HomeMy WebLinkAboutAgenda_2018_11_13_Meeting(481)R AMB LIN G R IVE R C E N T E R AD VIS O RY B O AR D ME E T IN G
9:30 AM , November 13, 2018
Nicolai Board Room
AG E N D A
1.Call to Order
2.Approve Agenda
3.Approve Minutes
a.Approve O c tober 8, 2018 Meeting Minutes
4.P resentations
a.Trip P lanning C ommittee R eport
5 Business Items
a.Waffle Breakfas t and S ilent Auc tion F undraiser R eport
b.2019 Arts and C rafts F air
c .R R C P laza S chematic Design and C onstruc tion C ost Estimates
6.Discussion Items
a.2018 Halloween Walk R eview
b.2019 Annual Work P lan Topics and Ideas
c .R eview 2018 Annual Work P lan
7.Staff Report
a.Informational Updates
8.Advisory Board Roundtable
a.R ound Table F ormat
9.Items for Next Meeting Agenda
a.Items for December 10, 2018 Meeting Agenda
10.Adjourn
C ity of Farm ington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:R ambling R iver C enter Advis ory Board
F R O M:R andy Distad, P arks and R ecreation Director and Mis s ie Kohlbeck, R ecreation
S upervis or
S UB J E C T:Approve O c tober 8, 2018 Meeting Minutes
D AT E:November 13, 2018
IN T R O D UC T IO N
Included in the meeting packet are draft minutes from the Advisory Board's O ctober 8, 2018 meeting.
D IS C US S IO N
Advisory Board members s hould review the minutes in order to determine if there are any c orrections or
edits that need to be made prior to approval of the minutes .
AC T ION R E Q UE S T E D
T he Advisory Board is being asked to approve the attached minutes from the O ctober 8, 2018 meeting.
AT TA C HME NT S:
Type Description
B ackup Material Draft October 8, 2018 Meeting Minutes
City of Farmington A Proud Past - A Promising Future
325 Oak Street Committed to Providing High Quality,
Farmington, MN 55024 Timely and Responsive Service to All
Of Our Customers
OCTOBER 8, 2018 RAMBLING RIVER CENTER
ADVISORY BOARD MEETING MINUTES
1. Call to Order: Meeting was called to order by Briesacher at 9:30 am. Quorum was present.
Members Present: Marilyn Briesacher, Pat Hennen, Roger Wood, Marjorie Koski, and
Pennie Page
Members Absent: Blanche Reichert
Others Present: Park and Recreation Director Randy Distad, Recreation Supervisor Missie
Kohlbeck
2. Approve Agenda
Motion made by Wood to approve October 8, 2018 meeting agenda and seconded by Koski. APIF.
Motion carried.
3. Approve Minutes
Motion made by Wood to approve September 10, 2018 meeting minutes seconded by Koski with the
corrected typo under section C “Banquet Room” that should be changed to “Ross Room”. APIF.
Motion carried.
4. Presentation
Quarterly Financial Support Program (FSP) Report
$1,400 was the requested reimbursement for the third quarter (July-September). The request was for 40
people with 19 of them being new to the FSP program.
5. Business Items
A. Waffle Breakfast and Silent Auction
Wood has people assigned to sell tickets and MDC cards at Family Fresh starting on Wednesday,
October 10. Volunteers will be there each Wednesday, on Senior Day, until the breakfast. All Rambling
River Center Advisory Board (RRCAB) members have contacted their assigned businesses for silent
auction items. Briesacher was not able to find staff at Calypso Crossfit or At Bat, so did not solicit a
silent auction item from either business. Volunteer sign-up list are still on board by the front desk, and
are filling up.
B. Move Nov. 12, 2018 meeting to Nov. 13, 2018 (Veteran’s Day Holiday
Motion by Koski, seconded by Wood to move November’s Advisory Board Meeting to Tuesday,
November 13, due to being closed in honor of Veteran’s Day. APIF. Motion carried.
6. Discussion Items
A. 2019 Annual Work Plan Ideas
One additional idea was submitted by Page for the 2019 work plan. She provided a sample list of
monthly topics to include in the newsletter. RRCAB will look at the newsletter in 2019 to see how these
items could be included. The Trip Planning Committee will continue to work on a 2019 schedule. Staff
will ask the Communication Specialist for assistance with a logo since the Dakota County Technical
College student never sent us a final logo. Discussion on how to assist isolated senior’s ideas included
working with the faith community and DARTS.
B. Review 2018 Annual Work Plan
Goal #1, Objective 4 - RRCAB members made a list of residences to visit and will work on scheduling
them.
Goal #3, Objective 4 - Fundraising will have a new total after the Waffle/Breakfast and Silent Auction.
It is likely the amount identified to be reached in the goal, will not be met due to the canceled arts and
craft sale.
Goal #4, Objectives 3 and 4 – Trip planning committee will meet the week prior to the November
meeting and will provide an updated report at the meeting.
Goal #7 Has not been completed, yet.
7. Staff Report
A. Informational Updates
RRC Plaza – The consultants will present a schematic design and construction cost estimate to the City
Council at the October 8 work session. There are stages of development. Proposed to split cost between
donations/sponsors and city funding.
RRC Garage – Estimated cost of renovation was $600,000. It appears the renovation will not happen
due to the estimated cost.
2018 Fundraising Balance – The amount fundraised in 2018 appears to be down from 2017. Through
the end of August 2018 the amount raised was $4,700. However, the closest date the fund raising
amount could be compared to in 2017, was on Oct. 31, 2017 when there was $11,700 raised year to
date. The amount raised will increase with proceeds from the Waffle Breakfast and Silent Auction event
and the sale of MDC Cards. In addition, SAL moved the Omelet breakfast from October to December, so
more opportunities for fundraising will be occurring in 2018. Overall Happy Harry’s Furniture and
personal donations are down. The overall fund balance is $20,000, which is still a healthy amount to
have on hand for projects or purchases.
Bike Pedestrian Plan – City Council approved hiring a consultant to create the plan. Page will serve as
the RRCAB member on the committee.
Update on Filling Positions – The 20 hour RRC Program Assistant position and two custodian
positions were advertised.
8. Advisory Roundtable
Page – Nothing
Wood – Will do advanced sales for waffle tickets sooner than Sept. 26 if wanted. Asked if the plaza
splash pad would be very big? Distad replied approximately a 30’ x 20‘area.
Hennen – Has some information on Transit Link, can we put into newsletter?
Koski – Excited for the Trip Planning Committee to meet in early November.
Briesacher – Nothing
9. Agenda Items for November 13, 2018 Meeting
A. Silent Auction and Waffle Breakfast review
B. 2019 Work Plan
C. Newsletter
D. Trip Planning Committee
E. Arts and Crafts Fair
10. 10. Adjourn
Motion by Wood, seconded by Koski to adjourn the meeting. APIF. Meeting was adjourned at 10:25
a.m.
Respectfully Submitted
Missie Kohlbeck
Recreation Supervisor
C ity of Farm ington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:R ambling R iver C enter Advis ory Board
F R O M:R andy Distad, P arks and R ecreation Director and Mis s ie Kohlbeck, R ecreation
S upervis or
S UB J E C T:Trip P lanning C ommittee R eport
D AT E:November 13, 2018
IN T R O D UC T IO N
T he Trip P lanning C ommittee (C ommittee) was c reated to provide member input in the planning of bus trips
for the R ambling R iver C enter (R R C ).
D IS C US S IO N
T he C ommittee recently met and will be providing a summary at the Advisory Board meeting about what
was dis cus s ed during the meeting.
AC T ION R E Q UE S T E D
Advisory Board members are asked to listen to the presentation made by the C ommittee and then either as k
questions and/or provide additional input on the information provided by the C ommittee to the Advis ory
Board.
C ity of Farm ington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:R ambling R iver C enter Advis ory Board
F R O M:R andy Distad, P arks and R ecreation Director and Mis s ie Kohlbeck, R ecreation
S upervis or
S UB J E C T:Waffle Breakfas t and S ilent Auc tion F undraiser R eport
D AT E:November 13, 2018
IN T R O D UC T IO N
T he R ambling R iver C enter Waffle Breakfast and S ilent Auction fundrais ing event was held on S aturday,
O c tober 27, 2018.
D IS C US S IO N
T he 2018 Waffle Breakfas t and S ilent Auc tion was very s uc cessful this year. T he current financ ial report
s hows the Waffle Breakfas t having a net profit of $698.80 and the S ilent Auction having a net profit so far of
$2,582.00. T he total net profit so far is $3,280.80. T his compares to the 2017 total net profit of $3,214.58.
Bec ause there are s till 18 silent auc tion baskets that s taff have not received payment for yet, the net profit will
inc reas e from the c urrent amount. S taff will provide an update at the meeting about the net profit made on the
S ilent Auc tion should additional revenue be received as bas kets are picked up.
T he Advisory Board is being asked to c ome prepared to provide an evaluation of the 2018 Waffle Breakfas t
and S ilent Auc tion event, s o this information can be inc orporated into the planning and fac ilitating of the
2019 fundraising event.
AC T ION R E Q UE S T E D
Advisory Board members are asked to c ome to the meeting prepared to listen to an updated financ ial report,
dis cus s and evaluate the 2018 event, and make recommendations for the 2019 Waffle Breakfas t and S ilent
Auc tion event.
C ity of Farm ington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:R ambling R iver C enter Advis ory Board
F R O M:R andy Distad, P arks and R ecreation Director and Mis s ie Kohlbeck, R ecreation
S upervis or
S UB J E C T:2019 Arts and C rafts F air
D AT E:November 13, 2018
IN T R O D UC T IO N
T he R ambling R iver C enter will be holding its annual Arts and C rafts S ale on S aturday, April 13, 2019 from
10:00 a.m. to 3:00 p.m. as a fundraising event.
D IS C US S IO N
An update will be provided by s taff about the s tatus of the 2019 Arts and C rafts S ale. Advisory Board
members are being asked to participate in a dis cus s ion and make further decisions related to this fundrais ing
event being held at the S chmitz-Maki Arena. Dis cus s ion s hould also inc lude how to handle any weather
related is s ues on or jus t prior to the 2019 event.
AC T ION R E Q UE S T E D
T he Advisory Board is being asked to c ome and further disc uss the 2019 Arts and C rafts S ale fundrais ing
event and be prepared to make further decisions needed before it is held.
C ity of Farm ington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:R ambling R iver C enter Advis ory Board
F R O M:R andy Distad, P arks and R ecreation Director and Mis s ie Kohlbeck, R ecreation
S upervis or
S UB J E C T:R R C P laza S chematic Design and C onstruc tion C ost Estimates
D AT E:November 13, 2018
IN T R O D UC T IO N
T here is interes t in developing a plaza adjacent to the R ambling R iver C enter. A plaza concept was
developed during the Downtown R edevelopment P lan.
D IS C US S IO N
In July 2018, the c ity hired Hoisington Koegler G roup, Inc. (HKG I) to develop a sc hematic des ign along
with cons truction cost estimates as s ociated with the cons truction of a plaza. S ince then city s taff
have been working with HKG I staff to develop a s chematic design, c omplete a site survey of the c ity
property where the plaza would be cons tructed and determine cons truction cost estimates bas ed on the
s chematic design and s ite s urvey.
A s chematic design and cons truction cost estimates were s hared with the C ity C ouncil at the O ctober
8, 2018 work session. Direc tion at the work session was to determine what costs the city would c over and
what costs c ould be c overed through donations. S taff is c urrently working on this information.
Included in your meeting packet is the information that was s hared with the C ity C ouncil at the O ctober 8,
2018 work s es s ion. S taff will review the s chematic design and cons truction cost estimates with the
Advisory Board at the meeting.
AC T ION R E Q UE S T E D
T he Advisory Board is as ked to review the attached sc hematic des ign and c onstruc tion c os t es timates for the
plaza prior to the meeting, lis ten to the s taff pres entation, and then as k questions it may have about the
s chematic design and cons truction cost estimates.
AT TA C HME NT S:
Type Description
B ackup Material P laza Draft Schematic Design Concept S ite
P lan
B ackup Material P laza Draft Construction Cost Estimates
Hoisington Koegler Group Inc.
Hoisington Koegler Group Inc.
123 North Third Street, Suite 100
Minneapolis, Minnesota 55401
(612) 338-0800 Fax (612) 338-6838 www.hkgi.com
Creating Places that Enrich People’s Lives
MEMORANDUM
TO: Adam Kienberger, Community Development Director
FROM: Hoisington Koegler Group Inc.
DATE: Monday - October 8, 2018
RE: Rambling River Center Plaza Schematic Design Summary
Rambling River Center Plaza – INITIAL PHASE
• A concrete plaza with benches, bike racks, lighting, and ornamental plantings at the Oak Street park entrance.
• A new splash pad with programmable jets and adaptable connection points for vertical water features.
Additional splash pad features could also include:
o LED lighting
o Vertical water features
o Water capture and repurpose for irrigation
• New parking stalls between the north and west edges of the alleyway and park (24 spaces).
• New pedestrian connections from the Art Walk to Oak Street and the RRC banquet room. These include
sidewalks, trees in grates, benches, lights, and trash receptacles.
• New sidewalk and parking along Oak Street which includes new bituminous, concrete apron, curb and gutter,
and replacement of existing sidewalk
• Underground stormwater management system
• Open turf lawn area
• Drip irrigation for trees, planting areas, and turf
• New sidewalks, planting beds, and bituminous in the RRC northeast parking lot.
• Relocated historical fire house bell
Rambling River Center Plaza – FINAL PHASE
The proposed final phase of park improvements includes:
• Reconstruction of 4th Street to add additional parking and improve pedestrian crossings.
• Extension of concrete plaza including new plaza space adjacent to banquet room and repurposed fire hall
garage space.
• New seat-wall planter with holiday tree/sculpture and park signage
• New pergola adjacent to banquet room
• New interactive art feature
• New informational kiosks
• New bike repair station
• New movable pots and café seating
Rambling River Center Schematic Design – Summary Memo – City Council Work Session Topic – 10/3/2018
2
Splash Pad
The proposed splash pad will occupy an area of approximately 540 square feet. The initial phase of construction will, at
a minimum include a programmable control system , 8 water jets, and 2 flexible connections that will allow the city to
add vertical water features at a later date and remove them for events. The system can be activate by a foot control at
the drain, or programmed to run at intervals set by the city. Potential upgrades to the system include vertical water
features (see attached product sheets for examples), in grade LED lighting, wireless control/monitoring/operation, and
a water capture and reuse system all of which will add additional costs. Only the vertical water features can be installed
after installation is complete.
Irrigation
The proposed irrigation system will use drip irrigation lines to supply water to the trees in gates, planting beds, seat
wall planter, and turf areas within the plaza. There is an option to reuse water from the splash pad at an additional cost
of approximately $20,000 for required cistern and pump. Reuse cistern will hold up to a week’s worth of irrigation
water (peak need) collected from splash pad operation.
Potential Funding Strategies
At the meeting Monday night, City staff and consultants will provide information on potential fund raising strategies.
We will identify potential project partnerships for individual plaza elements, as well as strategies for collection of
multiple donations and recognition. We will also outline opportunities for alignment with other funding sources
including various grant opportunities or potential naming rights.
Rambling River Center Schematic Design – Summary Memo – City Council Work Session Topic – 10/3/2018
3
Estimate of Cost
The proposed initial phase of the Rambling River Center Plaza improvements is broken into two pieces, core project
elements critical to opening day success and additional features identified by city staff which would need to be
constructed in the initial phase.
INITIAL PHASE -
CORE PROJECT
INITIAL PHASE -
ADDTIONAL
AMENITIES
FINAL
PHASE
FUNDING PARTNERS
Demolition and Removal
• Curbing and pavement
• Sidewalks
• Trees and grates
• Underground utilities
$16,000
n/a $18,000
Utility Improvements
• Stormwater
infrastructure
• Minor utilities relocates
$67,000 $32,000
(addition of
stormwater
filtration/infiltration
system)
$20,000 Watershed District or
Grant Funding
Paving, Walks, and Curbs
• New bituminous alley and
parking pavement
• New curbing
• New concrete walks /
plaza
$215,000 n/a $145,000
Lighting and Electrical
• Security lighting
• Electrical hook-ups for
events/lighting
$25,000 n/a $4,000
Site Furnishings
• Benches
• Waste receptacles
• Bike parking
• Bell relocation (on site)
n/a $22,000 $44,000 ( includes Park
sign and seat wall
planter, informational
kiosks, bike repair
station, café seating)
Sponsorships and
Donations from
Community Organizations
Splash Pad
• Programmable system
• 8 at-grade jets
• 2 expandable mounts
• Actuator
• Water, electrical, and
drainage hook-ups
$57,000 $18,000 (LED
Lighting)
$10,000 (upgrade
mechanical)
$3,000 (wifi
monitor/control)
$10,000 Sponsorships and
Donations from
Community Organizations
Structures
• Trash enclosure
$5,000 n/a $50,000 (Pergola)
$50,000 (Pergola
Canopy)
Sponsorships and
Donations from
Community Organizations
Art/Play Feature $25,000 Sponsorships and
Donations from
Community Organizations
Planting
• Irrigation
• Trees in grates
• Planting beds
• Turf lawn
$90,000 $20,000
(cost to capture and
reuse splash pad
water for irrigation)
$4,000
SUBTOTAL $475,000 $105,000 $370,000
TOTAL (25% contingency,
design, mobilization)
$600,000 $130,000 $465,000
Rambling River Center Schematic Design – Summary Memo – City Council Work Session Topic – 10/3/2018
4
C ity of Farm ington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:R ambling R iver C enter Advis ory Board
F R O M:R andy Distad, P arks and R ecreation Director and Mis s ie Kohlbeck, R ecreation
S upervis or
S UB J E C T:2018 Halloween Walk R eview
D AT E:November 13, 2018
IN T R O D UC T IO N
T he P ark and R ec reation Department and C ommunity Educ ation Department offered its annual Halloween
Walk on F riday, O ctober 26, 2018 at Levi Dodge Middle S chool. T his year approximately 1,200 c hildren
partic ipated in the Halloween Walk.
D IS C US S IO N
T he R ambling R iver C enter had a booth at the annual Halloween Walk. T hree R ambling R iver C enter
members participated in the Halloween Walk and handed out candy and other goodies to c hildren. T he
members participating were: Lois Lotze, Darald Hepokoski and Nancy Hepokos ki.
T he members who participated in the Halloween Walk s eemed to enjoy thems elves and s eem interested in
partic ipating in the Halloween Walk in 2019. S taff would like to have the Advis ory Board dis cus s if it wants
to continue to have a booth at the Halloween Walk.
AC T ION R E Q UE S T E D
Advisory Board members are being as ked to dis cus s if it wants to continue to have a booth at the annual
Halloween Walk and then make a rec ommendation for the 2019 Halloween Walk.
C ity of Farm ington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:R ambling R iver C enter Advis ory Board
F R O M:R andy Distad, P arks and R ecreation Director and Mis s ie Kohlbeck, R ecreation
S upervis or
S UB J E C T:2019 Annual Work P lan Topics and Ideas
D AT E:November 13, 2018
IN T R O D UC T IO N
Annually the Advis ory Board takes time to c reate an annual work plan for the c oming year.
D IS C US S IO N
Advisory Board members began the process of brains torming pos s ible topics/ideas to c onsider for its 2019
work plan during its S eptember 10, 2018 meeting. It continued brainstorming possible topic s and ideas
during its O c tober 8, 2018 meeting. As a result of the brainstorming, the following topics and ideas have
s urfac ed so far:
R R C branding
trip planning
educ ating members about is olation and seeing if the R R C c an provide outreach to those who are
is olated
acc es s to public trans portation s ystem for s eniors
developing a year's worth of monthly topics lis t to pres ent information about to s eniors
review T he R iver the R R C news letter
C ontinuing this process through the November meeting should provide a good number of topics and ideas
for the Advis ory Board's annual work plan.
Based on the additional topic s and ideas provided during the meeting, s taff will then draft a 2019 work plan
for the Advis ory Board to review and adjus t at its December meeting. T hen at the January 2019 meeting, the
Advisory Board will adopt a final 2019 work plan.
AC T ION R E Q UE S T E D
Advisory Board members are asked to c ome to the meeting with pos s ible topics and ideas that c ould be
inc luded in the 2019 work plan. T hen onc e a lis t has been identified, the Advisory Board should provide
direction to s taff about what topics and ideas should be incorporated into a draft 2019 work plan.
C ity of Farm ington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:R ambling R iver C enter Advis ory Board
F R O M:R andy Distad, P arks and R ecreation Director and Mis s ie Kohlbeck, R ecreation
S upervis or
S UB J E C T:R eview 2018 Annual Work P lan
D AT E:November 13, 2018
IN T R O D UC T IO N
Attached is an update Advisory Board 2018 Work P lan.
D IS C US S IO N
T he annual work plan was las t reviewed at the O c tober 8, 2018 meeting. An updated work plan has been
inc luded in the meeting pac ket. T he updated work plan s hows in red what items have been c ompleted s inc e
the O ctober 8, 2018 meeting. T he items in bold black are items that have been c ompleted s inc e the annual
work plan was approved in January and before the S eptember 10, 2018 meeting. Work plan items that are
not bold red or bold blac k, have not been c ompleted.
AC T ION R E Q UE S T E D
Advisory Board members are asked to c ome to the meeting to review the items completed and to further
dis cus s the 2018 annual work plan items to determine if there are other items that have been completed. T he
review also offers an opportunity for the Advisory Board to disc uss 2018 work plan items they would like to
work on the future to complete.
AT TA C HME NT S:
Type Description
B ackup Material Updated 2018 Work Plan
RAMBLING RIVER CENTER ADVISORY BOARD
2018 WORK PLAN
Goal #1: To promote and increase Rambling River Center (RRC) memberships.
Objectives:
1. By February 1, assist the Recreation Supervisor at the Community Expo to promote the RRC
membership.
Status: Completed. Advisory Board members Marj Koski, Blanche Reichert, Kay Bennett and
Marilyn Briesacher volunteered their time and assisted with the promotion of the RRC during
the Community Expo on January 27.
2. By June 30, at least one Advisory Board member will have assisted the Recreation Supervisor with
a visit to at least one senior housing building and/or care facility to promote the RRC.
Status: Completed. Presentation made to Cameron Woods Condominium.
3. By September 30, at least one Advisory Board member will have assisted the Recreation
Supervisor with a visit to at least one senior housing building and/or care facility to promote the
RRC.
Status: Completed. Koski visited Vermillion River Crossing CDA senior housing building.
4. By December 31, at least one Advisory Board member will have assisted the Recreation
Supervisor with a visit to at least one senior housing building and/or care facility to promote the
RRC.
Goal #2: Review a list of capital improvement project items to be completed at the RRC and then
begin completing the improvement projects.
Objectives:
1. By March 1, review and revise, if needed, the current long term capital improvement items and the
estimated costs of the improvements.
Status: Completed. Review and revisions were completed at the January 8 meeting.
2. By April 1, determine at least one capital improvement to make or capital equipment to purchase
for the RRC.
Status: Completed. Replacing the Banquet Room window blinds and adding additional
lighting to the Banquet Room were identified to be completed.
3. By December 31, complete at least one capital improvement item or purchase one capital
equipment item on the identified capital improvement project list for the RRC.
Status: Completed. Lighting improvement project and the window blind replacement project
have been completed in the Banquet Room.
Goal #3: Continue fundraising efforts to fund RRC’s future capital improvement projects by
raising at least $10,000 through at least four fundraising events and from donations.
Objectives:
1. By April 1st, assist with at least one fundraising activity.
Status: Completed. Advisory Board members helped at the January 20 Farmington VFW
Steak Fry Fundraiser that raised $800.00 for the RRC.
2. By July 1st, assist with at least a second fundraising activity.
Status: Completed. Dew Days Kiss the Pig fundraising event was completed.
3. By October 1st, assist with at least a third fundraising activity.
Status: Completed. Dew Days Bike Auction was completed.
4. By December 31st, assist with at least a fourth fundraising activity.
Status: Completed. Advisory Board assisted staff with the Waffle Breakfast and Silent Auction
fundraising event that was held on October 27, 2018.
Goal #4: Have a successful Trip Planning Committee.
Objectives:
1. By May 1, Committee will have met to evaluate trips that occurred in the first quarter and
determine what trips were successful and begin initial discussion on possible trips in 2019.
Status: Completed.
2. By August 1, the Committee will have met to evaluate trips that occurred in the second quarter
and determine what trips were successful and will have developed a draft list of possible trips to
offer in 2019.
Status: Completed.
3. By October 1, the Committee will present the draft list of possible trips to the Advisory Board for
review and direction.
4. By November 1 the Committee will have met to evaluate trips that occurred in the third quarter
and determine what trips were successful and will have created a final list of trips to be offered in
2019.
5. By December 31, the Committee will present to the Advisory Board an attendance report on the
trips that occurred in 2018 and a list of trips that will offered in 2019.
6. By December 31, the Advisory Board will have participated in the promotion of RRC trips.
7. By December 31, the Advisory Board will have received input from RRC members about possible
trip ideas.
Goal #5: Address volunteerism by having a strategic plan to increase the number of volunteers.
Objectives:
1. By March 1, review current process to recruit volunteers.
Status: Completed. Review occurred at the January 8 meeting.
2. By May 1, review current process of how volunteer opportunities are publicized.
Status: Completed. A review occurred during the February 12 meeting.
3. By August 1, determine best strategies, tactics and practices that can be used to increase the
number of volunteers for the front desk, during events and at fundraisers.
Status: Completed. A wooden display board has been installed and hooks will be placed in the
wood so clipboards can be hung advertising volunteer opportunities at the RRC.
Goal #6: Participate in the city’s Comprehensive Plan update to address future needs of the city’s
population of older adults.
Objectives:
1. By January 15, Review and provide feedback on a draft Park, Recreation and Open Space
executive summary.
Status: Completed. Review occurred at the January 8 meeting and feedback was given to make
sure language was included about the trails being accessible to all.
2. By March 1, Review and approve a final Park, Recreation and Open Space executive summary.
Status: Completed. Final review completed at the January 8 meeting.
Goal #7: Implement branding, tag-line and story-telling programs for the RRC.
Objectives:
1. By May 1, review and implement improvements to be made to the RRC interior and exterior
wayfinding signage.
2. By July 1, create a template for graphics on RRC letterhead that reflects the brand associated with
the RRC.
Status: Partially completed. RRC Logo is currently in limbo because the person selected to
provide a finished logo has currently not provided a revised logo based on the Advisory Board
feedback and revisions it made during one of its meetings.
3. By September 1, create a template for graphics to be included in RRC flyers, posters and
publications that reflects the brand and tag line associated with the RRC.
4. By December 31, develop a story line about the history of the RRC that can be used to market the
RRC.
5. By December 31, develop a book or archive of RRC history.
Goal #8: Provide opportunities for members to be educated about how to use technology.
Objectives:
1. By April 1, complete a review on the technologies that training and education could be provided.
Status: Completed. Review was completed through the Farmington Journey Program
partnership.
2. By June 1, select at least two technologies to that training and education can be provided.
Status: Completed. A class on Twitter, Instagram, Facebook and Pinterest were identified to be
offered through the Farmington Journey Program partnership.
3. By September 1, work with a possible sponsor/partner to offer the first training opportunity on a
technology topic.
Status: Completed. A class on Twitter and Instagram was offered in February at Meadowview
Elementary School by Community Education and through the Farmington Journey Program
partnership.
4. By December 31, work with a possible sponsor/partner to offer a second training opportunity on a
technology topic.
Goal #9: Develop strategies and tactics to increase the number of RRC rentals and annual revenue
from rentals.
Objectives:
1. By April 1, review the current rental forms, policies and information to see if any revisions should
made.
Status: Completed. A review occurred during the February 12, 2018 meeting.
2. By May 1, review the current rental fees to see if any revisions should be made to the fees and
if any revisions should be made to what is included with the rental fees.
Status: Completed. Review occurred during the February 12, 2018 meeting.
3. By June 1, review the current process used on the day of the rental for any revisions to be made
such as access to the RRC during the rental, staffing during the rental, clean up after the rental
and room set up after the rental.
Status: Completed discussion occurred at May meeting and it was determined until additional
staff are hired, this will be difficult to accomplish.
4. By August 1, make a recommendation to the Park and Recreation Commission concerning any
revisions to be made to the RRC rental program.
Status: Completed. A recommendation was made to adjust the RRC rental program in 2019 to
increase from a four hour to a five hour rental period in order to allow for setup and tear down
of the rental.
C ity of Farm ington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:R ambling R iver C enter Advis ory Board
F R O M:R andy Distad, P arks and R ecreation Director and Mis s ie Kohlbeck, R ecreation
S upervis or
S UB J E C T:Informational Updates
D AT E:November 13, 2018
IN T R O D UC T IO N
T he agenda item is an opportunity for s taff to provide informational updates to the Advis ory Board.
D IS C US S IO N
S taff will be providing informational updates during the meeting on the following items:
1. Bike P edes trian P lan C ommittee
2. 2019 fees and c harges
3. 2040 C omprehens ive P lan
4. R R C bus
AC T ION R E Q UE S T E D
No ac tion is being reques ted. T hes e items are for informational purpos es only.
C ity of Farm ington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:R ambling R iver C enter Advis ory Board
F R O M:R andy Distad, P arks and R ecreation Director and Mis s ie Kohlbeck, R ecreation
S upervis or
S UB J E C T:R ound Table F ormat
D AT E:November 13, 2018
IN T R O D UC T IO N
T he Advisory Board roundtable oc curs at every meeting.
D IS C US S IO N
T he Advisory Board roundtable agenda item provide an opportunity for members to s hare information or
as k questions of staff about items that are not on the agenda. No formal decision is made during this item.
AC T ION R E Q UE S T E D
T here is no action requested bec ause the Advisory Board roundtable is for informational purpos es only.
C ity of Farm ington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:R ambling R iver C enter Advis ory Board
F R O M:R andy Distad, P arks and R ecreation Director and Mis s ie Kohlbeck, R ecreation
S upervis or
S UB J E C T:Items for December 10, 2018 Meeting Agenda
D AT E:November 13, 2018
IN T R O D UC T IO N
T his item is for staff and Advisory Board members to identify pos s ible items for the Dec ember 10, 2018
meeting agenda.
D IS C US S IO N
T he following are pos s ible agenda items s taff has identified so far for the Dec ember 10, 2018 Advis ory
Board meeting:
2018 annual work plan review
2019 draft annual work plan review
Bike P edestrian P lan
Arts and C rafts F air fundraiser
AC T ION R E Q UE S T E D
Advisory Board members are asked to c ome prepared to provide other items for the Dec ember 10, 2018
meeting agenda.