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HomeMy WebLinkAboutMinutes_2018_2_12_Meeting(460) City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers FEBRUARY 12, 2018 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Meeting was called to order by Schmidtke at 9:30 am. Quorum was present. Members Present: Marilyn Briesacher, Roger Wood, Kay Bennett, Fred Schmidtke, Marjorie Koski, Pennie Page and Blanche Reichert Members Absent: None Others Present: Parks & Recreation Director Randy Distad and Recreation Supervisor Missie Kohlbeck 2. Approve Agenda Motion made by Briesacher to approve February 12, 2018 meeting agenda and seconded by Koski. APIF. Motion carried. 3. Approve Minutes Motion made by Bennett to approve January 8, 2017 meeting minutes and seconded by Reichert. APIF. Motion carried. 4. Presentation None 5. Business Items A. 2018 Arts and Crafts Fundraising Event Following updates were provided:  Currently 50 H-signs have been ordered for advertising.  There are more than 25 vendors registered.  Applications were emailed to 93 potential vendors and mailed to 107 vendors.  There is an ongoing effort to continue to recruit vendors.  It is important to remind vendors to park in the Boeckman Middle School parking lot.  RRC board members volunteered to help direct traffic.  Save the date cards have been handed out at several large events.  Concessions will be discussed more in depth at the March meeting.  Recreation Supervisor Kohlbeck will ask the Miss Farmington Ambassadors and Farmington firemen to attend to promote more general interest.  Briesacher will talk to Thrivent about being a sponsor. B. VFW Steak Fry Fundraiser Great turnout and 186 tickets were sold. $800 was given to the RRC by the Farmington VFW from the Steak Fry. There was good number of volunteers with very little concern about issues related to volunteers. Focus for the 2019 Steak Fry will be on preselling Steak Fry tickets prior to the event. C. ACT on Alzheimer’s There was a nice cross section of people attending the meeting on January 31. Another presentation is scheduled for February 26 at 3 pm at the Farmington Library. Presentation ended with the questions: “is Farmington ready” and “what are the next steps”. Attendees completed sign up cards for future interest in helping with the ACT on Alzheimer’s. It was suggested to promote the program through the churches but to wait until after Easter. Schmidtke thanked Page for talking with the Coffee Guys. There is an opportunity for a table at the Farmington Journey Health and Wellness Fair on April 4. C. Community Expo Briesacher, Koski, Bennett and Reichert were thanked and recognized for being such great volunteers during the Expo. It was suggested next year to have more newsletters and membership forms because both items ran out before the Expo ended. Attendance was down may be due to Superbowl. Next year Dulcimer Group will be next to Train Club. D. Elections Schmidtke submitted his letter of resignation and resigned from the Advisory Board prior to the elections. Briesacher nominated by Page no other nominations on the floor. APIF. Briesacher was elected Chair by a 6-0 vote. Reichert nominated by Page no other nominations on the floor. APIF. Reichert was elected Vice-Chair by a 6-0 vote. E. RRC Logo Logo design work was awarded to Daniel Carranza. He is out of the country until February 13. He is available nights and weekends so staff may try to meet in the evening and/or skype. Page offered assistance with meeting him. 6. Discussion Items A. 2018 Work Plan Review No changes on the work plan review. B. RRC Rental Fees There were some concerns raised about changing fees at this point in time and offering discounts through ActiveNet because of the difficulty in being able to do this. Advisory Board members were asked to think about the 2019 fees, so when the time comes later this year to discuss rental fees some thought is given to longer time frame for rentals. Advisory Board members were asked to help promote the RRC is available to rent. It was suggested that it may help to increase rentals through the new logo/branding project. Doing other Banquet Room improvements like painting, new blinds, and additional lighting may also help increase rentals. 7. Staff Report Staff received the warranty for the new roof. The Park and Recreation Commission would like to schedule a joint meeting. City Council priorities include partnerships. The RRC does a great job partnering with other Farmington organizations and businesses. Work continues on the 2040 Comprehensive plan. 8. Commission Roundtable Page – Would like to see sub-committee of board members that could work on projects/tasks. For example email newsletter and info to members, a board at front desk for volunteers to sign up. Suggested a column or article in the River newsletter should include something like “words from the Board” that provides an opportunity for Board members to provide content in the newsletter. Suggested the River should contain a picture of Board members. She would like to see more promotion of the RRC at the CDA building in the Vermillion River Crossing. Bennett – Shared there is a need for a small table needed by cards, so people can put items on it. She would like to see the newsletter inform now many RRC members there are to show the RRC membership is still growing. Wood – Didn’t have anything to share. Reichert – Harry and Louise Ross Room floor is in bad shape is it on redo list? Staff said there are some other RRC projects that will be completed first and then the floor in this room could be revisited and discussed. Volunteer will be cleaning the RRC at 10:30 a.m. on Presidents Day Briesacher – Didn’t have anything to share. 9. Agenda Items for March 12, 2018 Meeting A. Arts & Crafts Sale B. 2018 Work Plan C. Subcommittees D. Volunteer Board E. Meeting with Park and Recreation Commission 10. 10. Adjourn Motion by Reichert seconded Bennett by to adjourn the meeting. APIF. Meeting was adjourned at 10:55 a.m. Respectfully Submitted Missie Kohlbeck Recreation Supervisor