HomeMy WebLinkAboutAgenda_2019_8_12_Meeting(561)R AMB LIN G R IVE R C E N T E R AD VIS O RY B O AR D ME E T IN G
9:30 AM , August 12, 2019
Nicolai Board Room
AG E N D A
1.Call to Order
2.Approve Agenda
3.Approve Minutes
a.Approve July 8, 2019 Meeting Minutes
4.P resentations
a.Trip C ommittee R eport
5 Business Items
a.G arage S ale F undrais er
b.F inancial S upport P rogram
c .F uture R ambling R iver C enter Improvements
d.Volunteer Buc ks P rogram R eview
e.Waffle Breakfas t and S ilent Auc tion F undraising Event
6.Discussion Items
a.2019 Work P lan
b.S ub-C ommittee R eports
7.Staff Report
a.Infomational Updates
8.Advisory Board Roundtable
a.R ound Table F ormat
9.Items for Next Meeting Agenda
a.Agenda Items for S eptember 9, 2019 Meeting
10.Adjourn
TO:R ambling R iver C enter Advis ory Board
F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation
Director
S UB J E C T:Approve July 8, 2019 Meeting Minutes
D AT E:August 12, 2019
IN T R O D UC T IO N
Included in the meeting packet are draft minutes from the Advisory Board's July 8, 2019 meeting.
D IS C US S IO N
Advisory Board members s hould review the draft minutes in order to determine if there are any c orrections
or edits that need to be made prior to approval of the minutes.
AC T ION R E Q UE S T E D
T he Advisory Board is being asked to approve the attached minutes from the July 8, 2019 meeting.
AT TA C HME NT S:
Type Description
B ackup Material Draft J uly 8, 2019 Meeting Minutes
JULY 8, 2019 RAMBLING RIVER CENTER
ADVISORY BOARD MEETING MINUTES
1. Call to Order: Meeting was called to order by Page at 9:30 am. Quorum was present.
Members Present: Marjorie Koski, Roger Wood, Pennie Page, Joan Moes, Dennis Michaelis, Pat
Hennen, and Blanch Reichert
Members Absent: None
Others Present: Parks and Recreation Director Randy Distad and Recreation Supervisor Missie
Kohlbeck
2. Approve Agenda
Motion made by Hennen to approve July 8, 2019 meeting agenda, seconded by Wood. APIF. Motion
carried.
3. Approve Minutes
Motion made by Koski to approve May 13, 2019 meeting minutes with the correction of item 5D
changed from “left” to “right”, seconded by Moes. APIF. Motion carried
4. Presentation
None
5. Business Items
A. 2019 Garage Sale Fundraiser
Recreation Supervisor Kohlbeck informed members that the Garage Sale fundraiser has been scheduled
for Thursday, September 11 and Friday, September 12. Page will create sheets for board members to
sign-up and volunteer during the fundraiser. Shifts will be 3 hours. 3 to 5 volunteers will be needed for
each shift. Moes, Reichert and former RRC Board Member Marilyn Briesacher will be running this
event. They plan to meet to discuss details. There will be a meeting with the volunteers on Friday the
week prior to the event. Recreation Supervisor Kohlbeck will research what businesses/organizations
will take unsold garage sale items. Staff will set up tables on September 6.
B. 2019 RRC Fees and Charges Recommendations
Motion by Moes to recommend the banquet room rental rate be increases to $350 for a five-hour block
(written as 4-hour block with doors opening 1 hour early for set up) and increase the damage deposit to
$500. Seconded by Kokski. APIF. Motion carried.
C. Dew Days Kiss the pig and Bike Auction Fundraiser Reports
Recreation Supervisor Kohlbeck provided a final financial report of the fundraising events that occurred
during the Dew Days celebration. Kiss the Pig made a net profit of $2,968.77. The Bike Auction made a
net profit of $525.01. The total net profit for both fundraisers was $3,493.76. Reminders for next year
included:
spreading the word out to the community that any donation made to the Rambling River Center is
tax deductible
solicit a business to sponsor the pig, perhaps asking Kwik Trip.
D. Financial Support Programs
Recreation Supervisor Kohlbeck informed Board members that the 2019-2020 fiscal year Community
Development Block Grant funding allocation for the Financial Support Program (FSP) began on July 1,
2019. The Rambling River Center receives $5,000 in annual funding from the dates of July 1, 2019 –
June 30, 2020. On July 8, 2019 there was $2,108 used to cover FSP requests. This leaves a balance of
$2,892 available through June 30, 2020.
Parks and Recreation Director Distad asked the Board to consider lowering the maximum amount of
FSP funding from $37.00 a person to $25.00 per person, which would help stretch the funds to allow
more people to access them. Board members discussed allowing people to receive an annual amount of
$25 in funding through the FSP program. There was a general feeling that the $25.00 could be used to
cover up to 2/3 of the annual membership cost. This would translate into the city covering approximately
$2.00 for every $1.00 that members spent on the annual membership fee if the used the FSP program to
pay for their annual membership.
By consensus, Board members agreed they would like to have another month to consider this change and
talk to members about it before any change is made to the FSP maximum funding amount. The FSP
funding amount will be discussed further at the August 12, 2019 meeting and it will be determined at the
meeting if a change should be made to the annual maximum funding amount.
E. Waffle Breakfast and Silent Auction Fundraiser
Recreation Supervisor Kohlbeck informed Board members that Waffle Breakfast tickets will be available
at August meeting. Wood will set up a schedule at Family Fresh to sell tickets. He is also asking board
members to try to sell tickets directly. There will be a review of the Silent Auction donation request letter
during the August 12 meeting. By consensus, Board members agreed the cost of the tickets should be
increased $1.
6. Discussion Items
A. Sub-Committee Updates
Sub-committees will give updates at each meeting. Board members agreed to the following sub-
committee assignments:
Volunteer Sub-committee: Koski (chair), Page, and Hennen
Membership Sub-committee: Michaelis (chair) and Koski
Major Event & Marketing Sub-committee: Moes (chair) and Wood
History/Documentation Sub-committee: Reichert (chair) and Rambling River Center member
Heposki
B. 2019 Annual Work Plan
Objectives are continually being met. It was identified that Goal #4 Objective 1 and 2 were achieved
since the last Board meeting. Goal #7 Objective 3 is on the agenda for the August meeting.
C. Membership and Participation Reports
Program Assistant Stacey Popp created a new spreadsheet that monitors RRC memberships and
participation in activities and events. As of July 8, 2019 there are 440 current members. There was a
letter sent as a reminder to members who have June as a membership renewal month, but have not paid
their membership yet. There was also a letter sent out to members who have their membership expiring
in July and August, to renew their annual membership. Total number of program participants in June is
not yet completed. The January through May participation numbers shows the RRC had 5,903 total
program participants. By consensus it was decided that staff will continue to review these numbers
quarterly with the Advisory Board.
7. Staff Report
a. Informational Updates
Work on the Harry and Louise Ross Room flooring improvement will begin soon. The room will
be closed July 15 – Aug. 1 so the room can be painted, the cabinets removed and rearranged and
the flooring laid.
Bike Pedestrian Plan was reviewed and adopted by the City Council at its June, 17, 2019
meeting.
Interviews for a new Building Service Worker position are being conducted and it is hoped that
the new staff member will start employment by the end of July.
8. Advisory Roundtable
Page – Delegate room.
Moes – Nothing to share.
Koski – Nothing to share.
Hennen – Good to have Dew Days in our building.
Wood – Is restroom in banquet room going to be repaired?
Michaelis – Has anyone asked businesses to donate coupon to welcome bags at the craft show?
Reichert – Nothing to share.
9. Agenda Items for August 12, 2019 Meeting
Garage Sale Fundraiser
Waffle Breakfast and Silent Auction
2019 Work Plan Review
RRC building improvement/equipment purchase
Trip planning report
Volunteer bucks program
Sub-committee reports
Financial Support Program
Update on Harry and Louis Ross Room floor project
10. 10. Adjourn
Motion by Koski, seconded by Michaelis by to adjourn the meeting at 10:40 a.m. APIF. Motion
carried.
Respectfully Submitted
Missie Kohlbeck, Recreation Supervisor and Recording Secretary
TO:R ambling R iver C enter Advis ory Board
F R O M:Missie Kolhbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation
Director
S UB J E C T:Trip C ommittee R eport
D AT E:August 12, 2019
IN T R O D UC T IO N
O ne of the 2019 work plan goals was to have Board members work with the Trip P lanning C ommittee to
offer 2019 bus trips and to plan bus trips in 2020.
D IS C US S IO N
Board member Koski and R ec reation S upervisor Kohlbec k provided a Trip C ommittee presentation at the
May 13, 2019 Board meeting. Another presentation will be giving during this meeting about what trips have
been offered and succ es s fully c ompleted s inc e the May 13 Board meeting . T his will inc lude trip
des tinations and what the registration of partic ipants totaled during thes e trips . Information will als o be
s hared about upcoming trips planned over the next few months.
AC T ION R E Q UE S T E D
Board members are as ked to come lis ten to the pres entation and then ask ques tions they may have about either
trips already offered and/or future trips that are planned.
AT TA C HME NT S:
Type Description
B ackup Material Trips Report
Trip Committee Summary
2019 Fun Fridays
12 Fun Fridays total 4 to date 9 all of them have gone
2019 Fun Fridays bus holds 16
Date Trip Farmington Participants
Jan. 18 Tradewinds Buffet, Treasure Island, Welch 16
Feb. 15 Bridgets Café, Zumbrota 13
Mar. 15 Rancho Loco and Ferndale Market, Cannon Falls 8
Apr. 19 Union Depot, St. Paul 13
May 17 Ranchero, Webster PM Trip 8
June 21 Dangerfields, Shakopee 16
July 19 Running Aces, Columbus PM Trip Cancelled no races
Aug. 16 Keys Café, St. Paul
Sept. 20 Hubbell House, Manorville
Oct. 18 Tommy’s Old Fashioned Malt Shop, Chaska
Nov. 15 Buffet @ Mystic, Prior Lake
Dec. 20 Q-Cumbres, Edina
Small Bus Trips
Date Trip Requested # of Participatns
May 17 Viking Training Center yes Cancelled 3
June 18 Jordan Mud Bath yes 9
July 16 Carlton College Arboretum & Ole Store yes 8
2019 Motor coach Trips with Lakeville, Rosemount and occasionally Apple Valley Villa currently booked
Date Trip Requested
By Fgtn
# of FARMINGTON
PARTICIPANTS
Feb. 6 You Smell Barn Church Basement Ladies yes 14
Mar 5 No Blarney Tour 12
Mar. 28 Sisters of Peace History Theater yes Cancelled 4
Apr. 24 Hello Dolly yes 1
May 22 Mobsters of Minneapolis yes 8
May 29 Turtle Lake yes 15
Jun 20- Bell Museum yes Cancelled 4
Jul. 16 Hudson River Cruise yes 6
Aug. no date yet Mpls church tour yes 7
Aug. 21 Jackpot Junction Casino yes 17
Sep. 17 Red Wing Pottery
Oct. 10 Winona and Fountain City
Oct. 16 Bermuda Triangle, Daytripper Theater yes
Nov. 2 Superior, WI yes
Dec. 10 Victorian Christmas yes
Aug. 13 MN Field Trip Expo with M. Koski and M. Swantek
Aug. 15 Meeting with Lakeville and Rosemount to schedule motor coach trips
TO:R ambling R iver C enter Advis ory Board
F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation
Director
S UB J E C T:G arage S ale F undrais er
D AT E:August 12, 2019
IN T R O D UC T IO N
T he garage s ale fundraiser for the R R C has been held in odd number years and therefore planning has been
occ urring for the garage sale to be held in S eptember, 2019. T he Board has dis cus s ed the planning of this
year's garage sale at both the May and July Board meetings. T here will be continued dis cus s ion about the
garage sale during the meeting.
D IS C US S IO N
As a reminder about the previous disc ussion that has oc curred, the following is the sc hedule that was
reviewed and approved by the Board for the 2019 garage s ale:
Drop-off date of donated items:
Monday, S eptember 9, 10:00 a.m. to 7:00 p.m.
Tuesday, S eptember 10, 7:30 a.m. to 3:30 p.m.
Wednes day, S eptember 11, 7:30 a.m. to 3:30 p.m.
Garage sale dates:
T hursday, S eptember 12, 8:30 a.m. to 7:00 p.m.
F riday, S eptember 13, 7:30 a.m. to 3:00 p.m.
Donation of all unsold items:
P ick up date for uns old items is s till to be determined.
At the July 8 meeting, it was dec ided that volunteer s ign up sheets would be created allowing volunteers to
work three hour shifts. An update will be provided about the progres s being made to sec ure volunteers for
this fundraising event.
As a reminder als o, in keeping with pas t tradition, garage s ale items not s old will be boxed up after the garage
s ale has c onc luded, and will be donated to a non-profit organization.
AC T ION R E Q UE S T E D
Advisory Board members are asked to c ome to the meeting and be prepared to further dis cus s the garage sale
event.
TO:R ambling R iver C enter Advis ory Board
F R O M:Missie Kolhbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation
Director
S UB J E C T:F inancial S upport P rogram
D AT E:August 12, 2019
IN T R O D UC T IO N
A dis cus s ion occ urred about the F inancial S upport P rogram at the July 8, 2019 Board meeting. It was
decided to table a dec is ion on any revis ions to the program until the Augus t 12, 2019 meeting.
D IS C US S IO N
T he July 8 meeting minutes were inc luded in the meeting pac ket and summarizes the dis cus s ion that occ urred
about the F S P funding amount and the demand that has been occ urring by applicants to receive funding.
T here was disc ussion at the July 8 meeting to dec reas e the annual maximum amount that a pers on can
received in F S P funding. C urrently up to a maximum of $37.00 per pers on can be applied annually to
receive and be used for such things as a R R C membership and/or R R C programs , events and trips. During
the meeting, s taff s uggested the maximum amount be decreased from $37.00 annually to $25.00 annually, so
it can be s pread out amongs t more people during the year. T here s eemed to be general support for this idea
during the meeting.
No formal decision was made during the meeting and Board members were as ked to think about this amount
and to als o disc uss this annual F S P funding decrease with other members to receive feedbac k on this
revision to the program.
AC T ION R E Q UE S T E D
Board members are as ked to come to the meeting and c omplete the following related to the F S P :
s hare any information they rec eived from other members about decreasing the annual funding amount
that can be received
s hare their own thoughts about decreasing the annual funding amount
make a formal decision regarding the decrease in the annual funding amount after an annual maximum
amount is determined
TO:R ambling R iver C enter Advis ory Board
F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation
Director
S UB J E C T:F uture R ambling R iver C enter Improvements
D AT E:August 12, 2019
IN T R O D UC T IO N
T he Harry and Louis R oss R oom flooring work is nearing completion. As a res ult staff would like to have
the Board review the list of pos s ible other identified improvements and determine the next projec t or projec ts
to complete.
D IS C US S IO N
Included in the meeting packet is a lis t of future improvements that staff and Board members identified.
T here is als o a financial report inc luded in the meeting pac ket that shows the c urrent balanc e that remains in
the R R C C apital Improvement F und as of July 30, 2019. As you c an s ee there is a current fund balanc e of
$30,483.76.
S taff members have reviewed the lis t of possible improvement projects and the fund balance and would like
to recommend the following projects be cons idered by the Board:
1. P urchas e and have new blinds ins talled on the remaining R R C windows. S taff is proposing to purc hase
the same color and s tyle of blinds that are in the Banquet R oom. It will give a uniform look to the windows
in the building. S taff has contac ted the c ompany that these blinds were ordered from to have them give us a
bid on what the cost would be to purchas e and have the blinds ins talled on the remaining windows .
2. P urchas e and have installed a new vinyl plank floor in the Banquet R oom. T he c urrent floor is s howing
wear and tear and has las ted 10 years . Becaus e the flooring in the arts and crafts room s eems durable and
has a 20 year warranty, staff would like to res earch the cost to purchas e the s ame flooring material for the
Banquet R oom. It is als o being propos ed by staff that the installation would be c ompleted by city s taff and
thus s ave on the c os t of hiring a contrac tor to install it. S taff would work with the Board to determine a
color if the Board s upports this improvement. Additionally new trim boards would need to be purc hased, so
would add an extra c os t beyond the flooring material.
AC T ION R E Q UE S T E D
S taff is reques ting the Board c onsider the two building improvements being rec ommended by s taff and give
approval to s taff to move forward with getting es timated c os ts to complete the two improvements . O nc e the
costs are known, they would be brought bac k and s hared with Board members and then a final decision c ould
be made about moving forward with purchas ing and ins talling the blinds and the Banquet R oom floor
installed.
AT TA C HME NT S:
Type Description
B ackup Material L ist of Future P roposed I mprovements
B ackup Material R R C Capital I mprovement Fund Balance
Report
RRC Future Proposed Building Improvements, Equipment and Furniture Purchases
Building Improvement/Equipment Item Estimated
Cost Year to be Completed
Expand Fitness Room ????No year identified yet
Purchase NU Step $4,500 No year identified yet
Purchase additional recumbent bike $5,000 No year identified yet
Tile hallway walls four feet up $2,500 No year identified yet
Purchase and Install Sink in Craft Room $3,000 No year identified yet
HVAC System Replacement $10,000 2025
Security Cameras (4th Street parking lot)$1,000 No year identified yet
Six foot tables (10 @ $125 each) $1,000 No year identified yet
Eight foot tables (8 @ $200 each)$1,200 No year identified yet
Blinds for windows (except for Banquet Room)$5,000 No year identified yet
Banquet Room flooring $15,000 No year identified yet
Harry and Louise Ross Room flooring $5,000 2018-2019
Built in cabinets for Harry and Louis Ross Room $6,000 No year identified yet
Repaint Banquet Room ceiling a lighter/brighter color $1,000 No year identified yet
Rambling River Center Capital
Improvement Project Fund Balance
Account Description 2012 2013 2014 2015 2016 2017 2018 2019
OPERATING TRANSFERS 10,000.00 0.00 0.00 0.00 0.00 0.00 0.00
DONATIONS 13,093.63 16,325.09 13,901.27 20,441.66 21,964.69 18,471.31 12,668.55 9,723.65
OFFICE SUPPLIES (108.91)0.00 0.00
EQUIP SUPPLIES & PARTS (4,905.20)(8,224.54)(6,573.95)(1,174.66)0.00 0.00
BUILDING SUPPLIES & PARTS (3,430.00)0.00 (891.74)0.00 (1,255.00)0.00
PERMIT (33.19)0.00
PROFESSIONAL SERVICES (6,159.00)(1,050.00)(7,979.00)(2,424.00)(1,766.60)(1,210.70)
ADVERTISING (182.95)0.00 0.00 0.00 (50.00)(224.32)
PROGRAMMING EXPENSE (1,480.38)(4,157.68)(276.04)(380.66)(524.48)(3,959.36)(1,734.40)(1,054.40)
BUILDING AND STRUCTURE (3,325.00)(3,481.64)
FURNITURE & OFFICE EQUIPMENT (788.50)(26,000.00)0.00 (2,320.87)
OTHER CONSTRUCTION COSTS (6,265.92)0.00 (2,713.00)0.00 0.00
ANNUAL NET TOTAL 11,613.25 7,490.26 (1,915.23)3,827.81 (10,980.36)11,407.16 3,853.26 5,187.61
Current
Available
Balance as
of 07/30/19
$30,483.76
TO:R ambling R iver C enter Advis ory Board
F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation
Director
S UB J E C T:Volunteer Buc ks P rogram R eview
D AT E:August 12, 2019
IN T R O D UC T IO N
T he Volunteer Bucks P rogram has been in plac e for many years at the R ambling R iver C enter.
D IS C US S IO N
T he Board disc ussed the Volunteer Bucks P rogram briefly during the dis cus s ion on the F inanc ial S upport
P rogram during the July 8, 2018 meeting. As a result, the Board decided it wanted to review the Volunteer
Bucks P rogram at the Augus t 12 meeting in order to gain a better understanding and a refresher about the
program.
Included in your meeting packet is a brochure about the Volunteer Buc ks P rogram. It provides helpful
information about what the program is about and how it works. R ecreation S upervis or Kohlbeck will review
the program during the meeting with Board members . S he will be looking to receive feedbac k on the
brochure and the program as well after s he completes her review.
AC T ION R E Q UE S T E D
Advisory Board members are being as ked to complete the following:
review the attached Volunteer Bucks P rogram broc hure
lis ten to the review of the program by R ec reation S upervisor Kohlbec k
provide feedback about the program to R ec reation S upervisor Kohlbec k
AT TA C HME NT S:
Type Description
B ackup Material Volunteer B ucks P rogram Brochure
Volunteer Bucks
How it Works
• Volunteers will receive $1 worth
of Volunteer Bucks for each
hour worked. Volunteer Bucks
can be used towards Rambling
River Center trips or programs.
This does not include fund-
raisers, Happy Feet, or Driving
Classes.
• For example, if you volunteered
at the Center answering phones
and you have accumulated 20
hours, after turning in your time
log you would be credited $20
in volunteer bucks.
“Never doubt that a
small group of thought-
ful, committed citizens
can change the works,
it’s the only thing that
ever has.”
-Margaret Mead
“Alone we can do so
little, together we
can do so much”
-Helen
Keller
“Having a big heart has nothing to do
with how big your bank account is.
Everyone has something to give.”
-Barbara Bush
Eligible Volunteers
• Volunteers must be a Rambling
River Center Member.
• Work a minimum of 2-hour at a
RRC fundraiser.
• Work in an approved Rambling
River Center Volunteer Position
• Attend at least one volunteer
training a year.
Use of volunteer bucks
• Volunteers logs must be used
and turned in.
• V Bucks will max out at $150
per person per year. A max
of $75 in can be transfered to
another person (per calendar
year). This person must be a
member of the RRC.
• V Bucks may reduce activity
costs up to 50% of total cost
with a max of $30 per activity/
program.
• V Bucks do not carry into the
next year with the exception of
the last quarter.
Program Volunteers
• Teach a class such as crafts, music,
computers.
• Pick up the day old bread
• Drive the bus
• Special Events and fundraisers
Office Volunteers
• Receptionist
• Assist with posting fliers, signs
• Proofreading
• Birthday/Anniversary/Get Well Cards
Building Volunteers
• Water Plants
• Sort and clean library shelves
• Remove and recycle outdated pro-
motional materials, magazines and
newspaper from a variety of location
in building.
Rambling
River
Center
Volunteer
Bucks
As a participant in volunteer Bucks
program you are providing the
Rambling River Center with your
valuable skills, experience, and
time in exchange for discounts on
trips and programs that are
sponsored by the Rambling River
Center.
It is also a great way to get in-
volved in the Rambling River Center
and it’s events, we’d love to have
you volunteer here!
Why Volunteer
A study of Americans over age 50
found that regular volunteers are:
• 16% happier than those who
don’t volunteer.
• 47% more likely to have their
cholesterol levels tested.
• 30% more likely to get flu shots.
• spend 38% fewer nights in the
hospital.
• walk on average 1,500 more step
per day than those who don’t
volunteer
• less like to develop high blood
pressure, a condition that can
lead to heart attacks or stokes.
Fundraiser that Qualify
• VFW Steak Fry
• Fashion Show
• Arts and Craft Show
• Dew Days Bike Auction
• Dew Days Kiss the Pig
• Garage Sale
• Silent Auction and Waffle Breakfast
“No act of kindness no matter how
small is ever wasted.”
-Aesop
“Oh I get by with a little help from
my friends”
-The Beatles
TO:R ambling R iver C enter Advis ory Board
F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation
Director
S UB J E C T:Waffle Breakfas t and S ilent Auc tion F undraising Event
D AT E:August 12, 2019
IN T R O D UC T IO N
T his fundraising event has been held annually since 2006. T his year, the Waffle Breakfast and S ilent Auction
fundrais er will be held on S aturday, O c tober 26 from 8:30 to 11:30 a.m. at the R ambling R iver C enter. T he
Board dis cus s ed the annual R R C Dad’s Belgian Waffle Breakfas t and S ilent Auc tion at its July 8, 2019
meeting.
D IS C US S IO N
Dis cus s ion and planning of the fundraising event will continue from the dis cus s ion and planning that
occ urred during the July 8 meeting. R ec reation S upervisor Kohlbec k will be providing at the meeting a list of
local busines s es and organizations that s he would like to have Board members review and then s elect to
contac t about donating items to the silent auc tion.
S he will als o provide during the meeting a draft letter that will be us ed for s oliciting donations from local
busines s es that Board members will be c ontacting. Board members will be asked to review the letter during
the meeting to make sure it is acc eptable to them.
F inally, R ec reation S upervisor Kohlbec k will have printed tic kets available that Board members can sign out
and take with them to s ell.
AC T ION R E Q UE S T E D
Board members are being asked to c ome to the meeting prepared to do the following:
s elect and volunteer to contac t busines s es for s ilent auction items to donate
review the letter to be used in the solic itation of bus inesses to donate an item or items to the silent
auc tion
s ign out and s ell tickets to the Waffle Breakfast
TO:R ambling R iver C enter Advis ory Board
F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation
Director
S UB J E C T:2019 Work P lan
D AT E:August 12, 2019
IN T R O D UC T IO N
T he Advisory Board approved its 2019 annual work plan in January and c ontinues to review the annual work
plan to meas ure the progres s being made.
D IS C US S IO N
T he annual work plan was las t reviewed at the July 8, 2019 meeting. An updated work plan has been
inc luded in the meeting pac ket. T he updated work plan s hows in red what items have been c ompleted on or
after the July 8, 2019 meeting. T he items in bold blac k are items that have been completed since the annual
work plan was approved in January and before the July 8, 2019 meeting. Work plan items that are not bold
red or bold blac k, have not been c ompleted.
AC T ION R E Q UE S T E D
Advisory Board members are asked to c ome to the meeting to review the items completed and to further
dis cus s the 2019 annual work plan items to determine if there are other items that have been completed. T he
review also offers an opportunity for the Advisory Board to disc uss work plan items they would like to work
on to complete.
AT TA C HME NT S:
Type Description
B ackup Material Updated 2019 Work Plan
Rambling River Center Advisory Board
2019 Work Plan
Goal #1: Develop and implement a new Rambling River Center (RRC) logo.
Objectives:
1. By April 1, review RRC logo options.
Status: Completed. Review of the logo options was done during the April 8 meeting.
2. By June 1, approve and implement a new RRC logo that complements the city’s new logo.
Status: Completed. Logo design was approved by the Board.
3. By September 1, all RRC publications and communication material will include the new
RRC logo.
Status: Partially completed. The River newsletter has been revised to include the new
RRC logo. Paper used at the RRC for memos, letters and correspondences still has to
be updated to include the new RRC logo.
Goal #2: Develop and create materials that tell a story about the RRC.
Objectives:
1. By June 1, create a committee or a group of volunteers that can work on creating and
developing a document, or documents of the RRC that can be used to tell a story about
and market the RRC.
Status: In progress.
2. By October 1, the document(s) will have been started.
3. By December 31, the document(s) will have been created and available to the public to
see and read.
Goal #3: Review and analyze The River newsletter to determine purpose and mission in
order to set future direction and/or content of the newsletter.
Objectives:
1. By March 1, review and discuss the current format and content of the River.
Status: Completed. The River was reviewed and discussed at the February 11
meeting.
2. By May 1, determine if any revisions/modifications should be made in the format and
content of the River.
Status: A few recommendations were made to make some modifications to the content
and format of the newsletter at the February 11 meeting.
3. By September 1, implement the revisions/modifications to be made in the format and
content of the River.
Status: Completed. Revisions and modifications were implemented with the March
and April 2019 newsletter.
Goal #4: Review and recommend 2020 Rambling River Center fees and charges to the Park
and Recreation Commission.
Objectives:
1. By July 1, review and discuss the 2019 RRC fees and charges and determine if any
revisions should be made for the 2020 fees and charges.
Status: Completed. 2020 RRC fees were reviewed at the July 8, 2019 meeting .
2. By August 1, forward recommended 2020 RRC fees and charges to the Park and
Recreation Commission.
Status: Completed. Recommended RRC fees were received and reviewed at the PRC
July 10, 2019 meeting. They were approved by the PRC and a recommendation was
forwarded to the City Council to approve the 2020 RRC fees that were recommended by
the Board.
3. By December 31, the City Council will have acted on the Advisory Board’s recommended
2020 fees and charges.
Goal #5: Raise at least $10,000.00 from fundraising events and through donations to fund
future Rambling River Center capital improvements and/or equipment and furniture
purchases.
Objectives:
1. By April 1st, assist with at least one fundraising activity.
Status: Complete. Assistance was provided during the Farmington VFW Steak Fry.
$800.00 was raised from this fundraising event.
2. By July 1st, assist with at least a second fundraising activity.
Status: Completed. Arts and Crafts Sale fundraiser held on April 13 and $1,741.56
was netted during the fundraiser.
3. By October 1st, assist with at least a third fundraising activity.
Status: Completed. Dew Days Kiss the Pig and Bike Auction occurred. $3,493.76 was
final profit amount.
4. By December 31st, assist with at least a fourth fundraising activity.
Goal #6: Be involved in some capacity with the fundraising efforts for a portion of the
Rambling River Center Plaza.
Objectives:
1. By May 1, discuss and determine ways the Advisory Board can be involved with the plaza
fundraising campaign.
Status: Not likely to be completed this year due to lack of city funding.
2. By July 1, extend an offer to the City Council about how the Advisory Board is willing to
assist with the fundraising campaign for the RRC plaza.
Status: Not likely to be completed this year due to lack of city funding.
3. By September 1, participate in the RRC plaza fundraising campaign.
Status: Not likely to be completed this year due to lack of city funding.
4. By December 31, complete participation in the RRC plaza fundraising campaign.
Status: Not likely to be completed this year due to lack of city funding.
Goal #7: Work with the Trip Planning Committee to offer bus trips in 2019 and to plan
future bus trips in 2020.
Objectives:
1. By May 1, receive a report from the Trip Committee on the attendance and trips offered
during the first quarter in 2019.
Status: Completed. Report provided at the May 13 meeting showing attendance so far
and the trips held through May 13.
2. By June 1, receive a presentation by the Trip Committee about the draft list of trips
planned in 2020.
3. By August 1, receive a report from the Trip Committee on the attendance and trips
offered during the second quarter in 2019.
Status: Will be completed at the August 12, 2019 meeting when the presentation will
be made.
4. By September 1, approve a final list of trips planned by the Trip Committee in 2020.
5. By November 1, receive a report from the Trip Committee on the attendance and trips
offered during the third quarter in 2019.
6. By December 31, receive a report from the Trip Committee on the attendance and trips
offered during the fourth quarter and an annual report identifying the total attendance of
those attending the 2019 trips.
Goal #8: Develop a way to provide outreach to older adults who are isolated by developing
partnerships with other organizations to provide the needed outreach resources.
Objectives:
1. By March 1, brainstorm and determine possible organizations who could partner with
the RRC on an outreach project for isolated older adults.
Status: Completed. It was determined that staff and members of the RRC would
partner on developing an outreach program for members in the community who may
be experiencing isolation.
2. By May 1, determine if there is a way to use technology as a means to provide outreach
to older adults i.e. apps for ride sharing (Uber, Lyft) and on-line support groups.
Status: Completed. Farmington Journey program provided a class on Uber and Lyft.
3. By May 1, work with staff to approach possible partners about providing outreach to
older adults who are isolated.
Status: Completed. Buildings in the community that house older adults have been
approached about an outreach program and these buildings seemed very receptive to
this.
4. By September 1, work with possible partners to develop an action plan that can be
implemented to provide outreach to older adults who are isolated.
Status: Completed. Exercise and stretching classes will be offered in community
buildings that house older adults.
5. By December 31, implement the outreach action plan with the project partners.
Status: Completed. Stretching and exercise classes were offered at Spruce and Red
Oak buildings
Goal #9: Meet with the Park and Recreation Commission (PRC).
Objectives:
1. By April 1, determine possible meeting dates.
Status: Completed. A meeting date of May 8, 2019 was identified by the Advisory
Board at its March 11 meeting.
2. By June 1, finalize and approve a meeting date.
Status: Completed. May 8 meeting date was approved.
3. By July 1, provide a draft agenda to the PRC of the topics it wishes to discuss during the
joint meeting.
Status: Completed. Agenda items were identified at the March 11 meeting and were
provided to the PRC at their March 13 meeting.
4. By August 1, have a meeting agenda identified.
Status: Completed during the April 8 meeting.
5. By December 31, a meeting will have occurred with the PRC.
Status: Completed. A meeting occurred on May 8.
TO:R ambling R iver C enter Advis ory Board
F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation
Director
S UB J E C T:S ub-C ommittee R eports
D AT E:August 12, 2019
IN T R O D UC T IO N
S ub-c ommittee assignments were completed at the July 8, 2019 Board meeting. All Board members
volunteered to serve on at least one sub-committee.
D IS C US S IO N
Board members identified it would like to have a report given by eac h s ub-c ommittee at its monthly Board
meeting in order to rec eive an update on the type of project(s ) that are being undertaken and the work being
completed on the project(s ). T he four s ub-c ommittees that have been formed are as follows :
volunteer
members hip
major event and marketing
history/documentation
S ub-c ommittee presentations will be provided in the above lis ted order.
AC T ION R E Q UE S T E D
Board members are as ked to come prepared to provide a brief report on the s ub-c ommittee they are a member
of. T he report s hould highlight projects and tas ks completed on the projects .
TO:R ambling R iver C enter Advis ory Board
F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation
Director
S UB J E C T:Infomational Updates
D AT E:August 12, 2019
IN T R O D UC T IO N
T his agenda item allows s taff to s hare information about projec ts and/or other items that are more
informational in nature.
D IS C US S IO N
S taff will s hare information about the following item:
Harry and Louis R os s R oom floor ins tallation
As bes tos Abatement
2020 Work P lan Ideas
AC T ION R E Q UE S T E D
Advisory Board members are asked to c ome listen to the information provided by staff and then ask any
questions they may have. T hes e items are for informational purpos es only.
TO:R ambling R iver C enter Advis ory Board
F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation
Director
S UB J E C T:R ound Table F ormat
D AT E:August 12, 2019
IN T R O D UC T IO N
T he Advisory Board roundtable oc curs at every monthly meeting.
D IS C US S IO N
T he Advisory Board R oundtable item is for members to s hare information or ask ques tions of s taff about
items that are not on the meeting agenda.
AC T ION R E Q UE S T E D
T his item is for informational purpos es only. No formal dec is ions can be made on any items dis cus s ed during
this agenda item.
TO:R ambling R iver C enter Advis ory Board
F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation
Director
S UB J E C T:Agenda Items for S eptember 9, 2019 Meeting
D AT E:August 12, 2019
IN T R O D UC T IO N
T his item is for staff and Advisory Board members to identify pos s ible items for the next month's meeting
agenda.
D IS C US S IO N
T he following are pos s ible items staff has identified s o far for the next Advis ory Board meeting agenda:
G arage sale fundrais er evaluation
Waffle breakfast and silent auc tion fundraiser
2019 work plan review
R R C building c apital improvement/equipment or furniture purc hase
2020 work plan ideas
AC T ION R E Q UE S T E D
Advisory Board members are asked to c ome prepared to provide other items for the next monthly meeting
agenda.