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HomeMy WebLinkAboutAgenda_2019_9_9_Meeting(575) Meeng Locaon: Rambling River C enter 325 O ak Street Farmington, M N 55024 RAM B L I N G RI V E R C E N T E R A D V I SO RY BO AR D M E E T I N G A G E N DA September 9, 2019 9:30 A M 1.C all to O rder 2.A pprove A genda 3.A pprove M inutes (a)A pprove A ugus t 12, 2019 M eeng Minutes 4.P resentaons (a)Was te S ort Report by M unicipal S ervices C oordinator, Lena L ars on (b)Trip P lanning C ommi'ee 2020 Trip I deas 5 B usiness I tems (a)G arage S ale F undrais er (b)Waffle Breakfas t and S ilent A ucon F undraiser (c)H allow een Walk Parcipaon (d)Painng Banquet Room C eiling and Block Wall (e)Banquet Room F loor P roject (f)T-S hirts for Rambling River Center Volunteers 6.D iscussion I tems (a)Review 2019 Work P lan (b)2020 Work P lan I deas (c)Tailgang Party 7.S taff Report (a)I nformaonal I tems 8.A dvisory B oard Roundtable (a)Round Table Format 9.Items for N ext M eeng A genda (a)I tems for O ctober 14, 2019 M eeng A genda 10.A djourn TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:A pprove A ugus t 12, 2019 M eeng Minutes DATE:S eptember 9, 2019 I N T R O D U C TI O N I ncluded in the meeng packet are dra& minutes from the A dvisory Board's A ugust 12, 2019 meeng. D I S C U S S I O N A dvisory Board members should review the dra& minutes in order to determine if there are any correcons or edits that need to be made prior to approval of the minutes . A C T I O N R EQ U E S T E D The A dvis ory Board is being as ked to approve the a,ached minutes from the A ugust 12, 2019 meeng. AT TA C H M E N T S : Type D es cripon Backup M aterial D ra& A ugus t 12, 2019 M eeng Minutes AUGUST 12, 2019 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Meeting was called to order by Vice-Chair Marjorie Koski at 9:30 am. Quorum was present. Members Present: Marjorie Koski, Roger Wood, Pennie Page (arrived at 9:35 a.m.), Joan Moes, Dennis Michaelis and Blanch Reichert Members Absent: Pat Hennen Others Present: Parks and Recreation Director Randy Distad and Recreation Supervisor Missie Kohlbeck 2. Approve Agenda Motion made by Michaelis to approve Aug. 12, 2019 meeting agenda and seconded by Moes. All persons in favor (APIF). Motion carried. 3. Approve Minutes Motion made by Reichert to approve July 8, 2019 meeting minutes seconded by Michaelis. APIF. Motion carried. 4. Presentation The Trip Planning Committee provided a report on the attendance at the 2019 trips through the month of July. Members of the committee will be attending the Minnesota Field Trip and Activities Expo at the Landscape Arboretum in Chanhassen tomorrow, August 13. They will then meet to schedule 2020 trips. A draft list of field trips recommended to occur in 2020 will be provided to the Rambling River Center Advisory Board (Board) at a future meeting. 5. Business Items A. 2019 Garage Sale Fundraiser The Garage Sale is scheduled to occur on Thursday, September 11 and Friday, September 12. Volunteers are still needed to help with this fundraiser. Ken and Linda Wilson will help. It was decided that if a customer wants to drop items off at the counter, so they can continue to shop, a playing card will be given to the customer, so later they can be matched with the items they left at the counter. B. Financial Support Program (FSP) There was general discussion about reducing the amount of the FSP funds that could be accessed in one year from the current amount of $37.00 to $25.00. General agreement by Board members was that it would allow more people to access and use the FSP funds. A motion was made by Wood and seconded by Koski to reduce the annual amount of FSP funds a person could receive from $37.00 to $25.00 and the change would be effective on January 1, 2020. APIF. Motion carried. C. Future Rambling River Center Improvements Staff reviewed the list of future improvements that was created by current and past Boards. In reviewing the list of proposed Improvements, it was noted the cameras have been installed, the remodel eliminates the need for cabinets in the Harry and Louis Ross Room, and due to proximity of the Coffee Nook, the sink installation in the Harry and Louis Ross room was removed from the list. The Rambling River Center’s Capital Improvement Fund financial report was also reviewed by staff. It shows there is a balance in the fund of about $30,000.00. Staff requested that funds be used to purchase the same blinds that are in the Banquet Room for the rest of the building and purchasing new vinyl plank flooring for the Banquet Room. It was suggested by Page that maybe the ceiling should be painted first before the new flooring is installed. Staff informed Board members they will provide more information at the September Board meeting about both of these building improvements along with getting some quotes to paint the ceiling in the Banquet Room prior to the new floor being installed. A motion was made by Moes and seconded by Wood to purchase blinds for the remaining windows in the RRC and to purchase vinyl flooring for the banquet room and to obtain quotes for painting the banquet room ceiling. APIF Motion carried. D. Volunteer Bucks Program Review Recreation Supervisor Kohlbeck reviewed the Volunteer Bucks Program including how they are earned and how they can be used. By consensus, it was decided there wasn’t a need to change anything substantially in the program, but it was suggested that the promotional brochure should be updated with the new RRC logo and should also include volunteer opportunities that are shown on the city’s website so it is a complete list. E. Waffle Breakfast and Silent Auction Fundraiser Recreation Supervisor Kohlbeck reminded Board members that last year there was over 100 baskets for the Silent Auction and not all of the baskets received a bid. She recommended in 2019 to combine more items in each basket in order to create no more than 80 baskets. It was suggested that each basket should have items that have a total value of around $50 each in order to encourage bids on all baskets. Recreation Supervisor Kohlbeck reviewed a list of businesses to send a solicitation letter to receive an item for the Silent Auction. She had Board members select businesses they wanted to follow up with if the business did not make a donation after the letter was sent out. She said that if no one volunteered to follow up with certain businesses, then she would go through the list and randomly assign each business to a Board member. This way all of the businesses that did not send a Silent Auction item would receive a follow up contact by a Board member. She also informed Board members that staff will send the donation letter out at the end of this week and will do certain requests online. Discussion occurred about ticket sales. Wood will schedule the sale of tickets and MDC cards at Family Fresh beginning September 4. Board members will be assigned 10 – 15 tickets to sell to family and friends and the tickets they receive would be tracked by the number on the ticket. 6. Discussion Items A. 2019 Annual Work Plan After reviewing the work plan, the following goals and objectives should be updated to reflect the following:  Goal #1 Objective 3 is process.  Goal #4 Objectives 1 and 2 were completed.  Goal #7 Objective 3 was completed. Work will continue on 2019 Annual Work Plan and it appears that almost all of the goals and objectives set will be met in 2019. B. Sub-Committee Reports Committees chairs and co-chairs provide updates on the work they will be undertaking or have completed. 7. Staff Report a. Informational Updates  Harry and Louise Ross Room Flooring – Installation work has been completed and the room is available to be used. Ted Novak from Building Maintenance did a fabulous job. Board members would like to have him featured in the September/October newsletter.  The city hired a contractor to complete asbestos testing on pipe wrapping/fittings in the Harry and Louise Ross room, mechanical room and in the garage. It was learned that a sample of the material wrapped around the pipe fittings in the mechanical room and garage was asbestos. The good news was the wrap around the pipes in the ceiling of the Harry and Louis Ross Room did not contain any asbestos and was determined to be fiberglass. The consultant will be back in a few weeks to remove the asbestos, which will require the spaces in the mechanical room and garage to be enclosed during the process and will not be accessible to anyone when this work is completed by the contractor.  Staff asked Board members to start thinking about ideas for the 2020 Work Plan and that it will be an item to discuss during the September Board meeting. 8. Advisory Roundtable Moes – Reported the salad luncheon was a huge success. Shared there is going to be a Tailgating Party on October 7. There was a feeling from other Board members about the possibility of getting a Viking football player to attend. Koski mentioned that maybe she could get Bud Grant to attend because his life was saved by Marge’s Dad, Phil Koski Koski - Said she is looking forward to attending the expo at the Arboretum to learn about more places to visit. Wood – Asked what the purpose was for the Farmington city council having a special meeting. Director Distad replied it was business items that needed to be addressed prior to the September 3 meeting because the August 19 council meeting was cancelled. Director Distad shared the meeting packet is also available on line and Board members could go on line to see specifically what items were approved during the special meeting. Michaelis – Nothing to share. Reichert – Nothing to share. Page – Nothing to share. 9. Agenda Items for September 9, 2019 Meeting Garage Sale Fundraiser Waffle Breakfast and Silent Auction 2019 Work Plan Review RRC building improvement/equipment purchase 2020 Work Plan Ideas Flooring Color Bids on Paining the Ceiling Packets for Silent Auction follow up 10. 10. Adjourn A motion was made by Moe and seconded by Wood to adjourn the meeting. APIF. Meeting was adjourned at 11:27 a.m. Respectfully Submitted Missie Kohlbeck, Recreation Supervisor and Recording Secretary TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Was te S ort Report by M unicipal S ervices C oordinator, Lena L ars on DATE:S eptember 9, 2019 I N T R O D U C TI O N Recently the S olid Was te D epartment completed an audit of the was te collected in certain city facilies . O ne of the facilies to receive a was te sort audit was the Rambling River C enter (R R C ). D I S C U S S I O N A w aste s ort audit w as completed this past spring at the R R C . A contractor w ent through and s orted the garbage, recycling materials and organic materials that w ere collected during a s et period of me. The audit was done to meas ure how effecvely recycling and organic materials are being separated out of the garbage and thus kept out of the landfill. I ncluded in your meeng packet is the w aste s ort audit report. Lena L ars on, the city's M unicipal S ervices Coordinator w ill be reviewing the findings of the was te sort audit report in order to inform Board members about how the R R C members, visitors and renters are doing with sorng out recycling and organic materials . Because the report s how s that there is room for improvement at the R R C w ith s orng recycling and organics from the garbage, city s taff w ould like to discuss with Board members some strategies that could be implemented w ith making an improvement and also how Board members can be involved w ith championing this effort. A C T I O N R EQ U E S T E D Board members are as ked to read the a2ached report, lis ten to the pres entaon by Lena L ars on, as k any quesons they may have about the w aste s ort audit and then help determine how Board members can be part of implemenng changes that res ult in improvements in the separang out of recycling and organic materials from the garbage and keep them out of the landfill. AT TA C H M E N T S : Type D es cripon Backup M aterial Was te S ort Report City of Farmington Waste Sort, May 2019 Page 1 pw:\\PW-APS1.foth.com:PW_IE\Documents\Clients\Farmington MN C\0019F005.00\10000 Reports\R-Farmington May 2019 Sort.docx Foth Infrastructure & Environment, LLC Eagle Point II  8550 Hudson Blvd. North, Suite 105 Lake Elmo, MN 55042 (651) 288-8550  Fax: (651) 288-8551 www.foth.com Date July 24, 2019 TO: Lena Larson, Municipal Services Coordinator CC: Jennefer Klennert and Nathan Klett Foth Infrastructure & Environment, LLC (Foth) FROM: Susan Young, Foth Nathan Thomas, Foth RE: May 2019 sort of Farmington City Hall and Farmington Recreation and Senior Center Waste Executive Summary The City of Farmington contracted with Foth Infrastructure and Environment, LLC (Foth) to conduct a waste sort to assist in evaluation of the effectiveness of its Trash, Recycling, and Organics separation and education programs at City facilities. City staff planned to collect Organics, Recyclables, and Trash samples from Farmington City Hall, Rambling River Center, and the Schmitz-Maki Arena. Samples were unable to be collected from the Schmitz-Maki Arena due to a lack of materials for collection at the time of sampling. Collected samples were delivered to the Public Works Facility, and separated by category (Organics, Recyclables, or Trash) and location. Foth staff hand-sorted samples into fifteen (15) discrete categories. The sample categories were weighed, and the results analyzed to determine the composition of each sample by City facility. The City Hall Recyclables sample consisted of 95.9 percent recyclable materials, and the Rambling River Center Recyclables sample consisted of 70.5 percent recyclable materials. The Rambling River Center Recyclable materials sample had a contamination rate of 29.5 percent that consisted of non-recyclable plastic plates and cake containers. The City Hall Trash sample consisted of 55.1 percent trash, 20.4 percent recyclable materials, and 24.6 percent organic materials. Recyclable plastics, mixed paper and glass were the most prevalent recyclables in the City Hall Trash sample. The Rambling River Center Trash sample consisted of 68.8 percent organics, 22.7 percent trash, and 8.5 percent recyclables. The organics observed were food waste with a smaller amount of compostable paper napkins. City of Farmington Waste Sort, May 2019 Page 2 The City Hall Organics sample was very clean, and uncontaminated by trash and recyclable materials. The Rambling River Center Organics sample contained 84.3 percent organic material, 14.7 percent trash (made up of predominantly non-recyclable plastic plates and coffee cups), and one (1) percent recyclables. MSW Consultants (MSW) conducted a waste sort for Farmington at their City Hall facility in February 2017, which consisted of sorting City Hall Trash and Recycling samples. The results of the 2017 and 2019 material sorts for Recyclable material samples from City Hall were consistent. The 2017 sample contained 99.5 percent recyclable material and the 2019 sample contained 95.9 percent recyclable material. Given the relatively small sample size and small sample population (one sample in 2017 and one in 2019), the difference is not considered statistically significant and would generally be considered a “clean” Recyclable material sample with less than 5 percent contamination. The Trash sample collected from City Hall for the 2017 sort conducted by MSW consisted of 59.7 percent organics. The 2019 Trash sample collected from City Hall consisted of 24.6 percent organics. When comparing the percent of trash contained in the Trash sample between the two waste sorts, MSW’s sort resulted in 24.8 percent trash in the sample from 2017 and Foth’s sort resulted in 55.1 percent trash in the sample from 2019. The change in percentage of organics and trash found in the Trash samples in 2017 and 2019 suggests that the education programs at City facilities are having an impact. Background The City of Farmington contracted with Foth to conduct a waste sort to provide follow-up and ongoing data looking at the effectiveness of its Trash, Recycling and Organics separation and education programs at City facilities. The city previously contracted with MSW in February 2017 to conduct a similar waste sort of the Farmington City Hall (City Hall) Trash and Recyclables. The City now has a three-part waste collection system, with Trash, Recyclables and Organic materials. Each waste category is collected in separate containers throughout various locations at City Hall, Rambling River Center, and Schmitz-Maki Arena. Methodology During the week of May 21, 2019, city staff collected Trash, Recyclables, and Organic materials from City Hall and Rambling River Center. Collected samples were delivered to the Public Works facility for sorting. Samples were stored in a bay in the Public Works garage and separated by sample location and waste category. Appendix A provides a photographic log of the samples in the Public Works garage before being sorted. No samples were collected from the Schmitz-Maki Arena, as there was no Trash, Recyclables, or Organic materials on-site at the time of collection by City staff. City of Farmington Waste Sort, May 2019 Page 3 On Tuesday, May 28, 2019, the samples were hand sorted by Foth staff into fifteen (15) discrete categories. The discrete samples of Organics, Trash and Recyclables from each location were sorted into the following categories:  Plastic Bottles #1  Plastic Bottles #2  Plastics #5  Plastic Film  Mixed Paper  Cartons/Aseptic Containers  OCC and Boxboard  Glass  Aluminum  Steel and Tin Cans  Other Metals  Organics, Food, and Compostable Containers  Household Goods and Textiles  Household Hazardous Wastes  Trash Once discrete samples were sorted into the material categories listed, weights for each category were determined to quantify the composition of each sample. The definitions for each category of materials are contained in Appendix B – Definitions of Sort Categories. The data for each facility is contained in Appendix C – May, 2019 Sort Data, City Hall and Appendix D – May, 2019 Sort Data, Rambling River Center. The data for the February 2017 MSW sort can be found in Appendix E – February 2017 MSW Sort Data, City Hall as provided by Lena Larson, City of Farmington on June 3, 2019. Results Foth’s sampling methodology envisioned sorting roughly 100 pounds of material from each property. The three (3) samples from City Hall had a combined weight of 98.3 pounds. The three (3) samples from the Rambling River Center had a combined weight of 44 pounds. In total Foth sorted 142.3 pounds of collected materials. The sample of Organics from City Hall was very clean, and uncontaminated by trash or recyclable materials. Results for the City Hall Organics sort can be found in Figure 1 – City Hall Organics Sample. City of Farmington Waste Sort, May 2019 Page 4 Figure 1 City Hall: Organics Sample The sample of Trash from City Hall contained 55.1 percent trash. Significant amounts of recyclable and organic materials were also present in the sample. Recyclable plastics, mixed paper and glass were the most prevalent recyclables in the Trash. The Trash sample also contained a clock radio, and a large calculator. It should be noted that the clock radio and calculator weighed 4.9 pounds and accounted for a 14.4 percent of the total Trash sample. With the exclusion of these two (2) items from the Trash sample, the percent of trash would be 47.6 percent. Results for the City Hall Trash sort can be found in Figure 2 – City Hall Trash Sample. Figure 2 City Hall: Trash Sample Recyclables: 0% Organics: 100% Trash: 0% Recyclables: 20.4% Organics: 24.6% Trash: 55.1% City of Farmington Waste Sort, May 2019 Page 5 The City Hall Recyclables sample had very little contamination with 95.9 percent of the materials being categorized as recyclable. Organics consisted of 0.2 percent of the sample and trash consisted of 3.9 percent of the sample and included a small amount of plastic film. Results for the City Hall Recyclables sort can be found in Figure 3 – City Hall Recyclables Sample. Figure 3 City Hall: Recyclables Sample The Organics sample from the Rambling River Center was relatively uncontaminated with 84.3 percent of the sample consisting of organic material. The sample consisted of 14.7 percent trash, made up of predominantly non-recyclable plastic plates and coffee cups. The sample also contained 1.0 percent recyclable materials that consisted primarily of aluminum cans. Results for the Rambling River Center Organics sort can be found in Figure 4 – Rambling River Center Organics Sample. Figure 4 Rambling River Center: Organics Sample Recyclables: 95.9% Organics: 0.2% Trash: 3.9% Recyclables: 1.0% Organics: 84.3% Trash: 14.7% City of Farmington Waste Sort, May 2019 Page 6 The sample of Trash from the Rambling River Center consisted of 68.8 percent organics. The organics observed were food waste with a lesser amount of compostable paper napkins. The recyclables in the Trash sample accounted for 8.5 percent of the sample and included plastic water bottles, mixed recyclable paper, and aluminum. Results for the Rambling River Center Trash sort can be found in Figure 5 – Rambling River Center Trash Sample. Figure 5 Rambling River Center: Trash Sample The sample of Recyclable materials from the Rambling River Center consisted of 70.5 percent recyclable material, with mixed paper, corrugated cardboard and aluminum being most prevalent. The organic fraction of the sample accounted for 8.1 percent of the total sample and consisted of mostly food wastes. Plastic plates and non-recyclable/non- compostable cups comprised most of the 21.4 percent that was categorized as trash in the sample. Results for the Rambling River Center Recyclables sort can be found in Figure 6 – Rambling River Center Recyclables Sample. Figure 6 Rambling River Center: Recyclables Sample Recyclables: 8.7% Organics: 68.8% Trash: 22.7% Recyclables: 70.5% Organics: 8.1% Trash: 21.4% City of Farmington Waste Sort, May 2019 Page 7 Observations The Organics and Recycling samples from City Hall were very clean, with contamination below five percent based on the samples sorted. Contamination of these two streams is a significant problem in many public facilities, and the low contamination rates could be attributed to a good education program and engaged employees at City Hall. Almost half of the Trash sample from City Hall was made up of recyclable or organic materials. It may be that employees who are unsure of the compostability or recyclability of a given item choose to place it in the Trash to avoid contamination of the Organics or Recycling bins. The Organics sample from the Rambling River Center had a contamination rate of approximately 16 percent. Foth’s understanding is that the facility is planning to switch to using compostable cups, and at the time of sample collection there was some confusion from the facility staff as to whether the coffee cups were compostable. Users of the facility may have believed them to be compostable. The coffee cups in use at the time of the sort were not certified compostable products, but Foth’s understanding is that certified compostable products are planned to be purchased in the future. The Trash sample at the Rambling River Center had a large amount of organic materials, predominantly food waste. As the use of compostable cups and other service items are incorporated at this facility the capture of organic wastes may increase. The Recyclables sample at the Rambling River Center contained a significant amount of organic and trash contamination (29.5 percent combined). Plastic plates and cake containers made up a large portion of the trash in the sample and may have been mistaken as recyclable by the users of the facility. There was considerable food waste on the plates and serving pieces, which contributed heavily to the organics percentages. Again, conversion of the service-ware at the facility to certified compostable products may result in increased capture of the organics, and a reduction in contamination of the recycling stream. The sample of Trash collected from City Hall for the 2017 MSW sort consisted of nearly 60 percent organics compared to the sample analyzed in 2019 that consisted of nearly 25 percent organics. The percent of trash contained in the 2017 Trash sample for the MSW sort resulted in 24.8 percent trash. The percent of trash contained in the 2019 Trash sample during the Foth sort resulted in 55.1 percent trash. Results for the City Hall 2017 MSW Trash sort compared to the 2019 Foth Trash sort can be found in Table 1 – City Hall Trash Sample Comparisons. City of Farmington Waste Sort, May 2019 Page 8 Table 1 City Hall: Trash Sample Comparisons City Hall Trash Sample Sample Percent Recyclables (%) Percent Organics (%) Percent Trash (%) Foth June 2019 20.4 24.6 55.1 MSW February 2017 15.5 59.7 24.8 The sample of Recyclable materials from City Hall from the 2017 MSW sort resulted in 99.5 percent recyclable material present in the sample as compared to 95.9 percent recyclable material present in the 2019 Foth City Hall Recyclable materials sample. Overall it appears that the City Hall has had consistently clean recycling from 2017 to 2019. A comparison of results for the City Hall 2017 MSW and 2019 Foth Recyclables sort can be found in Table 2 – City Hall Recyclable Sample Comparisons. Table 2 City Hall: Recyclable Sample Comparisons City Hall Recyclables Sample Sample Percent Recyclables (%) Percent Organics (%) Percent Trash (%) Foth June 2019 95.9 0.2 3.9 MSW February 2017 99.5 0.0 0.5 Recommendations The following recommendations are made to enhance the effectiveness of the City of Farmington’s Trash, Recycling, and Organics programs at City facilities. Recommendation 1. A high percentage of Organics was found in both the Rambling River Center and City Hall Trash samples. Continued education on organics separation at city facilities could divert organic materials into the Organics stream. Recommendation 2. The future implementation of certified compostable products at the Rambling River Center should decrease the amount of Trash in the Organics. Signs could be incorporated throughout the facility informing occupants when certified compostable products are widely used at the facility. Recommendation 3. Education on what types of plastics are considered recyclable throughout city facilities could decrease the amount of Trash in the Recyclables. Education could take the form of signs at recycling bins informing what type of plastic is acceptable. City of Farmington Waste Sort, May 2019 Page 9 Recommendation 4. Electronics disposal bins should be placed at City Hall to keep electronic devices such as calculators and clocks out of the Trash stream. Certain electronics have the potential for reuse, while others can be recycled. Appendices Appendix A: May 2019 Sort Photolog Appendix B: Definitions of Sort Categories Appendix C: May, 2019 Sort Data, City Hall Appendix D: May, 2019 Sort Data, Rambling River Center Appendix E: February 2017 MSW Sort Data, Public Works Facility Appendix A May 2019 Sort Photolog Photographic Log 6/24/2019 Project: Municipal Building Waste Sort Site Location: Farmington, MN Project No. 19F005 C:\Users\vmo\Desktop\Exports\Jennefer\Appendix A - Photolog.doc Photo No. 1 Photo Description: Senior Recreation Center Recycling Sample. Date Photo Taken: 5/28/2019 Photo No. 2 Photo Description: Senior Recreation Center Trash Sample. Date Photo Taken: 5/28/2019 Photographic Log 6/24/2019 Project: Municipal Building Waste Sort Site Location: Farmington, MN Project No. 19F005 C:\Users\vmo\Desktop\Exports\Jennefer\Appendix A - Photolog.doc Photo No. 3 Photo Description: Senior Recreation Center Trash and Compostable Materials Sample. Date Photo Taken: 5/28/2019 Photo No. 4 Photo Description: City Hall Samples, Trash on the left, Recycling in the middle, and compostable materials on the left. Date Photo Taken: 5/28/2019 Photographic Log 6/24/2019 Project: Municipal Building Waste Sort Site Location: Farmington, MN Project No. 19F005 C:\Users\vmo\Desktop\Exports\Jennefer\Appendix A - Photolog.doc Photo No. 5 Photo Description: City Hall Compostable Materials Sample. Date Photo Taken: 5/28/2019 Photo No. 6 Photo Description: Sorted mixed paper from City Hall recycling sample (photo 1 of 2). Date Photo Taken: 5/28/2019 Photographic Log 6/24/2019 Project: Municipal Building Waste Sort Site Location: Farmington, MN Project No. 19F005 C:\Users\vmo\Desktop\Exports\Jennefer\Appendix A - Photolog.doc Photo No. 7 Photo Description: Sorted plastic bottles from City Hall recycling sample (photo 2 of 2). Date Photo Taken: 5/28/2019 Photo No. 8 Photo Description: Sorted trash from City Hall recycling sample. Date Photo Taken: 5/28/2019 Photographic Log 6/24/2019 Project: Municipal Building Waste Sort Site Location: Farmington, MN Project No. 19F005 C:\Users\vmo\Desktop\Exports\Jennefer\Appendix A - Photolog.doc Photo No. 9 Photo Description: Sorted aluminum from City Hall recycling sample. Date Photo Taken: 5/28/2019 Photo No. 10 Photo Description: Plastic film sorted from City Hall recycling sample. Date Photo Taken: 5/28/2019 Photographic Log 6/24/2019 Project: Municipal Building Waste Sort Site Location: Farmington, MN Project No. 19F005 C:\Users\vmo\Desktop\Exports\Jennefer\Appendix A - Photolog.doc Photo No. 11 Photo Description: Sorted plastic bottles from City Hall recycling sample. Date Photo Taken: 5/28/2019 Photo No. 12 Photo Description: Sorted plastic bottles from City Hall recycling sample. Date Photo Taken: 5/28/2019 Photographic Log 6/24/2019 Project: Municipal Building Waste Sort Site Location: Farmington, MN Project No. 19F005 C:\Users\vmo\Desktop\Exports\Jennefer\Appendix A - Photolog.doc Photo No. 13 Photo Description: Sorted cardboard from the City Hall recycling sample. Date Photo Taken: 5/28/2019 Appendix B Definition of Sort Categories Material Definition Plastic Bottles #1 Narrow necked clear and colored plastic containers that bear the label #1 PET or PETE (polyethylene terephthalate). Plastic Bottles #2 Natural and pigmented bottles and jars that bear the label #2 HDPE (high-density polyethylene). Examples include dairy products, detergent, fabric softener, bleach, etc. Plastic Containers #5 Includes all bottles, jars, tubs, lids, cups, clamshells, trays, etc. that bears the label #5 or "PP". Plastic film This category includes shrink film and plastic bag recycling accepted by recycling program run by the Recycling Association of Minnesota. Includes plastic grocery bags, retail bags, newspaper sleeves, cereal, produce, and bread bags, plastic wrap from paper products (pack of paper towels), salt bags, ice bags, stretch/shrink wrap, and 6-pack holder rings. Does not include frozen food bags, bags with strings or rigid handles, soil or mulch bags, zipper bags, bubble wrap, food containers, bottles, bags with plant-based additives or compostable bags. Does not include material that is significantly wet or contaminated with residue. Mixed Paper High grade white paper including office and notebook paper, envelopes, tablets (yellow and with clear glue binding), manila file folders, Post-Its, shredded paper in bags, printed newsprint including inserts, and magazines and catalogs. Cartons/Aseptic Containers Gable top and aseptic containers. Products in refrigerated cartons include milks, juice, and cream. Products in shelf-stable cartons include juice, milks, soup and broth, and wine. Does not include plastic pouches. OCC and Boxboard Corrugated cardboard, Kraft paper, and boxboard such as cereal, cracker, shoes boxes, and paper cores (from paper towels and toilet paper). Does not include heavily soiled, food contaminated, or wet boxes such as refrigerated and frozen food boxes. Glass Glass such as clear, brown, green, and blue containers for food, beverage, wine, liquor, and beer. Does not include drinking glasses, light bulbs, or window glass. Aluminum Containers such as used beverage containers (UBC) and other cans made from aluminum used for containing soda, fruit, juice, sports drinks, iced tea, beer, food, pet food, etc. Also includes clean aluminum foil, trays, and tins (with no food residue). Steel and tin cans Steel or tin food & beverage containers means rigid containers made mainly of steel that are Bimetal Cans. These items will stick to a magnet and may be tin-coated. This subtype is used to store food, and beverages. Also includes cardboard cans with a steel bottom. Other Metal Scrap ferrous including sheet metal products, pipes, miscellaneous metal scraps, and other magnetic metal items. Also includes metal and mixed metal that cannot be put in any other type whose weight is derived significantly from the metal portion of its construction. Organics, Food & Compostable Containers Food and food preparation wastes, food scraps, and spoiled food, non-recyclable compostable paper including certified compostable paper and plastic products; napkins, paper towels, and tissues; uncoated paper plates, cups, and food containers; paper egg cartons; pizza boxes; paper bags and waxed/parchment paper. Does not include fast food wraps, plastic coated paper, coffee cups, cartons, or freezer boxes. Household goods and Textiles Food containers not in “plastics” categories, shop cloths, hoses, tools, clothing, etc. HHW Batteries, paints and solvents, automotive products, mercury-containing items, and other household hazardous waste. Trash Anything not classified above. Appendix C May 2019 Sort Data City Hall Farmington City Hall Organics Material Weight (lbs) Percentage (%) Comments Organics, Food & Compostable Containers 13.0 100.0 Total Weight (lbs) 13.0 - Trash Material Weight (lbs) Percentage (%) Comments Plastic Bottles #1 0.5 1.5 Plastic Bottles #2 0.1 0.3 Plastics #5 0.4 1.2 Plastic Film 2.4 7.0 Mixed Paper 2.2 6.5 Cartons/Aseptic Containers - - OCC & Boxboard 1.2 3.5 Glass 2.2 6.5 1 Bottle Aluminum 0.3 0.9 Steel and Tin Cans - - Other Metal - - Organics, Food & Compostable Containers 8.4 24.6 Household Goods & Textiles - - HHW 0.0 0.0 2 AAA Batteries Trash 11.5 33.7 Electronics 4.9 14.4 Total Weight (lbs) 34.1 - Recycling Material Weight (lbs) Percentage (%) Comments Plastic Bottles #1 1.6 3.1 Plastic Bottles #2 0.4 0.8 Plastics #5 0.4 0.8 Plastic Film 0.3 0.6 Mixed Paper 43.8 85.5 Cartons/Aseptic Containers - - OCC & Boxboard 1.7 3.3 Glass - - Aluminum 1.1 2.1 Steel and Tin Cans 0.1 0.2 Other Metal - - Organics, Food & Compostable Containers 0.1 0.2 Household Goods & Textiles - - HHW - - Trash 1.7 3.3 Total Weight (lbs) 51.2 - Appendix D May 2019 Sort Data Rambling River Center Rambling River Center Organics Material Weight (lbs) Percentage (%) Comments Aluminum 0.1 1.0 Organics, Food & Compostable Containers 8.6 84.3 Trash 1.5 14.7 Total Weight (lbs) 10.2 - Trash Material Weight (lbs) Percentage (%) Comments Plastic Bottles #1 0.4 3.1 Plastic Bottles #2 - - Plastics #5 0.0 0.0 2 Containers <1 Plastic Film 2.9 22.7 Mixed Paper 0.3 2.3 Cartons/Aseptic Containers - - OCC & Boxboard - - Glass - - Aluminum 0.4 3.1 Steel and Tin Cans - - Other Metal - - Organics, Food & Compostable Containers 8.8 68.8 Household Goods & Textiles - - HHW - - Batteries Trash - - Total Weight (lbs) 12.8 - Recyclables Material Weight (lbs) Percentage (%) Comments Plastic Bottles #1 0.7 3.3 Plastic Bottles #2 - - Plastics #5 - - Plastic Film 0.8 3.8 Mixed Paper 11.0 52.4 Cartons/Aseptic Containers - - OCC & Boxboard 2.0 9.5 Glass - - Aluminum 1.1 5.2 Steel and Tin Cans - - Other Metal - - Organics, Food & Compostable Containers 1.7 8.1 Household Goods & Textiles - - HHW - - Trash 3.7 17.6 Total Weight (lbs) 21.0 - Appendix E February 2017 MSW Sort Data City Hall Garbage Material Weight (lbs) Percentage (%) Comments Plastic Bottles #1 0.2 1.1 Plastic Bottles #2 - - Plastics #5 0.7 3.7 2 Containers <1 Plastic Film 2 10.5 Mixed Paper 1.8 9.5 Cartons/Aseptic Containers - - OCC & Boxboard 0.1 0.5 Glass - - Aluminum 0.1 0.5 Steel and Tin Cans - - Other Metal - - Organics, Food & Compostable Containers 11.3 59.5 Household Goods & Textiles - - HHW 1.4 7.4 Batteries Trash 1.4 7.4 Total Weight (lbs) 19.0 - Recyclables Material Weight (lbs) Percentage (%) Comments Plastic Bottles #1 1.0 1.3 Plastic Bottles #2 - - Plastics #5 0.1 0.1 Plastic Film 0.4 0.5 Mixed Paper 24.5 31.8 Cartons/Aseptic Containers - - OCC & Boxboard 50.2 65.2 Glass - - Aluminum 0.8 1.0 Steel and Tin Cans - - Other Metal - - Organics, Food & Compostable Containers - - Household Goods & Textiles - - HHW - - Trash - - Total Weight (lbs) 77.0 - TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Trip P lanning C ommi"ee 2020 Trip I deas DATE:S eptember 9, 2019 I N T R O D U C TI O N The Trip P lanning Commi"ee members and staff a"ended an expo at the Chanhassen A rboretum in A ugust on places to vis it in the metro area. D I S C U S S I O N Trip P lanning C ommi"ee members M arlene S w antek and Marjorie Kos ki along with Recreaon S upervisor Missie Kohlbeck a"ended a Trip Expo event in A ugus t that featured many places in the Tw in Cies metro area and outstate M innesota to visit. They w ill provide informaon about w hat they learned and saw during the expo. They will be providing a s neak preview of possible field trip ideas to offer during the 2020 calendar year. A C T I O N R EQ U E S T E D A dvisory Board members are asked to lis ten to the informaon provided by the Trip P lanning Commi"ee members and Recreaon S upervis or M is s ie Kohlbeck and then as k ques ons, provide feedback and give general direcon/guidance about possible field trips to offer in 2020. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:G arage S ale F undrais er DATE:S eptember 9, 2019 I N T R O D U C TI O N The garage sale fundraiser for the R R C w ill be held on Thursday, S eptember 12 and F riday, S eptember 13, 2019. D I S C U S S I O N A s a reminder about the previous discussion that has occurred, the follow ing is the s chedule that was review ed and approved by the Board for the 2019 garage sale: D rop-off date of donated items: Monday, S eptember 9, 10:00 a.m. to 7:00 p.m. Tues day, S eptember 10, 7:30 a.m. to 3:30 p.m. Wednesday, S eptember 11, 7:30 a.m. to 3:30 p.m. Garage sale dates: Thursday, S eptember 12, 8:30 a.m. to 7:00 p.m. F riday, S eptember 13, 7:30 a.m. to 3:00 p.m. Clean Up/Pack Up of Unsold Items Monday, S eptember 16, 2019 8:00-10:00 a.m. D ona'on of all unsold items: P ick up date for unsold items is sll to be determined. At previous Board meengs dis cus s ion has occurred about the number of volunteers needed to run the garage s ale. I t w as decided that volunteer s ign up sheets would be created allowing volunteers to w ork three hour s hi3s . A n update will be provided about the progress being made to s ecure volunteers for this fundrais ing event. A s a reminder also, in keeping with pas t tradion, garage s ale items not s old w ill be boxed up a3er the garage s ale has concluded, and w ill be donated to a non-profit organiz aon. The Board has discussed the planning of this year's garage sale at the M ay, July and A ugus t Board meengs. Because the garage sale will be held the w eek of the Board meeng, any necessary last minutes items to be addres s ed should occur during the meeng. A C T I O N R EQ U E S T E D A dvisory Board members are asked to come to the meeng prepared to further dis cus s any last minute items that need to be addressed s ince the garage s ale event will be held during the w eek of the Board meeng. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Waffle Breakfas t and S ilent A ucon F undraiser DATE:S eptember 9, 2019 I N T R O D U C TI O N The Board has discussed the annual R R C D ad’s Belgian Waffle Breakfas t and S ilent A ucon fundraiser at its past two meengs . This fundraiser will be held on S aturday, O ctober 26 from 8:30-11:30 a.m. D I S C U S S I O N D iscussion and planning of the fundraising event will connue from the dis cus s ion and planning that occurred during the past two meengs . At the A ugust 12 meeng bus inesses w ere idenfied to receive a le4er to solicit a donaon for the s ilent aucon fundrais er. Board members volunteered during the discussion about w hich bus inesses they w ould follow up w ith if an item was not donated. Recreaon S upervisor Kohlbeck w ill provide a dra5 lis t idenfying w hich board member will follow up with each busines s that does not donate a silent aucon item. Board members will be asked to review the list during the meeng to make s ure it is acceptable to them. Tickets will als o be distributed during the meeng by Recreaon S upervis or Kohlbeck. Board members will be assigned ckets by a range of numbers to s ell, s o cket s ales can be tracked. Board member Wood will als o be organiz ing the s ale of ckets at Family F resh M arket and w ill be as ked to provide an update on the schedule of when the ckets will be s old and what his remaining volunteer needs are to sell ckets . W hile this is not the final meeng before the Waffle Breakfas t and S ilent A ucon fundraiser, there will be a need to begin finaliz ing the details related to the fundraising event, s o the O ctober Board meeng can s erve as the meeng to finaliz e the coordinaon and organizaon of the event. A C T I O N R EQ U E S T E D Board members are being as ked to come to the meeng prepared to do the following: review and finaliz e the lis t of bus inesses that are assigned to Board members to follow up with if not donang a s ilent aucon item volunteer to s ell ckets at the Family F resh M arket if possible begin to finalize the coordinaon and organiz aon of the fundraiser s ign out and s ell ckets to the Waffle Breakfas t TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervsior and Randy D istad, Parks and Recreaon D irector S U B J EC T:H allow een Walk Parcipaon DATE:S eptember 9, 2019 I N T R O D U C TI O N The Parks and Recreaon D epartment and the Community Educaon D epartment have partnered on the annual H allow een Walk for many years. I n 2019, the annual H alloween Walk w ill occur at the D odge Middle S chool on F riday, O ctober 25 from 5:30-7:00 p.m. D I S C U S S I O N I n years pas t, A dvis ory Board members parcipated in the annual H allow een Walk by dres s ing up in cos tume and giving away candy during the event. Las t year there were three R R C members who volunteered to dress up as W iz ard of O z characters and then one A dvisory Board member volunteered to dres s up in the remaining cos tume. This year the three R R C members w ho dres s ed up in the W iz ard of O z cos tumes last year are interested in doing it again this year. This means there is a need for one more volunteer to dress up in costume for the H allow een Walk. S taff is interested in finding out if there is interest from one of the Board members to parcipate in the H alloween Walk. I f there isn't any interes t then staff will a9empt to recruit a R R C member to dress up in the final costume. The H alloween Walk has als o offered an opportunity to promote and adverse the Waffle Breakfast and S ilent A ucon fundrais er that will be occurring on the follow ing day a;er the H alloween Walk. A C T I O N R EQ U E S T E D The reques ted acon is to have one A dvis ory Board member volunteer to dres s up in cos tume and hand out candy during the H alloween Walk that will be held at D odge M iddle S chool on F riday, O ctober 25 from 5:30-7:00 p.m. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Painng Banquet Room C eiling and Block Wall DATE:S eptember 9, 2019 I N T R O D U C TI O N D uring the dis cus s ion at the A ugust 12, 2019 meeng about the installaon of a new floor in the Banquet Room, it w as sugges ted to research the cost to paint the ceiling firs t before a new floor is ins talled. D I S C U S S I O N S taff contacted five painng contractors to receive bids for painng the ceiling of the Banquet Room. O nly two bids have been received. O ne contractor never returned the call. O ne contractor informed s taff they w ere booked w ith jobs for the rest of this year and w ere not interes ted in bidding on the project. O ne contractor is interested, but has not s et up a meeng with staff to look at the painng project.S taff is w aing to see if the third contractor w ill meet with staff prior to the Board meeng. I f the contractor is able to meet and then submit a quote prior to the Board meeng, then it will be brought to the Board meeng and w ill be shared along w ith the other two quotes received. S taff requested quotes from contractors for two different painng opons. The firs t quote opon allowed painng over the expos ed ductwork sprinkler pipe and conduit. The second quote opon required the ductw ork and sprinkler pipe be masked first before painng would occur, but the conduit w ould be painted white. Becaus e the mas king w ork to cover the ductw ork and sprinkler pipe before painng is labor intens ive, there w as a higher cost for this painng opon. The paint color specified was a white color that w ould help brighten the room because the indirect lighng sys tem in place w ould more readily reflect off of the w hite color on the ceiling. Currently the red ceiling color abs orbs mos t of the light and what is n't absorbed, reflects back as a red color into the room, thus making the room les s bright than if it were a white ceiling. The project w ould also include repainng the upper block wall that is currently red, w hich is approximately about two feet in height. The color of the block w all would be changed from the current red to a gray color that would match the exisng wall color that is below the block wall. A C T I O N R EQ U E S T E D A dvisory Board members are asked to lis ten to the informaon provided by s taff about the paint quotes received, then discuss the quotes received and finally determine if they w ould like to move forward with having the ceiling repainted in a white color and the block w all repainted in a gray color to match the color of the wall below the block wall. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Banquet Room F loor P roject DATE:S eptember 9, 2019 I N T R O D U C TI O N D iscussion occurred at the A ugust 12, 2019 meeng about purchas ing new floor materials for the Banquet Room. The new flooring materials purchas ed would be from the same manufacturer as the flooring materials that w ere purchased for the H arry and Louis Ross Room. D I S C U S S I O N I t is propos ed that a 40 mil w ear layer vinyl plank floor w ould be purchased from a company called F looret w ho manufactures a vinyl plank floor called M odin. A s a reminder the thicker the wear layer, the longer the s urface of the floor will las t. The Modin floor w as recently used for the floor renovaon project in the H arry and L ouis Ros s Room. S taff res earched a number of flooring materials and found the M odin floor from F looret offered the best durability and w arranty of all the floors res earched. The Modin floor also comes with a 20 year commercial warranty, w hich w as als o the bes t w arranty of all floors researched. There is 2,550 s quare feet of flooring needed, which includes the enre Banquet Room space, the Rotary Club of Farmington Room and the hat and coat room. The cos t of the flooring is $3.95 a square foot plus a one me s hipping cost of $199.00. The cos t of the M odin flooring materials for this s pace is esmated to be $10,313.00 (includes the shipping cos t) plus another es mated $250 for bas e board trim pieces. I f this flooring is als o extended into the tw o res trooms , it will increas e the s quare footage to 2,800 square feet and thereby increas e the total cost for the flooring materials to $11,289.00 (includes the s hipping cos t) plus another es mated $275.00 for the bas e board trim pieces. I t would als o be propos ed to have city staff remove the old floor and install the new floor and base board trim. I t w ould likely be installed someme over the w inter months. A s a result, there will not be an addional cost to hire a contractor to remove the old floor and install the new floor. The F looret webs ite provides an opportunity to upload a photo of the Banquet Room and then place each of the different flooring colors in the Banquet Room. S taff w ill provide an opportunity for the A dvisory Board to see on the F looret w ebsite w hat the various colors look like if ins talled in the Banquet Room. W hile it will be good to look at the flooring colors, the A dvis ory Board may w ant to wait to decide on w hat color to order if it decides it w ould like to have the ceiling repainted. A different ceiling color will make the floor color look different from the current red ceiling color. A C T I O N R EQ U E S T E D The A dvis ory Board is as ked to view on the F looret w ebsite during the meeng the various floor colors in the banquet room. Then it should decide if it wants to move forw ard w ith ordering a certain floor color, or w ait to order a floor color if it decides it wants the ceiling painted firs t. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:T-S hirts for Rambling River Center Volunteers DATE:S eptember 9, 2019 I N T R O D U C TI O N The front desk volunteers provide helpful s ervice to the Rambling River C enter. Currently they are idenfied with a name tag. D I S C U S S I O N S taff w ould like to discuss with the A dvisory Board about the pos s ibility of purchasing t-shirts for front desk volunteers that would help immediately idenfy the front des k person as a R R C volunteer. I t is ancipated that it w ill cos t $8.00 per shirt and an inventory of s hirts would be kept on hand in different s iz es so when a new volunteer needs a t-s hirt, they can immediately receive it rather than having to place an order for each shirt. S taff would manage the inventory of shirts and would reorder w hen needed. I f the Board is interes ted in moving forward with this, it w ill need to idenfy the follow ing: a funding s ource a preferred color for the s hirt a general idea about a design, such as R R C logo, the w ord volunteer on the s hirt and if graphics s hould be on only one side or on both sides of the shirt. O nce staff has the general direcon, it w ill w ork w ith a t-s hirt vendor on a des ign that can be brought back to the Board for approval. A C T I O N R EQ U E S T E D Board members are as ked to come prepared to the meeng to dis cus s the following: if a t-s hirt should be provided to front desk volunteers that would be w orn when they are on duty if there is support for this, w here funding s hould come from to cover the cos t of the t-s hirts if there is support for this, then provide addional input and direcon on the color and w hat the t- s hirt should look like, s o s taff can work with a t-shirt vendor on a design that can be brought back for the Board to approve TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Review 2019 Work P lan DATE:S eptember 9, 2019 I N T R O D U C TI O N The A dvis ory Board approved its 2019 annual work plan in January and connues to review the annual w ork plan to meas ure the progress being made. D I S C U S S I O N The annual work plan w as las t review ed at the A ugus t 12, 2019 meeng. A n updated work plan has been included in the meeng packet. The updated work plan s how s in red w hat items have been completed s ince the A ugust 12, 2019 meeng. The items in bold black are items that have been completed since the annual w ork plan was approved in January and before the A ugust 12 meeng. Work plan items that are not bold red or bold black, have not been completed. A C T I O N R EQ U E S T E D A dvisory Board members are asked to come to the meeng to review the items completed and to further dis cus s the 2019 annual work plan items to determine if there are other items that have been completed. The review als o offers an opportunity for the A dvisory Board to dis cus s w ork plan items they would like to w ork on to complete. AT TA C H M E N T S : Type D es cripon Backup M aterial Updated 2019 Work P lan Rambling River Center Advisory Board 2019 Work Plan Goal #1: Develop and implement a new Rambling River Center (RRC) logo. Objectives: 1. By April 1, review RRC logo options. Status: Completed. Review of the logo options was done during the April 8 meeting. 2. By June 1, approve and implement a new RRC logo that complements the city’s new logo. Status: Completed. Logo design was approved by the Board. 3. By September 1, all RRC publications and communication material will include the new RRC logo. Status: Completed. Publications and communications now include the new RRC logo. Goal #2: Develop and create materials that tell a story about the RRC. Objectives: 1. By June 1, create a committee or a group of volunteers that can work on creating and developing a document, or documents of the RRC that can be used to tell a story about and market the RRC. Status: Completed. A committee has been formed. 2. By October 1, the document(s) will have been started. Status: Completed. Historical stories and photos are starting to be sorted, so they can be placed in scrap books. 3. By December 31, the document(s) will have been created and available to the public to see and read. Goal #3: Review and analyze The River newsletter to determine purpose and mission in order to set future direction and/or content of the newsletter. Objectives: 1. By March 1, review and discuss the current format and content of the River. Status: Completed. The River was reviewed and discussed at the February 11 meeting. 2. By May 1, determine if any revisions/modifications should be made in the format and content of the River. Status: A few recommendations were made to make some modifications to the content and format of the newsletter at the February 11 meeting. 3. By September 1, implement the revisions/modifications to be made in the format and content of the River. Status: Completed. Revisions and modifications were implemented with the March and April 2019 newsletter. Goal #4: Review and recommend 2020 Rambling River Center fees and charges to the Park and Recreation Commission. Objectives: 1. By July 1, review and discuss the 2019 RRC fees and charges and determine if any revisions should be made for the 2020 fees and charges. Status: Completed. 2020 RRC fees were reviewed at the July 8, 2019 meeting . 2. By August 1, forward recommended 2020 RRC fees and charges to the Park and Recreation Commission. Status: Completed. Recommended RRC fees were received and reviewed at the PRC July 10, 2019 meeting. They were approved by the PRC and a recommendation was forwarded to the City Council to approve the 2020 RRC fees that were recommended by the Board. 3. By December 31, the City Council will have acted on the Advisory Board’s recommended 2020 fees and charges. Goal #5: Raise at least $10,000.00 from fundraising events and through donations to fund future Rambling River Center capital improvements and/or equipment and furniture purchases. Objectives: 1. By April 1st, assist with at least one fundraising activity. Status: Complete. Assistance was provided during the Farmington VFW Steak Fry. $800.00 was raised from this fundraising event. 2. By July 1st, assist with at least a second fundraising activity. Status: Completed. Arts and Crafts Sale fundraiser held on April 13 and $1,741.56 was netted during the fundraiser. 3. By October 1st, assist with at least a third fundraising activity. Status: Completed. Dew Days Kiss the Pig and Bike Auction occurred. $3,493.76 was final profit amount. 4. By December 31st, assist with at least a fourth fundraising activity. Goal #6: Be involved in some capacity with the fundraising efforts for a portion of the Rambling River Center Plaza. Objectives: 1. By May 1, discuss and determine ways the Advisory Board can be involved with the plaza fundraising campaign. Status: Not likely to be completed this year due to lack of city funding. 2. By July 1, extend an offer to the City Council about how the Advisory Board is willing to assist with the fundraising campaign for the RRC plaza. Status: Not likely to be completed this year due to lack of city funding. 3. By September 1, participate in the RRC plaza fundraising campaign. Status: Not likely to be completed this year due to lack of city funding. 4. By December 31, complete participation in the RRC plaza fundraising campaign. Status: Not likely to be completed this year due to lack of city funding. Goal #7: Work with the Trip Planning Committee to offer bus trips in 2019 and to plan future bus trips in 2020. Objectives: 1. By May 1, receive a report from the Trip Committee on the attendance and trips offered during the first quarter in 2019. Status: Completed. Report provided at the May 13 meeting showing attendance so far and the trips held through May 13. 2. By June 1, receive a presentation by the Trip Committee about the draft list of trips planned in 2020. 3. By August 1, receive a report from the Trip Committee on the attendance and trips offered during the second quarter in 2019. Status: Completed. A report was provided by the Trip Committee at the August 12, 2019 meeting. 4. By September 1, approve a final list of trips planned by the Trip Committee in 2020. 5. By November 1, receive a report from the Trip Committee on the attendance and trips offered during the third quarter in 2019. 6. By December 31, receive a report from the Trip Committee on the attendance and trips offered during the fourth quarter and an annual report identifying the total attendance of those attending the 2019 trips. Goal #8: Develop a way to provide outreach to older adults who are isolated by developing partnerships with other organizations to provide the needed outreach resources. Objectives: 1. By March 1, brainstorm and determine possible organizations who could partner with the RRC on an outreach project for isolated older adults. Status: Completed. It was determined that staff and members of the RRC would partner on developing an outreach program for members in the community who may be experiencing isolation. 2. By May 1, determine if there is a way to use technology as a means to provide outreach to older adults i.e. apps for ride sharing (Uber, Lyft) and on-line support groups. Status: Completed. Farmington Journey program provided a class on Uber and Lyft. 3. By May 1, work with staff to approach possible partners about providing outreach to older adults who are isolated. Status: Completed. Buildings in the community that house older adults have been approached about an outreach program and these buildings seemed very receptive to this. 4. By September 1, work with possible partners to develop an action plan that can be implemented to provide outreach to older adults who are isolated. Status: Completed. Exercise and stretching classes will be offered in community buildings that house older adults. 5. By December 31, implement the outreach action plan with the project partners. Status: Completed. Stretching and exercise classes were offered at Spruce and Red Oak buildings Goal #9: Meet with the Park and Recreation Commission (PRC). Objectives: 1. By April 1, determine possible meeting dates. Status: Completed. A meeting date of May 8, 2019 was identified by the Advisory Board at its March 11 meeting. 2. By June 1, finalize and approve a meeting date. Status: Completed. May 8 meeting date was approved. 3. By July 1, provide a draft agenda to the PRC of the topics it wishes to discuss during the joint meeting. Status: Completed. Agenda items were identified at the March 11 meeting and were provided to the PRC at their March 13 meeting. 4. By August 1, have a meeting agenda identified. Status: Completed during the April 8 meeting. 5. By December 31, a meeting will have occurred with the PRC. Status: Completed. A meeting occurred on May 8. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:2020 Work P lan I deas DATE:S eptember 9, 2019 I N T R O D U C TI O N A nnually the A dvis ory Board develops a work plan of items to complete. D I S C U S S I O N A dvisory Board members should begin the proces s of brains torming possible topics /ideas to consider for its 2020 w ork plan, s o there is me to develop the plan so it can be approved at the J anuary 13, 2019 meeng. G enerally s peaking from past years, the A dvis ory Board has w orked on dra.ing an annual w ork plan through the D ecember meeng and then approved the annual work plan at the January meeng. S taff w ould like to sugges t the A dvis ory Board may w ant to firs t s tart w ith the items not completed on the 2019 w ork plan to see if they would like to carry over any of the uncompleted items to the 2020 w ork plan. S tarng this proces s at the S eptember meeng allows the me needed to fully develop a plan. The meengs in O ctober and November w ill also provide an opportunity for addional topics and ideas . The w ork plan is then developed into a final dra. plan at the D ecember meeng w ith final approval of the w ork plan occurring at the January meeng. A C T I O N R EQ U E S T E D A dvisory Board members are asked to come to the meeng w ith pos s ible topics and ideas that could be included in the 2020 w ork plan. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Tailgang Party DATE:S eptember 9, 2019 I N T R O D U C TI O N At the A ugust 12, 2019 meeng, informaon w as provided by Board member M oes during the Board Roundtable about a tailgang party that is planned to occur at the Rambling River Center on D I S C U S S I O N A tailgang party event is planned to be held on M onday, O ctober 7, 2019. Currently the event is planned to feature appezers, s alads and des s erts . There was s ome dis cus s ion about the event during the round table part of the meeng and it w as requested to bring this item back to the S eptember 9, 2019 meeng to s hare an update on the status of this event and be further dis cus s ed by the Board, so members can help promote the event. A C T I O N R EQ U E S T E D Board members s hould come prepared to listen to an update on the planning of the tailgang party event and then ask any quesons they may have about it. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:I nformaonal I tems DATE:S eptember 9, 2019 I N T R O D U C TI O N The agenda item is an opportunity for staff to provide informaonal updates to the A dvisory Board. D I S C U S S I O N S taff w ill be providing informaonal updates during the meeng on the follow ing items: 2020 budget Park projects Trail projects Facility projects A dding new recipients to receive w eekly Mail Chimp email A C T I O N R EQ U E S T E D No acon is being reques ted. These items are for informaonal purpos es only. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:Round Table Format DATE:S eptember 9, 2019 I N T R O D U C TI O N The A dvis ory Board roundtable occurs at every monthly meeng. D I S C U S S I O N The A dvis ory Board Roundtable item is for members to share informaon or as k ques ons of staff about items that are not on the meeng agenda. A C T I O N R EQ U E S T E D This item is for informaonal purposes only. No formal decis ions can be made on any items discussed during this agenda item. TO :Rambling River Center A dvisory Board F R O M :Missie Kohlbeck, Recreaon S upervisor and Randy D istad, Parks and Recreaon D irector S U B J EC T:I tems for O ctober 14, 2019 M eeng A genda DATE:S eptember 9, 2019 I N T R O D U C TI O N This item is for staff and A dvisory Board members to idenfy pos s ible items for the next month's meeng agenda. D I S C U S S I O N The following are possible items s taff has idenfied s o far for the next A dvis ory Board meeng agenda: Review garage sale fundraiser Waffle breakfast and s ilent aucon fundraiser Review 2019 work plan H allow een Walk event 2020 w ork plan ideas A C T I O N R EQ U E S T E D A dvisory Board members are asked to come prepared to provide other items for the next monthly meeng agenda.