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HomeMy WebLinkAboutAgenda_2018_4_9_Meeting(423)R AMB LIN G R IVE R C E N T E R AD VIS O RY B O AR D ME E T IN G 9:30 AM , April 9, 2018 Rambling River Center Nicolai Board Room AG E N D A 1.Call to Order 2.Approve Agenda 3.Approve Minutes a.Approve Marc h 12, 2018 Meeting Minutes 4.P resentations a.R ecognition of P ast Advisory Board Member 5 Business Items a.2018 Arts and C rafts F undrais ing Event b.June 11, 2018 Meeting C anc ellation c .Meeting with P arks and R ec reation C ommission d.R R C Logo Design C onc epts e.S ub-C ommittee C hairs and C o-C hair P os itions f.Volunteer Job Des criptions and R ecruitment 6.Discussion Items a.2018 Annual Work P lan R eview b.2018 Dew Days F undraisers c .P arks Tour d.R ed S lipper R oom Use 7.Staff Report a.Informational Updates 8.Advisory Board Roundtable a.R oundtable F ormat 9.Items for Next Meeting Agenda a.Items for May 14, 2018 Meeting 10.Adjourn C ity of Farm ington 430 T hird S treet F armington, Minnes ota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director S UB J E C T:Approve Marc h 12, 2018 Meeting Minutes D AT E:April 9, 2018 IN T R O D UC T IO N Attached for review are the draft minutes from the March 12, 2018 R ambling R iver C enter Advis ory Board (Advisory Board) meeting. D IS C US S IO N Advisory Board members s hould review the minutes for any c orrections or edits to be made prior to approval of the minutes. AC T ION R E Q UE S T E D T he Advisory Board is being asked to approve the attached minutes from the March 12, 2018 meeting. AT TA C HME NT S: Type Description B ackup Material Draft March 12, 2018 meeting minutes City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers MARCH 12, 2018 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Meeting was called to order by Briesacher at 9:30 am. Quorum was present. Members Present: Marilyn Briesacher, Roger Wood, Kay Bennett, Marjorie Koski, and Pennie Page Members Absent: Blanche Reichert Others Present: Parks & Recreation Director Randy Distad and Recreation Supervisor Missie Kohlbeck. Rambling River Center (RRC) member Dave Waltz 2. Approve Agenda Motion made by Bennett to approve March 12, 2018 meeting agenda and seconded by Koski. All persons in favor (APIF). Motion carried. 3. Approve Minutes Motion made by Bennett to approve February 12, 2018 meeting minutes with the correction of the word “crafts” and “save” under 5A and motion was seconded by Page. APIF. Motion carried. 4. Presentation Parks and Recreation Department’s 2017 Annual report was given by Kohlbeck and Distad. 5. Business Items A. 2018 Arts and Crats Fundraising Event Currently there have been 39 spaces sold to 31 vendors. It is the same date as the big Canterbury Arts and Crafts event, which may negatively impact the number of vendors and customers attending. The same food items will be sold as last year. Briesacher will look into financial assistance from Thrivent Financial to purchase food for concession sales. She will also work directly with Kohlbeck to see how much was purchased last year. The event banner will be hung the week prior to the sale. Bennett is putting up flyers now. B. Advisory Members Group Photo Postponed taking a group photo because of Reichert’s absence. C. Banquet Room Window Blinds Board members looked at color samples and took a vote of which color was to be ordered. There were 3 members who chose the dark color vs 2 members who chose the light color. Distad will contact the Henrickson Company and order the blinds in the darker color the Advisory Board selected. C. Meeting with the Park and Recreation Commission (Commision) The Commission identified three dates and times to meet during their February 14 meeting and requested the Advisory Board select one of the dates that would work best for the majority of its members. The Advisory Board chose May 9 to meet. Some of the items for the agenda included: discussion on a parks tour, tour of the RRC and discussion on RRC staffing. Board members should provide Distad with any additional items they would like on the meeting agenda. D. Sub-Committees Several sub-committees have been suggested. Kohlbeck provided a draft description of duties for the person leading each sub-committee. Advisory Board members approved the subcommittee names and the subcommittees will be promoted throughout the membership with Advisory Board members chairing them. It was also decided that if there was not a chair from the Advisory Board, then the RRC membership would be approached about chairing any sub-committee not having a chair. E. Volunteer Job Descriptions and Recruitment The job duties of RRC volunteers was discussed. It was felt that the chair of the volunteer sub-committee would work with Kohlbeck to recruit volunteers with one thought of having a large display of volunteer positions. It was decided by consensus that Advisory Board members would bring ideas to the next meeting about volunteer titles, a description of duties and how to recruit/promote RRC members to volunteer. 6. Discussion Items A. 2018 Work Plan Review Goal 2 Objective 1 was completed since the February meeting B. Dew Days Fundraisers We will continue with the Kiss the Pig and the live Bike Auction fundraisers as planned. Kohlbeck reviewed the Kiss the Pig contestants with the Advisory Board. 7. Informational Updates Staff provided the following updates:  The roof is under warranty and they have come back to reseal the seams  City Hall will be housing the USDA on the second floor  Helm Electrical has updated the lighting in the Banquet Room by adding additional fixtures 8. Commission Roundtable Page – New visitors to Coffee Café became members of RRC. She would like to see a Gangster Tour offered for the RRC. She will be meeting with Dakota County Public Health to discuss a walking club. She would like to increase use of the Red Slipper Room. Bennett – Fat Tuesday was good program and would like to see more participation the next time it is offered. She is interested in seeing an increase facility reservations. She was wondering if a “Do You Know” fact about Senior Center that was on the previous Recreation Supervisor’s business card could somehow be incorporated into the newsletter and used elsewhere. Wood – Liked the sub-committees. Koski – Recognized staff for a great job on the annual report. She would like to go on a parks tour with the Park and Recreation Commission. She also liked the sub-committees. Briesacher – Asked if recognition would occur for Fred Schmidtke as an outgoing member of the Advisory Board for the years of service he provided while on the Advisory Board. Distad and Kohlbeck will reach out to Schmidtke and see if he would like to be recognized with a plaque or a gift card and it would be presented at the next meeting. 9. Agenda Items for April 9, 2018 Meeting A. Arts & Crafts Sale B. June 11, 2018 meeting cancellation C. Agenda items for joint meeting with Park and Recreation Commission D. 2018 Dew Days Fundriaser E. Logo 10. 10. Adjourn A motion to adjourn the meeting was made by Bennett and seconded by Koski. APIF. Meeting was adjourned at 10:55 a.m. Respectfully Submitted Missie Kohlbeck Recreation Supervisor C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.c i.farmingto n.mn.us TO:R ambling R iver C enter Advisory Board F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:R ec ognition of P as t Advis ory Board Member D AT E:April 9, 2018 IN T R O D UC T IO N T he Advisory Board has identified criteria that has to be met in order for a member of the Advis ory Board to be rec ognized for their service. D IS C US S IO N F red S c hmitdtke served on the Advis ory Board from 2010 to 2018. He has served in both the C hair and Vic e-C hair pos itions when he was a member of the Advisory Board. He has as s is ted with many fundraising efforts at the R ambling R iver C enter while he s ervic e on the Advis ory Board and continues to do so even after his res ignation from the Advisory Board. R ecreation S upervis or Mis s ie Kohlbeck will be making a presentation of a gift c ertific ate in recognition and appreciation for Mr. S c hmidtke's years of service on the Advisory Board. Mr. S chmidtke has met the criteria set by the Advis ory Board to be rec ognized with a gift c ertific ate for his years of s ervic e on the Advisory Board AC T ION R E Q UE S T E D T he Advisory Board is being asked to formally rec ognize and thank F red S c hmidtke for his years of s ervic e on the Advisory Board. C ity of Farm ington 430 T hird S treet F armington, Minnes ota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director S UB J E C T:2018 Arts and C rafts F undrais ing Event D AT E:April 9, 2018 IN T R O D UC T IO N T he R ambling R iver C enter will be holding its third annual Arts and C rafts S ale on S aturday, April 14, 2018 at the S c hmitz-Maki Arena as a fundrais ing event. D IS C US S IO N T he Advisory Board has been disc ussing the 2018 Arts and C rafts S ale for the pas t few meetings. In the pas t month the number of vendors has inc reas ed who have paid the entry fee to s ell their crafts . As of the date of this memo, there are 37 vendors who have res erved 48 spac es for the Arts and C rafts S ale. T his means that almos t a third of the vendors have taken more then one spac e for the sale. Work continues behind the sc enes to recruit additional vendors. T he deadline for vendors to s ign up is Marc h 30. An update will be provided at the meeting by staff about the status of the Arts and C rafts S ale. Work continues on marketing and promoting the craft sale. Advisory Board members are being as ked to partic ipate in a disc ussion and make further dec is ions related to this fundraising event being held at the S chmitz-Maki Arena. Becaus e this is the las t Advisory Board meeting before the April 14 event, final plans s hould be dis cus s ed about concession sales, logis tic s on the day of the event and public ity leading up to the event. O nce thes e items have been dis cus s ed, then decisions s hould be made in final preparation of the event. AC T ION R E Q UE S T E D Advisory Board members s hould c ome prepared to dis cus s and make final dec is ions related to final planning of the Arts and C rafts S ale fundrais ing event being held in S chmitz-Maki Arena on S aturday, April 14. C ity of Farm ington 430 T hird S treet F armington, Minnes ota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director S UB J E C T:June 11, 2018 Meeting C anc ellation D AT E:April 9, 2018 IN T R O D UC T IO N In the pas t, the June meeting has been c anc elled due to staff being involved with Dew Days events during the week of the meeting and it has also fallen on the week that s ummer s eas onal s taff orientation oc curs . D IS C US S IO N T he June 11 Advis ory Board meeting falls on the s ame week as Dew Days fundraisers for the R R C and s eas onal s taff orientation, which results in a huge time c ommitment for staff during this week. In the past the June Advisory Board meeting has been c anc elled bec ause of this. S taff would like the Advis ory Board to cons ider c anc elling the June 11, 2018 meeting, s o staff c an focus their efforts on the R ambling R iver C enter fundrais ing events and participate in the s eas onal s taff orientation. AC T ION R E Q UE S T E D T he Advisory Board is being asked by staff to formally c anc el by motion the June 11, 2018 Advis ory Board meeting. C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.c i.farmingto n.mn.us TO:R ambling R iver C enter Advisory Board F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:Meeting with P arks and R ecreation C ommis s ion D AT E:April 9, 2018 IN T R O D UC T IO N Both the Advisory Board and P ark and R ec reation C ommission members are interested in having a joint meeting. S everal dates were identified and a decision should be made on the date to have the joint meeting. In addition an agenda will need to be created for the meeting. D IS C US S IO N T he P ark and R ec reation C ommission (C ommission) met on March 14 and dis cus s ed the Advis ory Board's recommendation to have the joint meeting on Wednes day, May 9, 2018 at 6:00 p.m. at the R ambling R iver C enter. T he C ommission by c onsens us found the Wednes day May 9 meeting date as acc eptable to them. T hey are planning to meet at the R ambling R iver C enter with the Advis ory Board at 6:00 p.m. T he C ommission identified the following items for the meeting agenda: Introduction of members Joint parks tour S hare information about initiatives both groups are working on Tour of R ambling R iver C enter building Branding and logo work for the R ambling R iver C enter Advisory Board members s hould review this list and identify any other items it wis hes to add to the agenda. Wanted to make the Advisory Board aware that I will be unable to attend the joint meeting due to a s chedule conflict, but R ec reation S upervisor Kohlbec k has agreed to attend the meeting and take minutes in my abs enc e. AC T ION R E Q UE S T E D Advisory Board members are asked to review the draft agenda meeting items and then add any other items it would like to the agenda. C ity of Farm ington 430 T hird S treet F armington, Minnes ota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director S UB J E C T:R R C Logo Design C onc epts D AT E:April 9, 2018 IN T R O D UC T IO N T he Advisory Board had previously selec ted Daniel C arranza, a graphic arts s tudent from Dakota C ounty Tec hnical C ollege, to work with on the design of a R R C logo. D IS C US S IO N R ecreation S upervis or Kohlbeck has been working with Mr. C arranza on s everal logo concepts . S he will be s haring with Advis ory Board members the concepts that have been developed s o far. AC T ION R E Q UE S T E D T he Advisory Board should come prepared to review the R R C logo concepts and then give feedback to R ecreation S upervis or Kohlbeck on any revisions that should be made to the logo. R ec reation S upervisor Kohlbec k will then take any logo revision c omments bac k to Mr. C arranza and dis cus s them with him. C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.c i.farmingto n.mn.us TO:R ambling R iver C enter Advisory Board F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:S ub-C ommittee C hairs and C o-C hair P ositions D AT E:April 9, 2018 IN T R O D UC T IO N R ecreation S upervis or Mis s ie Kohlbeck provided a draft of various s ub-c ommittees she identified that could be filled with a volunteer who c ould chair and lead the sub-committee. T hese s ub-c ommittees would as s is t R ecreation S upervis or Kohlbeck in the day to day operations and maintenanc e of the R ambling R iver C enter building. D IS C US S IO N Attached is the doc ument containing a des cription of the various sub-committees that R ecreation S upervis or Kohlbec k provided at the March 12 meeting. A review of the sub-committees s hould oc cur to see if any revisions and/or additions should be made to the doc ument. T he intent of the s ub-c ommittees is to have Advisory Board members and/or R ambling R iver C enter members partic ipate more with playing an important part in the day to day operations and maintenance of the R ambling R iver C enter. T he s ub- committee work should als o free up s ome of R ecreation S upervis or Kohlbeck's time so s he can provide attention to other areas of the R ambling R iver C enter s he is c urrently not able to. AC T ION R E Q UE S T E D Advisory Board members are asked to c ome to the meeting prepared to do the following: dis cus s further the s ub-c ommittees identified and make any revis ions to the desc ription of duties volunteer to c hair or c o-chair one of the sub-committees if any s ub-c ommittees do not have a c hair, then help R ecreation S upervis or Kohlbeck rec ruit from the R ambling R iver C enter members hip a c hair, or c o-chairs AT TA C HME NT S: Type Description B ackup Material Draft Sub-Committee Descriptions RAMBLING RIVER CENTER (RRC) SUB-COMMITTEE TITLES AND DUTIES Beautification Sub-Committee  Keep display cases and hallway displays regularly full and changed out  Work with volunteer to deep clean the building.  Recruit “Friday” volunteer to clean up kitchen after bread/doughnuts including dishes, so it is presentable for rentals  Recruit laundry volunteer to bring home towels/rags and wash/fold. RRC will buy supplies and pay for the washing History/Documentation Sub-Committee  Develop criteria for the types of RRC stories and articles that should be included in a RRC history scrapbook  Collect RRC stories from newspapers and other media and provide to the person who will be responsible for keeping the scrapbook updated  Upload RRC pictures to Shutterfly so they may be printed later and either given to participants and members, or used in publications for promotional purposes Marketing Sub-Committee  Work on RRC logo and developing brand  Posting flyers and emailing out press releases  Develop mailchimp for communications with RRC members  Create a RRC members/group email list serve  Share information from the city’s social media about the RRC with the email list serve group Membership Sub-Committee  Attend events such as the Community Expo and Farmington Journey to help promote the RRC and membership  Schedule senior housing and promote the RRC and membership  Attend non-profit group meeting to educate them on the RRC including its mission and opportunities Volunteer Sub-Committee  Update volunteer job descriptions  Create and continuously update volunteer display at front desk  Create front desk training orientation and then review with front desk volunteers when training in new volunteers  Recruit volunteers C ity of Farm ington 430 T hird S treet F armington, Minnes ota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director S UB J E C T:Volunteer Job Des criptions and R ecruitment D AT E:April 9, 2018 IN T R O D UC T IO N O ne of the Advisory Board's 2018 work plan items is to review volunteer pos itions and to increase the number of volunteers espec ially at the front des k area. It was determined at the Marc h 12 meeting that this would be dis cus s ed once the sub-committee chairs were identified. D IS C US S IO N S everal Advis ory Board members have worked on rearranging the front des k receptionist area of the building. T his work was done in preparation of having a large dis play board for volunteers . S taff would like to have the pers on or persons who volunteer for the Volunteer S ub-C ommittee be given the opportunity to develop a plan on how to recruit and inc reas e the number of R R C volunteers. T he intent of bringing this item back to the April 9 meeting was to have the Advis ory Board provide ideas and sugges tions to the Volunteer S ub-C ommittee C hair on ways to inc reas e the recruitment of volunteers. S taff will als o work with the S ub-C ommittee C hair and member(s) s erving on the sub-committee to as s is t with this proc es s if it is needed. AC T ION R E Q UE S T E D Advisory Board members are asked to c ome to the meeting with ideas on ways to market the R ambling R iver C enter volunteer opportunities , how to increase the number of volunteers and how to retain volunteers once they have been rec ruited. T hese ideas will assist the Volunteer S ub-C ommittee C hair and member(s) with their work on volunteer recruitment and retention. C ity of Farm ington 430 T hird S treet F armington, Minnes ota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director S UB J E C T:2018 Annual Work P lan R eview D AT E:April 9, 2018 IN T R O D UC T IO N T he Advisory Board approved its 2018 annual work plan in January and c ontinues to review the annual work plan to meas ure the progres s being made. D IS C US S IO N T he annual work plan was las t reviewed at the Marc h 14, 2018 meeting. An updated work plan has been inc luded in the meeting pac ket. T he updated work plan s hows in red what items have been c ompleted s inc e the March 14 , 2018 meeting. T he items in bold black are items that have been c ompleted s inc e the annual work plan was approved in January and before the March 14 meeting. Work plan items that are not bold red or bold black, have not been completed. AC T ION R E Q UE S T E D Advisory Board members are asked to c ome to the meeting to review the items completed and to further dis cus s the 2018 annual work plan items to determine if there are other items that have been completed. T he review also offers an opportunity for the Advisory Board to disc uss work plan items they would like to work on to complete. AT TA C HME NT S: Type Description B ackup Material Updated 2018 Work Plan RAMBLING RIVER CENTER ADVISORY BOARD 2018 WORK PLAN Goal #1: To promote and increase Rambling River Center (RRC) memberships. Objectives: 1. By February 1, assist the Recreation Supervisor at the Community Expo to promote the RRC membership. Status: Completed. Advisory Board members Marj Koski, Blanche Reichert, Kay Bennett and Marilyn Briesacher volunteered their time and assisted with the promotion of the RRC during the Community Expo on January 27. 2. By June 30, at least one Advisory Board member will have assisted the Recreation Supervisor with a visit to at least one senior housing building and/or care facility to promote the RRC. 3. By September 30, at least one Advisory Board member will have assisted the Recreation Supervisor with a visit to at least one senior housing building and/or care facility to promote the RRC. 4. By December 31, at least one Advisory Board member will have assisted the Recreation Supervisor with a visit to at least one senior housing building and/or care facility to promote the RRC. Goal #2: Review a list of capital improvement project items to be completed at the RRC and then begin completing the improvement projects. Objectives: 1. By March 1, review and revise, if needed, the current long term capital improvement items and the estimated costs of the improvements. Status: Completed. Review and revisions were completed at the January 8 meeting. 2. By April 1, determine at least one capital improvement to make or capital equipment to purchase for the RRC. Status: Completed. Replacing the Banquet Room window blinds and adding additional lighting to the Banquet Room were identified to be completed. 3. By December 31, complete at least one capital improvement item or purchase one capital equipment item on the identified capital improvement project list for the RRC. Status: Partially completed. Lighting improvement has been completed in the Banquet Room. The window blind replacement project is currently in the process of being completed. Goal #3: Continue fundraising efforts to fund RRC’s future capital improvement projects by raising at least $10,000 through at least four fundraising events and from donations. Objectives: 1. By April 1st, assist with at least one fundraising activity. Status: Completed. Advisory Board members helped at the January 20 Farmington VFW Steak Fry Fundraiser that raised $800.00 for the RRC. 2. By July 1st, assist with at least a second fundraising activity. Status: Completed. Assistance is being provided at the April 14 Arts and Crafts Sale fundraising event. 3. By October 1st, assist with at least a third fundraising activity. 4. By December 31st, assist with at least a fourth fundraising activity. Goal #4: Have a successful Trip Planning Committee. Objectives: 1. By May 1, Committee will have met to evaluate trips that occurred in the first quarter and determine what trips were successful and begin initial discussion on possible trips in 2019. 2. By August 1, the Committee will have met to evaluate trips that occurred in the second quarter and determine what trips were successful and will have developed a draft list of possible trips to offer in 2019. 3. By October 1, the Committee will present the draft list of possible trips to the Advisory Board for review and direction. 4. By November 1 the Committee will have met to evaluate trips that occurred in the third quarter and determine what trips were successful and will have created a final list of trips to be offered in 2019. 5. By December 31, the Committee will present to the Advisory Board an attendance report on the trips that occurred in 2018 and a list of trips that will offered in 2019. 6. By December 31, the Advisory Board will have participated in the promotion of RRC trips. 7. By December 31, the Advisory Board will have received input from RRC members about possible trip ideas. Goal #5: Address volunteerism by having a strategic plan to increase the number of volunteers . Objectives: 1. By March 1, review current process to recruit volunteers. Status: Completed. Review occurred at the January 8 meeting. 2. By May 1, review current process of how volunteer opportunities are publicized. Status: Completed. A review occurred during the February 12 meeting. 3. By August 1, determine best strategies, tactics and practices that can be used to increase the number of volunteers for the front desk, during events and at fundraisers. Goal #6: Participate in the city’s Comprehensive Plan update to address future needs of the city’s population of older adults. Objectives: 1. By January 15, Review and provide feedback on a draft Park, Recreation and Open Space executive summary. Status: Completed. Review occurred at the January 8 meeting and feedback was given to make sure language was included about the trails being accessible to all. 2. By March 1, Review and approve a final Park, Recreation and Open Space executive summary. Status: Completed. Final review completed at the January 8 meeting. Goal #7: Implement branding, tag-line and story-telling programs for the RRC. Objectives: 1. By May 1, review and implement improvements to be made to the RRC interior and exterior wayfinding signage. 2. By July 1, create a template for graphics on RRC letterhead that reflects the brand associated with the RRC. 3. By September 1, create a template for graphics to be included in RRC flyers, posters and publications that reflects the brand and tag line associated with the RRC. 4. By December 31, develop a story line about the history of the RRC that can be used to market the RRC. 5. By December 31, develop a book or archive of RRC history. Goal #8: Provide opportunities for members to be educated about how to use technology. Objectives: 1. By April 1, complete a review on the technologies that training and education could be provided. Status: Completed. Review was completed through the Farmington Journey Program partnership. 2. By June 1, select at least two technologies to that training and education can be provided. Status: Com pleted. A class on Twitter, Instagram, Facebook and Pinterest were identified to be offered through the Farmington Journey Program partnership. 3. By September 1, work with a possible sponsor/partner to offer the first training opportunity on a technology topic. Status: Completed. A class on Twitter and Instagram was offered in February at Meadowview Elementary School by Community Education and through the Farmington Journey Program partnership. 4. By December 31, work with a possible sponsor/partner to offer a second training opportunity on a technology topic. Goal #9: Develop strategies and tactics to increase the number of RRC rentals and annual revenue from rentals. Objectives: 1. By April 1, review the current rental forms, policies and information to see if any revisions should made. Status: Completed. A review occurred during the February 12, 2018 meeting. 2. By May 1, review the current rental fees to see if any revisions should be made to the fees and if any revisions should be made to what is included with the rental fees. Status: Completed. Review occurred during the February 12, 2018 meeting. 3. By June 1, review the current process used on the day of the rental for any revisions to be made such as access to the RRC during the rental, staffing during the rental, clean up after the rental and room set up after the rental. 4. By August 1, make a recommendation to the Park and Recreation Commission concerning any revisions to be made to the RRC rental program. C ity of Farm ington 430 T hird S treet F armington, Minnes ota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director S UB J E C T:2018 Dew Days F undraisers D AT E:April 9, 2018 IN T R O D UC T IO N Every year the R ambling R iver C enter holds s everal fundrais ing events during the Dew Days celebration. T his tradition will c ontinue in 2018. D IS C US S IO N R ecreation S upervis or Kohlbeck will share with Advisory Board members updated information about the Kis s the P ig C ontes t and the Live Bike Auction that will be held during the 2018 Dew Days . T hese two fundrais ers have res ulted in some nic e amounts of money being rais ed for the R R C . AC T ION R E Q UE S T E D Advisory Board members are asked to listen to the information being pres ented and then ask any questions, or provide input they may have about the fundraising events. C ity of Farm ington 430 T hird S treet F armington, Minnes ota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director S UB J E C T:P arks Tour D AT E:April 9, 2018 IN T R O D UC T IO N T he Advisory Board expres s ed an interest in attending a parks tour with the P ark and R ecreation C ommis s ion during the March 14, 2018 meeting. D IS C US S IO N T he P ark and R ec reation C ommission was made aware at its Marc h 14 meeting about the Advisory Board's interes t in doing a joint parks tour with them. T he P ark and R ecreation C ommis s ion was very rec eptive to doing a joint parks tour this summer. T he draft agenda for the joint meeting on May 9 inc ludes an item about disc ussing a joint parks tour. Typically in the pas t the parks tour occ urs in Augus t during the P ark and R ecreation C ommis s ion's regular meeting date. In 2018, this date would be Wednesday, August 8. However I will be on vac ation on this date, so the Advisory Board should dis cus s some other possible dates that would work for them to attend a parks tour and I will s hare them with the P ark and R ecreation C ommis s ion. T his is s o the dis cus s ion about the parks tour during the May 9 joint meeting can foc us les s on the date of the tour and instead more about what parks , facilities and trails both groups would like to tour. AC T ION R E Q UE S T E D T he Advisory Board should come prepared to disc uss and s elect a couple of dates that would work to have a parks tour with the P ark and R ecreation C ommis s ion. T hes e dates would then be shared with the P ark and R ecreation C ommis s ion at their April 11 meeting so they can reac h s ome kind of c onsens us s electing a date for the parks tour that can be dis cus s ed during the May 9 joint meeting. C ity of Farm ington 430 T hird S treet F armington, Minnes ota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director S UB J E C T:R ed S lipper R oom Use D AT E:April 9, 2018 IN T R O D UC T IO N During the Advisory Board's roundtable at the Marc h 12, 2018 meeting, P enny P age inquired about the amount of us e the R ed S lipper R oom rec eived. D IS C US S IO N Bec ause the us e of the R ed S lipper R oom occ urred during the roundtable portion of the meeting in Marc h, it was determined it would be appropriate as a disc ussion topic for the April meeting. S taff will provide information at the meeting about the types of us es the R ed S lipper R oom rec eives. T he Advisory Board s hould then disc uss other possible ideas for uses this room could rec eive. AC T ION R E Q UE S T E D Advisory Board members are asked to c ome prepared with s ome possible ideas about other additional ways the R ed S lipper R oom could be used. C ity of Farm ington 430 T hird S treet F armington, Minnes ota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director S UB J E C T:Informational Updates D AT E:April 9, 2018 IN T R O D UC T IO N T he agenda item is an opportunity for s taff to provide informational updates to the Advis ory Board. D IS C US S IO N S taff will be providing informational updates during the meeting on the following items: 1. R R C R oof S tatus 2. Banquet R oom window blinds update AC T ION R E Q UE S T E D No ac tion is being reques ted. T hes e items are for informational purpos es only. C ity of Farm ington 430 T hird S treet F armington, Minnes ota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director S UB J E C T:R oundtable F ormat D AT E:April 9, 2018 IN T R O D UC T IO N T he Advisory Board roundtable oc curs at every meeting. D IS C US S IO N T he Advisory Board roundtable agenda item provide an opportunity for members to s hare information or as k questions of staff about items that are not on the agenda. No formal decision is made during this item. AC T ION R E Q UE S T E D T here is no action requested bec ause the Advisory Board roundtable is for informational purpos es only. C ity of Farm ington 430 T hird S treet F armington, Minnes ota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director S UB J E C T:Items for May 14, 2018 Meeting D AT E:April 9, 2018 IN T R O D UC T IO N T his item is for staff and Advisory Board members to identify pos s ible items for the May 14, 2018 meeting. D IS C US S IO N T he following are agenda items staff has identified s o far for the May 14, 2018 Advis ory Board meeting: R eview of Arts and C rafts S ale R eview of meeting with P ark and R ecreation C ommis s ion Dew Days F undrais ers R eview 2018 work plan AC T ION R E Q UE S T E D Advisory Board members are asked to c ome prepared to provide other items for the May 14, 2018 meeting agenda.