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HomeMy WebLinkAboutAgenda_2019_7_8_Meeting(557)R AMB LIN G R IVE R C E N T E R AD VIS O RY B O AR D ME E T IN G 9:30 AM , J uly 8, 2019 Nicolai Board Room AG E N D A 1.Call to Order 2.Approve Agenda 3.Approve Minutes a.Approve May 13, 2019 Meeting Minutes 4.P resentations 5 Business Items a.2019 G arage S ale F undraiser b.2020 R ambling R iver C enter F ees and C harges R ec ommendation c .Dew Days Kis s the P ig and Bike Auc tion F undraiser R eports d.F inancial S upport P rogram e.Waffle Breakfas t and S ilent Auc tion F undraiser 6.Discussion Items a.S ub-C ommittee Updates b.2019 Annual Work P lan c .Memberships and P articipation R eports 7.Staff Report a.Informational Updates 8.Advisory Board Roundtable a.R ound Table F ormat 9.Items for Next Meeting Agenda a.Items for Augus t 12, 2019 Meeting Agenda 10.Adjourn TO:R ambling R iver C enter Advis ory Board F R O M:Missie Kohlbec k R ecreation S upervis or and R andy Dis tad P arks and R ecreation Director S UB J E C T:Approve May 13, 2019 Meeting Minutes D AT E:July 8, 2019 IN T R O D UC T IO N Included in the meeting packet are draft minutes from the Advisory Board's May 13, 2019 meeting. D IS C US S IO N Advisory Board members s hould review the draft minutes in order to determine if there are any c orrections or edits that need to be made prior to approval of the minutes. AC T ION R E Q UE S T E D T he Advisory Board is being asked to approve the attached minutes from the May 13, 2019 meeting. AT TA C HME NT S: Type Description B ackup Material Draft May 13, 2019 Meeting Minutes 325 Oak Street A Proud Past - A Promising Future Farmington, MN 55024 Committed to Providing High Quality, Timely and Responsive Service to Our Customers MAY 13, 2019 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Meeting was called to order by Chair Page at 9:30 am. Quorum was present. Members Present: Marjorie Koski, Roger Wood, Pennie Page, Joan Moes, Dennis Michaelis and Pat Hennen Members Absent: Blanch Reichert Others Present: Park and Recreation Director Randy Distad, Recreation Supervisor Missie Kohlbeck and summer intern Jacob Sweitzer 2. Approve Agenda Motion made by Wood to approve May 13, 2019 meeting agenda and motion seconded by Moes. APIF. Motion carried. 3. Approve Minutes Motion made by Wood to approve the April 8, 2019 meeting agenda with the correction of item B. Year changed from 2017 to 2018. Motion was seconded by Koski. APIF. Motion carried. 4. Presentation Kohlbeck and Koski provided a summary report of the trips that have occurred so far this year. A few trips were cancelled because of low registrations. There are two types of trips. The trips the RRC uses its own bus to offer and a second kind of trip that is contracted with a bus company, such as Medicine Lake Tours, that provides a motor coach and driver. These types of trips are a collaboration with the senior centers in the cities of Lakeville and Rosemount and occasionally with the Apple Valley Villa. 5. Business Items A. 2019 Arts and Crafts Fundraising Review Moes presented the results of the survey that was distributed to the vendors participating in the RRC arts and crafts sale. Overall, the survey was favorable and showed that vendors were pleased with how the sale went. The biggest issue was the cold temperature inside the arena, which is because it is hard to heat the entire arena. Kohlbeck made Board members aware that after checking with Arena staff, she has learned in 2020 the date of April 6 is unavailable and April 13 is Easter. The Board discussed March 28 as a date, but decided against it because it will likely be colder than this year’s event and it would occur only a week before the other craft show. The Board felt the week after Easter would work better to have the arts and crafts sale. Motion by Moes and seconded by Michaelis to schedule the 2020 Arts and Crafts Fair for April 18, 2020. APIF. Motion carried. B. Dew Days Fundraisers Kohlbeck informed the Board that the RRC Model Railroad Club will be in on June 8 and 9 to prep bikes for the bike auction. Staff will work with the Farmington Police Department to have the bikes moved to the garage on or before June 8. Kiss the Pig cans will be placed in area businesses over the next couple of weeks. C. June 10, 2019 Meeting Cancellation Due to seasonal staff orientation and the Dew Days event occurring during the week of the next scheduled Board meeting on June 10, a discussion occurred about cancelling the meeting Board members agreed with cancelling the meeting. Motion by Moe and seconded by Koski to cancel the June 10, 2019 RRCAB meeting. APIF. Motion carried. D. RRC Logo Design Staff shared the consultant hired to create the RRC logo worked to combine previous logos as the RRCAB requested. This resulted in three new logo designs to review. The combination of Options A and D with orange text was eliminated by the Board because it was felt these logos were hard to read with the orange text. Motion by Koski and seconded by Moes to approve the combo of B & D located on lower left side of page. APIF. Motion carried. E. Sub-Committee Revisions Page had edited the RRCAB sub-committee’s tasks and provided it to the Board. There has been no interest in anyone leading the History/Documentation sub-committee. A discussion occurred about continuing to promote this as a project. Motion by Moes, seconded by Michaelis to approve the revised RRCAB sub- committee titles and descriptions. APIF. Motion carried. 6. Discussion Items A. 2019 Work Plan Goal #1 was completed today. Progress is being made in other areas of the work plan. At the July 8, 2019 meeting, Distad will provide an updated work plan showing the progress made. B. Bike Pedestrian Plan Update Staff provided an update on the status of the Bike Pedestrian Plan (Plan). On Monday, May 20, the consultants will be presenting to the City Council, Planning Commission and Park and Recreation Commission a draft bike pedestrian plan during a work session. Then based on comments received after the presentation a final plan will be presented to the City Council at its June 17 meeting and a request will be made to adopt the plan. C. Empire Room Renovation Staff and Board members completed a walk- through of the Empire Room and the small conference rooms to see what an expansion in this area could look like. There was a discussion about removal of the temporary walls to expand Empire Room into the former copier supply room and the Webber Room. Board members asked Recreation Supervisor Kohlbeck to discuss the expansion idea with the Weber family because they had paid for the room naming rights in the space that is currently occupied as a computer lab. Staff felt there could be one computer placed next to the area where the puzzle table is located and make it the public computer for the RRC. They felt this would work because there are so few users of the computer lab. D. Recruiting Members Michaelis has agreed to work with Popp on completing outreach schedule and accompanying at senior housing sites. E. Review of Meeting with Park and Recreation Commission There was general agreement by Board members that this was a positive meeting. Board members suggested next year going on a tour of parks/facilities together. 7. Staff Report a. Informational Updates Safety Committee did a walk-through of the RRC building a few weeks ago. Staff shared after the report is received from the committee, it will be reviewed at a future RRCAB meeting. 8. Advisory Roundtable Page – Suggested the Rotary Club of Farmington room be designated as the room to hold RRC historical information including putting photos and other items on the wall. Moes – Wondering where the funding for volunteer bucks comes from. Was informed it is absorbed in the budget. Koski – She was happy about the new RRC logo and is excited for outreach at senior housing sites. Hennen – Didn’t have anything to share. Wood – Surprised the Mopar event moved from the Farmington fairgrounds. Does the bike/ped committee have anything planned with a helmet give away? Was informed that outreach on bike safety will be one of the outcomes of the plan. This means a bike safety class that could include free bike helmets could possibly be held in the future. Michaelis – He was also surprised by the Mopar car show being moved to Stillwater, but hadn’t heard why it was moved to Stillwater. 9. Agenda Items for July 8, 2019 Meeting  Membership update  FSP update  Safety Committee report about RRC building  Bike/Ped Plan  Update on outreach event  Dew Days fundraiser  Waffle Breakfast fundraiser 10. 10. Adjourn Motion by Wood and seconded by Koski by to adjourn the meeting. APIF. Meeting was adjourned at 10:55 a.m. Respectfully Submitted Missie Kohlbeck Recreation Supervisor and Recording Secretary TO:R ambling R iver C enter Advis ory Board F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation Director S UB J E C T:2019 G arage S ale F undraiser D AT E:July 8, 2019 IN T R O D UC T IO N T he garage s ale fundraiser for the R R C has been held in odd number years . T his means the garage s ale will occ ur in 2019. D IS C US S IO N S ome initial garage sale fundrais ing disc ussion oc curred during the May 13, 2019 meeting. T he following is the sc hedule being propos ed for the garage s ale based on previous years it has been held: Drop-off date of donated items: Monday, S eptember 9, 10:00 a.m. to 7:00 p.m. Tuesday, S eptember 10, 7:30 a.m. to 3:30 p.m. Wednes day, S eptember 11, 7:30 a.m. to 3:30 p.m. Garage sale dates: T hursday, S eptember 13, 8:30 a.m. to 7:00 p.m. F riday, S eptember 14, 7:30 a.m. to 3:00 p.m. Donation of all unsold items: P ick up date is s till to be determined. T he sc hedule for this event including the dates and times s hould be reviewed and then c onsens us s hould be reached on the final s chedule to follow. A dis cus s ion of the rules and guidelines for the garage sale s hould als o be performed during the meeting. In keeping with past tradition, after the garage s ale has c onc luded, staff will be boxing up all unsold items and will be donating them to a non-profit organization. AC T ION R E Q UE S T E D Advisory Board members are asked to review the garage s ale sc hedule and then c ome to a cons ensus on a final s chedule. TO:R ambling R iver C enter Advis ory Board F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation Director S UB J E C T:2020 R ambling R iver C enter F ees and C harges R ec ommendation D AT E:July 8, 2019 IN T R O D UC T IO N Annually the Advis ory Board reviews the current R ambling R iver C enter (R R C ) fees and c harges and then makes a rec ommendation to the P ark and R ec reation C ommission about if any fees should be either inc reas ed, remain the same, or decreased. D IS C US S IO N Attached is the staff rec ommended 2020 R R C fees and c harges c ompared to the current 2019 fees and charges. S taff is rec ommending all of the 2019 fees and c harges remain the s ame with the exc eption of the visitor daily fitness room rate be inc reas ed from $6.00 to $7.00, the R R C daily building us e be inc reas ed from $3.00 to $4.00, the banquet room rental rate be increased from $330 for a five your bloc k of time to $350.00 for a five hour bloc k of time and eac h additional hour of rental be c harged at a rate of $90.00. AC T ION R E Q UE S T E D S taff is reques ting the Advisory Board review the staff rec ommended 2020 R R C fees and c harges and then make a rec ommendation to the P ark and R ec reation C ommission c onc erning any revis ions to be made to the R ambling R iver C enter fees and c harges . AT TA C HME NT S: Type Description B ackup Material S taff Recommended 2020 R R C F ees 1 2020 Staff Recommended Rambling River Center Fees……………………… Rambling River Center Fees 2019 2020 Annual Membership $37.00/individual $37.00/individual (to include regular and fitness center membership) (includes tax) (includes tax) Member Incentive Program 30 day money-back same guarantee (Financial Support Program funded memberships excluded) Rambling River Center Room Rental Rates See Schedule G Rambling River Center Damage Deposit Banquet Room $150.00 same Rambling River Center Damage Deposit Meeting Rooms $75.00 same Fitness Room Non-Member One-Time Visitor Pass $6.00 (includes tax) $7.00 (includes tax) Rambling River Center Non-Member User Fee $3.00 (includes tax) $4.00 (includes tax) Rambling River Center Newsletter Advertisement $90.00 (includes tax) same (2 inch x 1 inch ad space for one year) Sound System Rental $150.00 (includes tax) Same 2 SCHEDULE G RAMBLING RIVER CENTER ROOM RENTAL RATES* Room Name: 2019 2020 Banquet Room $330.00 includes four hour rental $350.00 includes four hour rental (capacity 130 people and one hour for set up/clean up and one hour for set up/clean up up includes use of time (5 hours total); use of up time (5 hours total); use of up Kitchenette) to 12 round tables and 130 chairs; to 12 round tables and 130 chairs; and a mandatory fee for cleaning and a mandatory fee for cleaning after rental ends, which includes after rental ends, which includes garbage removal and tear down of garbage removal and tear down of the tables and chairs in the room. the tables and chairs in the room. If cleaning takes more than two If cleaning takes more than two hours, then any additional cleaning hours, then any additional cleaning time beyond two hours will be billed time beyond two hours will be at a rate of $55.00 per hour billed at a rate of $55.00 per ho $85.00 for each additional hour $90.00 for each additional hour rented beyond the original five hour rented beyond the original five block hour block Empire Room $80.00 for two hour time block Same (capacity 57 people) $40.00 each additional hour Same Two Small Conference Rooms $20.00 for two hour time block and Same (capacity 15 people) $10.00 each additional hour Same Harry and Louise Ross Room $65.00 for two hour time block and Same (capacity 30 people) $32.50 for each additional hour Same Garage $60 per stall or Same $200 entire garage per day Same Garage Set Up/Tear Down $70 per day Same *Returning regularly scheduled renters receive first priority for rental of the room they rented in the previous year. TO:R ambling R iver C enter Advis ory Board F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation Director S UB J E C T:Dew Days Kis s the P ig and Bike Auc tion F undraiser R eports D AT E:July 8, 2019 IN T R O D UC T IO N S inc e 1996, the Kis s the P ig contest has been held annually during Dew Days. T he Bike Auc tion has been held annually during Dew Days since 2007. D IS C US S IO N R ecreation S upervis or Mis s ie Kohlbeck will be providing and reviewing a financial report at the meeting s howing expenses and revenues from both fundrais ers . T his year the Bike Auc tion fundraiser was held in the early evening on the F riday night of Dew Days . Bec ause the auctioneer who has done the live auc tion of bikes in the past was not available, the bikes were s old in a s ilent auction format. W hile the change in time did not produce the results thought, the bike auction did raise more money than what was rais ed in 2019. T he Kiss the P ig fundraiser benefitted from having s ome very s trong candidates where were really engaged in the trying to win the contest. As a result you will see and hear in the report about a new record amount that was rais ed during the contest. In the end, there was a good profit generated during the bike auc tion and Kiss the P ig c ontes t that was depos ited into the R ambling R iver C enter ’s C apital Improvement F und for future building improvements and/or equipment and furniture purc hases. S taff would like to thank the F armington P olice Department for allowing the R R C to sell the bikes that the department c ollected in the pas t year and keep the proc eeds from the sale of the bikes! S taff would also like to recognize and thank the R R C Model R ailroad C lub for repairing and cleaning the bikes prior to the bike auc tion! T his work makes a difference in the amount of s ales rec eived! AC T ION R E Q UE S T E D T he Advisory Board is being asked to listen to the financ ial reports given for both R R C Dew Days fundrais ing events and as k any ques tions they may have either about the financ ial reports given and/or the fundraising events. TO:R ambling R iver C enter Advis ory Board F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation Director S UB J E C T:F inancial S upport P rogram D AT E:July 8, 2019 IN T R O D UC T IO N T he R ambling R iver C enter's (R R C ) F inancial S upport P rogram (F S P ) has provided annual funding in the pas t to members who may not be able to afford either an annual R R C members hip, or to attend programs, events and trips. D IS C US S IO N T he F S P has provided needed funding to as s is t with annual members hip purc hases and/or attendanc e at programs, events and trips . In 2019 the Advisory Board increased the annual F S P amount to $37.00 in order to allow an annual members hip to be c overed by the F S P. S inc e this time the annual reques ts for F S P funding has far exc eeded what is made available through the annual C ommunity Development Block G rant funds the R R C receives . As a result, there were a number of reques ts for F S P funds that were made, but did not rec eive funding. S ince this is occ urring, staff is recommending the Advis ory Board have a dis cus s ion and pos s ibly make a dec is ion about lowering the amount of F S P funding an individual can reques t on an annual bas is . S taff is rec ommending that the annual amount of F S P funding that is available to an individual be lowered from $37.00 to $25.00 in order to allow more people to acc es s the funding. W hile this will not fully c over an annual members hip, this amount does c over two-thirds of the annual membership fee. AC T ION R E Q UE S T E D T he Advisory Board is being asked to disc uss changing in 2020 the c urrent annual maximum amount of F S P funding from $37.00 to $25.00 in order to allow more people to ac cess thes e funds to help pay for either a portion of the membership fee or for a few programs or trips. TO:R ambling R iver C enter Advis ory Board F R O M:Missie Kohlbec k R ecreation S upervis or and R andy Dis tad P arks and R ecreation Director S UB J E C T:Waffle Breakfas t and S ilent Auc tion F undraiser D AT E:July 8, 2019 IN T R O D UC T IO N T he annual R R C Dad’s Belgian Waffle Breakfast and S ilent Auction fundrais ing event will be held on S aturday, O c tober 26 from 8:30 a.m. to Noon at the R ambling R iver C enter. T his annual event began in 2006 with jus t a waffle breakfas t. In 2007 a silent auc tion was added. D IS C US S IO N In the pas t, the waffle breakfast and silent auc tion fundraiser has been the larges t fundrais ing event held by the R ambling R iver C enter. P lanning should be started for this fall fundraising event. A disc ussion should occ ur during the meeting between staff and Advisory Board members about this year ’s fundraising event. AC T ION R E Q UE S T E D Advisory Board members are asked to c ome to the meeting prepared to disc uss the 2019 Waffle Breakfas t and S ilent Auc tion fundraising event. TO:R ambling R iver C enter Advis ory Board F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation Director S UB J E C T:S ub-C ommittee Updates D AT E:July 8, 2019 IN T R O D UC T IO N At the May 13, 2019 meeting the Advis ory Board approved the revis ions to the sub-committee titles and des cription of duties. D IS C US S IO N Now that the sub-committees are in plac e, s taff would like to have the sub-committee chairs and c o-chairs provide an update to the Advis ory Board about any work progres s being made by the s ub-c ommittee. R ecreation S upervis or Kohlbeck will also provide an update about the status of the History/Documentation s ub-c ommittee. AC T ION R E Q UE S T E D Advisory Board members are asked to c ome prepared to provide a report for the subcommittee they are s erving on and to als o listen to and as k questions when other subcommittees are giving their reports . TO:R ambling R iver C enter Advis ory Board F R O M:Missie Kohlbec k R ecreation S upervis or and R andy Dis tad P arks and R ecreation Director S UB J E C T:2019 Annual Work P lan D AT E:July 8, 2019 IN T R O D UC T IO N T he Advisory Board approved its 2019 annual work plan in January and c ontinues to review the annual work plan to meas ure the progres s being made. D IS C US S IO N T he annual work plan was las t reviewed at the May 13, 2019 meeting. An updated work plan has been inc luded in the meeting pac ket. T he updated work plan s hows in red what items have been c ompleted on or after the May 13, 2019 meeting. T he items in bold black are items that have been c ompleted s inc e the annual work plan was approved in January and before the May 13, 2019 meeting. Work plan items that are not bold red or bold blac k, have not been c ompleted. AC T ION R E Q UE S T E D Advisory Board members are asked to c ome to the meeting to review the items completed and to further dis cus s the 2019 annual work plan items to determine if there are other items that have been completed. T he review also offers an opportunity for the Advisory Board to disc uss work plan items they would like to work on to complete. AT TA C HME NT S: Type Description B ackup Material Updated 2019 Work Plan Rambling River Center Advisory Board 2019 Work Plan Goal #1: Develop and implement a new Rambling River Center (RRC) logo. Objectives: 1. By April 1, review RRC logo options. Status: Completed. Review of the logo options was done during the April 8 meeting. 2. By June 1, approve and implement a new RRC logo that complements the city’s new logo. Status: Completed. Logo design was approved by the Board. 3. By September 1, all RRC publications and communication material will include the new RRC logo. Goal #2: Develop and create materials that tell a story about the RRC. Objectives: 1. By June 1, create a committee or a group of volunteers that can work on creating and developing a document, or documents of the RRC that can be used to tell a story about and market the RRC. Status: In progress. 2. By October 1, the document(s) will have been started. 3. By December 31, the document(s) will have been created and available to the public to see and read. Goal #3: Review and analyze The River newsletter to determine purpose and mission in order to set future direction and/or content of the newsletter. Objectives: 1. By March 1, review and discuss the current format and content of the River. Status: Completed. The River was reviewed and discussed at the February 11 meeting. 2. By May 1, determine if any revisions/modifications should be made in the format and content of the River. Status: A few recommendations were made to make some modifications to the content and format of the newsletter at the February 11 meeting. 3. By September 1, implement the revisions/modifications to be made in the format and content of the River. Status: Completed. Revisions and modifications were implemented with the March and April 2019 newsletter. Goal #4: Review and recommend 2020 Rambling River Center fees and charges to the Park and Recreation Commission. Objectives: 1. By July 1, review and discuss the 2019 RRC fees and charges and determine if any revisions should be made for the 2020 fees and charges. 2. By August 1, forward recommended 2020 RRC fees and charges to the Park and Recreation Commission. 3. By December 31, the City Council will have acted on the Advisory Board’s recommended 2020 fees and charges. Goal #5: Raise at least $10,000.00 from fundraising events and through donations to fund future Rambling River Center capital improvements and/or equipment and furniture purchases. Objectives: 1. By April 1st, assist with at least one fundraising activity. Status: Complete. Assistance was provided during the Farmington VFW Steak Fry. $800.00 was raised from this fundraising event. 2. By July 1st, assist with at least a second fundraising activity. Status: Completed. Arts and Crafts Sale fundraiser held on April 13 and $1,741.56 was netted during the fundraiser. 3. By October 1st, assist with at least a third fundraising activity. Status: Completed. Dew Days Kiss the Pig and Bike Auction occurred. 4. By December 31st, assist with at least a fourth fundraising activity. Goal #6: Be involved in some capacity with the fundraising efforts for a portion of the Rambling River Center Plaza. Objectives: 1. By May 1, discuss and determine ways the Advisory Board can be involved with the plaza fundraising campaign. Status: Not likely to be completed this year due to lack of city funding. 2. By July 1, extend an offer to the City Council about how the Advisory Board is willing to assist with the fundraising campaign for the RRC plaza. Status: Not likely to be completed this year due to lack of city funding. 3. By September 1, participate in the RRC plaza fundraising campaign. Status: Not likely to be completed this year due to lack of city funding. 4. By December 31, complete participation in the RRC plaza fundraising campaign. Status: Not likely to be completed this year due to lack of city funding. Goal #7: Work with the Trip Planning Committee to offer bus trips in 2019 and to plan future bus trips in 2020. Objectives: 1. By May 1, receive a report from the Trip Committee on the attendance and trips offered during the first quarter in 2019. Status: Completed. Report provided at the May 13 meeting showing attendance so far and the trips held through May 13. 2. By June 1, receive a presentation by the Trip Committee about the draft list of trips planned in 2020. 3. By August 1, receive a report from the Trip Committee on the attendance and trips offered during the second quarter in 2019. 4. By September 1, approve a final list of trips planned by the Trip Committee in 2020. 5. By November 1, receive a report from the Trip Committee on the attendance and trips offered during the third quarter in 2019. 6. By December 31, receive a report from the Trip Committee on the attendance and trips offered during the fourth quarter and an annual report identifying the total attendance of those attending the 2019 trips. Goal #8: Develop a way to provide outreach to older adults who are isolated by developing partnerships with other organizations to provide the needed outreach resources. Objectives: 1. By March 1, brainstorm and determine possible organizations who could partner with the RRC on an outreach project for isolated older adults. Status: Completed. It was determined that staff and members of the RRC would partner on developing an outreach program for members in the community who may be experiencing isolation. 2. By May 1, determine if there is a way to use technology as a means to provide outreach to older adults i.e. apps for ride sharing (Uber, Lyft) and on-line support groups. Status: Completed. Farmington Journey program provided a class on Uber and Lyft. 3. By May 1, work with staff to approach possible partners about providing outreach to older adults who are isolated. Status: Completed. Buildings in the community that house older adults have been approached about an outreach program and these buildings seemed very receptive to this. 4. By September 1, work with possible partners to develop an action plan that can be implemented to provide outreach to older adults who are isolated. Status: Completed. Exercise and stretching classes will be offered in community buildings that house older adults. 5. By December 31, implement the outreach action plan with the project partners. Status: Completed. Stretching and exercise classes were offered at Spruce and Red Oak Goal #9: Meet with the Park and Recreation Commission (PRC). Objectives: 1. By April 1, determine possible meeting dates. Status: Completed. A meeting date of May 8, 2019 was identified by the Advisory Board at its March 11 meeting. 2. By June 1, finalize and approve a meeting date. Status: Completed. May 8 meeting date was approved. 3. By July 1, provide a draft agenda to the PRC of the topics it wishes to discuss during the joint meeting. Status: Completed. Agenda items were identified at the March 11 meeting and were provided to the PRC at their March 13 meeting. 4. By August 1, have a meeting agenda identified. Status: Completed during the April 8 meeting. 5. By December 31, a meeting will have occurred with the PRC. Status: Completed. A meeting occurred on May 8. TO:R ambling R iver C enter Advis ory Board F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation Director S UB J E C T:Memberships and P articipation R eports D AT E:July 8, 2019 IN T R O D UC T IO N R R C annual memberships have inc reas ed over the pas t s everal years. S taff has been tracking this year's members hips purc hases thus far through the firs t s ix months. S taff has als o been tracking participation in the programs , events and trips during the first six months . D IS C US S IO N S taff will be providing a report during the meeting that shows information about memberships sold during the first six months of the year and participation in programs, events and trips . S taff will review this information during the meeting. T he Advisory Board has made an effort to conduc t outreach to loc al buildings that have adults living in them that would qualify by age to be a member at the R R C . T he goals of this outreac h effort was two fold. O ne was to provide a soc ial opportunity for people who maybe is olated or are not able to leave the building they live in. T he sec ond goal was to make the people who live in the buildings aware of the R R C in order to generate interes t in joining the R R C and thereby inc reas ing the R R C membership base. T here have been outreach efforts made during the first six months of they year. S taff felt it would be good to receive feedbac k from Board members who have partic ipated in the outreac h efforts to s ee if this has been benefic ial and is acc omplis hing the goals for doing this. AC T ION R E Q UE S T E D Board members are as ked to come lis ten to the members hip and partic ipation reports that will be given by s taff. Board members who have participated in the outreach efforts are as ked to s hare any feedbac k/information they may have about the outreac h they have participated in. T hen all Advis ory Board members are as ked to as k questions and/or provide their input on continuing with this effort. TO:R ambling R iver C enter Advis ory Board F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation Director S UB J E C T:Informational Updates D AT E:July 8, 2019 IN T R O D UC T IO N T his agenda item allows s taff to s hare information about projec ts and/or other items that are more informational in nature. D IS C US S IO N S taff will s hare information about the following item: Harry and Louis R os s R oom floor ins tallation Bike P edestrian P lan New Building S ervice Worker staff member AC T ION R E Q UE S T E D Advisory Board members are asked to c ome listen to the information provided by staff and then ask any questions they may have. T hes e items are for informational purpos es only. TO:R ambling R iver C enter Advis ory Board F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation Director S UB J E C T:R ound Table F ormat D AT E:July 8, 2019 IN T R O D UC T IO N T he Advisory Board roundtable oc curs at every monthly meeting. D IS C US S IO N T he Advisory Board R oundtable item is for members to s hare information or ask ques tions of s taff about items that are not on the meeting agenda. AC T ION R E Q UE S T E D T his item is for informational purpos es only. No formal dec is ions can be made on any items dis cus s ed during this agenda item. TO:R ambling R iver C enter Advis ory Board F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation S upervis or S UB J E C T:Items for Augus t 12, 2019 Meeting Agenda D AT E:July 8, 2019 IN T R O D UC T IO N T his item is for staff and Advisory Board members to identify pos s ible items for the next month's meeting agenda. D IS C US S IO N T he following are pos s ible items staff has identified s o far for the next Advis ory Board meeting agenda: G arage sale fundrais er Waffle breakfast and silent auc tion fundraiser 2019 work plan review R R C building c apital improvement/equipment or furniture purc hase AC T ION R E Q UE S T E D Advisory Board members are asked to c ome prepared to provide other items for the next monthly meeting agenda.