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HomeMy WebLinkAboutAgenda_2018_12_10_Meeting(487)R AMB LIN G R IVE R C E N T E R AD VIS O RY B O AR D ME E T IN G 9:30 AM , December 10, 2018 Rambling River Center Nicolai Board Room AG E N D A 1.Call to Order 2.Approve Agenda 3.Approve Minutes a.Approve November 13, 2018 Meeting Minutes 4.P resentations a.Trip P lanning C ommittee 2019 F un F riday Trips 5 Business Items a.2019 Arts and C rafts F air b.2019 C ommunity Expo S upport c .Approve 2018 Meeting Attendanc e R eport d.Harry and Louise R os s R oom F loor Improvement P roject 6.Discussion Items a.R eview 2018 Annual Work P lan b.Draft 2019 Work P lan 7.Staff Report a.2019 F ees and C harges b.S AL O melot Breakfast R eview c .Bike P edestrian P lan Update d.DART S Bus 8.Advisory Board Roundtable a.R ound Table F ormat 9.Items for Next Meeting Agenda a.Items for the January 14, 2019 Meeting 10.Adjourn C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.c i.farmingto n.mn.us TO:R ambling R iver C enter Advisory Board F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:Approve November 13, 2018 Meeting Minutes D AT E:Dec ember 10, 2018 IN T R O D UC T IO N Included in the meeting packet are draft minutes from the Advisory Board's November 13, 2018 meeting. D IS C US S IO N Advisory Board members s hould review the minutes in order to determine if there are any c orrections or edits that need to be made prior to approval of the minutes . AC T ION R E Q UE S T E D T he Advisory Board is being asked to approve the attached minutes from the November 13, 2018 meeting. AT TA C HME NT S: Type Description B ackup Material Draft November 13, 2018 Meeting Minutes City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers NOVEMBER 13, 2018 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Meeting was called to order by Vice-Chair Reichert at 9:30 am. Quorum was present. Members Present: Blanche Reichert, Pat Hennen , Roger Wood, Marjorie Koski, and Pennie Page Members Absent: Marilyn Briesacher Others Present: Joan Moes, Park and Recreation Director Distad, Recreation Supervisor Kohlbeck 2. Approve Agenda Motion made by Wood to approve November 13, 2018 meeting agenda and seconded by Page. APIF. Motion carried. 3. Approve Minutes Motion made by Wood to approve October 8, 2018 meeting minutes seconded by Hennen. APIF. Motion carried. 4. Presentation A. Trip Planning Committee Report The list of 2018 bus trips and Fun Friday trips with attendance numbers were provided to members. A list of proposed 2019 trips and Fun Fridays was presented and discussed by members. Director Distad asked a list of 2019 Fun Friday trips and dates be provided to members at the next Advisory Board meeting. 5. Business Items A. Waffle Breakfast and Silent Auction Fundraiser Report There were 247 people served during the Waffle Breakfast. After factoring in expenses, it resulted in a net profit of $712.80. The Silent Auction made a net profit of $2,977.00. This resulted in a net fundraising profit total of $3,689.00. This was an increase of $475.22 from 2017. All beverages and supplies were donated for the Waffle Breakfast from Kwik Trip. The only expense was for the cost of Dad’s Belgian Waffles to make and serve the waffles. Advisory Board members and staff discussed the 2018 Waffle Breakfast and Silent Auction Fundraiser and made the following changes for the 2019 event:  Limit Silent Auction baskets to 85-90 baskets because there were too many this year resulting in a few not receiving bids  Accept only new items for the baskets  Don’t accept any glassware for the baskets  Raise the price at the door by $1.00 to encourage more tickets being sold prior to the event so there is better pre-sale of Waffle Breakfast tickets B. 2019 Arts and Crafts Fair The 2019 Arts and Crafts Fair fundraiser has been scheduled for Saturday, April 13, 2019 at the Schmitz-Maki arena. There are currently 2 paid vendors. The goal is to continue to collect crafter contact information and then invite them to buy a table for the event. It was shared the Shepherd of Lakes had a good craft show and staff may want to contact them to get a vendor’s mailing list. C. RRC Plaza Schematic Design and Construction Cost Estimates Director Distad provided information to Advisory Board members about what improvements are proposed for the two project phases of the plaza. He also shared the costs associated with the improvements that will occur during the two project phases. He informed the Advisory Board there is still much work left and steps to complete on the plaza project with the next step being determining where the funding will come from to move forward with completing the improvements identified in each project phase. 6. Discussion Items A. 2018 Halloween Walk Review RRC Members enjoyed working the walk and already agreed to work it again in 2019. Approximately 1,200 children participated in the Halloween Walk. B. 2019 Annual Work Plan Topics and Ideas Topics include RRC branding, trip planning, education members about senior isolation, educating members on public transportation, developing a year’s worth of monthly topics to present information to seniors, review the River, and look at the RRC bus and other transportation options. C. Review 2018 Annual Work Plan Staff reviewed the work plan goals with Advisory Board members. It was determined that Goal #3, The Waffle Breakfast and Silent Auction, was met. 7. Staff Report A. Informational Updates. Bike Pedestrian Plan – City Council approved hiring a consultant, Hoisington Koegler Group, Inc. to work with the city to complete the plan. Page will serve as the Advisory Board member representative on the committee. 2019 Fees and Charges – It will be on the City Council agenda to be approved at the November 19, 2018 meeting. 2040 Comprehensive Plan – The comment period for local jurisdictions to provide comments to the city of Farmington will end in early December. After the deadline has passed, then staff will determine if the comments provided warrant any change to draft 2040 Comprehensive Plan. RRC Bus – Director Distad and Recreation Supervisor Kohlbeck are working on alternative bus options because the current bus is close to the end of its useful life. Membership –When the last issue of the River was mailed Recreation Supervisor Kohlbeck counted 497 current paid members. FSP – Recreation Supervisor Kohlbeck informed Advisory Board members the year to date amount used is $2,730.00. 8. Advisory Roundtable Page – Would like to develop a tabletop display to promote the center including: hours, volunteer bucks, Fun Fridays, and coffee chats. Wood – While there aren’t any members from the Coffee Guys group who smoke, they are willing to contribute $100 towards the purchase of a cigarette butt holder that can be placed at the 325 Oak Street entrance. Hennen – Received a letter from Minnesota State Senator Matt Little congratulating her on her RRCAB appointment. Koski – Would be willing to sell MDC cards at Omelet breakfast if Sons of the American Legion approves it. Wooe – Asked if the plaza splash pad would be very big? Distad replied approximately a 30’ x 20‘area. Reichert – Coffee Fridays are back if Advisory Board members are interested in assisting. 9. Agenda Items for November 13, 2018 Meeting  2018 annual work plan  2019 draft annual work plan review  Bike Pedestrian Plan  Arts and Crafts Fair fundraiser  Fees and Charges  Rental Deposit  Fun Friday Schedule 10. 10. Adjourn Motion by Koski seconded Hennen by to adjourn the meeting. APIF. The meeting was adjourned at 10:55 a.m. Respectfully Submitted Missie Kohlbeck Recreation Supervisor C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director and Mis s ie Kohlbeck, R ecreation S upervis or S UB J E C T:Trip P lanning C ommittee 2019 F un F riday Trips D AT E:December 10, 2018 IN T R O D UC T IO N A Trip P lanning C ommittee (C ommittee) was formed in 2018 to as s is t s taff with planning extended bus trips and F un F riday trips . D IS C US S IO N At the November 13, 2018 Advis ory Board meeting the C ommittee provided a sc hedule of the bus trips planned in 2019. T he sc hedule presented did not inc lude the F un F riday trips, whic h are trips that are different from the bus trips that are offered through Medicine Lake Tours. T he C ommittee will make a brief pres entation about the trips that are planned so far for the F un F riday trips in 2019. S c hedule information will be provided at the meeting. AC T ION R E Q UE S T E D Advisory Board members are asked to c ome listen to the 2019 F un F riday trips sc hedule and then ask questions and/or provide c omments about the sc heduled trips planned by the C ommittee. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation Director S UB J E C T:2019 Arts and C rafts F air D AT E:December 10, 2018 IN T R O D UC T IO N T he R ambling R iver C enter will be hosting its 4th annual Arts and C rafts F air sale at S chmitz-Maki Arena on S aturday, April 13, 2019 from 10:00 a.m. to 3:00 p.m. T his is one of the fundrais ing events held for the R ambling R iver C enter. D IS C US S IO N An update will be provided by s taff about the s tatus of the 2019 Arts and C rafts S ale. Advisory Board members are being asked to participate in a dis cus s ion and make further decisions related to this fundrais ing event being held at the S chmitz-Maki Arena. Dis cus s ion s hould also inc lude how to handle any weather related is s ues on or jus t prior to the 2019 event. AC T ION R E Q UE S T E D T he Advisory Board is being asked to c ome and further disc uss the 2019 Arts and C rafts S ale fundrais ing event and be prepared to make further decisions that are needed before it is held. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation Director S UB J E C T:2019 C ommunity Expo S upport D AT E:December 10, 2018 IN T R O D UC T IO N T he C ommunity Expo will be held at the F armington High S chool from 9:00 a.m. to 12:00 Noon on S aturday, January 26, 2019. D IS C US S IO N T he R ambling R iver C enter has provided information at a booth during the C ommunity Expo. In years pas t, Advisory Board members have volunteered to work a s hift and assist the R ecreation S upervis or Kohlbec k with providing information to the public at the booth. S taff is reques ting the Advisory Board determine who will as s is t R ecreation S upervis or Kohlbeck during the 2019 C ommunity Expo. AC T ION R E Q UE S T E D By motion approve the volunteers who will assist R ec reation S upervisor Kohlbec k during the C ommunity Expo on January 26, 2019. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation Director S UB J E C T:Approve 2018 Meeting Attendanc e R eport D AT E:December 10, 2018 IN T R O D UC T IO N P er c ity O rdinance, c ity advis ory board and c ommis s ion members rec eive payment of $30.00 per meeting they attend D IS C US S IO N Included in your packet is an attendanc e report based on the 2018 meeting minutes identifying Advis ory Board member attendanc e at monthly meetings. P lease review the attached meeting attendanc e report for acc urac y prior to the meeting. T he meeting attendanc e report will be updated at the meeting after attendance at the Dec ember meeting is recorded and will s how the total number of meetings in 2018 that each member attended. AC T ION R E Q UE S T E D Advisory Board members are being as ked to approve the 2018 meeting attendance report, so it can be s ubmitted and Advis ory Board members c an be paid for the meetings they attended. AT TA C HME NT S: Type Description B ackup Material Draft 2018 Meeting A ttendance Report 2018 Rambling River Center Advisory Board Attendance Report Name Jan Feb Mar Apr May May Joint Mtg w/PRC June July Aug Aug Parks Tour w/PRC Sept Oct Nov Dec Total Meetings Attended Kay Bennett x x x no 3 Marilyn Briesacher x x x x x x meeting x x x x x Marjorie Koski x x x x x x in x x x x x x Penny Page x x x x June x x x x x Fred Schmitdtke x x x 3 Blanch Reichert x x x x x x x x x x Roger Wood x x x x x x x x x x x x Pat Hennen x x x C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation Director S UB J E C T:Harry and Louise R os s R oom F loor Improvement P roject D AT E:December 10, 2018 IN T R O D UC T IO N T he Advisory Board had previously identified to make improvements to the c onc rete floor in the Harry and Louis R os s R oom due to the exis ting floor having too many ridges in it for it to be c leaned properly. D IS C US S IO N S taff met with S wede Bro, a contrac tor who spec ializes in doing res torative work to c onc rete floors , to dis cus s the existing c ondition of the Harry and Louis R os s R oom floor and what kinds flooring options were available to correc t the c urrent s urfac e of the c onc rete floor. S wede Bro subs equently provided to staff a proposal to do restorative work on the c onc rete floor. Two quotes were s ubmitted to complete the work and they have been attac hed for the Advis ory Board's review. In addition, s amples of the work propos ed in the two quotes has also been attached so the Advisory Board c an s ee what kind of floor finish is propos ed for eac h quote. S taff would like to have a disc ussion about the quotes s ubmitted and what action, if any, the Advis ory Board s hould take on the quotes s ubmitted by S wede Bro. AC T ION R E Q UE S T E D Advisory Board members are asked to review prior to the meeting the attac hed quotes submitted by S wede Bro and the examples of the work propos ed to be completed in eac h of the two quotes. T hen during the meeting the Advisory Board is as ked to dis cus s the quotes and work propos ed and provide direc tion to s taff on the quotes s ubmitted. AT TA C HME NT S: Type Description B ackup Material Harry and L ouis Ross Room F loor I mprovement Quotes B ackup Material Harry and L ouis Ross Room F loor Quote B ackup Material Decorative Mosaic F looring S ystem I nformation B ackup Material Ceramic Carpet Flooring System I nformation 1409 159th Ave. NE • Ham Lake, MN 55304 Office: 763-434-9237 www.swedebro.com Fax: 763-434-8999 Customer: City of Farmington Date: 11/19/18 325 Oak Street Farmington, MN 55024 RE: Rambling River Center - Bid #1 Decorative Mosaic Flooring Description: Decorative Mosaic Flooring  Mechanically prepare existing coatings for re-coat.  Fill all cracks, defects, seams and joints.  Apply Sherwin-Williams Decorative Mosaic system in ¼” or 1/8” color blend TBD. Everything must be up off floor prior to our arrival. Project will take 4 days to complete. ***Pricing is based on the Cooperative Purchasing Connection and the Minnesota Service Cooperatives thru the Metro ECSU.*** Cement, acid, and stain colors cannot be precise; therefore finished color and texture will vary from any color charts or samples shown. All existing expansion joints may be re-cut; cracks in base substrata may reoccur. Bids and prices are valid thru 6/1/19 Total Price $8,455.00 Deposit for Materials Required $ BALANCE DUE $8,455.00 Contract subject to terms/conditions listed. Unpaid balances after 60 days of completion may be sent to collections. Unpaid balances are assessed a 1.5% (18% APR) finance charge per month after 30 days. A mechanic’s lien may be filed on any unpaid balances after 60 days. Buyer’s Signature Date THIS CONTRACT SUBJECT TO THE TERMS AND CONDITIONS LISTED BELOW 1. The terms set forth in this agreement are intended as the complete and exclusive statement of the contract and may not be contradicted by evidence of any prior agreement or of a contemporaneous oral agreement . Only a memorandum signed by both parties and their authorized agent may amend this contract. Any changes to this contract may subject Buyer to additional charges. 2. Seller will complete work as expediently as possible once started and begin work within terms agreed to. Seller is not responsible for delays beyond his control. 3. This agreement is the actual order of the items listed above and it is understood that all items are custom made and all work is custom. Deposit is non-refundable. In case of sale of home or business, contract may be terminated upon payment to Seller of a sum equal to one third of the remaining balance. 4. Buyer agrees to and has read the Chemical Stain Disclaimer form (if necessary), and Expectation form. 5. Balance of money is due upon completion of work. If claim for payment is placed in the hands of an attorney for collection, Buyer agrees to pay Seller a reasonable attorney’s fee fixed by the court. 6. Except as provided in writing, Seller does not warrant the goods covered by this agreement and no other warranty expressed or implied is made by Seller. Seller is also not responsible for slip resistance chosen by the Buyer. If Buyer desires to change slip resistance, additional charges will apply. 7. Warranty is void with regard to any part or parts subject to abuse, neglect, or accidental causes including but not limited to: fire, flood, acts of God, and war. 8. Seller is not responsible for sub-surfaces such as concrete during the installation due to the fact the prior conditions of the surfaces cannot be determined. Any problems that occur due to these sub-surfaces can not be warranted. This includes moisture transmission and hydrostatic pressure in concrete. Any defects in sub-surface will not be addressed unless listed above. 9. Seller will make every reasonable effort, in advance, to protect landscaping, walls and all adjacent areas and items from damage; however, Seller cannot warranty these areas against possible damage. It is the responsibility of the Buyer to protect these areas. Pools must be drained during installation. 10. Seller will not assume responsibility of damage caused by non-recommended maintenance procedures. It is agreed that Seller shall not be liable for any defect or damage resulting from installations requested by Buyer that depart from accepted installation methods. If an unauthorized person services the surface, any warranty is automatically voided and Seller assumes no liability or responsibility for damage. 11. In cases where buyer does not own the home or business to which Seller is installing surface, buyer represents that he has permission of owner to install surface and is fully responsible for completion of contract. Condominium owners, homeowners, and business owners responsible to associations or boards represent that they have or will obtain any necessary approvals. 12. Buyer grants Seller permission to photograph the installation and installation site and use such photographs in future sales presentations and advertising. 13. During the project, Seller may substitute better quality and/or more expensive products and/or processes with or without the verbal or written approval of the Buyer. 14. Buyer must notify Seller a minimum of 48 hours (not including weekends) prior to the scheduled start day of any delays or postponement. If Seller is not notified at least 48 hours in advance, additional charges will be added. 15. Any person or company supplying labor or materials for this improvement to your property may file a lien against your property if that person or company is not paid for the contributions. Under Minnesota law, you have the right to pay persons who supplied labor or materials for this improvement directly and deduct this amount from our contract price, or withhold the amounts due them from us until 120 days after completion of the improvement unless we give you a lien waiver signed by persons who supplied any labor or material for the improvement and who gave you timely notice. 1409 159th Ave. NE • Ham Lake, MN 55304 Office: 763-434-9237 www.swedebro.com Fax: 763-434-8999 Customer: City of Farmington Date: 11/19/18 325 Oak Street Farmington, MN 55024 RE: Rambling River Center - Bid #2 Ceramic Carpet Flooring Description: Ceramic Carpet Quartz Flooring  Mechanically prepare existing coatings for re-coat.  Fill all cracks, defects, seams and joints.  Apply Sherwin-Williams Ceramic Carpet system in a color blend TBD. Everything must be up off floor prior to our arrival. Project will take 5 days to complete. ***Pricing is based on the Cooperative Purchasing Connection and the Minnesota Service Cooperatives thru the Metro ECSU.*** Cement, acid, and stain colors cannot be precise; therefore finished color and texture will vary from any color charts or samples shown. All existing expansion joints may be re-cut; cracks in base substrata may reoccur. Bids and prices are valid thru 6/1/19 Total Price $8,840.00 Deposit for Materials Required $ BALANCE DUE $8,840.00 Contract subject to terms/conditions listed. Unpaid balances after 60 days of completion may be s ent to collections. Unpaid balances are assessed a 1.5% (18% APR) finance charge per month after 30 days. A mechanic’s lien may be filed on any unpaid balances after 60 days. Buyer’s Signature Date THIS CONTRACT SUBJECT TO THE TERMS AND CONDITIONS LISTED BELOW 1. The terms set forth in this agreement are intended as the complete and exclusive statement of the contract and may not be contradicted by evidence of any prior agreement or of a contemporaneous oral agreement. Only a memorandum signed by both parties and their authorized agent may amend this contract. Any changes to this contract may subject Buyer to additional charges. 2. Seller will complete work as expediently as possible once started and begin work within terms agreed t o. Seller is not responsible for delays beyond his control. 3. This agreement is the actual order of the items listed above and it is understood that all items are custom made and all work is custom. Deposit is non-refundable. In case of sale of home or business, contract may be terminated upon payment to Seller of a sum equal to one third of the remaining balance. 4. Buyer agrees to and has read the Chemical Stain Disclaimer form (if necessary), and Expectation form. 5. Balance of money is due upon completion of work. If claim for payment is placed in the hands of an attorney for collection, Buyer agrees to pay Seller a reasonable attorney’s fee fixed by the court. 6. Except as provided in writing, Seller does not warrant the goods covered by this agreement and no other warranty expressed or implied is made by Seller. Seller is also not responsible for slip resistance chosen by the Buyer. If Buyer desires to change slip resistance, additional charges will apply. 7. Warranty is void with regard to any part or parts subject to abuse, neglect, or accidental causes including but not limited to: fire, flood, acts of God, and war. 8. Seller is not responsible for sub-surfaces such as concrete during the installation due to the fact the prior conditions of the surfaces cannot be determined. Any problems that occur due to these sub-surfaces can not be warranted. This includes moisture transmission and hydrostatic pressure in concrete. Any defects in sub-surface will not be addressed unless listed above. 9. Seller will make every reasonable effort, in advance, to protect landscaping, walls and all adjacent areas and items from damage; however, Seller cannot warranty these areas against possible damage. It is the responsibility of the Buyer to protect these areas. Pools must be drained during installation. 10. Seller will not assume responsibility of damage caused by non-recommended maintenance procedures. It is agreed that Seller shall not be liable for any defect or damage resulting from installations requested by Buyer that depart from accepted installation methods. If an unauthorized person services the surface, any warranty is automatically voided and Seller assumes no liability or responsibility for damage. 11. In cases where buyer does not own the home or business to which Seller is installing surface, buyer represents that he has permission of owner to install surface and is fully responsible for completion of contract. Condominium owners, homeowners, and business owners responsible to associations or boards represent that they have or will obtain any necessary approvals. 12. Buyer grants Seller permission to photograph the installation and installation site and use such photographs in future sales presentations and advertising. 13. During the project, Seller may substitute better quality and/or more expensive products and/or processes with or without the verbal or written approval of the Buyer. 14. Buyer must notify Seller a minimum of 48 hours (not including weekends) prior to the scheduled start day of any delays or postponement. If Seller is not notified at least 48 hours in advance, additional charges will be added. 15. Any person or company supplying labor or materials for this improvement to your property may file a lien against your property if that person or company is not paid for the contributions. Under Minnesota law, you have the right to pay persons who supplied labor or materials for this improvement directly and deduct this amount from our contract price, or withhold the amounts due them from us until 120 days after completion of the improvement unless we give you a lien waiver signed by persons who supplied any labor or material for the improvement and who gave you timely notice. SYSTEM INFORMATION DECORATIVE MOSAIC EPOXY COATING SYSTEM General Polymers DECORATIVE MOSAIC EPOXY COATING SYSTEM is a mosaic pattern floor covering. These vinyl chips are incorporated in a clear or pigmented epoxy and sealed with a clear, high gloss, polyurethane finish. Its innovative base chemistry also provides tough chemical resistant protection. Advantages • Aesthetically pleasing appearance • Limitless color options • Seamless • Chemical and stain resistant • High gloss finish Uses • Nursing homes and healthcare facilities • Clean rooms and pharmaceuticals • Office buildings • Locker and restrooms • Cafeterias Typical Physical Properties Color Custom Color Blends Available Abrasion Resistance 63 mgs lost ASTM D 4060, CS-17 Wheel, 1,000 cycles Flexural Strength 10,000 psi ASTM C 580 Adhesion 300 psi ACI 503R concrete failure Flammability Self-Extinguishing over concrete Impact Resistance Direct, inch pound MIL-D-3134J greater than 160, passes Reverse, inch pound greater than 80, passes Resistance to No slip or flow at required Elevated Temperatures temperature of 158ºF MIL-D-3134J ASTM C = Mortar System ASTM D = Resin only Grout / Seal Coat Broadcast Base Coat Primer 20-30 mils Installation General Polymers materials shall only be installed by approved contractors. The following information is to be used as a guideline for the installation of the DECORATIVE MOSAIC EPOXY COATING SYSTEM. Contact the Technical Service Department for assistance prior to application. Surface Preparation — General General Polymers systems can be applied to a variety of substrates, if the substrate is properly prepared. Preparation of surfaces other than concrete will depend on the type of substrate, such as wood, concrete block, quarry tile, etc. Should there be any questions regarding a specific substrate or condition, please contact the Technical Service Department prior to starting the project. Refer to Surface Preparation (Form G-1). Surface Preparation — Concrete Concrete surfaces shall be abrasive blasted to remove all surface contaminants and laitance. The prepared concrete shall have a surface profile depending upon system selected. Refer to Form G-1. After initial preparation has occurred, inspect the concrete for bug holes, voids, fins and other imperfections. Protrusions shall be ground smooth while voids shall be filled with a system compatible filler. For recommendations, consult the Technical Service Department. Temperature Throughout the application process, substrate temperature should be 50ºF – 90ºF. Substrate temperature must be at least 5ºF above the dew point. Applications on concrete substrate should occur while temperature is falling to lessen offgassing. The material should not be applied in direct sunlight, if possible. Protect material from freezing prior to installation. Application Information — Surface Prep Profile CSP 1-3 Different optional seal coats — Consult individual Technical Data Sheets for mixing and application instructions. 3745 Self-Leveling Epoxy 4685 POLY-COTE Urethane VOC MIXED MATERIAL MIX RATIO THEORETICAL COVERAGE PER COAT CONCRETE PACKAGING <50 g/L Primer 3579 2:1 200-300 sq. ft./gal 3 or 15 gals <100 g/L 0 Body Coat 3744 or 3745 6750/6755 2:1 To Excess 200-300 sq. ft./gal 100-200 lbs / 1,000 sq. ft. 15 gals 25 lbs. <100 g/L Grout Coat 3744 or 3745 2:1 160-250 sq. ft./gal 15 gals <250 g/L Seal Coat 4686 1:1 250-400 sq. ft./gal 2 or 10 gals Primer Mixing and Application 1. Add 2 parts 3579A (resin) to 1 part 3579B (hardener) by volume. Mix with low speed drill and Jiffy blade for three minutes and until uni- form. To insure proper system cure and performance, strictly follow mix ratio recommendations. 2. 3579 may be applied via spray, roller or brush. Apply at a spread rate of 200-300 sq. ft. per gallon, evenly, with no puddles. Coverage will vary depending upon porosity of the substrate and surface texture. 3. 3579 application varies upon usage. NOTE: Epoxy materials may tend to blush at the surface especially in humid environments. After the surface is primed and before installation of each subsequent coat, surface must be examined for blush (a whitish greasy film and/or low gloss). The blush must be completely removed prior to recoating using warm detergent water or through solvent wipe. Epoxy materials will appear to be cured and dry to touch prior to full chemical cross linking. Allow epoxy to cure for 2-3 days prior to ex- posure to water or other chemicals for best performance. Base Coat Mixing and Application 1. Premix 3744A/3745A (resin) using a low speed drill and Jiffy blade. Mix for one minute and until uniform, exercising caution not to introduce air into the material. 2. Add 2 parts 3744A/3745A (resin) to 1 part 3744B/3745B (hardener) by volume. Mix with low speed drill and Jiffy blade for three minutes and until uniform. To insure proper system cure and performance, strictly follow mix ratio recommendations. 3. Apply 3744/3745 using a squeegee or trowel and back roll with a 1/4” nap roller at a spread rate of 200-300 square feet per gallon mak- ing sure of uniform coverage. Take care not to puddle materials and insure even coverage. 4. Allow material to self-level 10-15 minutes. Begin evenly broadcasting 6750/6755 Vinyl Chips into wet resin much the same as grass seed is spread. Vinyl Chips should be broadcast in such a way that the chips falls lightly into resin without causing the resin to move. Continue broadcasting to excess until the floor appears completely dry. 5. Allow to cure for 12 hours, sweep off excess vinyl chips with a stiff bristled broom. Grout Coat Mixing and Application 1. Premix 3744A/3745A (resin) using a low speed drill and Jiffy blade. Mix for one minute and until uniform, exercising caution not to introduce air into the material. 2. Add 2 parts 3744A/3745A (resin) to 1 part 3744B/3745B (hardener) by volume. Mix with low speed drill and Jiffy blade for three minutes and until uniform. To insure proper system cure and performance, strictly follow mix ratio recommendations. 3. Apply 3744/3745 using a squeegee or trowel and back roll with a 1/4” nap roller at a spread rate of 160-250 square feet per gallon mak- ing sure of uniform coverage. Take care not to puddle materials and insure even coverage. 4. Allow to cure (Cure times vary depending on environmental condi- tions) before applying seal coat. Seal Coat Mixing and Application DO NOT PREMIX PART B HARDENER 1. Premix 4686A (resin) using a low speed drill and Jiffy blade. Mix for one minute and until uniform, exercising caution not to introduce air into the material. 2. Add 1part 4686A (resin) to 1 part 4686B (hardener) by volume. Mix with low speed drill and Jiffy blade for three minutes and until uniform. To insure proper system cure and performance, strictly follow mix ratio recommendations. 3. Apply 4686 using a 1/4” nap roller at a spread rate of 250-400 square feet per gallon, evenly, with no puddles making sure of uniform coverage. Take care not to puddle materials and insure even coverage. 4. Allow to cure 24 hours minimum before opening to light foot traffic. 5. If a second seal coat is required, lightly sand and wipe clean prior to coating. Different optional seal coats - Consult individual Technical Data Sheet for mixing and application instructions. 3745 Self-Leveling Epoxy 4685 POLYE-COTE Urethane Cleanup Clean up mixing and application equipment immediately after use. Use toluene or xylene. Observe all fire and health precautions when handling or storing solvents. Safety Refer to the MSDS sheet before use. federal, state, local and particular plant safety guidelines must be followed during the handling and installation and cure of these materials. Safe and proper disposal of excess materials shall be done in accordance with applicable federal, state, and local codes. To learn more, visit us at www.sherwin-williams.com/protective or call 1-800-524-5979 to have a representative contact you. ©2016 The Sherwin-Williams Company Protective & Marine Coatings 03/16 Material Storage Store materials in a temperature controlled environment (50ºF - 90ºF) (10ºC - 32ºC), and out of direct sunlight. Keep resins, hardeners, and solvents separated from each other and away from sources of ignition. Maintenance Occasional inspection of the installed material and spot repair can prolong system life. For specific information, contact the Technical Service Department. Shipping • Destinations East of the Rocky Mountains are shipped F.O.B. Cincinnati, Ohio. • Destinations West of the Rocky Mountains are shipped F.O.B. Victorville, California. For specific information relating to international shipments, contact your local sales representative. Disclaimer The information and recommendations set forth in this document are based upon tests conducted by or on behalf of The Sherwin-Williams Company. Such information and recommendations set forth herein are subject to change and pertain to the product(s) offered at the time of publication. Published technical data and instructions are subject to change without notice. Consult www.generalpolymers.com to obtain the most recent Product Data information and Application instructions. Warranty The Sherwin-Williams Company warrants our products to be free of manufacturing defects in accord with applicable Sherwin-Williams quality control procedures. Liability for products proven defective, if any, is limited to replacement of the defective product or the refund of the purchase price paid for the defective product as determined by Sherwin-Williams, NO OTHER WARRANTY OR GUARANTEE OF ANY KIND IS MADE BY SHERWIN-WILLIAMS, EXPRESSED OR IMPLIED, STATUTORY, BY OPERATION OF LAW OR OTHERWISE, INCLUDING MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. system information Ceramic Carpet™ #400 Decorative Broadcast General Polymers CERAMIC CARPET #400 is an 1/8” system which incorporates decorative colored quartz aggregates with high solids epoxy resins and chemical resistant grout and topycoats to form a protective surfacing system which is aesthetically pleasing, slip resistant, durable and resistant to wear, staining and chemicals. Advantages • Aesthetically pleasing appearance • Limitless color options • Durable, wear and slip resistant • Chemical and stain resistant • Fiberglass scrim optional for maximum tensile strength and crack isolation • Optional waterproofing and/or membrane • Available with an antimicrobial agent Uses • Commercial kitchens (areas where temperature will not exceed 160ºF in service) • Animal Care • Clean rooms • Pharmaceuticals • Locker and restrooms • Packaging and storage areas Typical Physical Properties Color Pre-Blended Standard Colors Custom Color Blends Available Hardness @ 24 hours, Shore D 70/65 ASTM D 2240 Compressive Strength 12,000 psi ASTM C 579 Tensile Strength ASTM C 307 2,500 psi Abrasion Resistance 90-100 mgs lost ASTM D 4060, CS-17 Wheel, 1,000 cycles Flexural Strength ASTM C 580 4,500 psi Adhesion 300 psi ACI 503R concrete failure Flammability Self-Extinguishing over concrete Resistance to No slip or flow at required Elevated Temperatures temperature of 158ºF MIL-D-3134J Impact Resistance Withstands 16 ft lbs MIL-D-3134J without cracking, delamination or chipping 1/8" System Topcoat Grout Coat Second Broadcast first Broadcast Primer Installation General Polymers materials shall only be installed by approved contractors. The following information is to be used as a guideline for the installation of the CERAMIC CARPET #400 SYSTEM. Contact the Technical Service Department for assistance prior to application. Surface Preparation — General General Polymers systems can be applied to a variety of substrates, if the substrate is properly prepared. Preparation of surfaces other than concrete will depend on the type of substrate, such as wood, concrete block, quarry tile, etc. Should there be any questions regarding a specific substrate or condition, please contact the Technical Service Department prior to starting the project. Refer to Surface Preparation (Form G-1). Surface Preparation — Concrete Concrete surfaces shall be abrasive blasted to remove all surface contaminants and laitance. The prepared concrete shall have a surface profile equal to CSP4- 6. Refer to Form G-1. After initial preparation has occurred, inspect the concrete for bug holes, voids, fins and other imperfections. Protrusions shall be ground smooth while voids shall be filled with a system compatible filler. For recommendations, consult the Technical Service Department. Temperature Throughout the application process, substrate temperature should be 50ºF - 90ºF. Substrate temperature must be at least 5ºF above the dew point. Applications on concrete substrate should occur while temperature is falling to lessen offgassing. The material should not be applied in direct sunlight, if possible. Application Information VOC MIXED MATERIAl MIX RATIO ThEORETICAl COVERAGE PER COAT COnCRETE PACkAGInG <50 g/L Primer 3579 2:1 250 sq. ft. / gal 3 or 15 gals <50 g/L 3561 4:1 140-145 sq. ft. / gal 1.25-25 gals 0 1st Broadcast 5900F To Excess .4 lbs / sq. ft.50 lb. bag <50 g/L 3561 4:1 65-70 sq. ft. / unit 1.25-25 gals 0 2nd Broadcast 5900F To Excess .4 lbs / sq. ft.50 lb. bag <100 g/L Grout Coat 3745 2:1 100 sq. ft. / gal 1, 5 or 15 gals <100 g/L Topcoat 3745 2:1 200 sq. ft. / gal 1, 5 or 15 gals Primer Mixing and Application 1. Add 2 parts 3579 A (resin) to 1 part 3579 B (hardener) by volume. Mix with low speed drill and Jiffy blade for three minutes and until uniform. To insure proper system cure and performance, strictly follow mix ratio recommendations. 2. 3579 may be applied via spray, roller or brush. Apply 5-8 mils, evenly, with no puddles. Coverage will vary depending upon porosity of the substrate and surface texture. 3. Wait until primer is tacky (usually one hour), before applying the slurry. If primer is not going to be topped within open time, broadcast silica sand into resin lightly but uniformly and allow to cure overnight. First Base Coat (Ceramic Carpet #400) Mixing and Application 1. Add 4 parts 3561A (resin) to 1 part 3561B (hardener) by volume. Mix with low speed drill and Jiffy blade for three minutes and until uniform. 2. Immediately pour the mixed material onto the substrate and pull out using a 1/4” v-notched squeegee and cross roll with a 3/8” nap roller at a spread rate of 140-145 square feet per gallon. 3. Allow material to self-level 10-15 minutes. Begin evenly seeding the 5900F into wet resin much the same as grass seed is spread. Granules may be spread by hand or mechanical blower but should be broadcast in sucha way that the granules falls lightly into resin without causing the resin to move. Continue broadcasting to excess until the floor appears completely dry. Different optional topcoats - Consult individual Technical Data Sheet for mixing and application instructions. 4408 WB Polyurethane Gloss 3461 AquArmor Gloss Topcoat 4409 WB Polyurethane Satin 4. Allow to cure (Cure times vary depending on environmental conditions), sweep off excess granules with a clean, stiff bristled broom. Clean granules can be saved for future use. All imperfections such as high spots should be smoothed before the application of the second broadcast. Second Broadcast (Ceramic Carpet #400) Mixing and Application 1. Add 4 parts 3561A (resin) to 1 part 3561B (hardener) by volume. Mix with low speed drill and Jiffy blade for three minutes and until uniform. 2. Immediately pour the mixed material onto the substrate and pull out using a 1/4” v-notched squeegee and cross roll with a 3/8” nap roller at a spread rate of 65-70 square feet per gallon. 3. Allow material to self-level 10-15 minutes. Begin evenly seeding the 5900F into wet resin much the same as grass seed is spread. Granules may be spread by hand or mechanical blower but should be broadcast in such a way that the granules falls lightly into resin without causing the resin to move. Continue broadcasting to excess until the floor appears completely dry. 4. Allow to cure for 24 hours, sweep off excess granules with a clean, stiff bristled broom. Clean granules can be saved for future use. All imperfections such as high spots should be smoothed before the application of the seal coat. NOTE: 5900F Granule distribution is critical to the success if the application. The decks finished appearance depends on the manner in which the granules have been applied. In grass seed like fashion, allow the granules to fall after being thrown upward and out. Do not tHroW DoWnWarD at a sHarP anGLe UsinG forCe. Grout Coat Mixing and Application 1. Add 2 parts 3745A (resin) to 1 part 3745B (hardener) by volume. Mix with low speed drill and Jiffy blade for three minutes and until uniform. To insure proper system cure and performance, strictly follow mix ratio recommendations. 2. Apply 3745 using a flat trowel or squeegee and backroll with a 1/4” nap roller. Apply at a spread rate of 100 square feet per gallon evenly with no puddles making sure of uniform coverage. Two coats may be required. Take care not to puddle materials and insure even coverage. 3. Allow to cure (Cure times vary depending on environmental conditions). Topcoat Mixing and Application 1. Add 2 parts 3745A (resin) to 1 part 3745B (hardener) by volume. Mix with low speed drill and Jiffy blade for three minutes and until uniform. To insure proper system cure and performance, strictly follow mix ratio recommendations. 2. Apply 3745 using a flat trowel or flat squeegee and backroll with a 1/4” nap roller at 200 square foot per gallon evenly with no puddles making sure of uniform coverage. Take care not to puddle materials and insure even coverage. 3. Allow to cure 24 hours minimum before opening to traffic. Epoxy materials will appear to be cured and “dry to touch” prior to full chemical cross linking. Allow epoxy to cure for 2-3 days prior to exposure to water or other chemicals for best performance. Different optional topcoats - Consult individual Technical Data Sheet for mixing and application instructions. 4408 WB Polyurethane Gloss 3461 AquArmor Gloss Topcoat 4409 WB Polyurethane Satin Cleanup Clean up mixing and application equipment immediately after use. Use toluene or xylene. Observe all fire and health precautions when handling or storing solvents. Safety Refer to the MSDS sheet before use. All applicable federal, state, local and particular plant safety guidelines must be followed during the handling and installation and cure of these materials. Safe and proper disposal of excess materials shall be done in accordance with applicable federal, state, and local codes. Material Storage Store materials in a temperature controlled environment (50ºF - 90ºF) and out of direct sunlight. Keep resins, hardeners, and solvents separated from each other and away from sources of ignition. Maintenance Occasional inspection of the installed material and spot repair can prolong system life. For specific information, contact the Technical Service Department. Shipping • Destinations East of the Rocky Mountains are shipped F.O.B. Cincinnati, Ohio. • Destinations West of the Rocky Mountains are shipped F.O.B. Victorville, California. For specific information relating to international shipments, contact your local sales representative. To learn more, visit us at www.sherwin-williams.com/protective or call 1-800-524-5979 to have a representative contact you. ©2014 The Sherwin-Williams Company Protective & Marine Coatings 09/14 Disclaimer The information and recommendations set forth in this document are based upon tests conducted by or on behalf of The Sherwin-Williams Company. Such information and recommendations set forth herein are subject to change and pertain to the product(s) offered at the time of publication. Published technical data and instructions are subject to change without notice. Consult www.generalpolymers.com to obtain the most recent Product Data information and Application instructions. Warranty The Sherwin-Williams Company warrants our products to be free of manufacturing defects in accord with applicable Sherwin-Williams quality control procedures. Liability for products proven defective, if any, is limited to replacement of the defective product or the refund of the purchase price paid for the defective product as determined by Sherwin-Williams, NO OTHER WARRANTY OR GUARANTEE OF ANY KIND IS MADE BY SHERWIN-WILLIAMS, EXPRESSED OR IMPLIED, STATUTORY, BY OPERATION OF LAW OR OTHERWISE, INCLUDING MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation Director S UB J E C T:R eview 2018 Annual Work P lan D AT E:December 10, 2018 IN T R O D UC T IO N Attached is an update Advisory Board 2018 Work P lan. D IS C US S IO N T he 2018 Work P lan was last reviewed at the November 13, 2018 meeting. An updated work plan has been inc luded in the meeting pac ket. T he updated work plan s hows in red what items have been c ompleted s inc e the November 13, 2018 meeting. T he items in bold blac k are items that have been completed since the annual work plan was approved in January and before the November 13, 2018 meeting. Work plan items that are not bold red or bold black, have not been completed. AC T ION R E Q UE S T E D Advisory Board members are asked to c ome to the meeting to review the items completed and to further dis cus s the 2018 Work P lan items to determine if there are other items that have been completed. T he review als o offers an opportunity for the Advis ory Board to dis cus s 2018 Work P lan items they would like to work on before the end of the year to complete. AT TA C HME NT S: Type Description B ackup Material Updated 2018 Work Plan RAMBLING RIVER CENTER ADVISORY BOARD 2018 WORK PLAN Goal #1: To promote and increase Rambling River Center (RRC) memberships. Objectives: 1. By February 1, assist the Recreation Supervisor at the Community Expo to promote the RRC membership. Status: Completed. Advisory Board members Marj Koski, Blanche Reichert, Kay Bennett and Marilyn Briesacher volunteered their time and assisted with the promotion of the RRC during the Community Expo on January 27. 2. By June 30, at least one Advisory Board member will have assisted the Recreation Supervisor with a visit to at least one senior housing building and/or care facility to promote the RRC. Status: Completed. Presentation made to Cameron Woods Condominium. 3. By September 30, at least one Advisory Board member will have assisted the Recreation Supervisor with a visit to at least one senior housing building and/or care facility to promote the RRC. Status: Completed. Koski visited Vermillion River Crossing CDA senior housing building. 4. By December 31, at least one Advisory Board member will have assisted the Recreation Supervisor with a visit to at least one senior housing building and/or care facility to promote the RRC. Goal #2: Review a list of capital improvement project items to be completed at the RRC and then begin completing the improvement projects. Objectives: 1. By March 1, review and revise, if needed, the current long term capital improvement items and the estimated costs of the improvements. Status: Completed. Review and revisions were completed at the January 8 meeting. 2. By April 1, determine at least one capital improvement to make or capital equipment to purchase for the RRC. Status: Completed. Replacing the Banquet Room window blinds and adding additional lighting to the Banquet Room were identified to be completed. 3. By December 31, complete at least one capital improvement item or purchase one capital equipment item on the identified capital improvement project list for the RRC. Status: Completed. Lighting improvement project and the window blind replacement project have been completed in the Banquet Room. Goal #3: Continue fundraising efforts to fund RRC’s future capital improvement projects by raising at least $10,000 through at least four fundraising events and from donations. Objectives: 1. By April 1st, assist with at least one fundraising activity. Status: Completed. Advisory Board members helped at the January 20 Farmington VFW Steak Fry Fundraiser that raised $800.00 for the RRC. 2. By July 1st, assist with at least a second fundraising activity. Status: Completed. Dew Days Kiss the Pig fundraising event was completed. 3. By October 1st, assist with at least a third fundraising activity. Status: Completed. Dew Days Bike Auction was completed. 4. By December 31st, assist with at least a fourth fundraising activity. Status: Completed. Advisory Board assisted staff with the Waffle Breakfast and Silent Auction fundraising event that was held on October 27, 2018. Goal #4: Have a successful Trip Planning Committee. Objectives: 1. By May 1, Committee will have met to evaluate trips that occurred in the first quarter and determine what trips were successful and begin initial discussion on possible trips in 2019. Status: Completed. 2. By August 1, the Committee will have met to evaluate trips that occurred in the second quarter and determine what trips were successful and will have developed a draft list of possible trips to offer in 2019. Status: Completed. 3. By October 1, the Committee will present the draft list of possible trips to the Advisory Board for review and direction. Status: Completed at the November 13, 2018 meeting. 4. By November 1 the Committee will have met to evaluate trips that occurred in the third quarter and determine what trips were successful and will have created a final list of trips to be offered in 2019. Status: Completed. 5. By December 31, the Committee will present to the Advisory Board an attendance report on the trips that occurred in 2018 and a list of trips that will offered in 2019. 6. By December 31, the Advisory Board will have participated in the promotion of RRC trips. 7. By December 31, the Advisory Board will have received input from RRC members about possible trip ideas. Goal #5: Address volunteerism by having a strategic plan to increase the number of volunteers . Objectives: 1. By March 1, review current process to recruit volunteers. Status: Completed. Review occurred at the January 8 meeting. 2. By May 1, review current process of how volunteer opportunities are publicized. Status: Completed. A review occurred during the February 12 meeting. 3. By August 1, determine best strategies, tactics and practices that can be used to increase the number of volunteers for the front desk, during events and at fundraisers. Status: Completed. A wooden display board has been installed and hooks will be placed in the wood so clipboards can be hung advertising volunteer opportunities at the RRC. Goal #6: Participate in the city’s Comprehensive Plan update to address future needs of the city’s population of older adults. Objectives: 1. By January 15, Review and provide feedback on a draft Park, Recreation and Open Space executive summary. Status: Completed. Review occurred at the January 8 meeting and feedback was given to make sure language was included about the trails being accessible to all. 2. By March 1, Review and approve a final Park, Recreation and Open Space executive summary. Status: Completed. Final review completed at the January 8 meeting. Goal #7: Implement branding, tag-line and story-telling programs for the RRC. Objectives: 1. By May 1, review and implement improvements to be made to the RRC interior and exterior wayfinding signage. 2. By July 1, create a template for graphics on RRC letterhead that reflects the brand associated with the RRC. Status: Partially completed. RRC Logo is currently in limbo because the person selected to provide a finished logo has currently not provided a revised logo based on the Advisory Board feedback and revisions it made during one of its meetings. 3. By September 1, create a template for graphics to be included in RRC flyers, posters and publications that reflects the brand and tag line associated with the RRC. 4. By December 31, develop a story line about the history of the RRC that can be used to market the RRC. 5. By December 31, develop a book or archive of RRC history. Goal #8: Provide opportunities for members to be educated about how to use technology. Objectives: 1. By April 1, complete a review on the technologies that training and education could be provided. Status: Completed. Review was completed through the Farmington Journey Program partnership. 2. By June 1, select at least two technologies to that training and education can be provided. Status: Completed. A class on Twitter, Instagram, Facebook and Pinterest were identified to be offered through the Farmington Journey Program partnership. 3. By September 1, work with a possible sponsor/partner to offer the first training opportunity on a technology topic. Status: Completed. A class on Twitter and Instagram was offered in February at Meadowview Elementary School by Community Education and through the Farmington Journey Program partnership. 4. By December 31, work with a possible sponsor/partner to offer a second training opportunity on a technology topic. Goal #9: Develop strategies and tactics to increase the number of RRC rentals and annual revenue from rentals. Objectives: 1. By April 1, review the current rental forms, policies and information to see if any revisions should made. Status: Completed. A review occurred during the February 12, 2018 meeting. 2. By May 1, review the current rental fees to see if any revisions should be made to the fees and if any revisions should be made to what is included with the rental fees. Status: Completed. Review occurred during the February 12, 2018 meeting. 3. By June 1, review the current process used on the day of the rental for any revisions to be made such as access to the RRC during the rental, staffing during the rental, clean up after the rental and room set up after the rental. Status: Completed discussion occurred at May meeting and it was determined until additional staff are hired, this will be difficult to accomplish. 4. By August 1, make a recommendation to the Park and Recreation Commission concerning any revisions to be made to the RRC rental program. Status: Completed. A recommendation was made to adjust the RRC rental program in 2019 to increase from a four hour to a five hour rental period in order to allow for setup and tear down of the rental. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation Director S UB J E C T:Draft 2019 Work P lan D AT E:December 10, 2018 IN T R O D UC T IO N At the end of each year the Advis ory Board creates a draft work plan for the c oming year. D IS C US S IO N Included in your meeting packet is a draft 2019 work plan. T he draft plan is bas ed on ideas provided by Advis ory Board members during previous meetings. Bec ause there were a cons iderable number of work plan items s uggested, s taff has pared the lis t to a more manageable number of goals for the Advisory Board to work on in 2019. T he annual work plan is a guiding document that provides direc tion to the Advis ory Board on a number of items it wis hes to work on and acc omplis h in 2019. AC T ION R E Q UE S T E D S taff is reques ting Advis ory Board members review the draft 2019 annual work plan and c ome prepared to further dis cus s its annual work plan to s ee if any items should be removed, further refined or additions made to it. AT TA C HME NT S: Type Description B ackup Material Draft 2019 Work P lan DRAFT Rambling River Center Advisory Board 2019 Work Plan Goal #1: Develop and implement a new Rambling River Center (RRC) logo. Objectives: 1. By April 1, review RRC logo options. 2. By June 1, approve and implement a new RRC logo that complements the city’s new logo. 3. By September 1, all RRC publications and communication material will include the new RRC logo. Goal #2: Develop and create materials that tell a story about the RRC. Objectives: 1. By June 1, create a committee or a group of volunteers that can work on creating and developing a document, or documents of the RRC that can be used to tell a story about and market the RRC. 2. By October 1, the document(s) will have been started. 3. By December 31, the document(s) will have been created and available to the public to see and read. Goal #3: Review and analyze The River newsletter to determine purpose and mission in order to set future direction and/or content of the newsletter. Objectives: 1. By March 1, review and discuss the current format and content of the River. 2. By May 1, determine if any revisions/modifications should be made in the format and content of the River. 3. By September 1, implement the revisions/modifications to be made in the format and content of the River. Goal #4: Review and recommend 2020 Rambling River Center fees and charges to the City Council. Objectives: 1. By July 1, review and discuss the 2019 RRC fees and charges and determine if any revisions should be made for the 2020 fees and charges. 2. By August 1, forward recommended 2020 RRC fees and charges to the Park and Recreation Commission. 3. By December 31, the City Council will have acted on the Advisory Board’s recommended 2020 fees and charges. Goal #5: Raise at least $10,000.00 from fundraising events and through donations to fund future Rambling River Center capital improvements and/or equipment and furniture purchases. Objectives: 1. By April 1st, assist with at least one fundraising activity. 2. By July 1st, assist with at least a second fundraising activity. 3. By October 1st, assist with at least a third fundraising activity. 4. By December 31st, assist with at least a fourth fundraising activity. Goal #6: Be involved in some capacity with the fundraising efforts for a portion of the Rambling River Center Plaza. Objectives: 1. By May 1, discuss and determine ways the Advisory Board can be involved with the plaza fundraising campaign. 2. By July 1, extend an offer to the City Council about how the Advisory Board is willing to assist with the fundraising campaign for the RRC plaza. 3. By September 1, participate in the RRC plaza fundraising campaign. 4. By December 31, complete participation in the RRC plaza fundraising campaign. Goal #7: Work with the Trip Planning Committee to offer bus trips in 2019 and to plan future bus trips in 2020. Objectives: 1. By May 1, receive a report from the Trip Committee on the attendance and trips offered during the first quarter in 2019. 2. By June 1, receive a presentation by the Trip Committee about the list of trips planned in 2020. 3. By August 1, receive a report from the Trip Committee on the attendance and trips offered during the second quarter in 2019. 4. By September 1, approve a final list of trips planned by the Trip Committee in 2020. 5. By November 1, receive a report from the Trip Committee on the attendance and trips offered during the third quarter in 2019. 6. By December 31, receive a report from the Trip Committee on the attendance and trips offered during the fourth quarter and an annual report identifying the total attendance of those attending the 2019 trips. Goal #8: Develop a way to provide outreach to older adults who are isolated by developing partnerships with other organizations to provide the needed outreach resources. Objectives: 1. By March 1, brainstorm and determine possible organizations who could partner with the RRC on an outreach project for isolated older adults. 2. By May 1, determine if there is a way to use technology as a means to provide outreach to older adults i.e, apps for ride sharing (Uber, Lyft) and on-line support groups. 3. By May 1, work with staff to approach possible partners about providing outreach to older adults who are isolated. 4. By September 1, work with possible partners to develop an action plan that can be implemented to provide outreach to older adults who are isolated. 5. By December 31, implement the outreach action plan with the project partners. Goal #9: Meet with the Park and Recreation Commission (PRC). Objectives: 1. By April 1, determine possible meeting dates. 2. By June 1, finalize and approve a meeting date. 3. By July 1, provide a draft agenda to the PRC of the topics it wishes to discuss during the joint meeting. 4. By August 1, have a meeting agenda identified. 5. By December 31, a meeting will have occurred with the PRC. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation Director S UB J E C T:2019 F ees and C harges D AT E:December 10, 2018 IN T R O D UC T IO N Annually the C ity C ounc il adopts the fees the city charges for its services. D IS C US S IO N T he C ity C ouncil reviewed and approved the city's 2019 fees and charges at its December 3 meeting. S taff will review what this means for the 2019 R ambling R iver C enter fees and charges. AC T ION R E Q UE S T E D Advisory Board members are asked to c ome listen to s taff pres ent information about the 2019 fees and charges approved by the C ity C ouncil and as k any ques tions it may have about the approved city fees . C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation Director S UB J E C T:S AL O melot Breakfast R eview D AT E:December 10, 2018 IN T R O D UC T IO N A S ons of American Legion (S AL) omelet breakfas t fundrais er for the R ambling R iver C enter was held at the F armington VF W on S aturday, Dec ember 8. D IS C US S IO N A review of the S AL omelet breakfas t will be provided during the meeting by s taff and Advis ory Board members who attend the event. Any Advisory Board members attending this event are welc omed to provide comments during the meeting. AC T ION R E Q UE S T E D Advisory Board members are asked to listen to the information provided about the S AL omelet breakfas t that will be held on Dec ember 8, 2018. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation Director S UB J E C T:Bike P edestrian P lan Update D AT E:December 10, 2018 IN T R O D UC T IO N T he c ity is undertaking the development of a bike pedes trian plan. A committee has been formed to help as s is t with the development of the bike pedestrian plan. D IS C US S IO N S taff will provide an update on the s tatus of the bike pedes trian plan including the makeup of the committee. Advis ory Board member P ennie P age is a member of the c ommittee. T here will also be additional information provided about opportunities that will exis t for Advisory Board members to give input on the bike pedestrian plan. AC T ION R E Q UE S T E D Advisory Board members s hould listen to the update provided about the bike pedes trian plan and then ask any questions they would like about the plan. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation Director S UB J E C T:DART S Bus D AT E:December 10, 2018 IN T R O D UC T IO N T he c ity entered into a contrac t in 2011 with DART S for the us e of one of its bus es in exchange for it to being stored in the R ambling R iver C enter garage. D IS C US S IO N S taff recently met with DART S repres entatives about the 2011 c ontract. DART S s taff s hared it is c os ting them about $4,500.00 to drive the bus down from Wes t S t. P aul and leaving it in the R R C garage over the weekend and then drive back down on Monday to pick it up and return it to Wes t S t. P aul, s o they c an use it during the week for their own services. S taff will share with the Advis ory Board during the meeting what was decided about the current c ity and DART S bus usage c ontract. AC T ION R E Q UE S T E D T he Advisory Board is as ked to lis ten to the details about what will happen with the bus us age contrac t with DART S . C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation Director S UB J E C T:R ound Table F ormat D AT E:December 10, 2018 IN T R O D UC T IO N T he Advisory Board R oundtable oc curs at every monthly meeting. D IS C US S IO N T he Advisory Board R oundtable agenda item provides an opportunity for Advisory Board members to s hare information or ask ques tions of s taff about items that are not on the agenda. No formal decisions c an be made during the Advisory Board roundtable. AC T ION R E Q UE S T E D Advisory Board members are being as ked to come s hare information or ask ques tions about items not on the agenda. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:Missie Kohlbec k, R ec reation S upervisor and R andy Distad, P arks and R ecreation Director S UB J E C T:Items for the January 14, 2019 Meeting D AT E:December 10, 2018 IN T R O D UC T IO N T his item is for staff and the Advis ory Board to identify pos s ible items for the next meeting agenda. D IS C US S IO N T hus far staff has identified the following possible items for the January 14, 2019 meeting agenda: Arts and C rafts S ale fundraiser Approve 2019 Annual Work P lan C ommunity Expo VF W S teak F ry fundrais er AC T ION R E Q UE S T E D Advisory Board members are being as ked to come to the meeting prepared to dis cus s and identify other items for the January 14, 2019 meeting agenda.