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HomeMy WebLinkAboutMinutes_2019_5_13_Meeting(689) 325 Oak Street Farmington, MN 55024 MAY 13, 2019 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Meeting was called to order by Chair Page at 9:30 am. Quorum was present. Members Present: Marjorie Koski, Roger Wood, Pennie Page, Joan Moes, Dennis Michaelis and Pat Hennen Members Absent: Blanch Reichert Others Present: Park and Recreation Director Randy Distad, Recreation Supervisor Missie Kohlbeck and summer intern Jacob Sweitzer 2. Approve Agenda Motion made by Wood to approve May 13, 2019 meeting agenda and motion seconded by Moes. APIF. Motion carried. 3. Approve Minutes Motion made by Wood to approve the April 8, 2019 meeting agenda with the correction of item B. Year changed from 2017 to 2018. Motion was seconded by Koski. APIF. Motion carried. 4. Presentation Kohlbeck and Koski provided a summary report of the trips that have occurred so far this year. A few trips were cancelled because of low registrations. There are two types of trips. The trips the RRC uses its own bus to offer and a second kind of trip that is contracted with a bus company, such as Medicine Lake Tours, that provides a motor coach and driver. These types of trips are a collaboration with the senior centers in the cities of Lakeville and Rosemount and occasionally with the Apple Valley Villa. 5. Business Items A. 2019 Arts and Crafts Fundraising Review Moes presented the results of the survey that was distributed to the vendors participating in the RRC arts and crafts sale. Overall, the survey was favorable and showed that vendors were pleased with how the sale went. The biggest issue was the cold temperature inside the arena, which is because it is hard to heat the entire arena. Kohlbeck made Board members aware that after checking with Arena staff, she has learned in 2020 the date of April 6 is unavailable and April 13 is Easter. The Board discussed March 28 as a date, but decided against it because it will likely be colder than this year’s event and it would occur only a week before the other craft show. The Board felt the week after Easter would work better to have the arts and crafts sale. Motion by Moes and seconded by Michaelis to schedule the 2020 Arts and Crafts Fair for April 18, 2020. APIF. Motion carried. B. Dew Days Fundraisers Kohlbeck informed the Board that the RRC Model Railroad Club will be in on June 8 and 9 to prep bikes for the bike auction. Staff will work with the Farmington Police Department to have the bikes moved to the garage on or before June 8. Kiss the Pig cans will be placed in area businesses over the next couple of weeks. C. June 10, 2019 Meeting Cancellation Due to seasonal staff orientation and the Dew Days event occurring during the week of the next scheduled Board meeting on June 10, a discussion occurred about cancelling the meeting Board members agreed with cancelling the meeting. Motion by Moe and seconded by Koski to cancel the June 10, 2019 RRCAB meeting. APIF. Motion carried. D. RRC Logo Design Staff shared the consultant hired to create the RRC logo worked to combine previous logos as the RRCAB requested. This resulted in three new logo designs to review. The combination of Options A and D with orange text was eliminated by the Board because it was felt these logos were hard to read with the orange text. Motion by Koski and seconded by Moes to approve the combo of B & D located on lower right side of page. APIF. Motion carried. E. Sub-Committee Revisions Page had edited the RRCAB sub-committee’s tasks and provided it to the Board. There has been no interest in anyone leading the History/Documentation sub-committee. A discussion occurred about continuing to promote this as a project. Motion by Moes, seconded by Michaelis to approve the revised RRCAB sub-committee titles and descriptions. APIF. Motion carried. 6. Discussion Items A. 2019 Work Plan Goal #1 was completed today. Progress is being made in other areas of the work plan. At the July 8, 2019 meeting, Distad will provide an updated work plan showing the progress made. B. Bike Pedestrian Plan Update Staff provided an update on the status of the Bike Pedestrian Plan (Plan). On Monday, May 20, the consultants will be presenting to the City Council, Planning Commission and Park and Recreation Commission a draft bike pedestrian plan during a work session. Then based on comments received after the presentation a final plan will be presented to the City Council at its June 17 meeting and a request will be made to adopt the plan. C. Empire Room Renovation Staff and Board members completed a walk- through of the Empire Room and the small conference rooms to see what an expansion in this area could look like. There was a discussion about removal of the temporary walls to expand Empire Room into the former copier supply room and the Webber Room. Board members asked Recreation Supervisor Kohlbeck to discuss the expansion idea with the Weber family because they had paid for the room naming rights in the space that is currently occupied as a computer lab. Staff felt there could be one computer placed next to the area where the puzzle table is located and make it the public computer for the RRC. They felt this would work because there are so few users of the computer lab. D. Recruiting Members Michaelis has agreed to work with Popp on completing outreach schedule and accompanying at senior housing sites. E. Review of Meeting with Park and Recreation Commission There was general agreement by Board members that this was a positive meeting. Board members suggested next year going on a tour of parks/facilities together. 7. Staff Report a. Informational Updates Safety Committee did a walk-through of the RRC building a few weeks ago. Staff shared after the report is received from the committee, it will be reviewed at a future RRCAB meeting. 8. Advisory Roundtable Page – Suggested the Rotary Club of Farmington room be designated as the room to hold RRC historical information including putting photos and other items on the wall. Moes – Wondering where the funding for volunteer bucks comes from. Was informed it is absorbed in the budget. Koski – She was happy about the new RRC logo and is excited for outreach at senior housing sites. Hennen – Didn’t have anything to share. Wood – Surprised the Mopar event moved from the Farmington fairgrounds. Does the bike/ped committee have anything planned with a helmet give away? Was informed that outreach on bike safety will be one of the outcomes of the plan. This means a bike safety class that could include free bike helmets could possibly be held in the future. Michaelis – He was also surprised by the Mopar car show being moved to Stillwater, but hadn’t heard why it was moved to Stillwater. 9. Agenda Items for July 8, 2019 Meeting  Membership update  FSP update  Safety Committee report about RRC building  Bike/Ped Plan  Update on outreach event  Dew Days fundraiser  Waffle Breakfast fundraiser 10. 10. Adjourn Motion by Wood and seconded by Koski by to adjourn the meeting. APIF. Meeting was adjourned at 10:55 a.m. Respectfully Submitted Missie Kohlbeck Recreation Supervisor and Recording Secretary