Loading...
HomeMy WebLinkAboutMinutes_2019_9_9_Meeting(729) SEPTEMBER 9, 2019 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Meeting was called to order by Vice-Chair Koski at 9:30 am. Quorum was present. Members Present: Marjorie Koski, Roger Wood, Joan Moes, Pat Hennen and Blanche Reichert Members Absent: Dennis Michaelis, Pennie Page Others Present: Parks and Recreation Director Randy Distad and Recreation Supervisor Missie Kohlbeck 2. Approve Agenda Motion made by Reichert, to approve September 9, 2019 meeting agenda and seconded by Wood. All persons in favor (APIF). Motion carried. 3. Approve Minutes Motion made by Wood to approve August 12, 2019 meeting minutes and seconded by Moes. APIF. Motion carried 4. Presentation A. Waste Sort Review Lena Larson, Municipal Services Coordinator, discussed the May 2019 RRC Waste Sort Report that the city contracted to have completed. It provided information about the amount of recycling and organic materials are ending up in the garbage. While the report was encouraging, there is still room for improvement at the city facilities the waste sort was done at. There will continue to be a push to educate people on recycling, organics and trash. A clarification provided was that if a piece of paper is smaller than your fist, it should be thrown in the trash. Lena will check on the recyclability of the paper cups with the wax coating used at the Rambling River Center. Staff will check on compostable plates and forks for the waffle breakfast. B. Trip Planning Committee Vice-Chair Koski reviewed the trips planned in 2020 including visiting the Ives Theater, the Harriet- Como Streetcar, and Fun Fridays, which were requested by members. Board members seemed to like the trips planned to occur in 2020. 5. Business Items A. 2019 Garage Sale Fundraiser A meeting that occurred prior to the garage sale with the volunteers seemed to work well because it laid out expectations and provided direction to the volunteers. There were many good comments! Volunteers seemed to appreciate learning about where the garage sale proceeds will go and what the new donation guidelines were. Donation of items for the garage sale fundraiser are starting to be accepted at the Rambling River Center today. B. Waffle Breakfast and Silent Auction Fundraiser Staff reviewed the list of businesses, which will receive a letter asking them to donate an item to the Silent Auction. Board members were assigned different businesses to be responsible to contact if the business did not initially donate an item for the Silent Auction. The plan is to have up to 80 baskets for the Silent Auction that has contents containing a value of $50 each. Only new items will be accepted for silent auction donation s and an emphasis will be placed on having gift cards either donated or purchased. Waffle Breakfast tickets will start to be sold at Family Fresh Market on the Wednesday after the garage sale ends. Wood has agreed to coordinate ticket sales. C. Halloween Walk Participation The Rambling River Center will again participate in the Halloween Walk because there are three RRC members who want to participate. The Wizard of Oz characters will be the theme. There was still a need for two additional volunteers. Advisory Board members were asked if anyone was interested in volunteering to help with this event. While no Advisory Board members volunteered to participate in the Halloween Walk, they did support participating in the event and encouraged Recreation Supervisor Kohlbeck to promote to the membership this volunteer opportunity to dress up in costume and participate in this event. D. Painting Banquet Room Ceiling and Block Wall The low bid for the painting of the banquet room ceiling came in at $3,787.66. The other bid was over $6,000.00. Motion by Moes and seconded by Hennen to have CertaPro Painters paint the banquet room ceiling and the block wall above the existing painted wall. APIF. Motion carried. E. Banquet Room Floor Project The flooring materials for the Banquet Room will cost $11,564 including the trim pieces. The floor materials will be purchased from the same company that the floor materials for the Harry and Louise Ross Room were purchased from. Staff provided a computer rendering of the various floor colors that could be installed in the Banquet Room. Motion made by Reichert to purchase the vinyl plank flooring from Flooret, the floor should be purchased in the color arbor, and purchase the associated trim for the banquet room locally. Motion was seconded by Hennen. APIF. Motion carried. E. T-shirt for RRC Volunteers Staff presented an idea about purchasing t-shirts for volunteers who sit at the front desk, so they can be recognized as a volunteer. The Advisory Board thought Advisory Board members should also receive a volunteer t-shirt. Motion made by Moes and seconded by Reichert to purchase t-shirts for Advisory Board members and front desk volunteers. APIF. Motion carried. Staff will solicit prices and a design for the t-shirts and will bring back information at the next Advisory Board meeting. 6. Discussion Items A. 2019 Annual Work Plan Goal #2 Objective 1 and 2 were completed. Staff will update the work plan to identify the recent completions. Work will continue on 2019 Annual Work Plan. B. 2020 Work Plan Ideas Advisory Board members did not have any ideas for the 2020 work plan. It was recommended to continue having this discussion at future meetings. C. Tailgating Party There will be a tailgating party offered at the Rambling River Center on October 7. It will be football themed including games, foods, etc. This event will be promoted in the weekly Mail Chimp email. 7. Staff Report Staff provided an update on the following items:  The City Council has approved a 2020 preliminary budget that has a 0% levy increase.  Park and trail project are on track to be finished this fall.  The City Council and Park and Recreation Commission members will also now be receiving the weekly Mail Chimp email that is sent to members in order to keep them informed of what is occurring at the RRC. 8. Advisory Roundtable. Moes – Didn’t have anything to share. Koski – Didn’t have anything to share. Wood – The coffee guy request the coat rack to be either moved or removed in the Nicolai Board Room. Reichert – Didn’t have anything to share. Hennen – Didn’t have anything to share. 9. Agenda Items for September 9, 2019 Meeting The following items were identified to be included on the next meeting agenda:  Garage Sale Fundraiser Review  Waffle Breakfast and Silent Auction  2019 Work Plan Review  RRC building improvement/equipment purchase update  2020 Work Plan Ideas  Coffee Café discussion  Volunteer T-shirts 10. 10. Adjourn Motion made by Hennens, seconded by Moes to adjourn the meeting. APIF. Motion carried. Meeting was adjourned at 11:06 a.m. Respectfully Submitted Missie Kohlbeck, Recreation Supervisor and Recording Secretary