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HomeMy WebLinkAboutMinutes_2018_9_10_Meeting(573) City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers SEPTEMBER 10, 2018 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Meeting was called to order by Chair Briesacher at 9:30 am. Quorum was present. Members Present: Marilyn Briesacher, Blanche Reichert, Roger Wood, Marjorie Koski, Pennie Page, and Pat Hennen Members Absent: Others Present: Recreation Supervisor Missie Kohlbeck 2. Approve Agenda Motion made by Koski and seconded by Wood to approve the September 10, 2018 meeting agenda. All people in favor (APIF). Motion carried. 3. Approve Minutes Motion made by Reichert and seconded by Wood to approve the August 13, 2018 meeting minutes. APIF. Motion carried. 4. Presentation A. Introduction of New Advisory Board Member Pat Hennen introduced herself. She is a RRC member and is active in woodcarving. 5. Business Items A. Bike Pedestrian Committee member The Park and Recreation commission is looking for a Rambling River Center Advisory Board member to participate on the Bike Pedestrian Plan Committee. Page expressed an interest in representing the Advisory Board on the Committee. B. Halloween Walk Participation No Advisory Board members volunteered to work the Halloween Walk, but RRC member’s Lois Lotz, Nancy Hepokoski, and her husband have volunteered to represent the RRC during the Halloween Walk. They will use the city’s Wizard of Oz theme costumes and props. C. Waffle Breakfast and Silent Auction Fundraiser The following details were shared:  Page will complete the volunteer sign-up sheet for Breakfast.  Wood has arranged for the Train Club to unload the Dad’s Belgian Waffle vans  Tickets go on sale at Family Fresh on October 3 and Wood will schedule volunteers to sell tickets  RRCAB members have begun the process of collecting silent auction items from local businesses 6. Discussion Items A. 2018 Annual Work Pan Review The following work plan items were determined to be completed:  Under Goal #1 Koski has visited Vermillion Grove, which would make this the second senior housing development that received a presentation  Under Goal #4 Koski provided a report last month on trips and tours and the Committee will be meeting this fall to plan 2019  Under Goal #7 Daniel Caterra’s has been contacted again and replied that he will send a revised logo as soon as he can B. 2018 Annual Work Plan Ideas/Topics Following ideas were given:  Briesacher would like to see carryover of branding and the trip planning goals  Page is interested in educating members about isolation and seeing if the RRC can provide outreach to those who are isolated (there was discussion about liability with doing this and how transportation may be a challenge to provide this service and was suggested that this could be a discussion topic with DARTS to see if this is a service they could provide in the community and then how to market it in Farmington) C. Capital Improvement Project and Equipment Purchase List During the review of the list of future building improvements and equipment and furniture purchases the following were identified as priorities:  Harry and Louis Ross Room floor has already been approved to have bids solicited to do this work  identified a Nu-Step should be on the top of the list as the next piece of equipment to purchase for the fitness room  identified a blood pressure machine should be added to the list and purchased and Recreation Supervisor Kohlbeck will research the cost of this machine D. Fundraising Financial Report and Fund Balance. The RRCAB would like to see a monthly comparison of September 2018 to September 2017 and 2016. There was also some concern as to why donations were down from last year. Kohlbeck reminded Advisory Board members that most of the fundraisers are in the last quarter of the year such as: Waffle Breakfast & Silent Auction event, sale of MDC cards and the Sons of the American Legion Omelet Breakfast. 7. Staff Report A. Informational Updates Recreation Supervisor Kohlbeck provided the following informational updates: 1. The RRC Plaza schematic design process has started. First phase of the design is to have the consultants hired complete a boundary and utility survey of the site. Then based on the survey results, the consultant will be developing a more detailed cost estimate for the improvements identified in the Plaza concept plan. Recreation Supervisor Kohlbeck was asked about handicapped parking. Shared she was informed the parking lot will have the same amount of parking spots, but will be arranged around the perimeter of the plaza. 2. The 2019 preliminary budget was approved by the City Council at its September 4, 2018 meeting. She made Advisory Board members aware that the approved preliminary budget included two full-time building custodial staff positions and a part time (20 hours week) position at the RRC. 8. Advisory Roundtable Page – Suggested the RRC consider a casino fundraising event. Wood – Asked if National Honor Society students could help at the Waffle Breakfast. He said someone should contact Trent Wood if you want fudge at Silent Auction. If Patti Gorman (volunteer who maintains the RRC grounds) needs anything to help her with the work she is doing, the coffee guys are willing to provide some financial assistance. Shared there is a need for a sign when selling Waffle Breakfast tickets at Family Fresh. Reichert – Coffee Café will resume in November. She would like to have a City Council member present during the Coffee Café. She asked if Kohlbeck could assist with getting Council members contacted about attending the Coffee Café. Koski – Trip planning committee would like to go to Jackpot Junction Casino or Turtle Lake Casino instead of Diamond Jo’s Casino. She apologized because she will not be available to help with the Waffle Breakfast and Silent Auction. She thought everyone so far has done a good job with the Waffle Breakfast and Silent Auction fundraiser. Briesacher – She made members aware she will be having a second surgery. She doesn’t know the date of the surgery yet, but will follow up with silent auction donations the best she can. 9. Agenda Items for October 8, 2018 Meeting A. Review 2018 Work Plan B. Waffle Breakfast and Silent Auction fundraiser C. 2019 Work Plan D. Update on funds available in fundraising 10. 10. Adjourn Motion by Reichert and seconded by Koski to adjourn the meeting. APIF. Meeting was adjourned at 11:15 a.m. Respectfully Submitted Missie Kohlbeck Recreation Supervisor