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HomeMy WebLinkAboutAgenda_2019_2_11_Meeting(513)R AMB LIN G R IVE R C E N T E R AD VIS O RY B O AR D ME E T IN G 9:30 AM , F ebruary 11, 2019 Rambling River Center Nicolai Board Room AG E N D A 1.Call to Order 2.Approve Agenda 3.Approve Minutes a.Approve January 14, 2019 Meeting Minutes 4.P resentations a.Introduction of New Members 5 Business Items a.2019 F armington VF W S teak F ry F undrais er b.Election of C hair and Vice-C hair P ositions c .2019 Arts and C rafts F air F undraiser d.2019 C ommunity Expo R eview 6.Discussion Items a.R eview of T he R iver News letter b.R eview 2019 Work P lan c .Telling the R ambling R iver C enter S tory 7.Staff Report a.Informational Updates 8.Advisory Board Roundtable a.R ound Table F ormat 9.Items for Next Meeting Agenda a.Marc h 11, 2019 Meeting Items 10.Adjourn C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:Misse Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation Director S UB J E C T:Approve January 14, 2019 Meeting Minutes D AT E:F ebruary 11, 2019 IN T R O D UC T IO N Included in the meeting packet are draft minutes from the Advisory Board's January 14, 2019 meeting. D IS C US S IO N Advisory Board members s hould review the minutes in order to determine if there are any c orrections or edits that need to be made prior to approval of the minutes . AC T ION R E Q UE S T E D T he Advisory Board is being asked to approve the attached minutes from the January 14, 2019 meeting. AT TA C HME NT S: Type Description B ackup Material Draft J anuary 14, 2019 Meeting Minutes City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers JANUARY 14, 2019 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Meeting was called to order by Briesacher at 9:30 am. Quorum was present. Members Present: Marilyn Briesacher, Blanche Reichert, Marjorie Koski, Roger Wood, and Pat Hennen Members Absent: Pennie Page Others Present: Park and Recreation Director Randy Distad, Recreation Supervisor Missie Kohlbeck and Program Assistant Stacey Popp 2. Approve Agenda Motion made by Koski to approve January 14, 2019 meeting agenda and seconded by Reichert. APIF. Motion carried. 3. Approve Minutes Motion made by Reichert to approve December 10, 2018 meeting minutes seconded by Wood APIF. Motion carried. 4. Presentation A. Recognition of Service for Marilyn Briesacher. Marilyn was thanked for her 12 years of service on the Advisory Board. She was presented with a card and will be missed. B. Introduction of Stacey Popp Stacey was welcomed to the center as today is her first day of employment with the Rambling River Center. 5. Business Items A. 2019 Arts and Crafts Fair Currently 11 vendors registered will be working with Joan Moes to send out info. sometime next week. B. 2019 Community Expo Support City in new location within the School. Now by recital hall and school store. Scheduled for Saturday, January 26 from 9 am - noon. The Model Railroad Club will also set up with the RRC and the Dulcimer’s will be preforming on stage at 11 a.m. Reichert will come to assist from 9 – 10:30 a.m. and Page will assist from 10:30 a.m. – Noon. C. 2019 Farmington VFW Steak Fry Fundraiser Scheduled for this Saturday, January 19, 2019. Only 21 pre-sales tickets currently sold. VFW will order food for 200 meals. Volunteers still needed. D. Approved 2019 Work Plan Motion by Reichert to approved the 2019 work plan. Seconded by Koski, APIF. Motion carried. E. Review of 2018 Work Plan Items that have been completed since the last meeting were updated. Those not completed have been carried over to the 2019 work plan. Motion by Wood to accept final 2018 work plan. Second by Hennen, APIF. Motion carried. F. Draft 2019 Annual Work Plan Advisory Board members reviewed the draft plan and there were no comments shared about any revisions to the plan. Moved by Koski and seconded by Wood to approve the 2019 work plan. 6. Discussion Items A. Bike Pedestrian Plan RRCAB member Page attended the kick off meeting. The committee laid the ground work for future meetings. Information will be at the Community Expo on Saturday, January 26. There is a survey available on the city’s website. Over 500 responses have been received. Also on the website there is a social pin point exercise that allows people to identify specific areas of the trail system that need improvements/connections/repairs. There will be open houses in April. 7. Staff Report A. Informational Updates. Bus Replacement – Have looked at a small school bus. It would not require a CDL to drive. It is a 2010 with 82,000 miles on it. Our mechanics will be taking a closer look. It will need to be painted or wrapped as it cannot remain yellow. Harry and Louise Ross Room Floor – Staff would like to see if the new building staff can take some time and improve condition of current concrete floor. Staff also researched a hard vinyl floor material to install over the existing concrete floor. It will be cheaper if staff would lay the hard vinyl floor material than it would be to renovate the existing concrete floor. If it is decided to install a hard vinyl floor material, it would likely not happen until the summer of 2019 because staff would not be available until then. 8. Advisory Roundtable Koski – She is happy to meet Stacey. She is excited to have met Wendy Ottum the new custodian. Garage Sale fundraiser is scheduled for September. Briesacher – It has been nice working with everyone and will still be around to help with events. Reichert – She thanked Marilyn for her time and work on the Advisory Board. She was excited to meet Stacey. Hennen – She has been doctoring for heart issue and wants everyone to know Nytro pills are in the necklace she wears. If she is having a problem please assist her with taking a pill. Wood – Shared it has been a pleasure working with Marilyn on the Advisory Board. 9. Agenda Items for February 11, 2019 Meeting  Review of 2019 C ommunity Expo  2019 Arts and Crafts Fair fundraiser  Elect chair and vice-chair positions  Review the River newsletter  discuss telling  2019 annual work plan review  Bike Pedestrian Plan  2019 VFW Steak Fry Fundraiser review 10. 10. Adjourn Motion by Reichert seconded Koski by to adjourn the meeting. APIF. Meeting was adjourned at 10:35 a.m. Respectfully Submitted Missie Kohlbeck Recreation Supervisor and Recording Secretary C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation Director S UB J E C T:Introduction of New Members D AT E:F ebruary 11, 2019 IN T R O D UC T IO N Two new members will be partic ipating in the F ebruary 11, 2019 meeting. D IS C US S IO N C ity C ounc il appointed Dennis Michaelis and Joan Moes to the R ambling R iver C enter Advis ory Board at its January 22, 2019 meeting. Both new members are as ked to introduc e themselves and share a little information about themselves . Likewise, c urrent Advis ory Board members are als o asked to introduce thems elves and s hare a little information about themselves including how many years they have s erved on the Advisory Board. AC T ION R E Q UE S T E D Advisory Board members are being as ked to welc ome Dennis Mic haelis and Joan Moes to the Advisory Board. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation Director S UB J E C T:2019 F armington VF W S teak F ry F undrais er D AT E:F ebruary 11, 2019 IN T R O D UC T IO N T he F armington VF W S teak F ry F undrais er that benefitted the R ambling R iver C enter R R C was held on S aturday, January 19, 2019. A review of the event will oc cur during the meeting. D IS C US S IO N T he 17th Annual F armington VF W S teak F ry s old 195 meal tic kets and it generated a $800.00 donation from the F armington VF W to the R R C . T he S teak F ry fundrais er would not have been s uc cessful if there were not enough volunteers to help. Besides R ecreation S upervis or Mis s ie Kohlbeck and P rogram As s is tant S tac ey P opp working at the event, volunteers this year who helped during the event inc luded Advis ory Board members , R R C members and National Honor S oc iety students. S taff apprec iated this extra help during the event. S taff would like to disc uss with the Advisory Board the annual s teak fry fundraiser to s ee if any revis ions s hould be made to this fundrais ing event espec ially from a volunteer standpoint. AC T ION R E Q UE S T E D Advisory Board members s hould c ome prepared to dis cus s the annual s teak fry fundraiser and give input on making s ure it is succ es s ful in the future. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation Director S UB J E C T:Election of C hair and Vice-C hair P ositions D AT E:F ebruary 11, 2019 IN T R O D UC T IO N S inc e this is the firs t meeting after the C ity C ouncil made their appointments to the Advis ory Board, per C ity O rdinanc e, F ebruary is the month when offic ers are elected for the Advisory Board. O fficer to be elec ted are the C hair and Vic e-C hair pos itons . Both of thes e positions are for a one-year term. P lease come prepared to nominate and vote on the elec tion of thes e two pos itions . D IS C US S IO N Blanche R eic hert is the c urrent vic e-chair of the Advisory Board. S he will c all for nominations for the c hair and vic e c hair pos itions . If any member is interes ted in becoming the c hair or vice-c hair, they s hould indic ate they are interested and then they c an be nominated for the position they are interested in. After nominations have been made and nominations have been c los ed, members will vote on the selec tion of both the chair and vice-c hair pos itions . AC T ION R E Q UE S T E D Advisory Board members s hould c ome prepared to make their interest known to other Advisory Board members about s erving as either chair or vic e-chair. All members are being asked to vote during the elec tion of the c hair and vic e-chair positions. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation Director S UB J E C T:2019 Arts and C rafts F air F undraiser D AT E:F ebruary 11, 2019 IN T R O D UC T IO N T he R ambling R iver C enter will be holding its fourth annual Arts and C rafts S ale on S aturday, April 13, 2019 from 10:00 a.m. to 3:00 p.m. at the S chmitz-Maki Arena as a fundraising event. T he R ambling R iver C enter Advisory Board (Board) has assisted with the annual arts and craft fundraiser in the past. D IS C US S IO N An update will be provided by s taff about the s tatus of the Arts and C rafts S ale. Board members are being as ked to partic ipate in a disc ussion about the event and make further dec is ions related to this fundraising event being held at the S chmitz-Maki Arena. AC T ION R E Q UE S T E D Board members are being asked to c ome and listen to the update given by s taff and then further dis cus s the Arts and C rafts S ale fundraising event. As items are disc ussed further decisions should be made before the event is held. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation Director S UB J E C T:2019 C ommunity Expo R eview D AT E:F ebruary 11, 2019 IN T R O D UC T IO N T he C ommunity Expo was held on S aturday, January 26, 2019 at the F armington High S chool. S everal Advisory Board members and s taff attended and provided information about the R R C during the C ommunity Expo. D IS C US S IO N Des pite the c old weather and some light s now, attendanc e at the C ommunity Expo was good. It s eemed like there was a s teady stream of visitors at the R R C booth. Advisory Board members Blanche R eic hert and P ennie P age and new Advisory Board member Dennis Mic haelis all worked a shift at the R R C booth during the C ommunity Expo. P rogram As s is tant S tac ey P opp also attended the C ommunity Expo to help provide information about the R R C to the public . S taff was impres s ed with how well Advis ory Board members interac ted with the public during the event. A request is being made to have the Advis ory Board members who volunteered at the C ommunity Expo and P rogram Assistant S tacey P opp provide s ome feedbac k on what went well and what could be improved for the 2020 C ommunity Expo. AC T ION R E Q UE S T E D Advisory Board members s hould have a disc ussion about the 2019 C ommunity Expo, s o any revisions s uggested c an be c onsidered for the 2020 C ommunity Expo. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation Director S UB J E C T:R eview of T he R iver News letter D AT E:F ebruary 11, 2019 IN T R O D UC T IO N O ne of the items on the 2019 annual work plan is to review T he R iver newsletter. D IS C US S IO N T he R iver newsletter has been in place for many years. It is the primary way to communic ate to members what is happening at the R ambling R iver C enter. Bec ause it has been s ome time since T he R iver has been reviewed by the Advis ory Board, it was felt that a goal s hould be created in the work plan to do complete this work. Advis ory Board members are being asked to have a disc ussion about T he R iver newsletter in order to determine what works well in the news letter and if any revis ions s hould be made to it related to the informational content, format and the frequency of the publication being sent to members . Included in the meeting packet is the mos t recent edition of T he R iver newsletter that members c an review prior to the meeting and als o have at the meeting to look at during the dis cus s ion. AC T ION R E Q UE S T E D Advisory Board members are asked to c ome to the meeting prepared to have a disc ussion about T he R iver news letter in order to determine if there should be any revisions made to the newsletter. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation Director S UB J E C T:R eview 2019 Work P lan D AT E:F ebruary 11, 2019 IN T R O D UC T IO N T he Advisory Board approved its 2019 annual work plan at the January meeting. It has in the pas t reviewed the work plan monthly to measure the progress being made. D IS C US S IO N T his will be the first review of the 2019 annual work plan s inc e it was approved at the January 2019 meeting. T he review is to identify the tasks c ompleted s inc e the las t meeting, so the work plan can be updated to reflect whic h tasks have been completed in the work plan. AC T ION R E Q UE S T E D Advisory Board members are asked to c ome to the meeting to review and identify the items completed in the work plan so far. In addition it is also helpful to have members identify whic h work plan goals and objec tives it would like to work on next, so it can be reflected in the next meeting agenda. AT TA C HME NT S: Type Description B ackup Material Update 2019 Annual Work P lan Rambling River Center Advisory Board 2019 Work Plan Goal #1: Develop and implement a new Rambling River Center (RRC) logo. Objectives: 1. By April 1, review RRC logo options. 2. By June 1, approve and implement a new RRC logo that complements the city’s new logo. 3. By September 1, all RRC publications and communication material will include the new RRC logo. Goal #2: Develop and create materials that tell a story about the RRC. Objectives: 1. By June 1, create a committee or a group of volunteers that can work on creating and developing a document, or documents of the RRC that can be used to tell a story about and market the RRC. 2. By October 1, the document(s) will have been started. 3. By December 31, the document(s) will have been created and available to the public to see and read. Goal #3: Review and analyze The River newsletter to determine purpose and mission in order to set future direction and/or content of the newsletter. Objectives: 1. By March 1, review and discuss the current format and content of the River. 2. By May 1, determine if any revisions/modifications should be made in the format and content of the River. 3. By September 1, implement the revisions/modifications to be made in the format and content of the River. Goal #4: Review and recommend 2020 Rambling River Center fees and charges to the City Council. Objectives: 1. By July 1, review and discuss the 2019 RRC fees and charges and determine if any revisions should be made for the 2020 fees and charges. 2. By August 1, forward recommended 2020 RRC fees and charges to the Park and Recreation Commission. 3. By December 31, the City Council will have acted on the Advisory Board’s recommended 2020 fees and charges. Goal #5: Raise at least $10,000.00 from fundraising events and through donations to fund future Rambling River Center capital improvements and/or equipment and furniture purchases. Objectives: 1. By April 1st, assist with at least one fundraising activity. Status: Complete. Assistance was provided during the Farmington VFW Steak Fry. $800.00 was raised from this fundraising event. 2. By July 1st, assist with at least a second fundraising activity. 3. By October 1st, assist with at least a third fundraising activity. 4. By December 31st, assist with at least a fourth fundraising activity. Goal #6: Be involved in some capacity with the fundraising efforts for a portion of the Rambling River Center Plaza. Objectives: 1. By May 1, discuss and determine ways the Advisory Board can be involved with the plaza fundraising campaign. 2. By July 1, extend an offer to the City Council about how the Advisory Board is willing to assist with the fundraising campaign for the RRC plaza. 3. By September 1, participate in the RRC plaza fundraising campaign. 4. By December 31, complete participation in the RRC plaza fundraising campaign. Goal #7: Work with the Trip Planning Committee to offer bus trips in 2019 and to plan future bus trips in 2020. Objectives: 1. By May 1, receive a report from the Trip Committee on the attendance and trips offered during the first quarter in 2019. 2. By June 1, receive a presentation by the Trip Committee about the draft list of trips planned in 2020. 3. By August 1, receive a report from the Trip Committee on the attendance and trips offered during the second quarter in 2019. 4. By September 1, approve a final list of trips planned by the Trip Committee in 2020. 5. By November 1, receive a report from the Trip Committee on the attendance and trips offered during the third quarter in 2019. 6. By December 31, receive a report from the Trip Committee on the attendance and trips offered during the fourth quarter and an annual report identifying the total attendance of those attending the 2019 trips. Goal #8: Develop a way to provide outreach to older adults who are isolated by developing partnerships with other organizations to provide the needed outreach resources. Objectives: 1. By March 1, brainstorm and determine possible organizations who could partner with the RRC on an outreach project for isolated older adults. 2. By May 1, determine if there is a way to use technology as a means to provide outreach to older adults i.e. apps for ride sharing (Uber, Lyft) and on-line support groups. 3. By May 1, work with staff to approach possible partners about providing outreach to older adults who are isolated. 4. By September 1, work with possible partners to develop an action plan that can be implemented to provide outreach to older adults who are isolated. 5. By December 31, implement the outreach action plan with the project partners. Goal #9: Meet with the Park and Recreation Commission (PRC). Objectives: 1. By April 1, determine possible meeting dates. 2. By June 1, finalize and approve a meeting date. 3. By July 1, provide a draft agenda to the PRC of the topics it wishes to discuss during the joint meeting. 4. By August 1, have a meeting agenda identified. 5. By December 31, a meeting will have occurred with the PRC. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation Director S UB J E C T:Telling the R ambling R iver C enter S tory D AT E:F ebruary 11, 2019 IN T R O D UC T IO N O ne of the Advisory Board's goals in the 2019 work plan was to develop and create materials that tells the R ambling R iver C enter (R R C ) story. D IS C US S IO N It has been the Advis ory Board's approach to improve the marketing of the R R C building. It's goal is to make more people in the c ommunity aware of the purpos e of the R R C . O ne of the ways to do this as identified by staff and the Advis ory Board was to use different materials to c reate a story about the R R C . AC T ION R E Q UE S T E D Advisory Board members are asked to c ome to the meeting prepared to identify how to tell the story about the R R C through different materials. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation Director S UB J E C T:Informational Updates D AT E:F ebruary 11, 2019 IN T R O D UC T IO N T his agenda item allows s taff to s hare information about projec ts and/or other items that are more informational in nature. D IS C US S IO N S taff will s hare information about the following item: Bus Update Minnesota Zoo I MAX T heatre C losing AC T ION R E Q UE S T E D Advisory Board members are asked to c ome listen to the information provided by staff and then ask any questions it may have. T hes e items are for informational purpos es only. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation Director S UB J E C T:R ound Table F ormat D AT E:F ebruary 11, 2019 IN T R O D UC T IO N T he Advisory Board roundtable oc curs at every monthly meeting. D IS C US S IO N T he Advisory Board R oundtable item is for members to s hare information or ask ques tions of s taff about items that are not on the meeting agenda. AC T ION R E Q UE S T E D T his item is for informational purpos es only. No formal dec is ions can be made on any items dis cus s ed during this agenda item. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation Director S UB J E C T:Marc h 11, 2019 Meeting Items D AT E:F ebruary 11, 2019 IN T R O D UC T IO N T his item is for staff and Advisory Board members to identify pos s ible items for the March 2019 monthly meeting agenda. D IS C US S IO N T he following are pos s ible items staff has identified s o far for the Marc h 2019 Advisory Board meeting agenda: Arts and C rafts S ale fundraiser 2019 Work P lan review AC T ION R E Q UE S T E D Advisory Board members are asked to c ome prepared to provide other items for the March 2019 monthly meeting agenda.