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HomeMy WebLinkAboutAgenda_2018_7_9_Meeting(441)R AMB LIN G R IVE R C E N T E R AD VIS O RY B O AR D ME E T IN G 9:30 AM , J uly 9, 2018 Nicolai Board Room Rambling River Center AG E N D A 1.Call to Order 2.Approve Agenda 3.Approve Minutes a.Approve May 14, 2018 R egular Meeting Minutes 4.P resentations 5 Business Items a.2019 R ambling R iver C enter F ees and C harges R ec ommendation b.Advisory Board O rdinance c .Dew Days Kis s the P ig and Bike Auc tion F undraiser R eport d.Waffle Breakfas t and S ilent Auc tion F undraiser 6.Discussion Items a.2018 Work P lan R eview (Inc luding Trip P lanning C ommittee R eport) b.Volunteer Display Board c .S ub-C ommittee Assignment S tatus and Uodate d.New Member Welc ome e.R eview C ost of O ne Time Mailing of the R iver Newsletter to F armingoton S c hool Dis tric t Boundary 7.Staff Report a.Informational and P rojec t Updates 8.Advisory Board Roundtable a.R ound Table F ormat 9.Items for Next Meeting Agenda a.Agenda Items for August 13, 2018 Meeting Agenda 10.Adjourn C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.c i.farmingto n.mn.us TO:R ambling R iver C enter Advisory Board F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:Approve May 14, 2018 R egular Meeting Minutes D AT E:July 9, 2018 IN T R O D UC T IO N Included in the meeting packet are draft minutes from the Advisory Board's May 14, 2018 meeting. D IS C US S IO N Bec ause there was n't an Advisory Board meeting in June, the regular minutes from the Advisory Board's May 14, 2018 meeting will need to be approved at this meeting. Advisory Board members are asked to review the draft minutes prior to the meeting and then come prepared to make any revisions needed before they are approved. AC T ION R E Q UE S T E D R eview the attached draft May 14, 2018 meeting minutes , make any needed revis ions and then approve them. AT TA C HME NT S: Type Description B ackup Material Draft May 14, 2018 Meeting Minutes City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers May 14, 2018 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Meeting was called to order by Briesacher at 9:30 am. Quorum was present. Members Present: Marilyn Briesacher, Blanche Reichert, Roger Wood, Marjorie Koski, and Pennie Page Members Absent: None Others Present: Recreation Supervisor Missie Kohlbeck and Parks and Recreation Director Randy Distad 2. Approve Agenda Motion made by Reichert to approve May 14, 2018 meeting agenda and seconded by Wood APIF. Motion carried. 3. Approve Minutes Motion made by Wood to approve April 9, 2018 meeting minutes seconded by Koskie. APIF. Motion carried. 4. Presentation None 5. Business Items A. 2018 Arts and Crafts Fundraising Event The event was cancelled due to blizzard conditions. Recreation Supervisor Kohlbeck informed Advisory Board members that all refunds have been processed. Thrivent allowed the Rambling River Center to keep the debit/gift card donation and it will be used as an item to bid on during the Waffle Breakfast Silent Auction fundraiser. The Schmitz Maki Arena has been reserved on April 13, 2019 for next year’s Arts and Crafts fundraising event. B. Prioritize Rambling River Center Improvement Project(s) Advisory Board members reviewed the list of future improvements and determined because the window shades have been installed, it can be moved from the list of future improvements to the list of completed improvements. Additionally the six foot tables, eight foot tables, new WIFI router, and painting of the banquet room can be moved from list of future improvements to completing improvements. Advisory Board members by consensus decided the Harry and Louise Ross room floor should be redone as the next building improvement. Advisory Board members also discussed the banquet room floor should be moved up on the list as a higher future improvement given the current condition and the amount of use it receives from programs, events and rentals. Advisory Board members would like to see if staff can work with Dakota County on installing wayfinding signage on Elm Street to direct people to the Rambling River Center. C. Consider Change to Rambling River Center Advisory Board Structure The Advisory Board discussed the current city ordinance that created the Advisory Board. Because there are two open positions on the Advisory Board and no one has applied for the openings, staff asked if the Advisory Board would consider revising the ordinance to make it a five member advisory board rather than leaving it as a seven member advisory board. Discussion centered on whether the Advisory Board should be reduced from seven to five members, which would make it the same number of members as other city boards and commissions. Advisory Board members seemed concerned reducing the number of members from seven to five would place additional pressure on the current members to have to do more volunteering for events and fundraisers. There seemed to be a general agreement that it is nice to have the work divided up amongst seven people versus only five people during fundraisers. It was determined by consensus that staff will make a revision to the ordinance reducing the advisory board from seven members to five members and put the revised ordinance on the July 9, 2018 meeting for further review, discussion and a vote. 6. Discussion Items A. 2018 Work Plan Review A review occurred and the following progress was identified by staff and Advisory Board members:  Goal #5 is now in the process of being completed  Goal #4 has been completed In order to determine the completion of Goal #4, staff requested Advisory Board member Koski bring a short update to the July 9, 2018 meeting on what the trip planning committee accomplished. B. Review of May 9, 2018 Joint Meeting with Park and Recreation Commission Advisory Board members provided the following feedback on the joint meeting with the Park and Recreation Commission:  It was nice to meet them in person  The Advisory Board is very much looking forward to the parks and facilities tour in August  Would like to make a joint meeting with the Park and Recreation Commission an annual event. C. 2019 Rambling River Center Fees and charges Review Staff reviewed its recommended 2019 Rambling River Center fees and charges. Revisions being recommended by staff included the following:  increasing the membership fee $2 from $35 to $37  increasing the daily visitor fee by $1.  Increasing by $5.00 the facility rental fee for the Empire and Ross rooms  There would be no fee increase for the small meeting rooms  $5 increase to banquet room rental but also add an additional hour. Advisory Board members seemed to be in support of the revised Rambling River Center fees, but did not take any action on this item. It will be brought to the July 9, 2018 meeting for further discussion and a formal recommendation will be made to the Park and Recreation Commission. 7. Staff Report a. Informational Updates Received a Dakota County Statewide Health Improvement Program grant to complete a bike pedestrian plan. It will go to the City Council in May for approval. Upcoming RRC events include Silver Tea and Dew Days. 8. Advisory Roundtable Page – Walking club starts May 30 at 10 am. Asked about meeting earlier but other members shared it doesn’t fit into their schedules. She is working on volunteer board with Blanche. Wood – Coffee Guys will be leveling the table. Reichert – Nothing Koski – Has purchased and placed clean and dirty rag containers with lids in coffee nook. Briesacher – Would like to see if one time a year the River with membership information could be mailed to the entire Farmington School District boundary. Recreation Supervisor Kohlbeck will research the cost and bring back a cost estimate to the July 9 meeting. 9. Agenda Items for July 9, 2018 Meeting A. Subcommittee Assignments B. Cost for School District Mailing of Newsletter C. Volunteer display board D. Advisory Board Revisions 10. 10. Adjourn Motion by Koski seconded be Wood by to adjourn the meeting. APIF. Meeting was adjourned at 11:18 a.m. Respectfully Submitted Missie Kohlbeck Recreation Supervisor C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.c i.farmingto n.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director S UB J E C T:2019 R ambling R iver C enter F ees and C harges R ec ommendation D AT E:July 9, 2018 IN T R O D UC T IO N Annually the Advis ory Board reviews the current R ambling R iver C enter fees and charges and then makes a recommendation to the P ark and R ecreation C ommis s ion about if any fees s hould be either increased, remain the same or dec reas ed. D IS C US S IO N Attached is the staff rec ommended 2019 R ambling R iver C enter (R R C ) fees and c harges c ompared to the current 2018 fees and c harges . T he Advis ory Board previous ly reviewed the recommended fees during its May 14, 2018 meeting, but took no ac tion bec ause it was only a dis cus s ion item. S taff is rec ommending mos t of the 2019 fees and charges be increased s lightly from the c urrent fees and c harges . AC T ION R E Q UE S T E D S taff is reques ting the Advisory Board review the 2019 R R C fees and charges recommended by staff and then make a rec ommendation to the P ark and R ec reation C ommission c onc erning any revis ions that s hould be made to the current R ambling R iver C enter fees and charges. AT TA C HME NT S: Type Description B ackup Material S taff Recommended 2019 R R C F ees and Charges 1 2019 Parks and Recreation....................................................................................... Rambling River Center ...................................................................................... Rambling River Center Fees 2018 Rate 2019 Rate Annual Membership $35.00/individual $37.00/individual (combines regular and fitness center membership) (includes tax) (includes tax) Member Incentive Program 30 day money-back Same guarantee (Financial Support Program funded memberships excluded) Rambling River Center Room Rental Rates See Schedule G See Schedule G Rambling River Center Damage Deposit Banquet Room $150.00 Same Rambling River Center Damage Deposit Meeting Rooms $75.00 Same Fitness Room Non-Member One-Time Visitor Pass $6.00 (includes tax) $7.00 Rambling River Center Non-Member User Fee $3.00 (includes tax) $4.00 (includes tax) Rambling River Center Newsletter Advertisement $90.00 (includes tax) Same (2 inch x 1 inch ad space for one year) VCR Rental included with rental Remove fee if requested DVD Rental included with rental Remove fee if requested Sound System Rental $150.00 (includes tax) Same 2 SCHEDULE G RAMBLING RIVER CENTER ROOM RENTAL RATES* Room Name: 2018 Rate 2019 Rate Banquet Room $325.00 for four blocks of time, $330.00 includes four hour rental (capacity 130 people which includes set up time, clean up and one hour for set up and clean up includes use of time, use of up to 12 round tables and time (5 hours total); use of up and includes use of chairs, mandatory cleaning fee for to 12 round tables and 130 chairs; Kitchenette) cleaning after rental ends, garbage and a mandatory fee for cleaning removal and tear down. If cleaning after rental ends, which includes takes more than 2 hours, then billing garbage removal and tear down of for additional cleaning time beyond the tables and chairs in the room. If the two hours will be at a rate of cleaning takes more than two hours, $35.00 per additional hour then any additional cleaning time needed beyond two hours will be billed at a rate of $55.00 per hour $80.00 for each additional hour $85.00 for each additional hour rented beyond the original four hour rented beyond the original four block hour block of time Empire Room $75.00 for two hour time block $80 for two hour block of time (capacity 57 people) $37.00 each additional hour $40.00 each additional hour Two Small Conference Rooms $20.00 for two hour time block and Same (capacity 15 people) $10.00 each additional hour Same Harry and Louise Ross Room $60.00 for two hour time block and $65.00 for two hour time block (capacity 30 people) $30.00 for each additional hour $32.50 for each additional hour Garage $55 per stall or $60.00 per stall per day or $185 entire garage per day $200.00 entire garage per day Garage Set Up/Tear Down $65 per day $70.00 per day *Returning regularly scheduled renters receive first priority for rental of the room they rented in the previous year. C ity of Farm ington 430 T hird S treet F armington, Minnes ota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director S UB J E C T:Advisory Board O rdinance D AT E:July 9, 2018 IN T R O D UC T IO N T he R ambling R iver C enter Advisory Board was c reated by city ordinance. T he current ordinanc e is attached T here has been some previous disc ussion about changing the s tructure of the Advis ory Board. D IS C US S IO N At its April 9 meeting, Advisory Board members s eemed c onc erned about having fewer Advis ory Board members to help with fundraisers and with other events if the number of Advisory Board members was reduc ed from 7 to 5 members . However no formal ac tion was taken on this item becaus e it was only dis cus s ed during the s taff report. At its May 14, 2018 meeting the Advisory Board reviewed and dis cus s ed the existing c ity ordinanc e that created the R ambling R iver C enter Advis ory Board. Dis cus s ion occ urred about the existing makeup of members for other c ity boards and commissions and whether or not the number of Advisory Board members should be reduced from seven members to five members to make it the same number of members as other city boards and c ommis s ions. T he ac tion taken by c onsens us was to bring this item back to the July 9, 2018 meeting to give the applic ation proc es s some time to s ee if anyone applies to bec ome a member prior to the meeting. S ince the May 14 meeting, no applications have been submitted for the two open pos itions on the Advis ory Board. Attached is a draft revis ed R ambling R iver C enter Advisory Board O rdinance that s hows the number of members being reduc ed from s even members to five members . AC T ION R E Q UE S T E D Advisory Board members s hould review the attac hed amended ordinance prior to the meeting and then come prepared to disc uss it. T he language to be amended in the c urrent ordinance are shown as either a s trikethrough to eliminate language or underlined to show new language. T he Advis ory Board is being as ked to take a formal vote on whether or not to approve the amended ordinanc e. AT TA C HME NT S: Type Description Ordinance Draft A mended R R C A B Ordinance Ordinance Current R R C A B Ordinance CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 018 - AN ORDINANCE AMENDING TITLE 2, CHAPTER 10, SECTION 3 (A,C,D); OF THE FARMINGTON CITY CODE, THE RAMBLING RIVER CENTER ADVISORY BOARD ORDINANCE, CONCERNING MEMBER CRITERIA, THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. Title 2, Chapter 10 of the Farmington City Code regarding Rambling River Center Advisory Board member criteria is amended to read as follows: 2-10-3: CRITERIA ADOPTED: (A) Members; Officers: The advisory board shall consist of seven (7) five (5) members who shall choose from among themselves a chair and vice-chair. (C) Qualifications: Members shall be citizens of the United States and shall reside in the city of Farmington, or Empire, Castle Rock and Eureka Townships. Members need not be senior citizens. Advisory board members need not be a member of the Rambling River Center, but shall be at least 18 years of age or older. (D) Terms: Terms shall be staggered so that there shall be continuity on the advisory board. Members shall be appointed for a three (3) year term, each beginning on February 1, providing for a rotation of two (2) members one year, two (2) members the next year and three (3) members one (1) member the following year, et seq. Members may be reappointed. (Ord. 012-644, 5-21-2012) ADOPTED this ______day of _________________, 2018, by the City Council of the City of Farmington. CITY OF FARMINGTON By:___________________________ Todd Larson, Mayor ATTEST: By:___________________________ City Administrator SEAL By:___________________________ City Attorney Published in the Farmington Independent the _____day of _______________, 2018. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advisory Board F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:Dew Days Kiss the P ig and Bike Auction F undrais er R eport D AT E:July 9, 2018 IN T R O D UC T IO N S inc e 1996, the annual Kis s the P ig fundrais er has been held during Dew Days . In 2007 a Bike Auction was added as a fundraiser for the R R C during Dew Days . D IS C US S IO N T he following is a summary of the expens es and revenues that were generated during the two fundraising events. Kiss the P ig G ross revenue $2,063.32 P ig expens e $250.00 Lip stick expense $.99 Velcro expens e $10.09 Net revenue $1,802.24 Bike Auction G ross revenue $212.50 G oo G one expense $12.96 Net revenue $199.54 Final Net Revenue Net revenue Kis s the P ig $1,802.24 Net revenue Bike Auc tion $199.54 Total net revenue $2,001.78 T his was one of the most succ es s ful Kis s the P ig fundrais ers ever in terms of the amount of net revenue received from the c ontes t. It's important to note for the s econd year in a row, the Train C lub volunteered their time to repair and clean up the bikes for the auction. T he bikes c ome from what the F armington P olice Department collec ts and confis cates during the prior year. As a result there is usually a good profit generated during the auc tion becaus e of low costs assoc iated with the bikes . However, this year bec ause of the weather and low turnout for the Dew R un, bike s ales lagged from previous years. S taff would like to disc uss with the Advisory Board s ome c hanges it would like to make about when and where the bike auc tion is held during the Dew Days celebration. T he funds generated during thes e two events will be deposited into the R ambling R iver C enter’s C apital Improvement F und for future building improvements and/or equipment and furniture purchas es . AC T ION R E Q UE S T E D T he Advisory Board is being asked to review the expense and revenue report for the Kis s the P ig and Bike Auc tion fundraising events and then come prepared to disc uss the two fundrais ing events during the meeting. C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.c i.farmingto n.mn.us TO:R ambling R iver C enter Advisory Board F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:Waffle Breakfast and S ilent Auction F undrais er D AT E:July 9, 2018 IN T R O D UC T IO N T he annual Dad’s Belgian Waffle Breakfas t and S ilent Auc tion fundraising event will be held on S aturday, O c tober 27 from 8:30 a.m. to 11:30 a.m. at the R ambling R iver C enter. T his year marks the 13th time the event has been held s inc e it began in 2006 with jus t a waffle breakfas t. In 2007 the silent auc tion was added. D IS C US S IO N T his meeting will be the start of the initial disc ussion and planning of the fundrais ing event. In past years the Waffle Breakfas t and S ilent Auc tion has been the largest single fundrais ing event held by the R ambling R iver C enter. An initial disc ussion should occ ur between s taff and Advis ory Board members about this year’s fundrais ing event to see if any revisions should be made to this event from pas t years. During this agenda item, Advisory Board members are asked to identify whic h area or areas of the waffle breakfas t and s ilent auc tion they would like to help with. AC T ION R E Q UE S T E D Advisory Board members are asked to c ome to the meeting prepared to disc uss the 2018 Waffle Breakfas t and S ilent Auc tion fundraising event. C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.c i.farmingto n.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director S UB J E C T:2018 Work P lan R eview (Inc luding Trip P lanning C ommittee R eport) D AT E:July 9, 2018 IN T R O D UC T IO N Attached is an update Advisory Board 2018 Work P lan. D IS C US S IO N T he annual work plan was las t reviewed at the May 14, 2018 meeting. An updated work plan has been inc luded in the meeting pac ket. T he updated work plan s hows in red what items have been c ompleted s inc e the May 14, 2018 meeting. T he items in bold black are items that have been c ompleted s inc e the annual work plan was approved in January and before the May 14 meeting. Work plan items that are not bold red or bold black, have not been completed. Additionally, at the May 14 Advisory Board meeting, there was a request made of Advisory Board member Marjorie Kos ki to make a brief pres entation at the July 9 meeting about the work acc omplis hed by the trip committee. T here seems to be some confusion about whether or not this work plan item has been completed T here als o seemed to be interest in hearing what has been ac complished by the trip committee. AC T ION R E Q UE S T E D Advisory Board members are asked to c ome to the meeting to review the items completed and to further dis cus s the 2018 annual work plan items to determine if there are other items that have been completed. Advis ory Board members are als o asked to listen to the presentation made by Advisory Board member Koski about the ac complishments of the trip c ommittee. T he review also offers an opportunity for the Advisory Board to disc uss work plan items they would like to work on the future to complete. AT TA C HME NT S: Type Description B ackup Material 2018 Work Plan Update RAMBLING RIVER CENTER ADVISORY BOARD 2018 WORK PLAN Goal #1: To promote and increase Rambling River Center (RRC) memberships. Objectives: 1. By February 1, assist the Recreation Supervisor at the Community Expo to promote the RRC membership. Status: Completed. Advisory Board members Marj Koski, Blanche Reichert, Kay Bennett and Marilyn Briesacher volunteered their time and assisted with the promotion of the RRC during the Community Expo on January 27. 2. By June 30, at least one Advisory Board member will have assisted the Recreation Supervisor with a visit to at least one senior housing building and/or care facility to promote the RRC. Status: Completed. Presentation made to Cameron Woods Condominium. 3. By September 30, at least one Advisory Board member will have assisted the Recreation Supervisor with a visit to at least one senior housing building and/or care facility to promote the RRC. 4. By December 31, at least one Advisory Board member will have assisted the Recreation Supervisor with a visit to at least one senior housing building and/or care facility to promote the RRC. Goal #2: Review a list of capital improvement project items to be completed at the RRC and then begin completing the improvement projects. Objectives: 1. By March 1, review and revise, if needed, the current long term capital improvement items and the estimated costs of the improvements. Status: Completed. Review and revisions were completed at the January 8 meeting. 2. By April 1, determine at least one capital improvement to make or capital equipment to purchase for the RRC. Status: Completed. Replacing the Banquet Room window blinds and adding additional lighting to the Banquet Room were identified to be completed. 3. By December 31, complete at least one capital improvement item or purchase one capital equipment item on the identified capital improvement project list for the RRC. Status: Completed. Lighting improvement project and the window blind replacement project have been completed in the Banquet Room. Goal #3: Continue fundraising efforts to fund RRC’s future capital improvement projects by raising at least $10,000 through at least four fundraising events and from donations. Objectives: 1. By April 1st, assist with at least one fundraising activity. Status: Completed. Advisory Board members helped at the January 20 Farmington VFW Steak Fry Fundraiser that raised $800.00 for the RRC. 2. By July 1st, assist with at least a second fundraising activity. Status: Completed. Dew Days fundraising events have been completed. 3. By October 1st, assist with at least a third fundraising activity. 4. By December 31st, assist with at least a fourth fundraising activity. Goal #4: Have a successful Trip Planning Committee. Objectives: 1. By May 1, Committee will have met to evaluate trips that occurred in the first quarter and determine what trips were successful and begin initial discussion on possible trips in 2019. Status: Completed 2. By August 1, the Committee will have met to evaluate trips that occurred in the second quarter and determine what trips were successful and will have developed a draft list of possible trips to offer in 2019. 3. By October 1, the Committee will present the draft list of possible trips to the Advisory Board for review and direction. 4. By November 1 the Committee will have met to evaluate trips that occurred in the third quarter and determine what trips were successful and will have created a final list of trips to be offered in 2019. 5. By December 31, the Committee will present to the Advisory Board an attendance report on the trips that occurred in 2018 and a list of trips that will offered in 2019. 6. By December 31, the Advisory Board will have participated in the promotion of RRC trips. 7. By December 31, the Advisory Board will have received input from RRC members about possible trip ideas. Goal #5: Address volunteerism by having a strategic plan to increase the number of volunteers . Objectives: 1. By March 1, review current process to recruit volunteers. Status: Completed. Review occurred at the January 8 meeting. 2. By May 1, review current process of how volunteer opportunities are publicized. Status: Completed. A review occurred during the February 12 meeting. 3. By August 1, determine best strategies, tactics and practices that can be used to increase the number of volunteers for the front desk, during events and at fundraisers. Status: Completed. A wooden display board has been installed and hooks will be placed in the wood so clipboards can be hung advertising volunteer opportunities at the RRC. Goal #6: Participate in the city’s Comprehensive Plan update to address future needs of the city’s population of older adults. Objectives: 1. By January 15, Review and provide feedback on a draft Park, Recreation and Open Space executive summary. Status: Completed. Review occurred at the January 8 meeting and feedback was given to make sure language was included about the trails being accessible to all. 2. By March 1, Review and approve a final Park, Recreation and Open Space executive summary. Status: Completed. Final review completed at the January 8 meeting. Goal #7: Implement branding, tag-line and story-telling programs for the RRC. Objectives: 1. By May 1, review and implement improvements to be made to the RRC interior and exterior wayfinding signage. 2. By July 1, create a template for graphics on RRC letterhead that reflects the brand associated with the RRC. 3. By September 1, create a template for graphics to be included in RRC flyers, posters and publications that reflects the brand and tag line associated with the RRC. 4. By December 31, develop a story line about the history of the RRC that can be used to market the RRC. 5. By December 31, develop a book or archive of RRC history. Goal #8: Provide opportunities for members to be educated about how to use technology. Objectives: 1. By April 1, complete a review on the technologies that training and education could be provided. Status: Completed. Review was completed through the Farmington Journey Program partnership. 2. By June 1, select at least two technologies to that training and education can be provided. Status: Completed. A class on Twitter, Instagram, Facebook and Pinterest were identified to be offered through the Farmington Journey Program partnership. 3. By September 1, work with a possible sponsor/partner to offer the first training opportunity on a technology topic. Status: Completed. A class on Twitter and Instagram was offered in February at Meadowview Elementary School by Community Education and through the Farmington Journey Program partnership. 4. By December 31, work with a possible sponsor/partner to offer a second training opportunity on a technology topic. Goal #9: Develop strategies and tactics to increase the number of RRC rentals and annual revenue from rentals. Objectives: 1. By April 1, review the current rental forms, policies and information to see if any revisions should made. Status: Completed. A review occurred during the February 12, 2018 meeting. 2. By May 1, review the current rental fees to see if any revisions should be made to the fees and if any revisions should be made to what is included with the rental fees. Status: Completed. Review occurred during the February 12, 2018 meeting. 3. By June 1, review the current process used on the day of the rental for any revisions to be made such as access to the RRC during the rental, staffing during the rental, clean up after the rental and room set up after the rental. Status: Completed discussion occurred at May meeting and it was determined until additional staff are hired, this will be difficult to accomplish. 4. By August 1, make a recommendation to the Park and Recreation Commission concerning any revisions to be made to the RRC rental program. Status: In progress. A recommendation will be made as part of the 2019 fees and charges. C ity of Farm ington 430 T hird S treet F armington, Minnes ota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director S UB J E C T:Volunteer Display Board D AT E:July 9, 2018 IN T R O D UC T IO N A volunteer display board has been installed by the O ak S treet entranc e to the R R C . D IS C US S IO N A volunteer display board has been installed to provide spac e for clipboards to be hung that announce volunteer opportunities at the R R C . Apprec iation is extended to Advis ory Board members P ennie P age and Blanche R eic hert for their effort in working with city s taff to have this built and ins talled. Now that this has been in plac e for a period of time, s taff are interested in rec eiving feedback on what Advisory Board members think about it, and if any modific ations to the board are needed. Additionally, s taff would like to have a disc ussion about following: what process will be us ed to make sure someone is res ponsible for c hec king the board to s ee who has s igned up to volunteer how often will the board be c hec ked to s ee who has s igned up to volunteer who will follow up to c ontact the pers on who has signed up to volunteer AC T ION R E Q UE S T E D Advisory Board members are asked to c ome to the meeting to have a dis cus s ion with and give feedbac k to s taff about the volunteer display board. C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.c i.farmingto n.mn.us TO:R ambling R iver C enter Advisory Board F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:S ub-C ommittee As s ignment S tatus and Uodate D AT E:July 9, 2018 IN T R O D UC T IO N S ub-C ommittees were created over the pas t s everal months that will as s is t R ecreation S upervis or Kohlbeck with R R C fundraising and operations . D IS C US S IO N At the March 12, 2018 meeting s taff pres ented a number of s ub-c ommittee ideas that would help support R R C fundraising and operations . T he Advisory Board members at that time had expressed interes t in leading some of the s ub-c ommittees . However s inc e that time, there have been two Advisory Board members who res igned. As a res ult of this , s taff would like to have a disc ussion in order to determine who is leading the various s ub-c ommittees identified during the March 12 meeting. S taff would also like to s uggest that a S ub-C ommittee report become a regular item on the agenda, so a report/update can be provided about the tasks eac h s ubc ommittee has c omplete, or is working on completing. AC T ION R E Q UE S T E D Advisory Board members are asked to c ome to the meeting prepared to disc uss the involvement they have had on the S ub-C ommittees and provide an update/feedback about the progres s being made. C ity of Farm ington 430 T hird S treet F armington, Minnes ota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director S UB J E C T:New Member Welc ome D AT E:July 9, 2018 IN T R O D UC T IO N Each year the R R C offers a membership soc ial that encourages members to meet other members . D IS C US S IO N T his year the R R C membership soc ial is planned for F riday, S eptember 14 at 1:00 p.m.. S taff would like to have a dis cus s ion about the members hip s ocial and the purpos e of this event. In addition, it was sugges ted at the last Advisory Board meeting that a new member welc ome should be provided that brings all new members together to meet one another and make them feel welcomed to the building. T he Advisory Board should dis cus s the logistics of this new member welc ome in order to determine if it s hould be offered as a stand alone event, how often it should be offered, what dates it should be offered. T hen a disc ussion should occ ur about how a new member soc ial fits /does not c ompete with the purpose of the members hip s ocial that is offered on an annual bas is . AC T ION R E Q UE S T E D Advisory Board members s hould c ome prepared to dis cus s both the annual memberships soc ial and offering a new member s ocial, so they don't c ompete with one another. C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.c i.farmingto n.mn.us TO:R ambling R iver C enter Advisory Board F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:R eview C os t of O ne Time Mailing of the R iver News letter to F armingoton S chool District Boundary D AT E:July 9, 2018 IN T R O D UC T IO N At the May 14, 2018 Advisory Board meeting it was reques ted to s ee if the R iver newsletter could be mailed one time a year to all res idents who live in the F armington S chool District in order to s ee if it might create an improved awarenes s about the R R C and therefore increase members hips and partic ipation in R R C programs. D IS C US S IO N R ecreation S upervis or Kohlbeck has c ontacted the mailing c ompany the city uses for the s eas onal C ity News and R ecreation G uide (C NR G ) to rec eive an es timate on the cost to mail the R iver newsletter to the s ame mailing addres s that the C NR G is mailed to. S he has not heard anything back yet from the mailing company. If she rec eives information about the cost prior to the meeting, s he will bring it to the meeting and provide the c os t es timate to Advisory Board members. AC T ION R E Q UE S T E D Advisory Board members are asked to c ome prepared to lis ten to R ec reation S upervisor Kohlbec k's report on the c os t to mail the R iver news letter to all res idents who live in the F armington S chool District assuming she receives this information prior to the meeting. C ity of Farm ington 430 T hird S treet F armington, Minnes ota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director S UB J E C T:Informational and P rojec t Updates D AT E:July 9, 2018 IN T R O D UC T IO N T he agenda item is an opportunity for s taff to provide informational updates to the Advis ory Board. D IS C US S IO N S taff will be providing informational updates during the meeting on the following items: 1. Augus t 15, 2018 P arks and F ac ilities Tour with P ark and R ec reation C ommission 2. Bike P edestrian P lan C ommittee AC T ION R E Q UE S T E D No ac tion is being reques ted. T hes e items are for informational purpos es only. C ity of Farm ington 430 T hird S treet F armington, Minnes ota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director S UB J E C T:R ound Table F ormat D AT E:July 9, 2018 IN T R O D UC T IO N T he Advisory Board roundtable oc curs at every meeting. D IS C US S IO N T he Advisory Board roundtable agenda item provide an opportunity for members to s hare information or as k questions of staff about items that are not on the agenda. No formal decision is made during this item. AC T ION R E Q UE S T E D T here is no action requested bec ause the Advisory Board roundtable is for informational purpos es only. C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.c i.farmingto n.mn.us TO:R ambling R iver C enter Advisory Board F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:Agenda Items for Augus t 13, 2018 Meeting Agenda D AT E:July 9, 2018 IN T R O D UC T IO N T his item is for staff and Advisory Board members to identify pos s ible items for the August 13, 2018 meeting. D IS C US S IO N T he following are agenda items staff has identified s o far for the Augus t 13, 2018 Advisory Board meeting: R eview 2018 work plan Waffle Breakfas t and S ilent Auc tion F undraiser As s ignment of s ilent auction item s olicitations from busines s es /organizations AC T ION R E Q UE S T E D Advisory Board members are asked to c ome prepared to provide other items for the August 13, 2018 meeting agenda.