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HomeMy WebLinkAboutAgenda_2018_8_13_Meeting(464)R AMB LIN G R IVE R C E N T E R AD VIS O RY B O AR D ME E T IN G 9:30 AM , August 13, 2018 Nicolai Board Room AG E N D A 1.Call to Order 2.Approve Agenda 3.Approve Minutes a.Approve July 9, 2018 R egular Meeting Minutes 4.P resentations 5 Business Items a.2019 F inanc ial S upport P rogram Annual Limit Amount b.Waffle Breakfas t and S ilent Auc tion F undraising Event 6.Discussion Items a.P arks and F acilities Tour b.R eview 2018 Work P lan c .R eview C osts for Mailing Newsletter to all F armington S chool District Hous eholds d.Halloween Walk P artic ipation 7.Staff Report a.Informational Updates 8.Advisory Board Roundtable a.R ound Table F ormat 9.Items for Next Meeting Agenda a.Items for S eptember 10 Meeting Agenda 10.Adjourn C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.c i.farmingto n.mn.us TO:R ambling R iver C enter Advisory Board F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:Approve July 9, 2018 R egular Meeting Minutes D AT E:Augus t 13, 2018 IN T R O D UC T IO N Included in the meeting packet are draft minutes from the Advisory Board's July 9, 2018 meeting. D IS C US S IO N Advisory Board members s hould review the minutes for any c orrections or edits to be made prior to approval of the minutes. AC T ION R E Q UE S T E D T he Advisory Board is being asked to approve the attached minutes from the July 9, 2018 meeting. AT TA C HME NT S: Type Description B ackup Material Draft J uly 9, 2018 Meeting Minutes City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers JULY 9, 2018 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Meeting was called to order by Briesacher at 9:30 am. Quorum was present. Members Present: Marilyn Briesacher, Blanche Reichert, Roger Wood, Marjorie Koski, and Pennie Page Members Absent: None Others Present: Park and Recreation Director Randy Distad and Recreation Supervisor Missie Kohlbeck 2. Approve Agenda Motion made by Reichert to approve July 9, 2018 meeting agenda and seconded by Koski APIF. Motion carried. 3. Approve Minutes Motion made by Wood to approve May 14, 2018 meeting minutes seconded by Reichert. APIF. Motion carried. 4. Presentation None 5. Business Items A. 2019 RRC Fees and charges Recommendations Distad introduced staff recommendations including:  $2 increase membership,  $1 increase in non-member fees  $5 increase rental spaces with exception of the two small conference rooms  Banquet room would also include a 1 hour additional set up time with the $5 increase Advisory Board members asked staff to make sure there was consistency of language in the rental application with the proposed additional hour of set up time. Moved by Wood, seconded by Koski to recommend to the Park and Recreation Commission to approve the staff recommended increases to the RRC fees and charges. APIF motion carried. B. Advisory Board Ordinance Advisory Board members discussed changing the Advisory Board’s ordinance to reflect the current 5 members on board. Reichert wondered if someone applied would it be OK to have six board members. Distad replied yes. Briesacher would still like to have 7 members on the Advisory Board. It is helpful with fundraising events. Motion by Wood, seconded by Page to leave ordinance at 7 board members and review at a later date, if no applications are received. APIF. Motion carried. C. Dew Days Kiss the pig and Bike Auction Fundraiser Report Total net revenue from Kiss the Pig and the Bike Auction fundraising events was $2001.78. Kiss the Pig had a net profit of $1,802.24. This was the second largest net profit amount ever for Kiss the Pig. The Bike Auction’s net profit was considerably less than previous years. It only had a net profit of $199.54. One of the main factors that affected the Bike Auction’s net profit was the rain that occurred during the morning. The Railroad Club suggested moving the Bike Auction to Friday at 5:30 p.m. just prior to the Bed Races to see if it will generate more interest and bids. Recreation Supervisor Kohlbeck will see if the Dew Days Committee is okay with this change. D. Waffle Breakfast and Silent Auction Fundraiser Scheduled for Saturday, October 27, 2018. Silent Auction request letter will go out the beginning of August. Letters will remind businesses that their donation is tax deductible. The Volunteer Board will be updated then to add a sign up to help. Currently RRCAB members will contact businesses they have a personal contact with and the rest will be divided up evenly between members. Koski: Longbranch, Taphouse, Townsedge Saloon, Swedin Chiropractic, Amcon, Batteries Pus, White Funeral Home, Gertena, and Castle Rock Bank. Briesacher: any assigned. Reichert: Blue Nose and any assigned. Wood: Gerster’s Jewelers, Pederson Auto, Pellicci Ace Hardware and any assigned. Page: Big Box Retail no in town; Target, Fleet Farm, Walmart, HyVee and Cub. Wood will schedule ticket sales at Family Fresh on Wednesdays starting September 12, 2018. 6. Discussion Items A. 2018 Work Plan Review Including Trip Planning Committee (Committee) Report Koski gave an update on Goal #4. The Committee met and planned an entire year. Upcoming trips include Pearl of the Lake, Skyrock Farms and Wabasha. Members include Koski, Sharon Kinard, and Marlene Swentack. They will be meeting again toward the end of the year to plan for 2019. B. Volunteer Display Board It is in place and people are noticing. Page is following up with those who have signed up to volunteer. C. Sub-Committee Assignments Status and Update RRCAB Members have divided up the sub-committee assignments as follows:  Display Case/Halway Display – OPEN  Volunteers to deep clean – Koski  Logo and Brand Developing ongoing – All  Developing Mail chimp – Rec Sup Kohlbeck  Social Media – Communication Specialist Siebenaler  Promote at Senior Housing and Charitable Organizations – All (Meeting after next RRCAB Meeting Aug. 13)  Volunteer Job Descriptions – Page  Volunteer Display – Reichert & Page  Front Desk Training – Koski  New Member Orientation – Briesacher E. New Member Welcome The Membership Social is scheduled for Friday, September 14 at 1 p.m. Emphasis will be on meeting new members. F. Review Cost of One Time Mailing of the River to Farmington School District Households Recreation Supervisor Kohlbeck is in the process of acquiring a cost estimate for a list, printing and mailing of the newsletter to all Farmington School District households. She will provide the information at the August 13 meeting. 7. Staff Report a. Informational Updates An update was given to Advisory Board members about Shelley Beard not being at the Rambling River Center for about two months due to a shortage of coverage at the front desk of city hall. The shortage in coverage is due to a recent departure of a full-time staff member who was at the front desk. Human Resources is working on filling the open position as soon as possible. When the new staff member starts, then Shelley will return to working at the RRC. Until that time, CeCe Rogers has agreed to work part-time at the RRC reception area. 8. Advisory Roundtable Page – Presenting ACT on Alzheimer’s information on July 10 at the Dakota County Library in Farmington and on July 25 to realtors at Remax. She is still looking to schedule city hall and Rotary for presentations. Would like a wayfinding signage update. Wood – Coffee Guys are looking at larger coffee cups, they will purchase. Reichert – Asked if Depot Way Arts Park could be added to the tour. Koski – Is looking forward to a meeting to schedule senior housing presentations. Briesacher – She asked if staff could contact the This Week newspaper and find out why Rosemount and Lakeville senior building schedules are included and Farmington says call for schedule. Kohlbeck will contact the This Week newspaper and ask if they have changed their press release format. 9. Agenda Items for August 13, 2018 Meeting A. Silent Auction and Waffle Breakfast B. Cost for School District Mailing of Newsletter 10. 10. Adjourn Motion by Koski, seconded by Wood to adjourn the meeting. APIF. Motion carried. Meeting was adjourned at 11:12 a.m. Respectfully Submitted Missie Kohlbeck Recreation Supervisor C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director and Mis s ie Kohlbeck, R ecreation S upervis or S UB J E C T:2019 F inanc ial S upport P rogram Annual Limit Amount D AT E:August 13, 2018 IN T R O D UC T IO N T he R ambling R iver C enter's (R R C ) F inancial S upport P rogram (F S P ) has provided annual funding in the pas t to members who may not be able to afford either an annual R R C members hip, or attend programs, events and trips. D IS C US S IO N T he F S P has provided needed funding to as s is t with annual members hip purc hases and/or attendanc e at programs, events and trips . T he current annual amount has a maximum of $35.00 that c an be us ed. At the July 9, 2018 meeting the Advisory Board rec ommended to the P arks and R ec reation C ommission an inc reas e in the annual R R C membership from $35.00 to $37.00. T he P ark and R ec reation C ommission approved this rec ommended members hip fee increase and forwarded a rec ommendation to the C ity C ouncil to adopt the annual membership fee inc reas e of $37.00. Assuming the C ity C ounc il approves the R R C annual members hip inc reas e to $37.00, then the F S P program annual limit amount of $35.00 will not c over a members hip in 2019. T he Advis ory Board s hould disc uss whether or not to increase the annual F S P amount to $37.00 in order to allow an annual members hip to be c overed by the F S P. T he Advisory Board can make the F S P inc reas e to $37.00 contingent upon the C ity C ounc il approving the inc reas e to $37.00 for the annual R R C members hip. AC T ION R E Q UE S T E D T he Advisory Board is being asked to disc uss changing in 2019 the c urrent annual maximum amount of F S P funding from $35.00 to $37.00 in order to provide enough funding to at least c over the c os t of the annual R R C members hip fee increasing to $37.00 that it rec ommended to the P ark and R ec reation C ommission. If the Advisory Board favors c hanging the F S P annual funding limit to $37.00 it should approve it being c ontingent upon the C ity C ounc il approving the annual R R C membership fee inc reas ing to $37.00. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director and Mis s ie Kohlbeck, R ecreation S upervis or S UB J E C T:Waffle Breakfas t and S ilent Auc tion F undraising Event D AT E:August 13, 2018 IN T R O D UC T IO N T he annual Dad’s Belgian Waffle Breakfas t and S ilent Auc tion fundraising event will be held on S aturday, O c tober 27 from 8:30 a.m. to 11:30 a.m. at the R ambling R iver C enter. T his year marks the 13th year the event has been held s inc e it began in 2006 with jus t a waffle breakfas t. In 2007 the silent auc tion was added. D IS C US S IO N Dis cus s ion and planning of the fundraising event will continue from the dis cus s ion and planning that occ urred during the July 9 meeting. R ec reation S upervisor Kohlbec k has created a draft document showing each Advisory Board members res ponsibility for c ontacting loc al bus inesses and organizations about donating items to the s ilent auction. T he draft doc ument is attac hed for review and dis cus s ion. AC T ION R E Q UE S T E D Advisory Board members are asked to c ome to the meeting prepared to disc uss the 2018 Waffle Breakfas t and S ilent Auc tion fundraising event inc luding the attac hed document showing Advis ory Board members res ponsibility to contac t busines s es and organizations. AT TA C HME NT S: Type Description B ackup Material Draft Silent Auction Contact L ist RRC Silent Auction Donation Requests & Contributions All Donation Request Sent After Aug. Board Meeting Farmington Businesses RRCAB Contact Follow -Up Received Date Donation Received Value Thank You Sent Kwik Trip Breisacher Akin Hills Pet Hospital Breisacher Alpacas @ Devonshire Farms Boutique Breisacher Amcon Koski American Family Insurance – Brian Welke Breisacher American Family Insurance – Pam McCarthy Breisacher Ammara Hair Studio Breisacher Anchor Bank of Fgtn Breisacher Anytime Fitness Breisacher At Bat Player Development Breisacher Betts Family Chiropractic, LLC Breisacher Blue Nose Coffee Reichert Burbon Butcher Breisacher Buds & Bytes Breisacher Burville Law Office Breisacher Carbone’s Pizza Breisacher Carquest Breisacher Castle Rock Bank Koski Celts Pub & Grill Breisacher Controlled Air Breisacher Cow Interrupted Breisacher Crossfit Calypso Breisacher CVS-Pharmacy Breisacher Dairy Queen Breisacher Dakota County Lumber Breisacher Dakota Electric Association Breisacher Dakota Logo/Vintage Breisacher RRC Silent Auction Donation Requests & Contributions Marketplace Dakota Wood Design Breisacher Debates Decorating Koski Dollar Tree Wood Dominos Koski Edward Jones Koski El Charro Koski EZ Auto Repair Koski Family Chiropractic Center Koski Family Fresh Market Koski Family Vision Clinic Koski Family Clips Koski Fantastic Sam’s Koski Fgtn Bakery Koski Fgtn Car Wash Koski Fgtn Chiropractic Koski Fgtn Greenhouse Koski Fgtn Gymnastics Center Koski Fgtn Independent Koski Fgtn Lanes Koski Fgtn Liquors Page Fgtn Steakhouse Page Fgtn Subway – Downtown Page Fgtn Subway – Pilot Knob Page Fgtn Tobacco Page Fgtn Veterinary Clinic & Pet Hospital Page First Ntnl Insurance Page Full Service Battery Koski Gerster Jewelers Wood Get Tan Page Gossips Page Great Clips Page Groomingdale’s Page RRC Silent Auction Donation Requests & Contributions Happy Harry’s Page HealthPro Chiropractic Page Heikkila Studios Page House of Hair Page Immanuel Dental Page Illuminations Bath Bomb Boutique Page Impact Auto Repair Page Janie’s Home Team of Keller Williams Page KeepIt Clean Pet Grooming Reichert Kemps, LLC Reichert Longbranch Koski Market on Oak Reichert Marschall Line, Inc. Reichert Mei Wei Reichert Midwest Dental Reichert Napa Auto Reichert Overstock Outlet Reichert Papillion Boutique Reichert Papa Murphy’s Reichert Pederson Auto Shop Wood Pellicci Ace Hardware Wood Pizza Hut Reichert Pizza Man Reichert Premier Bank Reichert Rambling River Repair Reichert River’s Edge Dental Clinic Reichert Round Bank Reichert Smiles for Life Dentistry Reichert Swedin Chiropractic Clinic Koski Synergy Dance Center Reichert TC Nails Reichert Tan Ambitions Reichert RRC Silent Auction Donation Requests & Contributions Taphouse Koski The Hair Hut Reichert The Mug Reichert Thelen Cabinet Co Reichert Top Notch Properties & Realty Reichert Townsedge Beauty Koski Urban Revival Wood TOWN Sports Wood USA Nails Wood White Funeral Home Koski Wengs Wood Outside Businesses RRCAB Contact Follow -Up Receiv ed Date Donation Received Value Thank You Sent Monarch Gift Shop – Northfield Wood Cannon River Winery – Cannon Falls Wood Northfield Olive Oils & Vinegar Wood SWAG - Northfield Wood The Measuring Cup – Northfield Wood Muller Theater – Lakeville Wood Marcus Cinema – Rosemount Wood Honey Baked Ham Co. – Burnsville Wood Dickey’s BBQ – Burnsville Wood Great Harvest Bread Co. – Burnsville Wood Hy-Vee – Lakeville Page Old Country Buffet – Burnsville Wood MN Landscape Arboretum – Chanhassen Wood Chanhassen Dinner Theatre Wood RRC Silent Auction Donation Requests & Contributions Cracker Barrel – Lakeville Wood Brunswick Zone XL – Lakeville Wood Surly Brewing Co – Mpls Wood Metropolis Resort – Eau Claire, WI Wood St. Paul Saints Wood Cub Page Target Page Wallmart Page Fleet Farm Page Member Donations Received Date Donation Received Value Thank You Sent C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director and Mis s ie Kholbeck, R ecreation S upervis or S UB J E C T:P arks and F acilities Tour D AT E:August 13, 2018 IN T R O D UC T IO N T he P ark and R ec reation C ommission and Advisory Board will be meeting on Wednes day, Augus t 15, 2018 to take a tour of city parks and facilities . D IS C US S IO N Attached is a sc hedule for the parks and fac ilities tour. P leas e note the tour will s tart at 6:00 p.m. at the R ambling R iver C enter and end at 8:00 p.m. at the R ambling R iver C enter. S taff will review the sc hedule with Advis ory Board members during the meeting. AC T ION R E Q UE S T E D Advisory Board members are asked to review the attac hed tour sc hedule and c ome prepared to as k any questions they may have about the tour. AT TA C HME NT S: Type Description B ackup Material P arks and Facilities Tour Schedule Rambling River Center Advisory Board and Park and Recreation Commission Parks and Facilities Tour August 15, 2018 Schedule Time Location Action 6:00 p.m. Rambling River Center Tour starts 6:05-6:15 p.m. Schmitz-Maki Arena Walk through building 6:15-6:30 p.m. Rambling River Park Vermillion River and Trail Improvement Walk from Arena to the site and then walk back to Arena to get back on the bus 6:35-6:45 p.m. Veteran’s Memorial in Rambling River Park Walk through and look at Veteran’s Memorial 6:55-7:05 p.m. Flagstaff Meadows Park in new Regetta Field development Drive into development to park location if possible, or if not possible, then drive by development on Flagstaff Avenue 7:10-7:25 p.m. Jim Bell Park and Preserve Stop and look at trail wayfinding signs and drive past area of park to be developed in the future 7:35-7:45 p.m. Prairieview Park Look at playground, basketball court and shelter improvements 7:50-7:55 p.m. Evergreen Knoll Park Stop and walk the former outdoor pool site 8:00 p.m. Rambling River Center Tour ends C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director and Mis s ie Kohlbeck, R ecreation S upervis or S UB J E C T:R eview 2018 Work P lan D AT E:August 13, 2018 IN T R O D UC T IO N Attached is an update Advisory Board 2018 Work P lan. D IS C US S IO N T he annual work plan was las t reviewed at the July 9, 2018 meeting. An updated work plan has been inc luded in the meeting pac ket. T he updated work plan s hows in red what items have been c ompleted s inc e the July 9, 2018 meeting. T he items in bold blac k are items that have been completed since the annual work plan was approved in January and before the Augus t 13, 2018 meeting. Work plan items that are not bold red or bold black, have not been completed. AC T ION R E Q UE S T E D Advisory Board members are asked to c ome to the meeting to review the items completed and to further dis cus s the 2018 annual work plan items to determine if there are other items that have been completed. T he review also offers an opportunity for the Advisory Board to disc uss 2018 work plan items they would like to work on the future to complete. AT TA C HME NT S: Type Description B ackup Material Updated 2018 Work Plan RAMBLING RIVER CENTER ADVISORY BOARD 2018 WORK PLAN Goal #1: To promote and increase Rambling River Center (RRC) memberships. Objectives: 1. By February 1, assist the Recreation Supervisor at the Community Expo to promote the RRC membership. Status: Completed. Advisory Board members Marj Koski, Blanche Reichert, Kay Bennett and Marilyn Briesacher volunteered their time and assisted with the promotion of the RRC during the Community Expo on January 27. 2. By June 30, at least one Advisory Board member will have assisted the Recreation Supervisor with a visit to at least one senior housing building and/or care facility to promote the RRC. Status: Completed. Presentation made to Cameron Woods Condominium. 3. By September 30, at least one Advisory Board member will have assisted the Recreation Supervisor with a visit to at least one senior housing building and/or care facility to promote the RRC. 4. By December 31, at least one Advisory Board member will have assisted the Recreation Supervisor with a visit to at least one senior housing building and/or care facility to promote the RRC. Goal #2: Review a list of capital improvement project items to be completed at the RRC and then begin completing the improvement projects. Objectives: 1. By March 1, review and revise, if needed, the current long term capital improvement items and the estimated costs of the improvements. Status: Completed. Review and revisions were completed at the January 8 meeting. 2. By April 1, determine at least one capital improvement to make or capital equipment to purchase for the RRC. Status: Completed. Replacing the Banquet Room window blinds and adding additional lighting to the Banquet Room were identified to be completed. 3. By December 31, complete at least one capital improvement item or purchase one capital equipment item on the identified capital improvement project list for the RRC. Status: Completed. Lighting improvement project and the window blind replacement project have been completed in the Banquet Room. Goal #3: Continue fundraising efforts to fund RRC’s future capital improvement projects by raising at least $10,000 through at least four fundraising events and from donations. Objectives: 1. By April 1st, assist with at least one fundraising activity. Status: Completed. Advisory Board members helped at the January 20 Farmington VFW Steak Fry Fundraiser that raised $800.00 for the RRC. 2. By July 1st, assist with at least a second fundraising activity. Status: Completed. Dew Days Kiss the Pig fundraising event was completed. 3. By October 1st, assist with at least a third fundraising activity. Status: Completed. Dew Days Bike Auction was completed. 4. By December 31st, assist with at least a fourth fundraising activity. Goal #4: Have a successful Trip Planning Committee. Objectives: 1. By May 1, Committee will have met to evaluate trips that occurred in the first quarter and determine what trips were successful and begin initial discussion on possible trips in 2019. Status: Completed. 2. By August 1, the Committee will have met to evaluate trips that occurred in the second quarter and determine what trips were successful and will have developed a draft list of possible trips to offer in 2019. Status: Completed. 3. By October 1, the Committee will present the draft list of possible trips to the Advisory Board for review and direction. 4. By November 1 the Committee will have met to evaluate trips that occurred in the third quarter and determine what trips were successful and will have created a final list of trips to be offered in 2019. 5. By December 31, the Committee will present to the Advisory Board an attendance report on the trips that occurred in 2018 and a list of trips that will offered in 2019. 6. By December 31, the Advisory Board will have participated in the promotion of RRC trips. 7. By December 31, the Advisory Board will have received input from RRC members about possible trip ideas. Goal #5: Address volunteerism by having a strategic plan to increase the number of volunteers . Objectives: 1. By March 1, review current process to recruit volunteers. Status: Completed. Review occurred at the January 8 meeting. 2. By May 1, review current process of how volunteer opportunities are publicized. Status: Completed. A review occurred during the February 12 meeting. 3. By August 1, determine best strategies, tactics and practices that can be used to increase the number of volunteers for the front desk, during events and at fundraisers. Status: Completed. A wooden display board has been installed and hooks will be placed in the wood so clipboards can be hung advertising volunteer opportunities at the RRC. Goal #6: Participate in the city’s Comprehensive Plan update to address future needs of the city’s population of older adults. Objectives: 1. By January 15, Review and provide feedback on a draft Park, Recreation and Open Space executive summary. Status: Completed. Review occurred at the January 8 meeting and feedback was given to make sure language was included about the trails being accessible to all. 2. By March 1, Review and approve a final Park, Recreation and Open Space executive summary. Status: Completed. Final review completed at the January 8 meeting. Goal #7: Implement branding, tag-line and story-telling programs for the RRC. Objectives: 1. By May 1, review and implement improvements to be made to the RRC interior and exterior wayfinding signage. 2. By July 1, create a template for graphics on RRC letterhead that reflects the brand associated with the RRC. 3. By September 1, create a template for graphics to be included in RRC flyers, posters and publications that reflects the brand and tag line associated with the RRC. 4. By December 31, develop a story line about the history of the RRC that can be used to market the RRC. 5. By December 31, develop a book or archive of RRC history. Goal #8: Provide opportunities for members to be educated about how to use technology. Objectives: 1. By April 1, complete a review on the technologies that training and education could be provided. Status: Completed. Review was completed through the Farmington Journey Program partnership. 2. By June 1, select at least two technologies to that training and education can be provided. Status: Completed. A class on Twitter, Instagram, Facebook and Pinterest were identified to be offered through the Farmington Journey Program partnership. 3. By September 1, work with a possible sponsor/partner to offer the first training opportunity on a technology topic. Status: Completed. A class on Twitter and Instagram was offered in February at Meadowview Elementary School by Community Education and through the Farmington Journey Program partnership. 4. By December 31, work with a possible sponsor/partner to offer a second training opportunity on a technology topic. Goal #9: Develop strategies and tactics to increase the number of RRC rentals and annual revenue from rentals. Objectives: 1. By April 1, review the current rental forms, policies and information to see if any revisions should made. Status: Completed. A review occurred during the February 12, 2018 meeting. 2. By May 1, review the current rental fees to see if any revisions should be made to the fees and if any revisions should be made to what is included with the rental fees. Status: Completed. Review occurred during the February 12, 2018 meeting. 3. By June 1, review the current process used on the day of the rental for any revisions to be made such as access to the RRC during the rental, staffing during the rental, clean up after the rental and room set up after the rental. Status: Completed discussion occurred at May meeting and it was determined until additional staff are hired, this will be difficult to accomplish. 4. By August 1, make a recommendation to the Park and Recreation Commission concerning any revisions to be made to the RRC rental program. Status: Completed. A recommendation was made to adjust the RRC rental program in 2019 to increase from a four hour to a five hour rental period in order to allow for setup and tear down of the rental. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director and Mis s ie Kohlbeck, R ecreation S upervis or S UB J E C T:R eview C osts for Mailing Newsletter to all F armington S chool District Hous eholds D AT E:August 13, 2018 IN T R O D UC T IO N At the May 14, 2018 Advisory Board meeting it was reques ted to s ee if T he R iver newsletter could be mailed one time a year to all residents who live in the F armington S c hool Dis tric t in order to see if it might create an improved awareness about the R R C and therefore inc reas e memberships and participation in R R C programs. D IS C US S IO N R ecreation S upervis or Kohlbeck has c ontacted the printing and mailing company the c ity us es for the s eas onal C ity News and R ec reation G uide (C NR G ) to receive an estimate on the c os t to print and mail the R iver news letter to the s ame mailing addres s that the C NR G is mailed to. S he received the following cost es timates bac k from the mailing c ompany: 12,500 c opies for a door drop, no labels jus t delivered to “resident” this is cheaper than labels P rinting $2,640 P os tage $2,375 As s emble/P ost offic e sort (Northern C oncepts ) $600 Total $5,615 T he R R C 's 2019 annual operating budget is not able to s upport this cost. If the Advis ory Board feels s trongly about doing this one time mailing, it would have to be paid from the fundrais ing revenue. AC T ION R E Q UE S T E D Advisory Board members are asked to c ome prepared to dis cus s the cost to mail the R iver newsletter to all res idents who live in the F armington S chool District and then provide direc tion to staff c onc erning this mailing. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director and Mis s ie Kohlbeck, R ecreation S upervis or S UB J E C T:Halloween Walk P artic ipation D AT E:August 13, 2018 IN T R O D UC T IO N T he P arks and R ec reation Department and the C ommunity Education Department have partnered on the annual Halloween Walk for many years. In 2018, the annual Halloween Walk will oc cur at the Dodge Middle S chool on F riday, O ctober 26 from 5:30-7:00 p.m. D IS C US S IO N In years past, the R ambling R iver C enter Advisory Board members partic ipated in the annual Halloween Walk by dressing up in costume and giving away candy during the event. T he las t couple of years, the Advisory Board has not partic ipated. T here was s ome disc ussion at an Advisory Board meeting after last year's Halloween Walk about Advisory Board members partic ipating in the event in 2018. As res ult staff would like to have a disc ussion with Advisory Board members to s ee if there is enough interest to have the Advisory Board members partic ipate in the Halloween Walk. AC T ION R E Q UE S T E D Advisory Board members are asked to c ome prepared to dis cus s if there is enough interest from members to partic ipate in the 2018 Halloween Walk. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director and Mis s ie Kolhbeck, R ecreation S upervis or S UB J E C T:Informational Updates D AT E:August 13, 2018 IN T R O D UC T IO N T he agenda item is an opportunity for s taff to provide informational updates to the Advis ory Board. D IS C US S IO N S taff will be providing informational updates during the meeting on the following items: 1. Bike P edestrian P lan C ommittee member 2. R R C P laza 3. Advis ory Board application update AC T ION R E Q UE S T E D No ac tion is being reques ted. T hes e items are for informational purpos es only. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director and Mis s ie Kohlbeck, R ecreation S upervis or S UB J E C T:R ound Table F ormat D AT E:August 13, 2018 IN T R O D UC T IO N T he Advisory Board roundtable oc curs at every meeting. D IS C US S IO N T he Advisory Board roundtable agenda item provide an opportunity for members to s hare information or as k questions of staff about items that are not on the agenda. No formal decision is made during this item. AC T ION R E Q UE S T E D T here is no action requested bec ause the Advisory Board roundtable is for informational purpos es only. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director and Mis s ie Kohlbeck, R ecreation S upervis or S UB J E C T:Items for S eptember 10 Meeting Agenda D AT E:August 13, 2018 IN T R O D UC T IO N T his item is for staff and Advisory Board members to identify pos s ible items for the S eptember 10, 2018 meeting. D IS C US S IO N T he following are agenda items staff has identified s o far for the S eptember 10, 2018 Advisory Board meeting: R eview 2018 work plan Waffle Breakfas t and S ilent Auc tion F undraiser As s ignment silent auc tion item solic itations from bus inesses/organizations Halloween Walk Bike P edestrian P lan C ommittee AC T ION R E Q UE S T E D Advisory Board members are asked to c ome prepared to provide other items for the S eptember 10, 2018 meeting agenda.