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HomeMy WebLinkAboutMinutes_2018_12_10_Meeting(616) City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers DECEMBER 10, 2018 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Meeting was called to order by Briesacher at 9:30 am. Quorum was present. Members Present: Marilyn Briesacher, Blanche Reichert, Marjorie Koski, and Pennie Page Members Absent: Roger Wood and Pat Hennen Others Present: Park and Recreation Director Randy Distad and Recreation Supervisor Missie Kohlbeck 2. Approve Agenda Motion made by Reichert to approve December 10, 2018 meeting agenda and seconded by Koski. APIF. Motion carried. 3. Approve Minutes Motion made by Reichert to approve November 13, 2018 meeting minutes seconded by Koski. APIF. Motion carried. 4. Presentation A. Trip Planning Committee Report 2019 Fun Friday trips list was included in the meeting packet. Recreation Supervisor Kohlbeck and Board Member Koski reviewed the list. Trips will be once a month. Discussed the end of the DARTS contract due to DARTS money loss and need for vehicle in St. Paul. Bus will go back to DARTS on January 7 and will no longer be available for the Rambling River Center to use. However, the city could still contract with DARTS to provide bus service for Fun Friday bus trips, but it would be more expensive to do this, which would result in the participant fee dramatically increasing. Staff will be looking at some used buses that Marshall Lines has for sale as a possible replacement for the city’s current bus and the DARTS bus. 5. Business Items A. 2019 Arts and Crafts Fair Currently there are 5 vendors registered. Joan Moes has volunteered to chair the event and will be working with Recreation Supervisor Kohlbeck to get packets to vendor’s by the middle of January. General consensus is that we would not have blizzard a second year in a row that late in the season. B. 2019 Community Expo Support The annual Community Expo is scheduled for Saturday, January 26 from 9:00 a.m. - noon. The Model Railroad Club will also set up with the RRC and the Dulcimer’s will be performing on the stage at 11:00 a.m. Reichert volunteered to assist at the booth from 9:00 –10:30 a.m. and Page volunteered to assist from 10:30 a.m. – Noon. C. Approve 2018 Meeting Attendance Report Director Distad discussed the report and said meeting attendance was based on the meeting minutes that were approved during the year. He said he would update the report to show attendance at the December meeting. He said if there were not any revisions to the report, then Board members were being asked to approve the report, so it could be submitted for payment and Board members would be paid for their meeting attendance. Motion by Koski and seconded by Reichert to approve the 2018 meeting attendance report. APIF. Motion carried. Distad shared it could take up to two weeks before Board members received their check.. D. Harry and Louise Ross Room Floor Improvement Project. Board member Wood, while not in attendance, informed Recreation Supervisor Kohlbeck that he felt the bids from Swede Bros. were too high and he would like to look into other options. Board members in attendance agreed and there was some discussion regarding flooring types. Carpeting was dismissed because it would not be easy to clean up after the wood carvers group. Director Distad will obtain some cost estimates for other flooring types. In addition, there was discussion about removing the rolling chairs because of the negative impact they may have on any future flooring surface that is installed. There were no objections to removing the rolling chairs, but Board members felt each group that uses the space should be contacted, so they would be aware of the rolling chairs being removed. 6. Discussion Items A. Review of 2018 Work Plan It was identified that Goal #4 objectives 3 and 4 were met. The work plan will be brought to the January 14, 2019 meeting to approve the completed work plan. B. Draft 2019 Annual Work Plan Director Distad and Recreation Supervisor Kohlbeck reviewed the draft 2019 work plan with Board members. Topics in the work plan included the following topics:  RRC branding  trip planning  educating members about senior isolation  educating members on public transportation  developing a year’s worth of monthly topics to present information to seniors  review the River newsletter  look at the RRC bus and other transportation option. 7. Staff Report A. Informational Updates. 2019 Fees and Charges –The City Council approved increasing the membership fee to $37 a year and also approved adjusting the rental fees. SAL Omelet Breakfast – There were 242 people served during the breakfast. Bike Pedestrian Plan – The first committee meeting will be held on January 10, 2019 at 6:30 p.m. The city website has a survey and a social pin point map both of which are getting good input and feedback. DARTS Bus – Discussed during Trip Planning Committee Report. 8. Advisory Roundtable Page – She is working on updating the volunteer board by Oak Street building entrance. Koski – Didn’t have anything to report. Briesacher – Informed Board members that after 12 year of being on the Board, she is not planning to apply again for reappointment and will be stepping down from the Board. Reichert – Didn’t have anything to report. 9. Agenda Items for January 14, 2019 Meeting Possible items identified by staff and Board members for the January 14, 2019 meeting agenda included:  2018 annual work plan  2019 draft annual work plan review  Bike Pedestrian Plan  Arts and Crafts Fair fundraiser  Community Expo  VFW Steak Fry Fundraiser 10. 10. Adjourn Motion made by Reichert and seconded by Koski to adjourn the meeting. APIF. Meeting was adjourned at 10:55 a.m. Respectfully Submitted Missie Kohlbeck Recreation Supervisor and Recording Secretary