 2021 RRC fees and charges and will recommend to the City Council to approve them. 4. By December 31, the City Council will have acted on the Advisory Board and Park and Recreation Commission recommended 2021 RRC fees and charges. Goal #5: Raise at least $10,000.00 from fundraising events and through donations to fund future Rambling River Center capital improvements and/or equipment and furniture purchases. Objectives: 1. By March 1, have a discussion about the current fundraising events to see if any changes should be made to the exiting fundraising events and a discussion should occur about creating a new fundraising event. 2. By April 1, assist with and complete at least one fundraising activity. 3. By July 1, assist with and complete at least a second fundraising activity. 4. By October 1, assist with and complete at least a third fundraising activity. 5. By December 31, assist with and complete at least a fourth fundraising activity. Goal #6: Organize a Meet and Greet for City Council Candidates. Objectives: 1. By March 1, have a discussion about if the Advisory Board would like to host a city council candidate meet and greet. 2. By May 1, a decision will have been made by the Advisory Board about hosting a meet and greet event for city council candidates. 3. If a decision is made to host a meet and greet event for city council candidates at the Rambling River Center, then by August 31, the planning of the event will be completed. 4. By November 1, a meet and greet event will have occurred with city council candidates at the Rambling River Center. Goal #7: Work with the Trip Planning Committee to offer bus trips in 2020 and to plan future bus trips in 2021. Objectives: 1. By May 1, receive a report from the Trip Committee on the attendance and trips offered during the first quarter in 2020. 2. By June 1, receive a presentation by the Trip Committee about the draft list of future trips planned in 2021. 3. By August 1, receive a report from the Trip Committee on the attendance and trips offered during the second quarter in 2020. 4. By September 1, approve a final list of trips planned by the Trip Committee in 2021. 5. By November 1, receive a report from the Trip Committee on the attendance and trips offered during the third quarter in 2020. 6. By December 31, receive a report from the Trip Committee on the attendance and trips offered during the fourth quarter and an annual report identifying the total attendance of those attending the 2020 trips. Goal #8: Tour Other Senior Centers to Learn About Facilities and Programs Offered in Other Communities. Objectives: 1. By March 1, a discussion and decision will have been made about touring other senior center facilities. 2. If a decision is made to tour other senior center facilities, then by May 1 a decision will have been made about the number, location and date of the senior center facility tour. 3. By November 1, a tour of other senior center facilities and a follow up discussion about the tours will have occurred. Goal #9: Complete a City Parks and Facilities Tour with the Park and Recreation Commission (PRC). Objectives: 1. By April 1, determine possible tour dates. 2. By June 1, finalize and approve a recommended tour date and schedule. 3. By July 1, provide a recommended tour date, schedule and site locations to the PRC. 4. By October 1, complete a parks and facilities tour with the PRC. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:I nformaonal Updates DATE:D ecember 9, 2019 I N T R O D U C TI O N This agenda item allows staff to share informaon about projects and/or other items that are more informaonal in nature. D I S C U S S I O N S taff w ill s hare informaon about the following items : s anta calls program 2020 approved budget H ighw ay 3 trail and area study 2020 fees and charges A C T I O N R EQ U E S T E D A dvisory Board members are asked to come lis ten to the informaon provided by s taff and then ask any quesons they may have. Thes e items are for informaonal purposes only. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Round Table Format DATE:D ecember 9, 2019 I N T R O D U C TI O N The A dvis ory Board roundtable occurs at every monthly meeng. D I S C U S S I O N The A dvis ory Board Roundtable item is for members to share informaon or as k ques ons of staff about items that are not on the meeng agenda. A C T I O N R EQ U E S T E D This item is for informaonal purposes only. No formal decis ions can be made on any items discussed during this agenda item. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:January 13, 2020 Meeng A genda I tems DATE:D ecember 9, 2019 I N T R O D U C TI O N This item is for staff and A dvisory Board members to idenfy pos s ible items for the next month's meeng agenda. D I S C U S S I O N The following are possible items s taff has idenfied s o far for the next A dvis ory Board meeng agenda: 2019 w ork plan final review approve 2020 w ork plan 2020 arts and cra1s fair community expo building study/master plan A C T I O N R EQ U E S T E D A dvisory Board members are asked to come prepared to provide other items for the next monthly meeng agenda.