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HomeMy WebLinkAboutMinutes_2018_3_12_Meeting(484) City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers MARCH 12, 2018 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Meeting was called to order by Briesacher at 9:30 am. Quorum was present. Members Present: Marilyn Briesacher, Roger Wood, Kay Bennett, Marjorie Koski, and Pennie Page Members Absent: Blanche Reichert Others Present: Parks & Recreation Director Randy Distad and Recreation Supervisor Missie Kohlbeck. Rambling River Center (RRC) member Dave Waltz 2. Approve Agenda Motion made by Bennett to approve March 12, 2018 meeting agenda and seconded by Koski. All persons in favor (APIF). Motion carried. 3. Approve Minutes Motion made by Bennett to approve February 12, 2018 meeting minutes with the correction of the word “crafts” and “save” under 5A and motion was seconded by Page. APIF. Motion carried. 4. Presentation Parks and Recreation Department’s 2017 Annual report was given by Kohlbeck and Distad. 5. Business Items A. 2018 Arts and Crats Fundraising Event Currently there have been 39 spaces sold to 31 vendors. It is the same date as the big Canterbury Arts and Crafts event, which may negatively impact the number of vendors and customers attending. The same food items will be sold as last year. Briesacher will look into financial assistance from Thrivent Financial to purchase food for concession sales. She will also work directly with Kohlbeck to see how much was purchased last year. The event banner will be hung the week prior to the sale. Bennett is putting up flyers now. B. Advisory Members Group Photo Postponed taking a group photo because of Reichert’s absence. C. Banquet Room Window Blinds Board members looked at color samples and took a vote of which color was to be ordered. There were 3 members who chose the dark color vs 2 members who chose the light color. Distad will contact the Henrickson Company and order the blinds in the darker color the Advisory Board selected. C. Meeting with the Park and Recreation Commission (Commision) The Commission identified three dates and times to meet during their February 14 meeting and requested the Advisory Board select one of the dates that would work best for the majority of its members. The Advisory Board chose May 9 to meet. Some of the items for the agenda included: discussion on a parks tour, tour of the RRC and discussion on RRC staffing. Board members should provide Distad with any additional items they would like on the meeting agenda. D. Sub-Committees Several sub-committees have been suggested. Kohlbeck provided a draft description of duties for the person leading each sub-committee. Advisory Board members approved the subcommittee names and the subcommittees will be promoted throughout the membership with Advisory Board members chairing them. It was also decided that if there was not a chair from the Advisory Board, then the RRC membership would be approached about chairing any sub-committee not having a chair. E. Volunteer Job Descriptions and Recruitment The job duties of RRC volunteers was discussed. It was felt that the chair of the volunteer sub-committee would work with Kohlbeck to recruit volunteers with one thought of having a large display of volunteer positions. It was decided by consensus that Advisory Board members would bring ideas to the next meeting about volunteer titles, a description of duties and how to recruit/promote RRC members to volunteer. 6. Discussion Items A. 2018 Work Plan Review Goal 2 Objective 1 was completed since the February meeting B. Dew Days Fundraisers We will continue with the Kiss the Pig and the live Bike Auction fundraisers as planned. Kohlbeck reviewed the Kiss the Pig contestants with the Advisory Board. 7. Informational Updates Staff provided the following updates:  The roof is under warranty and they have come back to reseal the seams  City Hall will be housing the USDA on the second floor  Helm Electrical has updated the lighting in the Banquet Room by adding additional fixtures 8. Commission Roundtable Page – New visitors to Coffee Café became members of RRC. She would like to see a Gangster Tour offered for the RRC. She will be meeting with Dakota County Public Health to discuss a walking club. She would like to increase use of the Red Slipper Room. Bennett – Fat Tuesday was good program and would like to see more participation the next time it is offered. She is interested in seeing an increase facility reservations. She was wondering if a “Do You Know” fact about Senior Center that was on the previous Recreation Supervisor’s business card could somehow be incorporated into the newsletter and used elsewhere. Wood – Liked the sub-committees. Koski – Recognized staff for a great job on the annual report. She would like to go on a parks tour with the Park and Recreation Commission. She also liked the sub-committees. Briesacher – Asked if recognition would occur for Fred Schmidtke as an outgoing member of the Advisory Board for the years of service he provided while on the Advisory Board. Distad and Kohlbeck will reach out to Schmidtke and see if he would like to be recognized with a plaque or a gift card and it would be presented at the next meeting. 9. Agenda Items for April 9, 2018 Meeting A. Arts & Crafts Sale B. June 11, 2018 meeting cancellation C. Agenda items for joint meeting with Park and Recreation Commission D. 2018 Dew Days Fundriaser E. Logo 10. 10. Adjourn A motion to adjourn the meeting was made by Bennett and seconded by Koski. APIF. Meeting was adjourned at 10:55 a.m. Respectfully Submitted Missie Kohlbeck Recreation Supervisor