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HomeMy WebLinkAboutAgenda_2018_5_14_Meeting(432)R AMB LIN G R IVE R C E N T E R AD VIS O RY B O AR D ME E T IN G 9:30 AM , May 14, 2018 Rambling River Center Nicolai Board Room AG E N D A 1.Call to Order 2.Approve Agenda 3.Approve Minutes a.Approve April 9, 2018 Meeting Minutes 4.P resentations 5 Business Items a.2018 Arts and C rafts F undrais ing Event b.P rioritize R ambling R iver C enter Improvement P rojec t(s) c .C onsider C hange to R ambling R iver C enter Advis ory Board S tructure 6.Discussion Items a.2018 Work P lan R eview b.R eview May 9, 2018 Joint Meeting with P ark and R ecreation C ommis s ion c .2019 R ambling R iver C enter F ees and C harges R eview 7.Staff Report a.Informational Updates 8.Advisory Board Roundtable a.R oundtable F ormat 9.Items for Next Meeting Agenda a.Agenda Items for July 9, 2018 Meeting 10.Adjourn C ity of Farm ington 430 T hird S treet F armington, Minnes ota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director S UB J E C T:Approve April 9, 2018 Meeting Minutes D AT E:May 14, 2018 IN T R O D UC T IO N Attached for review are the draft minutes from the April 9, 2018 R ambling R iver C enter Advisory Board (Advisory Board) meeting. D IS C US S IO N Advisory Board members s hould review the minutes for any c orrections or edits to be made prior to approval of the minutes. AC T ION R E Q UE S T E D T he Advisory Board is being asked to approve the attached minutes from the April 9, 2018 meeting. AT TA C HME NT S: Type Description B ackup Material Draft A pril 9, 2018 Meeting Minutes City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers DRAFT April 9, 2018 Rambling River Center Advisory Board Meeting Minutes 1. Call to Order: Meeting was called to order by Chair Briesacher at 9:30 am. Quorum was present. Members Present: Marilyn Briesacher, Blanche Reichert, Roger Wood, Marjorie Koski, and Pennie Page Members Absent: Others Present: Fred Schmidtke, Dorothy Schmidtke and Recreation Supervisor Missie Kohlbeck 2. Approve Agenda Motion made by Reichert to approve April 9, 2018 meeting agenda and seconded by Koski APIF. Motion carried. 3. Approve Minutes Motion made by Koski to approve March 12, 2018 meeting minutes and seconded by Wood. APIF. Motion carried. 4. Presentation Recognition of Past Advisory Board Member Fred Schmidtke Fred Schmidtke was recognized and thanked for his many years of service on the Rambling River Center Advisory Board. In appreciation for his years of service a gift card by Chair Briesacher was presented. 5. Business Items A. 2018 Arts and Crats Fundraising Event Currently 59 spaces with 13 tables have been reserved. Briesacher has purchased pop with the Thrivent gift card and has ordered 90 sandwiches from Subway. Subway is donating cookies. Reichert has talked with BlueNose Coffee and they will be donating 70 cups of coffee/creamer to arrive at 8:30 am. Administrative Support Technician Shelley Beard is buying chips and making signs for concession prices. Prices for a combination of a sandwich, cookie and bag of chips will be $5.00 and beverages will be $1.00. Page is available to help set up on Friday and provide coolers. Wood will deliver flyers to local businesses to display and advertise the arts and crafts sale. B. June 11, 2018 Meeting Cancellation Due to the Dew Days event staff recommends cancelling the June 11 meeting. Motion by Wood and seconded by Reichert to cancel the June 11, 2018 meeting. APIF Motion carried. C. Meeting with Parks and Recreation Commission The RRCAB agreed to a joint meeting on Wednesday, May 9, 2018 at 6 pm at the Rambling River Center. Discussion to add Volunteers/Membership/ACT on Alzheimer’s to agenda ad initiatives that RRCAB is currently working on. Suggestion was to have nametags and provide refreshments. D. RRC Logo Design Concepts After some discussion, Advisory Board members by consensus showed a preference for design #2, which was a blue/green design. The Advisory Board requested a revision to the logo, so it includes two more small trees and a larger bench. E. Sub-Committee Chair and Co-Chair Positions Due to the resignation of Advisory Board member Bennett, several chair positions are now open. Discussion occurred on the recruitment of chair positions. Board members are working on committee and chair recruitment display across from front desk. Staff will continue to work on filling positions. F. Volunteer Job Descriptions and Recruitment This coincides with the sub-committee chair and co-chair position postings. As this continues to develop, information about volunteer job descriptions will be shared with Advisory Board members. 6. Discussion Items A. 2018 Work Plan Review Goal #4 was completed. B. Dew Days Fundraisers Kiss the Pig and Bike Auction will continue as planned. Model Railroad club has agreed to clean up and repair bikes. C. Parks Tour The Advisory Board will discuss with the Park and Recreation Commission a park and facilities tour date during the joint meeting on May 9. D. Red Slipper Room We will continue to discuss uses and promotion at next meeting 7. Informational Updates Bennett resigned from RRCAB needs a break may come back to assist with events in future. We will purchase gift card and send to her to show appreciation for all she had done for RRC. The roof is holding. The blinds are ordered. The Aging Mastery Program was cancelled only 2 registrations. 8. Commission Roundtable Page – Asked about the RRC emergency policies, crisis training, and advertising the Notary Public at City Hall. She would like to start a walking club using Simple Steps. Shared Dementia Friends meeting at the Dakota County Library went well. Reminded everyone about the volunteer recognition event. Wood – Asked if front desk volunteers and staff can take information on hospitalized and death of members. He will see if Shirley will send card. Reichert – Cars and Depot Way Art Park need to be cleaned. Koski – Enjoys helping with volunteer training and scheduling. She will take over position of going into senior housing and talking about membership. She would like a program on fraud. Briesacher – Great job Blanche on Coffee Café, off to a great start! 9. Agenda Items for May 14, 2018 Meeting A. Arts & Crafts Sale B. Review joint meeting with Park and Recreation Commission C. 2018 Dew Days fundraisers D. Review 2018 Work Plan E. Review RRC logo design 10. 10. Adjourn Motion by Koski and seconded by Wood to adjourn the meeting. APIF. Meeting was adjourned at 11:18 a.m. Respectfully Submitted Missie Kohlbeck Recreation Supervisor C ity of Farm ington 430 T hird S treet F armington, Minnes ota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director S UB J E C T:2018 Arts and C rafts F undrais ing Event D AT E:May 14, 2018 IN T R O D UC T IO N T he third annual Arts and C rafts S ale fundrais ing event was planned for S aturday, April 14, 2018 at the S chmitz-Maki Arena. Becaus e of poor weather c onditions, the event was cancelled. D IS C US S IO N A review of the planning for this event s hould oc cur during this meeting. W hile the weather is one element that cannot be controlled, it is s till a good idea to dis cus s the circ umstanc es surrounding the cancellation. T he Advisory Board should dis cus s if it des ires to c ontinue to want to have an arts and crafts sale event in 2019 and then if it des ires having an event in 2019 to identify a date, time and loc ation for the event. Additionally if there is a des ire to hold the event in 2019, then a disc ussion should occ ur around initial planning of the event, es pecially about addres s ing a plan for a weather related cancellation. AC T ION R E Q UE S T E D Advisory Board members are asked to c ome to the meeting prepared to disc uss the c anc ellation of this year's arts and crafts sale event, determine if it wis hes to offer one in 2019 and then determine a date, time and location for the event to be held. C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:R ambling R iver C enter Advisory Board F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:P rioritize R ambling R iver C enter Improvement P roject(s ) D AT E:May 14, 2018 IN T R O D UC T IO N In the pas t, staff and the Advis ory Board have developed a lis t of possible building improvement projects and equipment and furniture purchas es for the R ambling R iver C enter. An exis ting lis t of the pos s ible improvements and equipment and furniture purchas es is attached. D IS C US S IO N T he Advisory Board had previously approved making lighting improvements and replac ing window blinds in the Banquet R oom. T he lighting improvements have been c ompleted and the new window blinds have been installed. Bec ause thes e projec ts have been c ompleted, staff would like to have the Advis ory Board review the lis t of pos s ible improvement projec ts and equipment and furniture purchas es , s o future projec ts and/or purchas es may be prioritized and implemented. In addition to prioritizing future improvements and/or equipment and furniture purc hases, staff would als o like the Advisory Board to update the list of future improvements and/or equipment and furniture purc hases by provide input on either removing items from the list or adding additional items to the list for the R ambling R iver C enter. Included also in the meeting pac ket is information about the current balance remaining in the R ambling R iver C enter's C apital Improvement F und. S taff will review this financ ial information with the Advis ory Board. T he Advisory Board is reminded that this fund balanc e will c hange from day to day as donations and fundrais ing money is deposited into the fund and expens es are paid for fundrais ing ac tivities, building improvements and purc hase of equipment and/or furniture. AC T ION R E Q UE S T E D T he Advisory Board is being asked to c omplete the following: 1. P rior to the meeting review the list of improvements completed and furniture/equipment purc hased for acc urac y. 2. R eview the list of pos s ible future building improvement projec ts and purc hase of equipment and/or furniture and come prepared to disc uss the removal of any items on the lis t and/or add items to the list. 3. P rior to the meeting review the financ ial information showing the c urrent fund balance for the R ambling R iver C enter's C apital Improvement F und and ask any questions about the financial information. 4. During the meeting prioritize the next R ambling R iver C enter building improvement(s) and or purchas e of equipment and furniture. AT TA C HME NT S: Type Description B ackup Material L ist of R R C I mprovements Completed and Furniture/E quipment Purchased B ackup Material R R C Future P roposed L ist of I mprovements, E quipment and F urniture Purchases B ackup Material R R C Capital I mprovement Fund Balance Rambling River Center Building Improvement and Equipment/Furniture Purchases from Fundraised and Donated Funds Building Improvement/Equipment/Furniture Item Cost Year Completed Banquet Room acoustic improvements $5,459.00 2013 Arts and Crafts Room concrete floor resurfacing Improvement $4,200.00 2013 Purchase and install security video cameras in Fitness Room, Banquet Room, Oak Street entrance hallway and hallway leading from/to Banquet Room $4,256.00 2013 PC and monitor for security cameras $1,074.00 2013 Purchase new banquet tables donated by Coffee Guys $1,353.00 2013 Replace arm chairs in Jerry Ristow Library and Empire Room sitting area $1,498.00 2014 Purchase greeting card rack by Kay Bennett $200.00 2014 Construction of concrete garage apron along Oak Street by Farmington Liquors $6,266.00 2014 Carpet and chair cleaning equipment and Portable PA System by Coffee Guys $275.00 2015 Purchase new treadmill for McKnight Fitness Center $3,665.00 2014 Library bookshelves donated by Kay Bennett and Marilyn Briesacher $3,200.00 2014 Concrete Flower Containers Oak Street entrance area donated in memory of Jim Steege $751.00 2015 Benches for Oak Street entrance area donated by Louis Schmitz Foundation $1,418.00 2015 Bookshelf for Jerry Ristow Library donated by Betty Steege $325.00 2015 Front entrance separation wall and counter top $900.00 2015 Table and lamps Charles Finstad $789.00 2015 Enclosing Front Reception Area with Locking Roll Up Security Gate $2,713.00 2015 Front desk area cabinets donated by the Rotary Club of Farmington $4,512.00 2016 34 chairs for Nicolai Board Room and Harry and Louise Ross Room donated by the Farmington Lions Club and Rotary Club of Farmington $4,080.00 2016 150 Chairs for Banquet Room and Empire Room $19,500.00 2016 50 Chairs donated by Empire Township $6,500.00 2016 Security Camera Oak Street Entrance $585.00 2016 Laptop donated by Matt Little $555.00 2016 Puzzle Table donated by Coffee Guys $100.00 2017 2 Bookshelves for Jerry Ristow Library $777.00 2017 A frame board to advertise events by Kay Bennett $350.00 2017 Banquet Room lighting improvement $3,325.00 2018 Banquet Room Window Blinds $2,062.60 2018 TOTAL $80,688.60 RRC Future Proposed Building Improvements, Equipment and Furniture Purchases Building Improvement/Equipment Item Estimated Cost Year to be Completed Expand Fitness Room ????No year identified yet Purchase NU Step $4,500 No year identified yet Purchase additional recumbent bike $5,000 No year identified yet Tile hallway walls four feet up $2,500 No year identified yet Purchase and Install Sink in Craft Room $3,000 No year identified yet HVAC System Replacement $10,000 2025 Security Cameras (4th Street parking lot)$1,000 No year identified yet Six foot tables (10 @ $100 each) $1,000 No year identified yet Eight foot tables (8 @ $150 each)$1,200 No year identified yet Blinds for windows (except for Banquet Room)$5,000 No year identified yet Banquet Room flooring $12,000 No year identified yet Harry and Louise Ross Room flooring $5,000 No year identified yet Built in cabinets for Harry and Louis Ross Room $6,000 No year identified yet Wire new router in Banquet Room for stronger WIFI signal in building $150 2018 (previously approved but not completed yet) Repaint Banquet Room ceiling a lighter/brighter color $1,000 No year identified yet Enhanced signage Oak Street entrance area $500 2018 Small table by card rack $100 No year identified yet Rambling River Center Capital Improvement Project Fund Balance Account Description 2012 2013 2014 2015 2016 2017 2018 OPERATING TRANSFERS 10,000.00 0.00 0.00 0.00 0.00 0.00 DONATIONS 13,093.63 16,325.09 13,901.27 20,441.66 21,964.69 18,471.31 2,026.10 OFFICE SUPPLIES (108.91)0.00 0.00 EQUIP SUPPLIES & PARTS (4,905.20)(8,224.54)(6,573.95)(1,174.66)0.00 0.00 BUILDING SUPPLIES & PARTS (3,430.00)0.00 (891.74)0.00 (1,255.00)0.00 PERMIT (33.19)0.00 PROFESSIONAL SERVICES (6,159.00)(1,050.00)(7,979.00)(2,424.00)(1,766.60)(3,325.00) ADVERTISING (182.95)0.00 0.00 0.00 (50.00)(224.32) PROGRAMMING EXPENSE (1,480.38)(4,157.68)(276.04)(380.66)(524.48)(3,959.36)(146.63) FURNITURE & OFFICE EQUIPMENT (788.50)(26,000.00)0.00 0.00 OTHER CONSTRUCTION COSTS (6,265.92)0.00 (2,713.00)0.00 0.00 ANNUAL NET TOTAL 11,613.25 7,490.26 (1,915.23)3,827.81 (10,980.36)11,407.16 (1,669.85) Current Available Balance as of 04/30/18 $19,773.04 C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.c i.farmingto n.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director S UB J E C T:C onsider C hange to R ambling R iver C enter Advis ory Board S tructure D AT E:May 14, 2018 IN T R O D UC T IO N At the April 9, 2018 Advisory Board meeting, s taff had s olicited feedbac k from Advisory Board members, during the staff report part of the agenda, about their interest in looking at making c hanges to the number of Advisory Board members from the current seven members to five members becaus e there are c urrently two vac anc ies on the Advis ory Board. D IS C US S IO N Attached is the c urrent city ordinance for the R ambling R iver C enter Advis ory Board s howing that by ordinance there are s even seats on the Advis ory Board. At its April 9 meeting, Advisory Board members s eemed c onc erned about having fewer Advis ory Board members to help with fundraisers and with other events if the number of Advisory Board members were reduc ed from 7 to 5 members . However no formal ac tion was taken on this item becaus e it was only dis cus s ed during the s taff report. S ome of the exis ting city boards and c ommis s ions have five members s uc h as the P lanning C ommis s ion, P ark and R ecreation C ommis s ion and C ity C ounc il. S taff would like to have the Advis ory Board continue the disc ussion during the meeting to s ee if the Advisory Board is interes ted in having the s ame number of members as other boards and commissions have. T hen after the dis cus s ion has occ urred, the Advis ory Board s hould either make a rec ommendation to change the members hip s tructure or do nothing and leave the number of Advis ory Board members the s ame as what it currently is . AC T ION R E Q UE S T E D Advisory Board members s hould c ome prepared to dis cus s the number of members that are currently required by city ordinance to s erve on the Advisory Board. T hen after the dis cus s ion has concluded, it s hould determine if it wishes to leave the number of Advis ory Board members at 7, or if it wishes to reduce the number of members on the Advis ory Board to 5 AT TA C HME NT S: Type Description B ackup Material Current R R C A B Ordinance C ity of Farm ington 430 T hird S treet F armington, Minnes ota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director S UB J E C T:2018 Work P lan R eview D AT E:May 14, 2018 IN T R O D UC T IO N T he Advisory Board approved its 2018 annual work plan in January and c ontinues to review the annual work plan to meas ure the progres s being made. D IS C US S IO N T he annual work plan was las t reviewed at the April 9, 2018 meeting. An updated work plan has been inc luded in the meeting pac ket. T he updated work plan s hows in red what items have been c ompleted s inc e the April 9, 2018 meeting. T he items in bold black are items that have been c ompleted s inc e the annual work plan was approved in January and before the April 9 meeting. Work plan items that are not bold red or bold black, have not been completed. AC T ION R E Q UE S T E D Advisory Board members are asked to c ome to the meeting to review the items completed and to further dis cus s the 2018 annual work plan items to determine if there are other items that have been completed. T he review also offers an opportunity for the Advisory Board to disc uss work plan items they would like to work on to complete. AT TA C HME NT S: Type Description B ackup Material 2018 A nnual Work Plan Updated RAMBLING RIVER CENTER ADVISORY BOARD 2018 WORK PLAN Goal #1: To promote and increase Rambling River Center (RRC) memberships. Objectives: 1. By February 1, assist the Recreation Supervisor at the Community Expo to promote the RRC membership. Status: Completed. Advisory Board members Marj Koski, Blanche Reichert, Kay Bennett and Marilyn Briesacher volunteered their time and assisted with the promotion of the RRC during the Community Expo on January 27. 2. By June 30, at least one Advisory Board member will have assisted the Recreation Supervisor with a visit to at least one senior housing building and/or care facility to promote the RRC. 3. By September 30, at least one Advisory Board member will have assisted the Recreation Supervisor with a visit to at least one senior housing building and/or care facility to promote the RRC. 4. By December 31, at least one Advisory Board member will have assisted the Recreation Supervisor with a visit to at least one senior housing building and/or care facility to promote the RRC. Goal #2: Review a list of capital improvement project items to be completed at the RRC and then begin completing the improvement projects. Objectives: 1. By March 1, review and revise, if needed, the current long term capital improvement items and the estimated costs of the improvements. Status: Completed. Review and revisions were completed at the January 8 meeting. 2. By April 1, determine at least one capital improvement to make or capital equipment to purchase for the RRC. Status: Completed. Replacing the Banquet Room window blinds and adding additional lighting to the Banquet Room were identified to be completed. 3. By December 31, complete at least one capital improvement item or purchase one capital equipment item on the identified capital improvement project list for the RRC. Status: Partially completed. Lighting improvement has been completed in the Banquet Room. The window blind replacement project is currently in the process of being completed. Goal #3: Continue fundraising efforts to fund RRC’s future capital improvement projects by raising at least $10,000 through at least four fundraising events and from donations. Objectives: 1. By April 1st, assist with at least one fundraising activity. Status: Completed. Advisory Board members helped at the January 20 Farmington VFW Steak Fry Fundraiser that raised $800.00 for the RRC. 2. By July 1st, assist with at least a second fundraising activity. Status: Completed. Assistance is being provided at the April 14 Arts and Crafts Sale fundraising event. 3. By October 1st, assist with at least a third fundraising activity. 4. By December 31st, assist with at least a fourth fundraising activity. Goal #4: Have a successful Trip Planning Committee. Objectives: 1. By May 1, Committee will have met to evaluate trips that occurred in the first quarter and determine what trips were successful and begin initial discussion on possible trips in 2019. 2. By August 1, the Committee will have met to evaluate trips that occurred in the second quarter and determine what trips were successful and will have developed a draft list of possible trips to offer in 2019. 3. By October 1, the Committee will present the draft list of possible trips to the Advisory Board for review and direction. 4. By November 1 the Committee will have met to evaluate trips that occurred in the third quarter and determine what trips were successful and will have created a final list of trips to be offered in 2019. 5. By December 31, the Committee will present to the Advisory Board an attendance report on the trips that occurred in 2018 and a list of trips that will offered in 2019. 6. By December 31, the Advisory Board will have participated in the promotion of RRC trips. 7. By December 31, the Advisory Board will have received input from RRC members about possible trip ideas. Goal #5: Address volunteerism by having a strategic plan to increase the number of volunteers . Objectives: 1. By March 1, review current process to recruit volunteers. Status: Completed. Review occurred at the January 8 meeting. 2. By May 1, review current process of how volunteer opportunities are publicized. Status: Completed. A review occurred during the February 12 meeting. 3. By August 1, determine best strategies, tactics and practices that can be used to increase the number of volunteers for the front desk, during events and at fundraisers. Goal #6: Participate in the city’s Comprehensive Plan update to address future needs of the city’s population of older adults. Objectives: 1. By January 15, Review and provide feedback on a draft Park, Recreation and Open Space executive summary. Status: Completed. Review occurred at the January 8 meeting and feedback was given to make sure language was included about the trails being accessible to all. 2. By March 1, Review and approve a final Park, Recreation and Open Space executive summary. Status: Completed. Final review completed at the January 8 meeting. Goal #7: Implement branding, tag-line and story-telling programs for the RRC. Objectives: 1. By May 1, review and implement improvements to be made to the RRC interior and exterior wayfinding signage. 2. By July 1, create a template for graphics on RRC letterhead that reflects the brand associated with the RRC. 3. By September 1, create a template for graphics to be included in RRC flyers, posters and publications that reflects the brand and tag line associated with the RRC. 4. By December 31, develop a story line about the history of the RRC that can be used to market the RRC. 5. By December 31, develop a book or archive of RRC history. Goal #8: Provide opportunities for members to be educated about how to use technology. Objectives: 1. By April 1, complete a review on the technologies that training and education could be provided. Status: Completed. Review was completed through the Farmington Journey Program partnership. 2. By June 1, select at least two technologies to that training and education can be provided. Status: Completed. A class on Twitter, Instagram, Facebook and Pinterest were identified to be offered through the Farmington Journey Program partnership. 3. By September 1, work with a possible sponsor/partner to offer the first training opportunity on a technology topic. Status: Completed. A class on Twitter and Instagram was offered in February at Meadowview Elementary School by Community Education and through the Farmington Journey Program partnership. 4. By December 31, work with a possible sponsor/partner to offer a second training opportunity on a technology topic. Goal #9: Develop strategies and tactics to increase the number of RRC rentals and annual revenue from rentals. Objectives: 1. By April 1, review the current rental forms, policies and information to see if any revisions should made. Status: Completed. A review occurred during the February 12, 2018 meeting. 2. By May 1, review the current rental fees to see if any revisions should be made to the fees and if any revisions should be made to what is included with the rental fees. Status: Completed. Review occurred during the February 12, 2018 meeting. 3. By June 1, review the current process used on the day of the rental for any revisions to be made such as access to the RRC during the rental, staffing during the rental, clean up after the rental and room set up after the rental. 4. By August 1, make a recommendation to the Park and Recreation Commission concerning any revisions to be made to the RRC rental program. C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director S UB J E C T:R eview May 9, 2018 Joint Meeting with P ark and R ecreation C ommis s ion D AT E:May 14, 2018 IN T R O D UC T IO N T he Advisory Board and P ark and R ec reation C ommission held a joint meeting on Wednesday, May 9, 2018. D IS C US S IO N It is a good idea for the Advis ory Board to review and disc uss the joint meeting with the P ark and R ecreation C ommis s ion in order to see if there was value in having the meeting. It is also good for the Advisory Board to disc uss the meeting to see if anything could be revised/changed for any future joint meeting with the P ark and R ec reation C ommission. AC T ION R E Q UE S T E D Advisory Board members are asked to c ome prepared to dis cus s the joint meeting with the P ark and R ecreation C ommis s ion that occ urred on May 9. C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:R ambling R iver C enter Advisory Board F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:2019 R ambling R iver C enter F ees and C harges R eview D AT E:May 14, 2018 IN T R O D UC T IO N T he R ambling R iver C enter Advisory Board (Advis ory Board) annually reviews the fees as s ociated with the R ambling R iver C enter (R R C ). D IS C US S IO N Attached are the C ity C ouncil approved 2018 R R C fees and c harges . Eac h year the Advisory Board reviews the fees and c harges and then makes a recommendation to the P ark and R ecreation C ommis s ion about any adjustments that should be made to the R R C fees and c harges for the next year. T he 2018 R R C fees and c harges were last adjus ted in 2017 when the annual members hip and Jack and Bev Mc Knight F itnes s R oom members hips were combined into one members hip. S taff would like to disc uss with the Advisory Board during the meeting s ome possible revisions to make to the 2019 R R C fees and charges. AC T ION R E Q UE S T E D T he Advisory Board is being asked to review the attac hed 2018 approved R R C fees and c harges and then come prepared to disc uss any possible revisions to the fees during the meeting. T he Advisory Board is not being asked to take any ac tion on this item. T his item is for dis cus s ion purposes only. AT TA C HME NT S: Type Description B ackup Material 2018 A pproved R R C F ees and Charges C ity of Farm ington 430 T hird S treet F armington, Minnes ota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director S UB J E C T:Informational Updates D AT E:May 14, 2018 IN T R O D UC T IO N T he agenda item is an opportunity for s taff to provide informational updates to the Advis ory Board. D IS C US S IO N S taff will be providing informational updates during the meeting on the following items: 1. June 11, 2018 meeting c anc ellation 2. 2040 C omprehensive P lan 3. Dew Days fundrais ers 4. Bike P edestrian P lan AC T ION R E Q UE S T E D No ac tion is being reques ted. T hes e items are for informational purpos es only. C ity of Farm ington 430 T hird S treet F armington, Minnes ota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director S UB J E C T:R oundtable F ormat D AT E:May 14, 2018 IN T R O D UC T IO N T he Advisory Board roundtable oc curs at every meeting. D IS C US S IO N T he Advisory Board roundtable agenda item provide an opportunity for members to s hare information or as k questions of staff about items that are not on the agenda. No formal decision is made during this item. AC T ION R E Q UE S T E D T here is no action requested bec ause the Advisory Board roundtable is for informational purpos es only. C ity of Farm ington 430 T hird S treet F armington, Minnes ota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director S UB J E C T:Agenda Items for July 9, 2018 Meeting D AT E:May 14, 2018 IN T R O D UC T IO N Bec ause the June 11 meeting has been cancelled, staff and Advisory Board members will identify pos s ible agenda items for the July 9, 2018 meeting. D IS C US S IO N T he following are agenda items staff has identified s o far for the July 9, 2018 Advisory Board meeting: 1. 2018 Work P lan review 2. Dew Days fundrais ers report and review 3. Waffle breakfast fundraiser 4. 2019 R R C fees and c harges rec ommendation AC T ION R E Q UE S T E D Advisory Board members are asked to c ome prepared to provide other items for the July 9, 2018 meeting agenda.