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Home My WebLink AboutMinutes_2018_7_9_Meeting(559) City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers JULY 9, 2018 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Meeting was called to order by Briesacher at 9:30 am. Quorum was present. Members Present: Marilyn Briesacher, Blanche Reichert, Roger Wood, Marjorie Koski, and Pennie Page Members Absent: None Others Present: Park and Recreation Director Randy Distad and Recreation Supervisor Missie Kohlbeck 2. Approve Agenda Motion made by Reichert to approve July 9, 2018 meeting agenda and seconded by Koski APIF. Motion carried. 3. Approve Minutes Motion made by Wood to approve May 14, 2018 meeting minutes seconded by Reichert. APIF. Motion carried. 4. Presentation None 5. Business Items A. 2019 RRC Fees and charges Recommendations Distad introduced staff recommendations including:  $2 increase membership,  $1 increase in non-member fees  $5 increase rental spaces with exception of the two small conference rooms  Banquet room would also include a 1 hour additional set up time with the $5 increase Advisory Board members asked staff to make sure there was consistency of language in the rental application with the proposed additional hour of set up time. Moved by Wood, seconded by Koski to recommend to the Park and Recreation Commission to approve the staff recommended increases to the RRC fees and charges. APIF motion carried. B. Advisory Board Ordinance Advisory Board members discussed changing the Advisory Board’s ordinance to reflect the current 5 members on board. Reichert wondered if someone applied would it be OK to have six board members. Distad replied yes. Briesacher would still like to have 7 members on the Advisory Board. It is helpful with fundraising events. Motion by Wood, seconded by Page to leave ordinance at 7 board members and review at a later date, if no applications are received. APIF. Motion carried. C. Dew Days Kiss the pig and Bike Auction Fundraiser Report Total net revenue from Kiss the Pig and the Bike Auction fundraising events was $2001.78. Kiss the Pig had a net profit of $1,802.24. This was the second largest net profit amount ever for Kiss the Pig. The Bike Auction’s net profit was considerably less than previous years. It only had a net profit of $199.54. One of the main factors that affected the Bike Auction’s net profit was the rain that occurred during the morning. The Railroad Club suggested moving the Bike Auction to Friday at 5:30 p.m. just prior to the Bed Races to see if it will generate more interest and bids. Recreation Supervisor Kohlbeck will see if the Dew Days Committee is okay with this change. D. Waffle Breakfast and Silent Auction Fundraiser Scheduled for Saturday, October 27, 2018. Silent Auction request letter will go out the beginning of August. Letters will remind businesses that their donation is tax deductible. The Volunteer Board will be updated then to add a sign up to help. Currently RRCAB members will contact businesses they have a personal contact with and the rest will be divided up evenly between members. Koski: Longbranch, Taphouse, Townsedge Salon, Swedin Chiropractic, Amcon, Batteries Pus, White Funeral Home, Gertens, and Castle Rock Bank. Briesacher: any assigned. Reichert: Blue Nose and any assigned. Wood: Gerster’s Jewelers, Pederson Auto, Pellicci Ace Hardware and any assigned. Page: Big Box Retail no in town; Target, Fleet Farm, Walmart, HyVee and Cub. Wood will schedule ticket sales at Family Fresh on Wednesdays starting September 12, 2018. 6. Discussion Items A. 2018 Work Plan Review Including Trip Planning Committee (Committee) Report Koski gave an update on Goal #4. The Committee met and planned an entire year. Upcoming trips include Pearl of the Lake, Skyrock Farms and Wabasha. Members include Koski, Sharon Kinard, and Marlene Swentack. They will be meeting again toward the end of the year to plan for 2019. B. Volunteer Display Board It is in place and people are noticing. Page is following up with those who have signed up to volunteer. C. Sub-Committee Assignments Status and Update RRCAB Members have divided up the sub-committee assignments as follows:  Display Case/Halway Display – OPEN  Volunteers to deep clean – Koski  Logo and Brand Developing ongoing – All  Developing Mail chimp – Rec Sup Kohlbeck  Social Media – Communication Specialist Siebenaler  Promote at Senior Housing and Charitable Organizations – All (Meeting after next RRCAB Meeting Aug. 13)  Volunteer Job Descriptions – Page  Volunteer Display – Reichert & Page  Front Desk Training – Koski  New Member Orientation – Briesacher E. New Member Welcome The Membership Social is scheduled for Friday, September 14 at 1 p.m. Emphasis will be on meeting new members. F. Review Cost of One Time Mailing of the River to Farmington School District Households Recreation Supervisor Kohlbeck is in the process of acquiring a cost estimate for a list, printing and mailing of the newsletter to all Farmington School District households. She will provide the information at the August 13 meeting. 7. Staff Report a. Informational Updates An update was given to Advisory Board members about Shelley Beard not being at the Rambling River Center for about two months due to a shortage of coverage at the front desk of city hall. The shortage in coverage is due to a recent departure of a full-time staff member who was at the front desk. Human Resources is working on filling the open position as soon as possible. When the new staff member starts, then Shelley will return to working at the RRC. Until that time, CeCe Rogers has agreed to work part-time at the RRC reception area. 8. Advisory Roundtable Page – Presenting ACT on Alzheimer’s information on July 10 at the Dakota County Library in Farmington and on July 25 to realtors at Remax. She is still looking to schedule city hall and Rotary for presentations. Would like a wayfinding signage update. Wood – Coffee Guys are looking at larger coffee cups, they will purchase. Reichert – Asked if Depot Way Arts Park could be added to the tour. Koski – Is looking forward to a meeting to schedule senior housing presentations. Briesacher – She asked if staff could contact the This Week newspaper and find out why Rosemount and Lakeville senior building schedules are included and Farmington says call for schedule. Kohlbeck will contact the This Week newspaper and ask if they have changed their press release format. 9. Agenda Items for August 13, 2018 Meeting A. Silent Auction and Waffle Breakfast B. Cost for School District Mailing of Newsletter 10. 10. Adjourn Motion by Koski, seconded by Wood to adjourn the meeting. APIF. Motion carried. Meeting was adjourned at 11:12 a.m. Respectfully Submitted Missie Kohlbeck Recreation Supervisor