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HomeMy WebLinkAboutAgenda_2020_7_13_Meeting(663) Meeng Locaon: Rambling River C enter 325 O ak Street Farmington, M N 55024 RAM B L I N G RI V E R C E N T E R A D V I SO RY BO AR D M E E T I N G A G E N DA July 13, 2020 9:30 A M 1.C all to O rder 2.A pprove A genda 3.A pprove M inutes (a)A pprove J une 8, 2020 Meeng M inutes 4.P resentaons (a)Parks and Facilies Tour 5 B usiness I tems (a)Rambling River Center Capital P rojects and Capital I mprovement F und Review (b)Rambling River Center C O V I D 19 P reparednes s P lan 6.D iscussion I tems (a)Review 2020 Work P lan 7.S taff Report (a)I nformaonal Updates 8.A dvisory B oard Roundtable (a)Round Table Format 9.Items for N ext M eeng A genda (a)A ugust 10, Meeng A genda I tems 10.A djourn TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:A pprove J une 8, 2020 Meeng M inutes DATE:July 13, 2020 I N T R O D U C TI O N I ncluded in the meeng packet are dra( minutes from the A dvisory Board's June 8, 2020 meeng. D I S C U S S I O N A dvisory Board members should review the dra( minutes in order to determine if there are any correcons or edits that need to be made prior to approval of the minutes . A C T I O N R EQ U E S T E D The A dvis ory Board is being as ked to review the a.ached dra( J une 8, 2020 meeng minutes, make any correcons needed, and then approve the meeng minutes . AT TA C H M E N T S : Type D es cripon Backup M aterial D ra( J une 8, 2020 Meeng M inutes City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers JUNE 8, 2020 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Chair Joan Moes called meeting to order at 9:30 am. Members Present: Marjorie Koski, Joan Moes, Blanch Reichert, Pennie Page, Pat Hennen and Gina Smith Members absent Ken Schumann Others Present: Parks and Recreation Director Randy Distad, and Recreation Supervisor Missie Kohlbeck 2. Approve Agenda Motion made by Reichert to approve the meeting agenda and seconded by Koski. APIF. Motion carried. 3. Approve Minutes Motion made by Hennen to approve May 11, 2020 meeting minutes and seconded by Smith. APIF. Motion carried. 4. Presentation None 5. Business Items A. 2020 Waffle Breakfast and Silent Auction Fundraiser Advisory Board members discussed the difficulty of offering the fundraiser due to COVID-19 restrictions. Motion by Koski to cancel the 2020 Waffle Breakfast and Silent Auction and bring back in 2021. Seconded by Smith. APIF. Motion carried. Page requested staff put information in The River, the RRC newsletter, and other city publications letting people know of this decision. B. 2021 Rambling River Center Fees Staff informed Advisory Board members that the only fee being recommended to increase is the annual membership fee because it has not been increased for two years. Staff is recommending a $1.00 increase in 2021. There was also discussion to extend current memberships for the time that we have been closed. Motion by Page to extend current memberships for the time that we have been closed and to propose an increase in the membership fee of $1, which increased the fee from $37.00 to $38.00 in 2021. Motion was seconded by Smith. APIF. Motion carried. C. Organize City Council Meet and Greet Advisory Board members discussed the difficulty in offering a council candidate meet and greet due to COVID-19 restrictions. Motion by Hennen to cancel the meet and greet and seconded by Reichert. APIF. Motion carried. Page asked that people be encouraged to get out and vote. D. Park Facilities Tour with Parks and Recreation Commission Advisory Board members discussed the parks and facilities bus tour with the Parks and Recreation Commission. Because of the COVID 19 restrictions, a bus tour would not be possible. Staff suggested each member could drive separately during the tour of the parks and facilities. Advisory Board members were not in favor of this because some members do not have a vehicle and they felt there was value in a bus tour because of the exchange of information that occurs while on the bus during the tour. Motion by Koski to cancel the physical bus tour and reschedule it to 2021 and instead do a virtual tour. Motion was seconded by Smith. APIF. Motion carried. 6. Discussion Items A. Tour Other Senior Centers Advisory Board members discussed the tour of other area senior centers. Recreation Supervisor Kohlbeck made Advisory Board members aware that some of the senior centers identified to be toured will not open until this fall and she wasn’t sure what kind of restrictions would be in place in these facilities. She also shared it would be difficult to practice proper social distancing on the bus when driving to these facilities. Motion by Hennen to postpone tours until 2021 and seconded by Reichert. APIF. Motion carried. B. Committee Reports Committees have not been able to meet due to COVID-19 restrictions. These meeting are on hold until COVID 19 restrictions are removed. C. 2020 Work Plan Parks and Recreation Director Distad provided an update on completed items. The RRCAB By-laws were approved at the May 4, 2020 City Council meeting. Goals 5, 6, 7, and 8 are postponed to 2021 as they are not feasible due to COVID-19 restrictions. Goal 9 relating to the parks tour will be changed to a virtual tour instead of a physical tour. 7. Staff Report a. Informational Updates • Building and program preparedness plans are being developed that will address being able to reopen safely the building and this includes: one-way hallways, smaller room capacities, the wearing of masks, installation of hand sanitizer stations and program adaptions. • 2020 RRC building improvements including doors and ADA recommendations will not happen due to budget constraints. 8. Advisory Roundtable. Page – Would like to have a brown bag lunch outside in parking lot. Koski – Glad we are meeting in person because it’s depressing because of group size restrictions. She welcomed everyone back to having an in-person meeting. Reichert – Shared that wearing masks is the new normal. Smith – Things are just routine. Moes – Didn’t have anything to share. Hennen – Didn’t have anything to share. 9. Agenda Items for July 13, 2020 Meeting • review 2020 work plan • review RRC preparedness plan 10. 10. Adjourn Motion by Koski and seconded by Hennen to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 10:33 a.m. Respectfully Submitted Missie Kohlbeck, Recreation Supervisor and Recording Secretary TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Parks and Facilies Tour DATE:July 13, 2020 I N T R O D U C TI O N A date of July 8, 2020 was approved for the A dvisory Board and Parks and Recreaon Commission to have a parks and facilies tour. D I S C U S S I O N The A dvis ory Board provided to the Parks and Recreaon Commission a lis t of pos s ible parks and facilies to tour on July 8. The lis t included the follow ing parks and facilies : North Creek Park Tamarack Park Evergreen Knoll Park Rambling River Center S chmitz-M aki A rena other parks in new developments Before a tour s chedule of parks and facilies could be approved, the C O V I D 19 pandemic s truck. A s a res ult both the Park and Recreaon Commission and A dvisory Board approved pos tponing the park and facilies tour unl 2021. H owever the A dvisory Board requested they receive a virtual tour of the parks and facilies that were s uppos ed to be toured on July 8. S taff has since w orked on a Powerpoint presentaon that will be made during the meeng. The pres entaon will consist of a photos being s how n during the meeng. S taff will provide informaon as s lides appear about each park and facility that was approved for the tour. A C T I O N R EQ U E S T E D A dvisory Board members are asked to come to the meeng to view the Powerpoint presentaon, listen to the informaon provided by staff during the pres entaon and then either ask quesons or make comments about the parks and facilies shown during the pres entaon. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Rambling River Center Capital P rojects and Capital I mprovement F und Review DATE:July 13, 2020 I N T R O D U C TI O N At the February 10, 2020 meeng the A dvis ory Board approved the purchas e and ins tallaon of a new large 80 inch T V in the banquet room. A ddionally the A dvisory Board approved moving the current T V in the banquet room to the Jack and Bev M cKnight F itnes s Room. The final approval given at the meeng w as to then move the exisng T V in the Jack and Bev M cKnight F itnes s Room be moved to the train club s pace. D I S C U S S I O N S taff is pleas ed to inform A dvis ory Board members that the above listed T V projects were completed. Because this w ork has been completed, staff felt it w ould be good for the A dvisory Board to review the follow ing documents that are included in the meeng packet: lis t of future improvements to complete or furniture and equipment to purchase that staff and A dvisory Board members have previously idenfied A lis t of past improvement projects that have been completed and past purchases of equipment and furniture A financial report showing annual revenues and expens es in the fund s ince it was created in 2012 and the current balance that remains as of July 1, 2020 A s you can s ee there is a fund balance of $20,127.49 in the Rambling River Center Capital P rojects F und. H owever, becaus e of the C O V I D 19 pandemic, it is unlikely there w ill be any fundraising events and s o there will be minimal funds added to the fund balance. S ince the new T V for the banquet room was purchas ed and ins talled and the other T Vs were moved to the locaon idenfied, staff felt a discussion should occur w ith A dvisory Board members about any of the remaining projects on the a:ached lis t being cons idered for compleon. A C T I O N R EQ U E S T E D S taff is requesng A dvis ory Board members review the a:ached documents and come prepared to dis cus s them. A ddionally the A dvis ory Board is being as ked if it would like to move forw ard w ith any other building projects or purchase of any furniture and equipment in 2020. I f the A dvisory Board decides to move forw ard w ith any new projects , then s taff w ill res earch costs as s ociated w ith the project(s ) idenfied and bring this informaon back at a future meeng for the A dvisory Board to further discuss. AT TA C H M E N T S : Type D es cripon Backup M aterial F uture R R C I mprovement P rojects Backup M aterial F und Balance Backup M aterial R R C C apital P rojects Completed RRC Future Proposed Building Improvements, Equipment and Furniture Purchases Building Improvement/Equipment Item Estimated Cost Year to be Completed Expand Fitness Room ????No year identified yet Purchase NU Step $4,500 No year identified yet Purchase additional recumbent bike $5,000 No year identified yet Tile hallway walls four feet up $2,500 No year identified yet HVAC System Replacement $10,000 2025 Replace Banquet Room round tables $6,000 No year identified yet Replace carpet tiles in Empire Room with new vinyl plank flooring $7,500 2021 Complete RRC building study/master plan for building improvements and programming opportunities ????No year identified yet Rambling River Center Capital Improvement Project Fund Balance Account Description 2012 2013 2014 2015 2016 2017 2018 2019 2020 TOTAL OPERATING TRANSFER 0.00 10,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10,000.00 DONATIONS 13,093.63 16,325.09 13,901.27 20,441.66 21,964.69 18,471.31 12,668.55 22,299.32 2,307.31 141,472.83 OFFICE SUPPLIES 0.00 0.00 0.00 0.00 (108.91)0.00 0.00 0.00 0.00 (108.91) EQUIP SUPPLIES & PARTS 0.00 (4,905.20)(8,224.54)(6,573.95)(1,174.66)0.00 0.00 0.00 0.00 (20,878.35) BUILDING SUPPLIES & PARTS 0.00 (3,430.00)0.00 (891.74)0.00 (1,255.00)0.00 (3,622.21)(530.91)(9,729.86) PERMIT 0.00 0.00 0.00 0.00 0.00 (33.19)0.00 0.00 0.00 (33.19) PROFESSIONAL SERVICES 0.00 (6,159.00)(1,050.00)(7,979.00)(2,424.00)(1,766.60)(1,210.70)(2,582.66)0.00 (23,171.96) ADVERTISING 0.00 (182.95)0.00 0.00 0.00 (50.00)(224.32)0.00 (653.50)(1,110.77) BUILDING REPAIR/MAINTENANCE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (479.50)0.00 (479.50) PROGRAMMING EXPENSE (1,480.38)(4,157.68)(276.04)(380.66)(524.48)(3,959.36)(1,734.40)(4,078.40)(135.69)(16,727.09) BUILDING AND STRUCTURE 0.00 0.00 0.00 0.00 0.00 0.00 (3,325.00)(15,657.84)0.00 (18,982.84) FURNITURE & OFFICE EQUIPMENT 0.00 0.00 0.00 (788.50)(26,000.00)0.00 (2,320.87)0.00 (2,034.58)(31,143.95) OTHER CONSTRUCTION COSTS 0.00 0.00 (6,265.92)0.00 (2,713.00)0.00 0.00 0.00 0.00 (8,978.92) ANNUAL NET TOTAL 11,613.25 7,490.26 (1,915.23)3,827.81 (10,980.36)11,407.16 3,853.26 (4,121.29)(1,047.37)20,127.49 * As of July 1, 2020 the net remaining fund balance is $20,127.49 Rambling River Center Building Improvement and Equipment/Furniture Purchases from Fundraised and Donated Funds Building Improvement/Equipment/Furniture Items Completed Cost Year Completed Banquet Room acoustic improvements $5,459.00 2013 Arts and Crafts Room concrete floor resurfacing Improvement $4,200.00 2013 Purchase and install security video cameras in Fitness Room, Banquet Room, Oak Street entrance hallway and hallway leading from/to Banquet Room $4,256.00 2013 PC and monitor for security cameras $1,074.00 2013 Purchase new banquet tables donated by Coffee Guys $1,353.00 2013 Replace arm chairs in Jerry Ristow Library and Empire Room sitting area $1,498.00 2014 Purchase greeting card rack by Kay Bennett $200.00 2014 Construction of concrete garage apron along Oak Street by Farmington Liquors $6,266.00 2014 Carpet and chair cleaning equipment and Portable PA System by Coffee Guys $275.00 2015 Purchase new treadmill for McKnight Fitness Center $3,665.00 2014 Library bookshelves donated by Kay Bennett and Marilyn Briesacher $3,200.00 2014 Concrete Flower Containers Oak Street entrance area donated in memory of Jim Steege $751.00 2015 Benches for Oak Street entrance area donated by Louis Schmitz Foundation $1,418.00 2015 Bookshelf for Jerry Ristow Library donated by Betty Steege $325.00 2015 Front entrance separation wall and counter top $900.00 2015 Table and lamps Charles Finstad $789.00 2015 Enclosing Front Reception Area with Locking Roll Up Security Gate $2,713.00 2015 Front desk area cabinets donated by the Rotary Club of Farmington $4,512.00 2016 34 chairs for Nicolai Board Room and Harry and Louise Ross Room donated by the Farmington Lions Club and Rotary Club of Farmington $4,080.00 2016 150 Chairs for Banquet Room and Empire Room $19,500.00 2016 50 Chairs donated by Empire Township $6,500.00 2016 Security Camera Oak Street Entrance $585.00 2016 Laptop donated by Matt Little $555.00 2016 Puzzle Table donated by Coffee Guys $100.00 2017 2 Bookshelves for Jerry Ristow Library $777.00 2017 A frame board to advertise events donated by Kay Bennett $350.00 2017 Banquet Room lighting improvement $3,325.00 2018 Banquet Room window blinds $2,062.60 2018 Harry and Louise Ross Room flooring materials $3,481.64 2019 Banquet Room flooring materials $12,707.11 2019 Window blinds for remaining building windows $2,974.22 2019 Repaint Banquet Room ceiling a brighter color $3,787.66 2019 Purchase and installation of new TV in Banquet Room $1,699.00 2020 Purchase two new round tables $335.58 2020 TOTAL $105,673.81 TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Rambling River Center C O V I D 19 P reparednes s P lan DATE:July 13, 2020 I N T R O D U C TI O N The current G overnor's order and the Minnes ota D epartment of H ealth (M D H ) require C O V I D 19 preparednes s plans before a facility can be opened to the public. D I S C U S S I O N Recreaon S upervis or, Missie Kohlbeck and P rogram A ssistant, S tacey Popp created a C O V I D 19 P reparedness P lan for the Rambling River C enter. I t addres s es the things that the city w ill have in place to provide protecon for staff and cus tomers. The preparedness plan that has been created meets the requirements s et forth by the governor and M D H . The preparedness plan is a5ached for the A dvis ory Board to review prior to the meeng. P lease pay clos e a5enon to the operaonal changes that are being made to the Rambling River C enter to allow it to open hopefully someme in July. There was much thought put into the plan becaus e there are a lot of w orking parts at the Rambling River C enter operaons and maintenance. A C T I O N R EQ U E S T E D A dvisory Board members are asked to review the a5ached Rambling River Center's C O V I D 19 P reparedness P lan and then come to the meeng prepared to dis cus s the plan and as k any ques ons about the content in the plan. AT TA C H M E N T S : Type D es cripon Backup M aterial R R C C O V I D 19 P reparedness P lan City of Farmington Rambling River Center COVID- 19 Preparedness Plan The document is fluid and changes will be made as we discover enhanced methods and/or Center for Disease Control (CDC) and Minnesota Department of Health (MDH) guidelines change. The first section covers general building and each specific room guidelines. The second section covers what programs, with modifications, will be offered when the facility reopens. The third section covers what programs won’t be held when the building reopens but will be held when restrictions are eased and are allowed under any changes to the current CDC and/or MDH guidelines. In addition to the preparedness plan for use of the building for city programs, it is important to note that the building is not currently available for rentals until further notice. The preparedness plan will be updated when rentals can begin to occur in order to show what CDC and/or MDH guidelines rental groups will need to meet. SECTION 1. FACILTY General Building Requirements: • Signs will be posted at each entrance and in each room about stopping the spread of COVID-19, which meets CDC and MDH guidelines and the information makes members and public aware of what requirements need to be met in order to use the entire building and each room in the building. • Members and others using the building should stay home if they are sick or have symptoms of COVID-19 (fever, cough or shortness of breath). • Persons wanting to use the facility should self-monitor for signs and symptoms of COVID-19. They are encouraged to perform a daily self-symptom assessment and self-temperature check prior to entering the facility. • Everyone (staff included) is required to wear a mask at all times in the Rambling River Center. • It is recommended people using the facility should wear latex gloves. • Hand sanitizer stations will be available in each room. Instructions on correctly using hand sanitizers will be posted next to the hand sanitizer. Person are expected to us hand sanitizer before and after touching any surfaces. • Instruction on correctly washing hands with soap and water will be posted. Persons are expected to wash hands for at least 20 seconds with hot water before and after touching any surfaces. • Social distancing of 6 ft. will be marked off by tape and/or floor decals in each room and the hallways. Person are expected to follow decals. • The entrance/exit door on the Third Street parking lot will be the only entrance into the building. • The entrance/exit door on Oak Street will be the only exit out of the building unless there is an emergency and people need to quickly exit the building, or someone is in a wheelchair then they will exit through the long hallway where the train club is located and will exit to the parking lot on the west side of the building. • Hallways converted to one way, from north end (entrance) to south end (exit). Front Desk: • Plexiglass will be installed at receptionist desk. • Receptionist will be required to wear gloves (handling of money). • Signing in on SeniorSpace touch screen will be done with a stylus. Stylus will be wiped with disinfectant after each use. • Telephone, keyboard, mouse, cash register, and copier will be wiped with disinfectant at the beginning and end of each shift. Jack and Bev McKnight Fitness Center (Fitness Center): • General building rules apply. • Appointments to use the Fitness Center will be made at 30 minute intervals on the full hour and on the half hour. • Orientation of the Fitness center will use the same appointment schedule, so during orientations there is only one other person scheduled to work out in the Fitness Center. • Shoes and personal items may no longer be kept in the Fitness Center and people will bring the items with them and take them home after their workout has ended. Staff and/or volunteers will clean all items and have them available in the garage to take home as people come in to the building. • Only 2 sets of each weights available for use (easier to clean/maintain). All other weights will be stored in the garage. • A maximum of three people may be in Fitness Center at the same time. • Workout time will be limited to 30 minutes or less at the present time and this may change depending on the most recent governor’s order and the MDH guidelines. • People using equipment are to maintain 6 ft. social distancing guidelines. • Virex, a disinfectant, will be available and shall be sprayed on equipment after each use. • People enter from the door in the hallway, people exit directly through the exit door on the Oak Street side of the room. Jerry Ristow Library: • General building rules apply. • Books and puzzles located in the Jerry Ristow Library may be checked out/borrowed. • Any book and/or puzzle that is returned shall be returned and placed in the building’s garage area. • Staff will open garage door and the person returning a book and/or a puzzle shall place the item(s) in a marked location in the garage and the item(s) shall remain in the garage for 1 week at which time they will be moved and placed back in the Jerry Ristow Library for use. Empire Room: • General building rules apply. • Cards, community puzzle, dominos, board games will not be allowed at this time. As restrictions are eased, some activities may be allowed with gloves and the sanitation of equipment before and after play. • Embroidery will be allowed as each person provides their own materials/supplies and tables/chairs will not be allowed to be moved from designated position. Tables and chairs must be sprayed with Virex before and after use and chairs must remain at least 6 feet apart. • The Wii game console will be limited to 1 person playing at a time. Gloves must be worn to insert disk and to use the game controller. All equipment will be sprayed with Virex before and after each use. • Social distancing will apply to 1 person per table and tables 6 feet apart for any social activities and games. This is further discussed under programs. • Daily newspapers and periodicals will not be available to read at this time, but may in the future if the governor’s order and MDH guidelines allow it. Anchor Bank Activity Room: • General building rules apply. • Table tennis games will not be allowed. • As restrictions are eased, table tennis may be allowed with gloves and the sanitation of equipment before and after play. Coffee Nook : • The coffee nook area is closed until restrictions are eased that allow this space to be open. • No bakery items will be allowed to be placed in this space. Model Railroad Club Room: • This space is closed until current restrictions are eased. Harry and Louis Ross Room (Arts and Crafts Room): • General building rules apply. • There is a maximum of 12 people allowed in this space at the same time, if no tables are used, and people must remain at a distance of at least 6 feet. • There is a maximum of 8 people allowed in this space at the same time when tables and chairs are used and people must remain at a distance of at least 6 feet. • Woodcarvers group must bring their own equipment, are not allowed to share equipment, must remain at a distance of at least 6 feet and have 10 people or less in order for this group to meet. • Other groups such as Recycled Cards, Kindness Painted Rocks, Coloring are not allowed to meet until restrictions are eased to allow this type of activity. Other crafts may be allowed with gloves and the sanitation of equipment before and after use. Banquet Room: • General building rules apply • This space will be only entered through main building entrance door on the south end of the room. • This space may be exited either through the north door of the room or can be exited through the kitchenette area so no one meets at the south door of the room. • If leaving the banquet room through the kitchenette, exiting the building must occur through the hallway to the Oak Street exit door because the Fourth Street parking lot entrance is only an entrance into the building and not a designated exit from the building. • There is a maximum of 20 people allowed in the room at the same time and must maintain a distance of at least 6 feet from each other. • Fitness Classes, Bingo, Virtual Programs can be held in this large space. The preparedness plans for these activities will be covered in the Programs section. Rotary Club Room: • General building rules apply. • There is a maximum of 2 people allowed in this space at the same time, no tables are allowed and people must remain at a distance of at least 6 feet. • Happy Helpers footcare will meet in this room with client and nurse in room only. Other participants must wait in banquet room and will be at least 6 feet apart while waiting. • The organ located in this room may not be played until a later date and when restrictions are eased. SECTION 2. PROGRAMS Biking Club: • Participants will meet outside in green space on west side of the building. • Participants must maintain a distance of at least 6 feet from one another and should wear masks. • Participants must remain at least 6 feet apart when riding as a group. • If meeting in a different location than the Rambling River Center to start a bike ride, participants must maintain a distance of at least 6 feet from each other Bing0: • Meet in the banquet room with a maximum of 20 people allowed in the room at the same time. • All participants are required to wear a mask and maintain at least 6 feet distance from each other. • Paper punchout bingo cards (punch out number with finger no dabber needed) are handed out by staff and staff member is required to wear a glove. Cards are handed out one time in pre- counted multiplies so there is enough for the whole bingo session. • Cards are disposed of in garbage or recycling containers when session has ended. • The bingo caller must be at least 6 feet in distance from all players at all times. • All tables and chairs set up for bingo will be sprayed with Virex before and after the bingo activity. Cardio Dance: • Participants will meet in the banquet room with a maximum of 10 people allowed in the room at the same time including the instructor • All participants will wear masks. • Decals will be placed at least 6’ apart on the floor to show proper distancing to be followed during the program. Day Old Bread (Bakery Item): • Delivery will take place with the volunteer driver delivering the items between 8:30-9:00 a.m. Mondays and Wednesday. • Only one staff/volunteer person, wearing a mask and gloves, will assemble the items in the kitchenette and will utilize all countertops. • Food items will be available to pick-up on Mondays, Tuesday & Wednesdays, ONLY. These are the only days of the week this program will be offered. • Only Rambling River Center members are able to pick up items between the time of 10:00 a.m. to Noon. Members waiting to pick up items are required to stand on the decals that are placed on the floor and are spaced at least 6 feet apart. • All others, in addition to members not picking up at the early time, are able to pick up items between the times of Noon to 2:00 p.m. People waiting to pick up items are required to stand on the decals that are placed on the floor and are spaced at least 6 feet apart. • The line for picking up items will loop through the kitchenette and exit south in the hallway. People will travel the hallway and required to exit the building through the doors located on the Oak Street side of the building. • Only a maximum of 2 people may be in the kitchenette area at the same time and people must keep a distance of at least 6 feet from each other as marked on the floor. • Bags will no longer be offered to people picking up items. People must provide their own bag to place items in it. • Donated plastic bags will no longer be accepted and if bags are brought in and left, they will be disposed of in the garbage. • Staff will coordinate the removal and disposal of any remaining food items after 2 p.m. on Wednesdays. • Surfaces are cleaned with Virex prior to and after the program. Drivers Safety Training: • This program will be held in the banquet room. • All participants will follow the general building COVID 19 requirements. • Participants must wear a mask. • Maximum of 20 people in the room including the instructor. • Instructor will maintain a distance of at least 6 feet from class participants at all times. • Participants will be spaced at least 6 feet apart at tables. • Because this class does not require written materials, there is no need to address this. • Refreshments will not be offered until restrictions are eased. • Tables will be disinfected with Virex before and after the class. Dulcimers Club: • Held in Harry and Louis Ross room with 6 feet of social distancing followed and masks worn. • People bring their own equipment and no equipment may be shared between participants. • Maximum of 12 allowed in the room at the same time and the chairs must be at least 6’ apart. • Surfaces are cleaned with Virex. Happy Helpers Footcare: • Held in Rotary Club room. • Happy Helper Footcare is compliant with all MDH guidelines • Only patient and nurse are allowed in room. • Drivers/family must wear masks and wait in banquet room. • Surfaces and equipment disinfected before and after use with Virex. Fitness Center Orientation: • Schedule by appointments only with Stacey, or by appointment on Wednesdays from 10-11 a.m. with Denis Michaelis. • Only 1 person at a time during orientation. • Surfaces are cleaned before and after with Virex Strength and Core: • Held in banquet room, which allows at least 6 feet of social distancing by using the floor decals identifying the correct distance. • Masks are required to be worn. • Maximum of 10 people allowed in the room at the same time including the instructor. • Can be held outside if weather permits in the grass area on the west side of building. • Surfaces and equipment are cleaned before and after the class with Virex. Stretch: • Held in banquet room, which allows at least 6 feet of social distancing by using floor decals identifying correct distance. • Masks are required to be worn. • Maximum of 10 people allowed in the room at the same time including the instructor. • Can be held outside if weather permits in the grass area on the west side of the building. • Surfaces and equipment are cleaned before and after class with Virex. Yoga: • Held in empire room, which allows at least 6 feet of social distancing. • Masks are required to be worn. • Maximum of 7 people allowed in the room at the same time including the instructor. • Participant are required to bring their own mats and no sharing of mats is allowed. • Surfaces and equipment are cleaned before and after class with Virex. Gentle Yoga: • Held in banquet room, which allows at least 6 feet of social distancing by using floor decals identifying correct distance. • Masks are required to be worn. • Participant are required to bring their own mats and no sharing of mats is allowed. • Maximum of 10 people allowed in the room at the same time including the instructor. • Can be held outside if weather permits in the grass area on the west side of the building. • Surfaces and equipment are cleaned before and after class with Virex. Walking Club: • Meeting to discuss location held in green space on west side of building. • Maintain a distance of at least 6 feet from each other. • Participants are required to wear a mask. • Meet at location chosen and maintain a distance of at least 6 from each other while walking. Lady Slipper Garden Club: • Not meeting at this time by choice. • Can meet with at least 6 feet social distancing and masks in either Empire Room or Banquet Room when ready to meet. • Maximum of 10 people allowed in the room at the same time. • When meeting all surfaces will be disinfected with Virex before and after the class. SECTION 3. OTHER PROGRAMS TO BE PHASED IN AS RESTRICTIONS ARE EASED Board Games: • Difficult to play with social distancing. • Have to be able to touch pieces. • Surfaces are difficult to keep continuously cleaned and sanitized with Virex. • Requirement to wear gloves makes it difficult to play Card Games (Cribbage, Bridge, Pinochle, 500, etc.): • Difficult to play with social distancing. • Have to be able to touch cards. • Surfaces, cards and equipment are difficult to continuously keep cleaned and disinfected with Virex. • Requirement to wear gloves makes it difficult to play Coffee Guys: • Have to be able to remove mask to drink coffee. • Play dice game, so would require gloves making it difficult to play. • Currently meet indoor for more than one hour. • Would have to clean and disinfect dice and dice box before and after dice are shaken. Coffee Nook Treats : • Have to be able to remove masks for treats. • Handling of food and tongs to pick up food items • In future after restrictions are eased, staff/volunteers could wrap 15 individual cookies in plastic wrap (we have this in the kitchen area) while wearing masks and gloves. Treats would then be placed in the fridge. Staff/volunteer working the desk puts out 15 wrapped cookies and the coffee container on the table in the empire room. Staff would prepare a week of cookies on Monday. • Would have to rely on person picking up the food item to clean and disinfect utensil and surfaces with Virex before and after use. Community Puzzle: • Have to be able to touch puzzle pieces. • Pieces would have to be disinfected before and after each time a different person puts the puzzle together. • Cardboard pieces make it difficult to clean surface of puzzle pieces with Virex spray. • Possible wearing gloves, but this would make it difficult to handle puzzle pieces. Dominoes: • Difficult to play with social distancing. • Have to be able to touch pieces. • Surfaces and pieces would have to be cleaned before and after use with Virex. • Possible wearing gloves but makes it difficult to handle pieces. Model Railroad Shows/Events: • Difficult to have a show with social distancing due to space limitations. • MRR members have to be able to touch train pieces and each piece would have to be cleaned before and after it is handled with Virex. • Members would have to maintain at least 6 feet distance when more than one is in the space but this would restrict how many members could be in the space at the same time. Recycled Cards: • Difficult to create without touching equipment/supplies. • Difficulty cleaning card surfaces before and after handling them with a Virex, which is a liquid. • Difficult to work on cards while wearing gloves. Table Tennis: • Difficult to play with social distancing. • Have to be able to touch equipment. • Ball would have to be disinfected before and after each use with Virex. • May be difficult to play with gloves. Trips/Tours: • Difficult to enter and exit the bus without maintaining 6 feet distance because of how close the seats are to each other. • Difficult to ride the bus to maintain at least six feet of distance given the limited number of seats in the bus. • Would require all seats, handles and bars to have to be disinfected before and after each time someone touches these surfaces, which will be difficult and time consuming to do. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Review 2020 Work P lan DATE:July 13, 2020 I N T R O D U C TI O N The A dvis ory Board approved its 2020 annual work plan at its J anuary 13, 2020 meeng. I t connues to review the annual work plan at every monthly meeng to meas ure the progress being made. D I S C U S S I O N The work plan w as las t review ed at the J une 8, 2020 meeng. A n updated w ork plan has been included in the meeng packet. The updated w ork plan shows in red what items have been completed during or a,er the June 8, 2020 meeng. The items in bold black are items that w ere completed prior to the J une 8, 2020 meeng. Work plan items that are not bold red or bold black, have not been completed. A C T I O N R EQ U E S T E D A dvisory Board members are asked to come to the meeng to review the items completed and to further dis cus s the 2020 annual work plan items to determine if there are other items that have been completed. The review als o offers an opportunity for the A dvisory Board to dis cus s w ork plan items they would like to w ork on to complete. AT TA C H M E N T S : Type D es cripon Backup M aterial Updated 2020 Work P lan Rambling River Center Advisory Board 2020 Work Plan Goal #1: Create Advisory Board By-Laws. Objectives: 1. By March 1, a review of sample by-laws from other boards will have occurred. Status: Completed. A review of four sample bylaws occurred at the February meeting and direction was given on which bylaw format to use. 2. By May 31, a draft of the Advisory Board by-laws will have been reviewed. Status: Completed. The draft bylaws were reviewed and approved at the March 9, 2020 meeting. 3. By July 31, a final draft of the Advisory Board by-laws will have been reviewed and approved. Status: Completed. The draft bylaws were reviewed and approved at the March 9, 2020 meeting. 4. By October 31, the Advisory Board by-laws will have been reviewed by the Park and Recreation Commission and City Council and approved. Status: Completed. The bylaws were reviewed and approved by both the Parks and Recreation Commission and City Council. The City Council officially approved the bylaws at its May 4, 2020 meeting. Goal #2: Create a Master Plan for Future Building Configuration, Improvements and Programming Opportunities. Objectives: 1. By March 1, a discussion and recommendation will have occurred about creating a building master plan for the Rambling River Center. Status: Completed. A discussion occurred during the January 13 meeting and the it was decided to move forward with asking for funds in the 2021 city budget to complete a building master plan for the Rambling River Center. 2. If the Advisory Board recommends completing a building master plan, then by June 1 the Park and Recreation Commission will have reviewed the recommendation and then make their own recommendation to the City Council. Status: The Park and Recreation Commission approved requesting funds in the 2021 budget to complete a building master plan for the RRC. 3. If the Park and Recreation Commission recommends completing a building master plan, then by August 30 the City Council will review the recommendation and make a decision about completing a master plan for the Rambling River Center. Goal #3: Create a Behavioral and Trespassing Policy Objectives: 1. By April 1, a discussion about creating a policy and a review of some examples of other senior center behavioral and trespassing policies will have occurred. Status: Completed. A discussion occurred with the Deputy Chief of Police about what should be included and it was decided to not make it a policy, but instead to identify a process and procedure to use if these types of issues surface at the RRC. 2. If the Advisory Board would like to create a policy, then by June 1 a draft behavioral and trespassing policy will have been created, reviewed and approved. Status: Completed. The policy was changed to a procedure to follow and a draft of the procedure was reviewed and approved by the Advisory Board at its March 9, 2020 meeting. 3. By August 31, the Park and Recreation Commission will have reviewed the policy and will have forwarded its recommendation to the City Council about whether or not to approve the policy. Status: Because it is a procedure and not a policy the behavioral and trespassing procedure does not need to be reviewed and approved by the Parks and Recreation Commission. 4. By October 1, the City Council will have reviewed and made a decision concerning the approval and implementation of the policy. Status: Because it is a procedure and not a policy the behavioral and trespassing procedure does not need to be reviewed and approved by the City Council. Goal #4: Review and recommend 2021 Rambling River Center fees and charges to the City Council. Objectives: 1. By July 1, review and discuss the 2020 RRC fees and charges and determine if any revisions should be made to the 2021fees and charges. Status: Completed. The Advisory Board reviewed the current RRC fees and revised the annual membership fee from $37.00 to $38.00 at its June 8, 2020 meeting. 2. By August 1, forward recommended 2021 RRC fees and charges to the Park and Recreation Commission. Status: Completed. The Advisory Board recommended to the Park and Recreation Commission to increase the annual membership fee from $37.00 to $38.00 in 2021at its June 8, 2020 meeting. 3. By September 30, the Park and Recreation Commission will have reviewed and approved the 2021 RRC fees and charges and will recommend to the City Council to approve them. 4. By December 31, the City Council will have acted on the Advisory Board and Park and Recreation Commission recommended 2021 RRC fees and charges. Goal #5: Raise at least $10,000.00 from fundraising events and through donations to fund future Rambling River Center capital improvements and/or equipment and furniture purchases. Objectives: 1. By March 1, have a discussion about the current fundraising events to see if any changes should be made to the exiting fundraising events and a discussion should occur about creating a new fundraising event. Status: Completed. Discussion occurred at the January and February meetings. 2. By April 1, assist with and complete at least one fundraising activity. Status: Completed. The Farmington Sons of the American Legion steak fry fundraiser occurred on January 18 and netted $527.00 for the Rambling River Center. 3. By July 1, assist with and complete at least a second fundraising activity. Status: Not completed. Due to the COVID 19 pandemic, all fundraising activities were either cancelled or postponed to 2021. 4. By October 1, assist with and complete at least a third fundraising activity. Status: Not completed. Due to the COVID 19 pandemic, all fundraising activities were either cancelled or postponed to 2021. 5. By December 31, assist with and complete at least a fourth fundraising activity. Status: Not completed. Due to the COVID 19 pandemic, all fundraising activities were either cancelled or postponed to 2021. Goal #6: Organize a Meet and Greet for City Council Candidates. Objectives: 1. By March 1, have a discussion about if the Advisory Board would like to host a city council candidate meet and greet. Status: Completed. Discussion occurred at the February meeting. A date, time and location were preliminarily selected. The purpose of the event was also discussed. 2. By May 1, a decision will have been made by the Advisory Board about hosting a meet and greet event for city council candidates. Status. Completed. A decision was made at the February meeting to host this event at the Rambling River Center. 3. If a decision is made to host a meet and greet event for city council candidates at the Rambling River Center, then by August 31, the planning of the event will be completed. Status: Not completed. Due to the COVID 19 pandemic the city council candidate meet and greet was cancelled. 4. By November 1, a meet and greet event will have occurred with city council candidates at the Rambling River Center. Status: Not completed. Due to the COVID 19 pandemic the city council candidate meet and greet was cancelled. Goal #7: Work with the Trip Planning Committee to offer bus trips in 2020 and to plan future bus trips in 2021. Objectives: 1. By May 1, receive a report from the Trip Committee on the attendance and trips offered during the first quarter in 2020. 2. By June 1, receive a presentation by the Trip Committee about the draft list of future trips planned in 2021. 3. By August 1, receive a report from the Trip Committee on the attendance and trips offered during the second quarter in 2020. 4. By September 1, approve a final list of trips planned by the Trip Committee in 2021. 5. By November 1, receive a report from the Trip Committee on the attendance and trips offered during the third quarter in 2020. 6. By December 31, receive a report from the Trip Committee on the attendance and trips offered during the fourth quarter and an annual report identifying the total attendance of those attending the 2020 trips. Goal #8: Tour Other Senior Centers to Learn About Facilities and Programs Offered in Other Communities. Objectives: 1. By March 1, a discussion and decision will have been made about touring other senior center facilities. Status: Completed. A discussion occurred at the February meeting and preliminary sites were identified to be contacted about a tour. 2. If a decision is made to tour other senior center facilities, then by May 1 a decision will have been made about the number, location and date of the senior center facility tour. Status: Completed. A decision was made at the March 9 meeting approving a tour schedule and what facilities to tour. 3. By November 1, a tour of other senior center facilities and a follow up discussion about the tours will have occurred. Status: Not completed. Due to the COVID 19 pandemic the tour of other senior center facilities was postponed to a later date. Goal #9: Complete a City Parks and Facilities Tour with the Park and Recreation Commission (PRC). Objectives: 1. By April 1, determine possible tour dates. Status: Completed. Tour date was identified to occur at 6:00 p.m. on August 12, 2020. Park and Recreation Commission will be made aware of this date and time. 2. By June 1, finalize and approve a recommended tour date and schedule. Status: Completed. A tour date of July 8, 2020 was approved by the PRC and Advisory Board. A draft tour schedule was created. 3. By July 1, provide a recommended tour date, schedule and site locations to the PRC. Status: Partially completed. A date of July 8 was approved for the tour. A draft schedule was created, but due to the COVID 19 pandemic the parks and facilities tour was cancelled. Instead the Advisory Board will be receiving a virtual tour of the parks and facilities identified for a tour. 4. By October 1, complete a parks and facilities tour with the PRC. Status: TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:I nformaonal Updates DATE:July 13, 2020 I N T R O D U C TI O N D uring each meeng, staff provides informaonal updates that do not require A dvisory Board approval. D I S C U S S I O N The following updates w ill be provided during the meeng: 1. R R C outdoor programs 2. C ity building improvement projects 3. Park improvement projects A C T I O N R EQ U E S T E D A dvisory Board members should come listen to the informaonal updates given by s taff and then ask any quesons about the updates . TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Round Table Format DATE:July 13, 2020 I N T R O D U C TI O N The A dvis ory Board roundtable occurs at every monthly meeng. D I S C U S S I O N The A dvis ory Board roundtable agenda item provides an opportunity for A dvis ory Board members to s hare informaon or ask quesons of s taff about items that are not on the agenda. No formal decis ions can be made during the A dvisory Board roundtable. A C T I O N R EQ U E S T E D A dvisory Board members are being asked to come s hare informaon or ask quesons about items not on the agenda. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:A ugust 10, Meeng A genda I tems DATE:July 13, 2020 I N T R O D U C TI O N This item is for staff and the A dvis ory Board to idenfy pos s ible items for the next meeng agenda. D I S C U S S I O N Thus far s taff has idenfied the following pos s ible items for the A ugus t 10, 2020 meeng agenda: review 2020 w ork plan first quarter trip commi0ee report A C T I O N R EQ U E S T E D A dvisory Board members are asked to come prepared to discuss the s taff proposed agenda items and to also provide other agenda items for the A ugust 10, 2020 meeng.