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HomeMy WebLinkAboutMinutes_2019_3_11_Meeting(654) City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers MARCH 11, 2019 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Meeting was called to order by Chair Page at 9:30 am. Quorum was present. Members Present: Marjorie Koski, Roger Wood, Pennie Page, Joan Moes, Dennis Michaelis and Pat Hennen Members Absent: Blanch Reichert Others Present: Fred Schmidtke, Dale Ferguson, Parks and Recreation Director Randy Distad and Recreation Supervisor Missie Kohlbeck 2. Approve Agenda Motion made by Wood to approve March 11, 2019 meeting agenda and seconded by Michaelis. APIF. Motion carried. 3. Approve Minutes Motion made by Koski to approve February 11, 2019 meeting minutes seconded by Moes. APIF. Motion carried. 4. Presentation A. Park and Recreation Department’s 2018 Annual Report Director Distad presented the report highlighting accomplishments that were achieved by the Parks and Recreation Department in 2018. 5. Business Items A. 2019 Arts and Crafts Fundraising Event Currently at 38 paid spaces with 21 tables. Advisory Board members were instructed to go to the City of Farmington’s Facebook page and hit going and share this event. Koski talked with the Longbranch and they will provide Sloppy Joe Meat, Buns, and Chips for 150 people at a cost of $300. Page will create a sign-up sheet for volunteers and will be posted on the sign up board by the volunteer desk. Volunteer are needed Friday for set- up and Saturday for registrations, bags, food and take-down. Moes will put a volunteer request in weekly email chimp. Motion made by Koski to order 500 blue cloth bags to give away at the Arts and Crafts Fair fundraising event and at other events that the Rambling River Center staff and volunteers attend. Motion seconded by Moes. APIF. Motion carried. Recreation Supervisor Kohlbeck shared she will order the bags. B. Identify Possible Date(s) to Meet with the Park and Recreation Commission General discussion that summer is a difficult time. Staff shared last year the meeting occurred at 6:00p.m. on May 9th at the Rambling River Center because it was the same date as the Park and Recreation Commission’s regular meeting date. Because this time and date seemed to work well last year, staff proposed to have the meeting this year at 6:00 p.m. on Wednesday, May 8. Michaelis shared he will not be able to attend, but if it worked for the rest of the Advisory Board members, then the meeting should be held at this time and date. Staff shared there will be a meeting review by the Advisory Board at its May 13 meeting, so he will be able to hear what items were discussed during the meeting. By consensus the Advisory Board asked staff to provide this time and date to the Park and Recreation Commission for consideration at their March 13 meeting and then let the Advisory Board know if this time and date works for the Commission. C. Photo of Advisory Board members A group photo was taken of Advisory Board members who were present at the meeting. It will be placed on the city’s website with a note that member Blanche Reichert is not in the photo. A new group photo will be taken the next time all members are present. D. Sub-Committee Assignments Staff reviewed the list of different sub-committees that Advisory Board members have served on in the past. Because there has been some turnover in the Advisory Board, Chair Page went through each of the subcommittees and asked for people to chair or co-chair the subcommittees. The following is a list of the different subcommittees that Advsisory Board members will serve on:  Wood and Moes will work on the Marketing Sub-Committee  Page and Michaelis will work on the Membership Sub-Committee  Page, Koski, Moes, and Hennen all have interests in the Volunteer Sub-Committee There was discussion and consensus to roll the Beautification Sub-Committee into the Volunteer Sub- Committee. E. The River Newsletter and Recognition of Members Birthday and Wedding Anniversary This agenda item was continued from the February meeting. Discussion occurred about limiting when birthday cards are mailed to members. There was also discussion about not sending anniversary cards anymore to members. Recreation Supervisor Kohlbeck shared she is willing to also send a get-well card if she is made aware of when a member is in the hospital. Motion made by Koski to send birthday cards when people turn 75, 80, 85 and 90 years of age and every year after turning 90 years of age and to discontinue sending anniversary cards. Motion was seconded by Moes. APIF. Motion carried. 6. Discussion Items A. Review of 2019 Work Plan Staff reviewed the work plan goals accomplished since the February meeting. There were two objectives completed. Goal #8, which is the goal about outreach into the community, will be included on the April meeting agenda for discussion. B. Telling the Rambling River Story Moes will ask for volunteers in the next Mail Chimp that is emailed to members. Recreation Supervisor Kohlbeck said she would include information about needing a volunteer or volunteers to take on this task in the next edition of The River. C. Dew Days Bike Auction Fundraiser Staff informed Advisory Board members about an interest in moving the bike auction to a Friday night because of the lack of attendance and bidders when it is held right after the Dew Run. The bikes that are auctioned off are bikes that the Farmington Police Department has acquired over the past year that were either confiscated, abandoned or were stolen. Fred Schmidtke and Dale Ferguson were present to discuss this with the Advisory Board. Mr. Schmidtke was involved with the bike auction for many years including arranging for an auctioneer to be present to have a live bike auction versus a silent bike auction. Dale Ferguson who is a member of the RRC Model Train Club was present because the Model Trail Club has taken over from Fred Schmidtke the repair and clean-up of the bikes. Discussion occurred about when the best time would be to hold the bike auction. The Dew Days Committee recommended it occur prior to the bed races because there is generally a good crowd that forms prior to the bed races, so there would likely be more people bidding on the bikes. By consensus, the Advisory Board agreed the Bike Auction should be moved in 2019 to Friday night prior to the bed races. Kohlbeck will also check the Dew Days schedule to see when the kids candy bar bingo is schedule and possibly piggyback on this kids’ event. 7. Staff Report A. Informational Updates.  Bike Ped Plan – Next Bike Pedestrian Plan Committee meeting is March 21. There will be an open house on Thursday, April 25 at city hall. Watch for more detail. 8. Advisory Roundtable Page – Asked when a Rambling River Center Emergency Action Plan with signs and charts will be available, so volunteers at the front desk have some directions to follow if an emergency situation occurs. Staff shared they are drafting a plan and hope to have it for review at the next meeting. Moes – Didn’t have anything to share. Koski – Is available to help with Arts and Crafts event fundraiser. Hennen – Didn’t have anything to share. Michaelis – Starkey labs doesn’t come in person to visit locations, but folks can go to Eden Prairie where they are located. Starkey suggested looking for someone local to provide an informational/educational session on what to look for when purchasing hearing aids. Wood – Veteran’s Administration has a walk in clinic for hearing impaired. Would like the waffle breakfast tickets ready to sell in August. 9. Agenda Items for April 8, 2019 Meeting The following items were identified to be included on the April 8, 2019 meeting agenda  2019 Arts and Crafts Fair fundraiser  2019 Work Plan Review  Bike Auction  Subcommittees Update  Follow up to hearing aid discussion  RRC History update  Community outreach 10. 10. Adjourn Motion by Wood and seconded by Koski to adjourn the meeting. APIF. Meeting was adjourned at 11:12 a.m. Respectfully Submitted Missie Kohlbeck Recreation Supervisor and Recording Secretary