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HomeMy WebLinkAboutAgenda_2019_4_8_Meeting(537)R AMB LIN G R IVE R C E N T E R AD VIS ORY B OAR D ME E T IN G 9:30 AM , April 8, 2019 Nicolai B oard Room AGE N D A 1.Call to Order 2.Approve Agenda 3.Approve Minutes a.Approve March 11, 2019 Meeting Minutes 4.P resentations 5 B usiness Items a.2019 Arts and C rafts S ale F undrais ing Event b.2019 G arage S ale c .Agenda Items for Meeting with the P arks and R ec reation C o mmis s io n d.P urchas e and Installation o f Vinyl F loor in Harry and Louis R os s R o o m 6.Discussion Items a.R ambling R iver C enter Emergency Actio n P lan b.2019 Work P lan R eview c .Dew Days Bike Auctio n F undrais er d.Telling the R R C S to ry e.C ommunity O utreac h f.Hearing Aids Up d ate g.S ub -C o mmittees R eport 7.Staff Report a.Informatio nal Up d ates 8.Advisory B oard Roundtable a.R ound Table F o rmat 9.Items for Next Meeting Agenda a.Items fo r May 13, 2019 Meeting Agend a 10.Adjourn C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R ambling R iver C enter Advis o ry Board F R O M:Mis s ie Kohlb eck, R ec reation S up ervisor and R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:Approve March 11, 2019 Meeting Minutes D AT E:April 8, 2019 IN T R O D UC T IO N Includ ed in the meeting pac ket are d raft minutes from the Ad visory Bo ard's Marc h 11, 2019 meeting. D IS C US S IO N Ad visory Board memb ers sho uld review the minutes in order to d etermine if there are any correc tions or ed its that need to be mad e prior to ap p ro val of the minutes . AC T ION R E Q UE S T E D T he Ad visory Board is being as ked to ap p rove the attached minutes from the Marc h 11, 2019 meeting. AT TA C HME NT S : Type D escription Backup Material D raf t March 11, 2019 Meeting Minutes City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers MARCH 11, 2019 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Meeting was called to order by Chair Page at 9:30 am. Quorum was present. Members Present: Marjorie Koski, Roger Wood, Pennie Page, Joan Moes, Dennis Michaelis and Pat Hennen Members Absent: Blanch Reichert Others Present: Fred Schmidtke, Dale Ferguson, Parks and Recreation Director Randy Distad and Recreation Supervisor Missie Kohlbeck 2. Approve Agenda Motion made by Wood to approve March 11, 2019 meeting agenda and seconded by Michaelis. APIF. Motion carried. 3. Approve Minutes Motion made by Koski to approve February 11, 2019 meeting minutes seconded by Moes. APIF. Motion carried. 4. Presentation A. Park and Recreation Department’s 2018 Annual Report Director Distad presented the report highlighting accomplishments that were achieved by the Parks and Recreation Department in 2018. 5. Business Items A. 2019 Arts and Crafts Fundraising Event Currently at 38 paid spaces with 21 tables. Advisory Board members were instructed to go to the City of Farmington’s Facebook page and hit going and share this event. Koski talked with the Longbranch and they will provide Sloppy Joe Meat, Buns, and Chips for 150 people at a cost of $300. Page will create a sign-up sheet for volunteers and will be posted on the sign up board by the volunteer desk. Volunteer are needed Friday for set- up and Saturday for registrations, bags, food and take-down. Moes will put a volunteer request in weekly email chimp. Motion made by Koski to order 500 blue cloth bags to give away at the Arts and Crafts Fair fundraising event and at other events that the Rambling River Center staff and volunteers attend. Motion seconded by Moes. APIF. Motion carried. Recreation Supervisor Kohlbeck shared she will order the bags. B. Identify Possible Date(s) to Meet with the Park and Recreation Commission General discussion that summer is a difficult time. Staff shared last year the meeting occurred at 6:00p.m. on May 9th at the Rambling River Center because it was the same date as the Park and Recreation Commission’s regular meeting date. Because this time and date seemed to work well last year, staff proposed to have the meeting this year at 6:00 p.m. on Wednesday, May 8. Michaelis shared he will not be able to attend, but if it worked for the rest of the Advisory Board members, then the meeting should be held at this time and date. Staff shared there will be a meeting review by the Advisory Board at its May 13 meeting, so he will be able to hear what items were discussed during the meeting. By consensus the Advisory Board asked staff to provide this time and date to the Park and Recreation Commission for consideration at their March 13 meeting and then let the Advisory Board know if this time and date works for the Commission. C. Photo of Advisory Board members A group photo was taken of Advisory Board members who were present at the meeting. It will be placed on the city’s website with a note that member Blanche Reichert is not in the photo. A new group photo will be taken the next time all members are present. D. Sub-Committee Assignments Staff reviewed the list of different sub-committees that Advisory Board members have served on in the past. Because there has been some turnover in the Advisory Board, Chair Page went through each of the subcommittees and asked for people to chair or co-chair the subcommittees. The following is a list of the different subcommittees that Advsisory Board members will serve on:  Wood and Moes will work on the Marketing Sub-Committee  Page and Michaelis will work on the Membership Sub-Committee  Page, Koski, Moes, and Hennen all have interests in the Volunteer Sub-Committee There was discussion and consensus to roll the Beautification Sub-Committee into the Volunteer Sub- Committee. E. The River Newsletter and Recognition of Members Birthday and Wedding Anniversary This agenda item was continued from the February meeting. Discussion occurred about limiting when birthday cards are mailed to members. There was also discussion about not sending anniversary cards anymore to members. Recreation Supervisor Kohlbeck shared she is willing to also send a get-well card if she is made aware of when a member is in the hospital. Motion made by Koski to send birthday cards when people turn 75, 80, 85 and 90 years of age and every year after turning 90 years of age and to discontinue sending anniversary cards. Motion was seconded by Moes. APIF. Motion carried. 6. Discussion Items A. Review of 2019 Work Plan Staff reviewed the work plan goals accomplished since the February meeting. There were two objectives completed. Goal #8, which is the goal about outreach into the community, will be included on the April meeting agenda for discussion. B. Telling the Rambling River Story Moes will ask for volunteers in the next Mail Chimp that is emailed to members. Recreation Supervisor Kohlbeck said she would include information about needing a volunteer or volunteers to take on this task in the next edition of The River. C. Dew Days Bike Auction Fundraiser Staff informed Advisory Board members about an interest in moving the bike auction to a Friday night because of the lack of attendance and bidders when it is held right after the Dew Run. The bikes that are auctioned off are bikes that the Farmington Police Department has acquired over the past year that were either confiscated, abandoned or were stolen. Fred Schmidtke and Dale Ferguson were present to discuss this with the Advisory Board. Mr. Schmidtke was involved with the bike auction for many years including arranging for an auctioneer to be present to have a live bike auction versus a silent bike auction. Dale Ferguson who is a member of the RRC Model Train Club was present because the Model Trail Club has taken over from Fred Schmidtke the repair and clean-up of the bikes. Discussion occurred about when the best time would be to hold the bike auction. The Dew Days Committee recommended it occur prior to the bed races because there is generally a good crowd that forms prior to the bed races, so there would likely be more people bidding on the bikes. By consensus, the Advisory Board agreed the Bike Auction should be moved in 2019 to Friday night prior to the bed races. Kohlbeck will also check the Dew Days schedule to see when the kids candy bar bingo is schedule and possibly piggyback on this kids’ event. 7. Staff Report A. Informational Updates.  Bike Ped Plan – Next Bike Pedestrian Plan Committee meeting is March 21. There will be an open house on Thursday, April 25 at city hall. Watch for more detail. 8. Advisory Roundtable Page – Asked when a Rambling River Center Emergency Action Plan with signs and charts will be available, so volunteers at the front desk have some directions to follow if an emergency situation occurs. Staff shared they are drafting a plan and hope to have it for review at the next meeting. Moes – Didn’t have anything to share. Koski – Is available to help with Arts and Crafts event fundraiser. Hennen – Didn’t have anything to share. Michaelis – Starkey labs doesn’t come in person to visit locations, but folks can go to Eden Prairie where they are located. Starkey suggested looking for someone local to provide an informational/educational session on what to look for when purchasing hearing aids. Wood – Veteran’s Administration has a walk in clinic for hearing impaired. Would like the waffle breakfast tickets ready to sell in August. 9. Agenda Items for April 8, 2019 Meeting The following items were identified to be included on the April 8, 2019 meeting agenda  2019 Arts and Crafts Fair fundraiser  2019 Work Plan Review  Bike Auction  Subcommittees Update  Follow up to hearing aid discussion  RRC History update  Community outreach 10. 10. Adjourn Motion by Wood and seconded by Koski to adjourn the meeting. APIF. Meeting was adjourned at 11:12 a.m. Respectfully Submitted Missie Kohlbeck Recreation Supervisor and Recording Secretary C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R ambling R iver C enter Advis o ry Board F R O M:Mis s ie Kohlb eck, R ec reation S up ervisor and R andy Dis tad, P arks and R ec reation S up ervisor S UB J E C T:2019 Arts and C rafts S ale F undraising Event D AT E:April 8, 2019 IN T R O D UC T IO N T he R ambling R iver C enter will b e ho ld ing its fo urth annual Arts and C rafts S ale on S aturday, Ap ril 13, 2019 from 10:00 a.m. to 3:00 p.m. at the S c hmitz-Maki Arena as a fundrais ing event. T he R ambling R iver C enter Ad viso ry Board (Ad visory Bo ard ) has as s is ted with the annual arts and c raft fundraiser in the past. D IS C US S IO N An update will b e provid ed by staff about the s tatus o f the Arts and C rafts S ale includ ing the numb er of vend o rs who have p aid the event fee. Bo ard memb ers are b eing asked to p artic ip ate in a disc ussion about the event and make further d ecisions related to this fundraising event b eing held at the S c hmitz-Maki Arena. In additio n, d etails o f the concession sales s ho uld b e finalized . F inally, the lis t o f vo lunteers, and their wo rk s ched ule, who will be helping with the c o nc es s ion s ales, greeting vend o rs and s hoppers and the c lean up after the event has c onclud ed sho uld als o be reviewed in o rd er to make sure there is ad eq uate c o verage d uring the event. At the March 11, 2019 meeting, Ad visory Board memb ers approved the purc has e of b ags, so they can be hand ed out during the event. S taff will provide an update on the s tatus o f the bag order. AC T ION R E Q UE S T E D Board members are being as ked to come and lis ten to the up d ate given b y s taff and then further disc uss the Arts and C rafts S ale fund rais ing event. As items are disc ussed further d ec is io ns s hould be mad e before the event is held . C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R ambling R iver C enter Advis o ry Board F R O M:Mis s ie Kohlb eck, R ec reation S up ervisor and R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:2019 G arage S ale D AT E:April 8, 2019 IN T R O D UC T IO N In the p as t, the R ambling R iver C enter's garage s ale fund rais ing event has b een typ ically held in odd number years. T he las t time a garage s ale was held was o n S ep tember 21 and 22, 2017. T his means in 2019 a d is cus s io n s ho uld o cc ur b y the Ad visory Board ab o ut having a garage s ale in 2019. D IS C US S IO N S taff and Advis ory Bo ard members s hould firs t d is cus s if a garage s ale should be held in 2019. If it is d ecided to ho ld a garage sale in 2019, then dates and times sho uld b e identified . In ad d ition, a disc ussion s hould oc cur ab o ut what items will be acc epted if a garage s ale is held at the R amb ling R iver C enter. At the p revious garage s ale held in 2017 it was c alled a garage and jewelry sale. T he s ale o f jewelry d uring the garage sale was s omething new that was add ed . AC T ION R E Q UE S T E D Ad visory Board memb ers are as ked to come prepared to d is cus s the fo llowing items related to having a garage s ale at the R ambling R iver C enter in 2019: d etermine if a garage sale s hould be held if a garage s ale is held, a d ate and times when it sho uld b e held d etermine a loc ation what items will be acc ep ted fo r the garage s ale C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R ambling R iver C enter Advis o ry Board F R O M:Mis s ie Kohlb eck, R ec reation S up ervisor and R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:Agenda Items for Meeting with the P arks and R ec reatio n C o mmis s io n D AT E:April 8, 2019 IN T R O D UC T IO N Both the Ad vis o ry Board and P ark and R ec reation C ommission members are interes ted in having a jo int meeting. T he Advis o ry Board p revious ly s elec ted a date of May 8 and time o f 6:00 p.m. to have a meeting with the C ommis s io n. T his d ate and time was s hared wit the C ommission at its Marc h 13 meeting. D IS C US S IO N T he P ark and R ec reatio n C o mmis s io n (C ommis s ion) met on March 13 and dis c us s ed the Ad visory Bo ard's recommend atio n to have the jo int meeting on Wednes d ay, May 8, 2019 at 6:00 p .m. at the R amb ling R iver C enter. T he C o mmis s io n b y cons ensus found the meeting d ate, time and lo c atio n ac ceptab le to them. T hey are planning to meet at the R amb ling R iver C enter with the Advis o ry Bo ard at 6:00 p.m. o n Wednes d ay, May 8. In order to make this a productive meeting items for the meeting agenda s ho uld b e identified b y the Ad vis o ry Board. T hen onc e a lis t has been develo p ed, it will be s hared with the C ommis s io n and a final meeting agend a will be c reated b y the C ommission. T he 2018 meeting agenda inc luded the following items : Introduc tion of memb ers Jo int parks tour S hare info rmation about initiatives both gro ups are wo rking o n Tour of R ambling R iver C enter building Branding and lo go work for the R amb ling R iver C enter T he Ad visory Board s hould review this list and id entify if it wo uld like to inc lud e the s ame items on the 2019 meeting agenda and then als o disc uss if there are any other new items it wis hes to add to the agenda. Bec ause the C o mmis s io n will b e having its regular meeting s tart at 7:00 p.m., there will be a limit on the amo unt o f time available fo r items to be d is c us s ed d uring the meeting. AC T ION R E Q UE S T E D Ad visory Board memb ers are as ked to review the draft meeting agenda items and then either ad d and /or remo ve any agend a items . C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R ambling R iver C enter Advis o ry Board F R O M:Mis s ie Kohlb eck, R ec reation S up ervisor and R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:P urchas e and Installatio n o f Vinyl F loor in Harry and Louis R oss R o o m D AT E:April 8, 2019 IN T R O D UC T IO N T he c o ndition of the c o nc rete flo o r in the Harry and Louis e R oss R o o m should be ad d res s ed . D IS C US S IO N T he Ad visory Board d is cus s ed the cond ition o f the Harry and Lo uise R os s R o o m c o nc rete flo o r at its January 14 meeting. At that time it was dec ided to give the new c ity c leaning s taff an opportunity to see if they could imp ro ve the c o nditio n o f the flo or. It has now been two mo nths s inc e the c ity c leaning s taff s tarted . W hile the concrete floor has imp roved s ome, there are still areas of the floor that are no t in good cond ition. T he c o nditio n o f the flo o r is not fro m lac k o f trying b y the c ity c leaning s taff to improve the cond ition. Bec aus e of this , s taff cond uc ted s ome res earch on overlaying the c oncrete floor with new water p ro o f vinyl flo o r planking. During the res earc h it was learned that a 40 mil wear layer vinyl plank flo o r o ffered the b es t d urability and warranty. T he thic ker the wear layer, the longer the s urfac e of the floor will las t. S taff has found a flooring manufacturer Mo d in who makes a commerc ial 40 mil wear layer vinyl p lank flo o r. T his floor comes with a 20 year warranty. Amazon sells this flooring for $3.00 a square foot. G iven the 800 square feet need ed , it will res ult in a c o s t o f $2,400.00 for the vinyl p lank flooring. In additio n to the flo o ring, an und erlayment pad will need to als o be p urc has ed and ins talled. T he und erlayment pad s erves as a mo is ture barrier to the existing c o nc rete flo or and p ro vides s o me c ushio n when walking o n the vinyl floor. T he vinyl plank flo o ring then sits on to p o f the und erlayment p ad . T his is called a floating flo o r and it is common for laminate and vinyl flo o rs to be ins talled this way. It is estimated the underlayment p ad will c o s t ab o ut $200.00 T here will also be an expens e for new baseb o ard to be installed on the wall around the perimeter of the flo o r. T his c an be d o ne with an inexp ensive vinyl cove base, whic h is c urrently ins talled elsewhere in the R amb ling R iver C enter build ing. It is es timated this c o s t will b e less than $100.00. Build ing maintenance s taff and s eas o nal s taff will ins tall the floor d uring the s ummer mo nths and it will b e a rain d ay p ro jec t. As a result, there will not b e any cos t to hire a contrac tor to ins tall the floor. T he to tal es timated p ro ject c o s t o f ins talling a new vinyl plank flo o r in the Harry and Louis R oss R o o m will b e $2,700.00. T he c urrent fund balance in the R amb ling R iver C enter's C apital Imp ro vement F und is $28,409.09. T here are mo re than eno ugh funds to cover the cost of this pro jec t. S ho uld this projec t move fo rward, the remaining balance after p ro ject fund s are s p ent will be $25,709.09. S taff will p rovid e a few flo o r c o lo r c hoic es that will b e c o mp atible with the typ e of us e the spac e experiences. I f the Advis o ry Board is wanting to mo ve fo rward with the pro jec t, it s hould selec t o ne o f the colors o f floo rs it wo uld like to have ins talled . AC T ION R E Q UE S T E D T he Ad visory Board is asked to further disc us s the vinyl p lank flooring p rojec t in the Harry Louis R oss R oom and then p rovid e direc tion to staff about moving forward with this p ro ject and then s electing a flo o r c o lor. C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R ambling R iver C enter Advis o ry Board F R O M:Mis s ie Kohlb eck, R ec reation S up ervisor and R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:R ambling R iver C enter Emergency Actio n P lan D AT E:April 8, 2019 IN T R O D UC T IO N F ro m time to time emergencies o cc ur at the R amb ling R iver C enter (R R C ). G enerally staff respond s and hand les emergenc ies . In some cases however, it may fall o n a vo lunteer to have to res p o nd and hand le emergencies that aris e d ue to s taff b eing away from the build ing for a program o r meeting. D IS C US S IO N R ecently there was a med ical emergency and it had to b e addressed b y the volunteer who was working at the fro nt desk. At the time there was no c lear direc tio ns ab o ut ho w the vo lunteer s ho uld res p o nd to the medic al emergency. F ortunately, the volunteer plac ed a 911 call and the F armington polic e and fire d ep artments and AL F ambulanc e all res pond ed and to o k care of the medic al emergenc ies and it turned o ut okay. After this incid ent, it was d etermined the R R C needed an Emergency Action P lan (EAP ) o n how staff and volunteers should res pond when emergenc y s ituatio ns o cc ur. As a res ult, s taff was able to complete some res earch on EAP 's that exis t in o ther c o mmunities and c reate a draft EAP fo r the R R C based o n the res earch c o nd uc ted. T he draft EAP is attac hed fo r Ad visory Bo ard memb ers to review p rio r to the meeting. T he d raft p lan is more than just for medic al emergenc ies . It is for many d ifferent types o f emergencies that c o uld o cc ur in the R R C build ing. As a result o f the p revio us inc id ent it it important to have a written d o cument that p ro vides d irectio n to both s taff and volunteers who are working at the R R C . O nc e the EAP is co mp leted, it will be come p art of the training that is provid ed to volunteers , s o they have a better und ers tand ing ab o ut what step s to take s hould an emergency oc cur while they are volunteering at the fro nt d es k and there is no s taff present to res p o nd to the emergency. AC T ION R E Q UE S T E D T he Ad visory Board is asked to review the attac hed EAP and then c o me to the meeting prepared to have a d is cus s io n on it and determine if further revis ions s ho uld b e made to the EAP. T he Ad visory Bo ard should p artic ularly review the fro nt of O ld National Bank as the meeting lo catio n if the R R C b uilding has to b e evac uated to make s ure they are c o mfo rtable with this lo catio n. T his p ro pos ed lo catio n is highlighted in the d raft p lan. O nce s taff and the Advis o ry Board are c o mfortab le with the E AP, it will be b ro ught to the Advis o ry Board for fo rmal adoption. AT TA C HME NT S : Type D escription Backup Material D raf t R R C E mergency Action P lan C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R ambling R iver C enter Advis o ry Board F R O M:Mis s ie Kohlb eck, R ec reation S up evisor and R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:2019 Work P lan R eview D AT E:April 8, 2019 IN T R O D UC T IO N T he Ad visory Board ap p ro ved its 2019 annual work plan in January and c ontinues to review the annual wo rk p lan to meas ure the p ro gress b eing made. D IS C US S IO N T he annual work plan was last reviewed at the Marc h 11, 2019 meeting. An updated wo rk p lan has b een inc luded in the meeting p acket. T he up d ated wo rk p lan s hows in red what items have b een completed sinc e the March 11, 2019 meeting. T he items in bold b lack are items that have been c ompleted since the annual work plan was ap p ro ved in January and b efore the Ap ril 8 meeting. Work p lan items that are no t b o ld red or b o ld blac k, have no t b een completed . AC T ION R E Q UE S T E D Ad visory Board memb ers are as ked to come to the meeting to review the items c o mp leted and to further d is cus s the 2019 annual work plan items to d etermine if there are o ther items that have been c o mp leted. T he review also offers an o p p o rtunity fo r the Advis ory Bo ard to disc uss work p lan items they would like to work o n to complete. AT TA C HME NT S : Type D escription Backup Material Updated 2019 Work P lan Rambling River Center Advisory Board 2019 Work Plan Goal #1: Develop and implement a new Rambling River Center (RRC) logo. Objectives: 1. By April 1, review RRC logo options. 2. By June 1, approve and implement a new RRC logo that complements the city’s new logo. 3. By September 1, all RRC publications and communication material will include the new RRC logo. Goal #2: Develop and create materials that tell a story about the RRC. Objectives: 1. By June 1, create a committee or a group of volunteers that can work on creating and developing a document, or documents of the RRC that can be used to tell a story about and market the RRC. 2. By October 1, the document(s) will have been started. 3. By December 31, the document(s) will have been created and available to the public to see and read. Goal #3: Review and analyze The River newsletter to determine purpose and mission in order to set future direction and/or content of the newsletter. Objectives: 1. By March 1, review and discuss the current format and content of the River. Status: Completed. The River was reviewed and discussed at the February 11 meeting. 2. By May 1, determine if any revisions/modifications should be made in the format and content of the River. Status: A few recommendations were made to make some modifications to the content and format of the newsletter at the February 11 meeting. 3. By September 1, implement the revisions/modifications to be made in the format and content of the River. Status: Completed. Revisions and modifications were implemented with the March and April 2019 newsletter. Goal #4: Review and recommend 2020 Rambling River Center fees and charges to the City Council. Objectives: 1. By July 1, review and discuss the 2019 RRC fees and charges and determine if any revisions should be made for the 2020 fees and charges. 2. By August 1, forward recommended 2020 RRC fees and charges to the Park and Recreation Commission. 3. By December 31, the City Council will have acted on the Advisory Board’s recommended 2020 fees and charges. Goal #5: Raise at least $10,000.00 from fundraising events and through donations to fund future Rambling River Center capital improvements and/or equipment and furniture purchases. Objectives: 1. By April 1st, assist with at least one fundraising activity. Status: Complete. Assistance was provided during the Farmington VFW Steak Fry. $800.00 was raised from this fundraising event. 2. By July 1st, assist with at least a second fundraising activity. 3. By October 1st, assist with at least a third fundraising activity. 4. By December 31st, assist with at least a fourth fundraising activity. Goal #6: Be involved in some capacity with the fundraising efforts for a portion of the Rambling River Center Plaza. Objectives: 1. By May 1, discuss and determine ways the Advisory Board can be involved with the plaza fundraising campaign. 2. By July 1, extend an offer to the City Council about how the Advisory Board is willing to assist with the fundraising campaign for the RRC plaza. 3. By September 1, participate in the RRC plaza fundraising campaign. 4. By December 31, complete participation in the RRC plaza fundraising campaign. Goal #7: Work with the Trip Planning Committee to offer bus trips in 2019 and to plan future bus trips in 2020. Objectives: 1. By May 1, receive a report from the Trip Committee on the attendance and trips offered during the first quarter in 2019. 2. By June 1, receive a presentation by the Trip Committee about the draft list of trips planned in 2020. 3. By August 1, receive a report from the Trip Committee on the attendance and trips offered during the second quarter in 2019. 4. By September 1, approve a final list of trips planned by the Trip Committee in 2020. 5. By November 1, receive a report from the Trip Committee on the attendance and trips offered during the third quarter in 2019. 6. By December 31, receive a report from the Trip Committee on the attendance and trips offered during the fourth quarter and an annual report identifying the total attendance of those attending the 2019 trips. Goal #8: Develop a way to provide outreach to older adults who are isolated by developing partnerships with other organizations to provide the needed outreach resources. Objectives: 1. By March 1, brainstorm and determine possible organizations who could partner with the RRC on an outreach project for isolated older adults. 2. By May 1, determine if there is a way to use technology as a means to provide outreach to older adults i.e. apps for ride sharing (Uber, Lyft) and on-line support groups. 3. By May 1, work with staff to approach possible partners about providing outreach to older adults who are isolated. 4. By September 1, work with possible partners to develop an action plan that can be implemented to provide outreach to older adults who are isolated. 5. By December 31, implement the outreach action plan with the project partners. Goal #9: Meet with the Park and Recreation Commission (PRC). Objectives: 1. By April 1, determine possible meeting dates. Status: Completed. A meeting date of May 8, 2019 was identified by the Advisory Board at its March 11 meeting. 2. By June 1, finalize and approve a meeting date. 3. By July 1, provide a draft agenda to the PRC of the topics it wishes to discuss during the joint meeting. 4. By August 1, have a meeting agenda identified. 5. By December 31, a meeting will have occurred with the PRC. C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R ambling R iver C enter Advis o ry Board F R O M:R and y Dis tad, P arks and R ecreatio n Directo r S UB J E C T:Dew Days Bike Auction F undraiser D AT E:April 8, 2019 IN T R O D UC T IO N At the March 11 meeting, the Advis o ry Board dis c us s ed and d etermined it would s up p o rt mo ving the bike auc tion on F rid ay night of the Dew Days c elebratio n and right b efo re the bed rac es . D IS C US S IO N S taff will p rovid e an up d ate at the meeting ab o ut the b ike auc tion being moved to F riday night o f Dew Days and p rio r to the bed races. S taff had an o pportunity to disc uss this with the Dew Days C ommittee and will make the Advis o ry Board aware if the Dew Days C ommittee s upports moving the bike auctio n to right b efo re the b ed rac es . AC T ION R E Q UE S T E D Ad visory Board memb ers sho uld come p repared to lis ten to the rep o rt given by s taff and then ask any q uestio ns it may have ab o ut the o utcome o f the bike auctio n b eing held on F rid ay night of Dew Days and prior to the bed rac es . C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R ambling R iver C enter Advis o ry Board F R O M:Mis s ie Kohlb eck, R ec reation S up ervisor and R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:Telling the R R C S to ry D AT E:April 8, 2019 IN T R O D UC T IO N T he Ad visory Board and s taff d is cus s ed how the R R C sto ry could be told . It was d ecided to s o licit volunteers thro ugh the Mail C himp email to s ee if any memb ers might be interes ted in c o o rd inating the effort to tell the R R C s to ry. D IS C US S IO N T he R R C has been in exis tence fo r more than 35 years. During this time many news paper artic les have b een written ab o ut the R R C . In o rd er to have a his to rical p ers p ective, it is envis ioned that some kind of a booklet b e p ut to gether that contains the artic les . T his will provid e a hiS TO RY o f the R R C that c an b e maintained fo r generatio ns to come. It would als o req uire the ongoing c utting o f articles and inc luding them in the booklet. S taff will p rovid e an up d ate ab o ut anyone volunteering to take o n the role of telling the R R C s tory through the c reation o f the b o o klet. AC T ION R E Q UE S T E D Ad visory Board memb ers are as ked to come lis ten to the staff up d ate and then provid e inp ut on ho w to move fo rward with telling the R R C sto ry. C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R ambling R iver C enter Advis o ry Board F R O M:Mis s ie Kohlb eck, R ec reation S up ervisor and R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:C ommunity O utreac h D AT E:April 8, 2019 IN T R O D UC T IO N O ne of the Advis o ry Board's 2019 wo rk p lan go als was to develo p a way to p ro vide community o utreach to o ld er adults who are is olated by develo p ing p artners hips with o ther organizations to provid e the needed o utreach reso urc es . D IS C US S IO N W hile members hip at the R R C has inc reas ed o ver the past c o uple o f years , there are still a numb er of o lder ad ults who remain is olated in their p rimary res idence. T he Advis o ry Board exp res s ed c o nc ern ab o ut this and was interes ted in trying to es tablish a p artners hip with other o rganizatio ns who c o uld p ro vide the needed o utreach to the is olated older ad ults in the co mmunity. A d is cus s io n s ho uld o cc ur at the Ad visory Board meeting ab o ut possible organizatio ns who c o uld b ecome a partner with the R R C to provid e the o utreac h s ervic es . In ad d ition, b ecaus e lack of trans p o rtatio n can b e a big fac tor in older ad ults bec o ming isolated, the Advis o ry Board s hould d is c us s other p o s s ib le alternative p ublic transpo rtatio n o r ride s haring o p p o rtunities that can be mad e known to is olated older ad ult members o f the community. T he p artners hip could inc lude o ther go vernmental agenc ies and/o r no n-profit service agencies. AC T ION R E Q UE S T E D T he Ad visory Board is asked to c o me prepared to the meeting with s o me p o s s ib le ideas o n how to remove is o lation in the c o mmunity includ ing ho w to break down b arriers that keep o ld er adults fro m bec o ming engaged in the c o mmunity. C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R ambling R iver C enter Advis o ry Board F R O M:Mis s ie Kohlb eck, R ec reation S up ervisor and R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:Hearing Aids Up d ate D AT E:April 8, 2019 IN T R O D UC T IO N A d is cus s io n oc c urred at the Marc h 11, 2018 meeting about hearing aid informatio n b eing provid ed at the R amb ling R iver C enter to members. D IS C US S IO N During the Marc h 11 meeting informatio n was s hared about the R ambling R iver C enter b eing able to p rovid e ed uc ational informatio n ab o ut hearing aids. T he Advis o ry Board felt the informatio n p ro vided s hould not be s ales orientated, but s hould ins tead b e more educ atio nal in nature to as s is t members with learning ab o ut what kind s of things s hould be lo o ked fo r when p urc has ing hearing aid s . AC T ION R E Q UE S T E D T here will be an up d ate given ab o ut if there are any res o urc es availab le to p ro vide a presentatio n to memb ers that is more ed uc ational in nature ab o ut what to look for when purc has ing hearing aids. C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R ambling R iver C enter Advis o ry Board F R O M:Mis s ie Kohlb eck, R ec reation S up ervisor and R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:S ub -C o mmittees R epo rt D AT E:April 8, 2019 IN T R O D UC T IO N At the March 11 meeting Advis o ry Board members volunteered to serve on various s ub -committees that were created to p ro vide as s is tance to s taff with the d ay to d ay o p erations o f the R amb ling R iver C enter. D IS C US S IO N S inc e it has b een ab o ut a mo nth s inc e the s ub -c ommittee co-c hairs were identified, it was felt there s hould b e a s hort rep o rt updating Ad visory Bo ard memb ers and staff about the status o f eac h o f the s ub- committees. It was dec id ed during the meeting to roll the beautific ation sub-c o mmittee duties into the volunteer sub-c o mmittee. T he sub -committees and c o -chairs are as follows : Marketing S ub -C o mmittee: Wood and Moes Membership S ub-C ommittee: P age and Mic haelis Volunteer S ub-C ommittee: Koski, P age, Moes and Hennen AC T ION R E Q UE S T E D S ubc o mmittee c o-c hairs s hould be p rep ared to p ro vide a brief s ummary ab o ut any s ub-c o mmittee wo rk they have c o mp leted , o r are currently working on. C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R ambling R iver C enter Advis o ry Board F R O M:Mis s ie Kohlb eck, R ec reation S up ervisor and R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:Informatio nal Up d ates D AT E:April 8, 2019 IN T R O D UC T IO N T his agenda item allows staff to share info rmatio n ab o ut projec ts and/o r other items that are mo re informatio nal in nature. D IS C US S IO N S taff will s hare info rmation about the following item: R ambling R iver C enter logo up d ate C o mmunity garden AC T ION R E Q UE S T E D Ad visory Board memb ers are as ked to come lis ten to the info rmation provided b y s taff and then as k any q uestio ns it may have. T hese items are for info rmational purp o s es only C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R ambling R iver C enter Advis o ry Board F R O M:Mis s ie Kohlb eck, R ec reation S up ervisor and R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:R ound Table F o rmat D AT E:April 8, 2019 IN T R O D UC T IO N T he Ad visory Board ro und table o cc urs at every mo nthly meeting. D IS C US S IO N T he Ad visory Board R o und table item is for members to s hare informatio n or as k q uestio ns o f staff about items that are not on the meeting agend a. AC T ION R E Q UE S T E D T his item is for informatio nal p urposes o nly. No fo rmal dec is io ns can be made o n any items disc ussed during this agenda item. C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R ambling R iver C enter Advis o ry Board F R O M:Mis s ie Kohlb eck, R ec reation S up ervisor and R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:Items fo r May 13, 2019 Meeting Agend a D AT E:April 8, 2019 IN T R O D UC T IO N T his item is for s taff and Advis o ry Board members to id entify p o s s ib le items fo r the May 13, 2019 mo nthly meeting agenda. D IS C US S IO N T he following are pos s ible items s taff has identified s o far fo r the Marc h 2019 Advis o ry Board meeting agend a: Arts and C rafts S ale fund rais er review 2019 Work P lan review Dew Days fundraisers 2019 G arage S ale Emergenc y Ac tion P lan C anc ellatio n June 10, 2019 meeting Bike P ed es trian P lan up d ate P ark and R ec reation C ommission Joint Meeting R eview AC T ION R E Q UE S T E D Ad visory Board memb ers are as ked to come prepared to p ro vide o ther items fo r the May 13, 2019 mo nthly meeting agenda.