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May 14, 2018 RAMBLING RIVER CENTER
ADVISORY BOARD MEETING MINUTES
1. Call to Order: Meeting was called to order by Briesacher at 9:30 am. Quorum was present.
Members Present: Marilyn Briesacher, Blanche Reichert, Roger Wood, Marjorie Koski, and Pennie
Page
Members Absent: None
Others Present: Recreation Supervisor Missie Kohlbeck and Parks and Recreation Director
Randy Distad
2. Approve Agenda
Motion made by Reichert to approve May 14, 2018 meeting agenda and seconded by Wood APIF.
Motion carried.
3. Approve Minutes
Motion made by Wood to approve April 9, 2018 meeting minutes seconded by Koskie. APIF. Motion
carried.
4. Presentation
None
5. Business Items
A. 2018 Arts and Crafts Fundraising Event
The event was cancelled due to blizzard conditions. Recreation Supervisor Kohlbeck informed Advisory
Board members that all refunds have been processed. Thrivent allowed the Rambling River Center to
keep the debit/gift card donation and it will be used as an item to bid on during the Waffle Breakfast
Silent Auction fundraiser. The Schmitz Maki Arena has been reserved on April 13, 2019 for next year’s
Arts and Crafts fundraising event.
B. Prioritize Rambling River Center Improvement Project(s)
Advisory Board members reviewed the list of future improvements and determined because the window
shades have been installed, it can be moved from the list of future improvements to the list of completed
improvements. Additionally the six foot tables, eight foot tables, new WIFI router, and painting of the
banquet room can be moved from list of future improvements to completing improvements. Advisory
Board members by consensus decided the Harry and Louise Ross room floor should be redone as the
next building improvement. Advisory Board members also discussed the banquet room floor should be
moved up on the list as a higher future improvement given the current condition and the amount of use it
receives from programs, events and rentals. Advisory Board members would like to see if staff can work
with Dakota County on installing wayfinding signage on Elm Street to direct people to the Rambling
River Center.
C. Consider Change to Rambling River Center Advisory Board Structure
The Advisory Board discussed the current city ordinance that created the Advisory Board. Because
there are two open positions on the Advisory Board and no one has applied for the openings, staff asked
if the Advisory Board would consider revising the ordinance to make it a five member advisory board
rather than leaving it as a seven member advisory board. Discussion centered on whether the Advisory
Board should be reduced from seven to five members, which would make it the same number of members
as other city boards and commissions. Advisory Board members seemed concerned reducing the
number of members from seven to five would place additional pressure on the current members to have
to do more volunteering for events and fundraisers. There seemed to be a general agreement that it is
nice to have the work divided up amongst seven people versus only five people during fundraisers. It
was determined by consensus that staff will make a revision to the ordinance reducing the advisory
board from seven members to five members and put the revised ordinance on the July 9, 2018 meeting
for further review, discussion and a vote.
6. Discussion Items
A. 2018 Work Plan Review
A review occurred and the following progress was identified by staff and Advisory Board members:
Goal #5 is now in the process of being completed
Goal #4 has been completed
In order to determine the completion of Goal #4, staff requested Advisory Board member Koski bring a
short update to the July 9, 2018 meeting on what the trip planning committee accomplished.
B. Review of May 9, 2018 Joint Meeting with Park and Recreation Commission
Advisory Board members provided the following feedback on the joint meeting with the Park and
Recreation Commission:
It was nice to meet them in person
The Advisory Board is very much looking forward to the parks and facilities tour in August
Would like to make a joint meeting with the Park and Recreation Commission an annual event.
C. 2019 Rambling River Center Fees and charges Review
Staff reviewed its recommended 2019 Rambling River Center fees and charges. Revisions being
recommended by staff included the following:
increasing the membership fee $2 from $35 to $37
increasing the daily visitor fee by $1.
Increasing by $5.00 the facility rental fee for the Empire and Ross rooms
There would be no fee increase for the small meeting rooms
$5 increase to banquet room rental but also add an additional hour.
Advisory Board members seemed to be in support of the revised Rambling River Center fees, but did not
take any action on this item. It will be brought to the July 9, 2018 meeting for further discussion and a
formal recommendation will be made to the Park and Recreation Commission.
7. Staff Report
a. Informational Updates
Received a Dakota County Statewide Health Improvement Program grant to complete a bike pedestrian
plan. It will go to the City Council in May for approval. Upcoming RRC events include Silver Tea and
Dew Days.
8. Advisory Roundtable
Page – Walking club starts May 30 at 10 am. Asked about meeting earlier but other members shared it
doesn’t fit into their schedules. She is working on volunteer board with Blanche.
Wood – Coffee Guys will be leveling the table.
Reichert – Nothing
Koski – Has purchased and placed clean and dirty rag containers with lids in coffee nook.
Briesacher – Would like to see if one time a year the River with membership information could be
mailed to the entire Farmington School District boundary. Recreation Supervisor Kohlbeck will
research the cost and bring back a cost estimate to the July 9 meeting.
9. Agenda Items for July 9, 2018 Meeting
A. Subcommittee Assignments
B. Cost for School District Mailing of Newsletter
C. Volunteer display board
D. Advisory Board Revisions
10. 10. Adjourn
Motion by Koski seconded be Wood by to adjourn the meeting. APIF. Meeting was adjourned at 11:18
a.m.
Respectfully Submitted
Missie Kohlbeck
Recreation Supervisor