Loading...
HomeMy WebLinkAboutMinutes_2018_8_13_Meeting(568) City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers AUGUST 13, 2018 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: The Meeting was called to order by Chair Briesacher at 9:30 am. Quorum was present. Members Present: Marilyn Briesacher, Blanche Reichert, Roger Wood, Marjorie Koski, and Pennie Page Members Absent: None Others Present: Park and Recreation Director Distad, Recreation Supervisor Missie Kohlbeck 2. Approve Agenda Motion made by Koski to approve July 9, 2018 meeting agenda and seconded by Reicherti APIF. Motion carried. 3. Approve Minutes Motion made by Wood to approve May 14, 2018 meeting minutes seconded by Koski with the corrected typo under section D “Saloon to Salon” and “Gerten’s”. APIF. Motion carried. 4. Presentation None 5. Business Items A. 2019 Financial Support Program Annual Limit Amount Distad shared that if the annual membership fee would increase, then there should be an increase to maximum amount that can be accessed from the Financial Support Program to cover the increased cost of the membership. Advisory Board members agreed. Wood made a motion contingent on the City Council approving the membership fee increasing to $37.00 that the Financial Support yearly maximum limit should be increased to $37.00. The motion was seconded by Koski. APIF. Motion carried. B. Waffle Breakfast and Silent Auction The RRCAB will start selling tickets at Family Fresh on September 26. Wood will be in charge of scheduling. Kohlbeck was directed to put up a giving tree requesting silent auction items. A list for volunteers to create baskets will be provided on a volunteer board. RRCAB members will supervise basket making M/W/F from 1 pm – 3 pm in October. Each RRCAB member is responsible for soliciting the business assigned to him/her for a silent auction item. 6. Discussion Items A. Park and Facilities Tour Tour is schedule for this Wednesday, August 15. Be outside the RRC garage at 6 pm sharp to board the bus. Page is unable to attend. B. Review 2018 Work Plan A review was completed. It was noted the volunteer sign up board is being noticed and people are signing up to volunteer. Page has been following up with the person who signed up to volunteer. C. Review cost for Mailing Newsletter to all Farmington School District Households Total mailing cost is $5,615 and there is not funding in the budget to cover this cost. Advisory Board members shared it is more than they want to spend. Some RRC information is provided in the City News and Recreation Guide. Recreation Supervisor Kohlbeck shared she is working on emailing to members The River newsletter through Mailchimp. She informed Advisory Board members she will be sending the September/October edition via email. There was some discussion about having member testimonials be included in future newsletters. D. Halloween Walk Participants The RRCAB would like to see if the general membership has interest in assisting with this. There is some concern about the amount of time commitment it will require especially the night before the waffle breakfast. The Advisory Board felt participation in the Halloween Walk should be an item that is voted on at the September meeting and after asking RRC members if there is enough interest to have a booth at the Halloween Walk.. 7. Staff Report a. Informational Updates  The Park and Recreation Commission has identified the possible makeup of a Bike Pedestrian Plan committee. One of the organizations identified by the Park and Recreation Commission to have representation on the committee is the RRCAB. Distad shared that it is envisioned that the committee would meet once a month during the months of January – April 2019. He suggested that at the September meeting, a member be selected to be on the committee.  The RRC Plaza schematic design plan and construction cost estimate process has been started. There have been consultants hired to develop the design plan. As part of this plan there will be a boundary survey work and utility inventory and location completed.  The City Council will interview for an additional RRCAB member on August 20 and if the interview goes well, the candidate would be appointed at the September 4 City Council meeting. This would mean the new member if appointed would be able to start attending the September 10 Advisory Board meeting. 8. Advisory Roundtable Page – Nothing Wood – Will do advanced sales for waffle tickets sooner than Sept. 26 if wanted. Reichert – Thanks to Director Distad for the attention to Depot Way Arts Park. Asked if there should be visits with the City Council added during the Coffee Café program and if the visits are supported then City Council members would need to be invited. Asked if the cost of a blood pressure machine could be researched. Koski – To make trips easier for people to attend she has been reminding them they can volunteer and earn volunteer bucks to help reduce the cost of a trip. Asked if a sign could be put up about two weeks before a deadline in order to remind people to register for the trip/program/event. It has been frustrating and she doesn’t like to see trips cancelled. Briesacher – Staffing issue is frustrating and we are looking forward to Shelley coming back. Cleaning continues to be an issue. Floor is dirty/sticky during exercise/dance classes and it may be dangerous. 9. Agenda Items for September 10, 2018 Meeting A. Silent Auction and Waffle Breakfast B. 2019 Work Plan C. Update on Funds Available in Fundraising 10. 10. Adjourn Motion by Koski and seconded by Wood to adjourn the meeting. APIF. Meeting was adjourned at 10:47 a.m. Respectfully Submitted Missie Kohlbeck Recreation Supervisor