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HomeMy WebLinkAboutMinutes_2018_1_8_Meeting(463) City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers JANUARY 8, 2018 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Meeting was called to order by Schmidtke at 9:30 am. Quorum was present. Members Present: Marilyn Briesacher, Roger Wood, Kay Bennett, Fred Schmidtke, Marjorie Koski and Blanche Reichert Members Absent: Pennie Page Others Present: Parks & Recreation Director Randy Distad and Recreation Supervisor Missie Kohlbeck 2. Approve Agenda Motion made by Briesacher to approve January 8, 2018 meeting agenda and seconded by Koski. APIF. Motion carried. 3. Approve Minutes Motion made by Bennett to approve December 11, 2017 meeting and seconded by Wood. APIF. Motion carried. 4. Presentation None 5. Business Items A. Community Expo Shifts for Board members were assigned. Model Train Club will have a table and Dum Ditties will be providing musical entertainment during the Expo. Advisory Board members decided there should be posters advertising the following RRC events and programs: ACT on Alzheimer’s, Coffee Café and Arts and Crafts show. There will also be new pens handed out during the Expo that has RRC information on them. B. 2018 Annual Work Play Motion by Reichert to approve work plan with the following revisions:  Goal 4, Objective 7, add comment box and comments/evaluation to newsletter regarding trips  Goal 5, Objective 4, add a note on desk/doors reminding people to volunteer  Goal 7 Objective 5 Work on recording the history of the RRC The motion was seconded by Bennett. APIF. Motion carried. C. Arts and Crafts Sale The sale is posted on several websites. Recreation Supervisor Kohlbeck is using mail chimp to contact craft list. Cards were mailed by Beard and H-signs are ready to be ordered. Currently three crafters are registered. D. Volunteer Recruitment Process Discussion occurred on how to recruit additional volunteers while making current volunteers more productive. The following suggested ideas were presented:  Create a task list of things that front desk volunteers can do when there are no customers are present by the front desk area.  Make sure the various building camera’s stay on during the volunteers shift.  Staff should provide signs at the desk and on entrance doors that additional volunteers are needed.  Place an ad in the River, the RRC bi-monthly newsletter, advertising that the RRC has a need for additional volunteers and is in the process of recruiting new volunteers. E. Volunteer Bucks Brochure has been proofed and there are many typing errors that need to be fixed. Have brochure available at the next Advisory Board meeting. Add the Volunteer Bucks Program information into the River explaining how the program works. Have a list of how many Volunteer Bucks are used and how many are available at the front desk for volunteers. Should be checked for accuracy at least 2x a year. F. Steak Fry Fundraiser Bennett and Koski will post flyers. Volunteers are scheduled and we are ready to serve steak on Saturday, January 20, 2018. Tickets are $11 and can be purchased in advance or at the door. There is no discount for tickets purchased in advance of the event. There have only been a few tickets sold, but this is typical for this fundraiser because participants wait until closer to the event to see what the weather is going to be like. In addition, there is no discount for purchasing the ticket prior to the event, so there is not incentive to purchase a ticket early. G. 2040 Comprehensive Plan Director Distad gave an update the plan. Reichert suggested to add language about how the trails are accessible to everyone and that the city has a nice trail system. 6. Discussion Items A. RRC Logo Staff contacted Dakota County Technical College (DCTC) and asked that students who might be interested in helping the RRC design a logo and assist with branding should submit a portfolio. The students have until January 16, 2018 to submit their portfolio. Currently two portfolios have been submitted. Staff felt the city could pay a stipend of up to $500 to the person who is selected and works with the RRC to design the logo and help with branding the RRC. Koski, Page, Briesacher and Reichert are all interested in reviewing student portfolios that are submitted. A decision on the selection of the student to work with the RRC will be made by the end of January. B. Membership Kohlbeck provided an update on RRC memberships sold. As of today’s meeting there have 407 memberships sold and 37 additional members who have to renew their membership yet. 7. Staff Report Staff is working with city Information Technology (IT) staff to add another router to the banquet room side for better WiFi service in this area. City IT staff will be installing a computer at the front desk within the next month for volunteers to use. IT staff has installed a plotter (large poster printer) in the old copier room at the RRC so staff can now print large posters at the RRC rather than having to send the print job to City Hall and then having to walk over and retrieve it. In the near future the city website and all emails domain addresses are changing from ci.farmington.mn.us to farmingtonmn.gov. 8. Commission Roundtable Koski – Would like to have a program with a speaker who talks about downsizing/decluttering. There are lots of interesting speakers out there who can speak on this topic. Bennett – She suggested adding rental fees as an agenda topic for next month’s meeting. She feels that rentals need to be increased to generate additional revenue. She suggested adding new pictures to the brochure. Wood – Trying to declutter. Schmidtke – Continue to take Family Fresh Market receipts. Shared there was an article about the RRC Plaza in the This Week Paper. Thanked everyone for the work and volunteering that Advisory Board members do for the RRC. Reichert – Shared that the Ross Room floor is in bad shape and feels that something needs to be redone with the floor. Briesacher – Thanked Reichert for all the work she has done with organizing and offering the Coffee Café program. 9. Agenda Items for February 12, 2018 Meeting A. Arts & Crafts Sale B. Steak Fry Review C. 2018 Work Plan D. Community Expo Review E. ACT on Alzheimers F. Rental fee discussion 10. 10. Adjourn Motion by Briesacher seconded by Koski to adjourn the meeting. APIF. Meeting was adjourned at 10:55 a.m. Respectfully Submitted Missie Kohlbeck Recreation Supervisor