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HomeMy WebLinkAboutAgenda_2018_9_10_Meeting(467)R AMB LIN G R IVE R C E N T E R AD VIS O RY B O AR D ME E T IN G 9:30 AM , S eptember 10, 2018 Rambling River Center Nicolai Board Room AG E N D A 1.Call to Order 2.Approve Agenda 3.Approve Minutes a.Approve Augus t 13, 2018 Meeting Minutes 4.P resentations a.Introduction of New Member 5 Business Items a.Bike P edestrian C ommittee Member b.Halloween Walk P artic ipation c .Waffle Breakfas t and S ilent Auc tion F undraiser 6.Discussion Items a.2018 Annual Work P lan R eview b.2019 Annual Work P lan Ideas /Topics c .C apital Improvement P rojec t and Equipment P urc hase Lis t d.F undrais ing F inanc ial R eport and F und Balance 7.Staff Report a.Informational Updates 8.Advisory Board Roundtable a.R ountable F ormat 9.Items for Next Meeting Agenda a.Items for O c tober 8, 2018 Meeting Agenda 10.Adjourn C ity of Farm ington 430 T hird S treet F armington, Minnes ota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director S UB J E C T:Approve Augus t 13, 2018 Meeting Minutes D AT E:S eptember 10, 2018 IN T R O D UC T IO N Included in the meeting packet are draft minutes from the Advisory Board's August 13, 2018 meeting. D IS C US S IO N Advisory Board members s hould review the minutes for any c orrections or edits to be made prior to approval of the minutes. AC T ION R E Q UE S T E D T he Advisory Board is being asked to approve the attached minutes from the August 13, 2018 meeting. AT TA C HME NT S: Type Description B ackup Material Draft A ugust 13, 2018 Meeting Minutes City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers AUGUST 13, 2018 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: The Meeting was called to order by Chair Briesacher at 9:30 am. Quorum was present. Members Present: Marilyn Briesacher, Blanche Reichert, Roger Wood, Marjorie Koski, and Pennie Page Members Absent: None Others Present: Park and Recreation Director Distad, Recreation Supervisor Missie Kohlbeck 2. Approve Agenda Motion made by Koski to approve July 9, 2018 meeting agenda and seconded by Reicherti APIF. Motion carried. 3. Approve Minutes Motion made by Wood to approve May 14, 2018 meeting minutes seconded by Koski with the corrected typo under section D “Saloon to Salon” and “Gerten’s”. APIF. Motion carried. 4. Presentation None 5. Business Items A. 2019 Financial Support Program Annual Limit Amount Distad shared that if the annual membership fee would increase, then there should be an increase to maximum amount that can be accessed from the Financial Support Program to cover the increased cost of the membership. Advisory Board members agreed. Wood made a motion contingent on the City Council approving the membership fee increasing to $37.00 that the Financial Support yearly maximum limit should be increased to $37.00. The motion was seconded by Koski. APIF. Motion carried. B. Waffle Breakfast and Silent Auction The RRCAB will start selling tickets at Family Fresh on September 26. Wood will be in charge of scheduling. Kohlbeck was directed to put up a giving tree requesting silent auction items. A list for volunteers to create baskets will be provided on a volunteer board. RRCAB members will supervise basket making M/W/F from 1 pm – 3 pm in October. Each RRCAB member is responsible for soliciting the business assigned to him/her for a silent auction item. 6. Discussion Items A. Park and Facilities Tour Tour is schedule for this Wednesday, August 15. Be outside the RRC garage at 6 pm sharp to board the bus. Page is unable to attend. B. Review 2018 Work Plan A review was completed. It was noted the volunteer sign up board is being noticed and people are signing up to volunteer. Page has been following up with the person who signed up to volunteer. C. Review cost for Mailing Newsletter to all Farmington School District Households Total mailing cost is $5,615 and there is not funding in the budget to cover this cost. Advisory Board members shared it is more than they want to spend. Some RRC information is provided in the City News and Recreation Guide. Recreation Supervisor Kohlbeck shared she is working on emailing to members The River newsletter through Mailchimp. She informed Advisory Board members she will be sending the September/October edition via email. There was some discussion about having member testimonials be included in future newsletters. D. Halloween Walk Participants The RRCAB would like to see if the general membership has interest in assisting with this. There is some concern about the amount of time commitment it will require especially the night before the waffle breakfast. The Advisory Board felt participation in the Halloween Walk should be an item that is voted on at the September meeting and after asking RRC members if there is enough interest to have a booth at the Halloween Walk.. 7. Staff Report a. Informational Updates  The Park and Recreation Commission has identified the possible makeup of a Bike Pedestrian Plan committee. One of the organizations identified by the Park and Recreation Commission to have representation on the committee is the RRCAB. Distad shared that it is envisioned that the committee would meet once a month during the months of January – April 2019. He suggested that at the September meeting, a member be selected to be on the committee.  The RRC Plaza schematic design plan and construction cost estimate process has been started. There have been consultants hired to develop the design plan. As part of this plan there will be a boundary survey work and utility inventory and location completed.  The City Council will interview for an additional RRCAB member on August 20 and if the interview goes well, the candidate would be appointed at the September 4 City Council meeting. This would mean the new member if appointed would be able to start attending the September 10 Advisory Board meeting. 8. Advisory Roundtable Page – Nothing Wood – Will do advanced sales for waffle tickets sooner than Sept. 26 if wanted. Reichert – Thanks to Director Distad for the attention to Depot Way Arts Park. Asked if there should be visits with the City Council added during the Coffee Café program and if the visits are supported then City Council members would need to be invited. Asked if the cost of a blood pressure machine could be researched. Koski – To make trips easier for people to attend she has been reminding them they can volunteer and earn volunteer bucks to help reduce the cost of a trip. Asked if a sign could be put up about two weeks before a deadline in order to remind people to register for the trip/program/event. It has been frustrating and she doesn’t like to see trips cancelled. Briesacher – Staffing issue is frustrating and we are looking forward to Shelley coming back. Cleaning continues to be an issue. Floor is dirty/sticky during exercise/dance classes and it may be dangerous. 9. Agenda Items for September 10, 2018 Meeting A. Silent Auction and Waffle Breakfast B. 2019 Work Plan C. Update on Funds Available in Fundraising 10. 10. Adjourn Motion by Koski and seconded by Wood to adjourn the meeting. APIF. Meeting was adjourned at 10:47 a.m. Respectfully Submitted Missie Kohlbeck Recreation Supervisor C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director and Mis s ie Kohlbeck R ec reation S upervis or S UB J E C T:Introduction of New Member D AT E:S eptember 10, 2018 IN T R O D UC T IO N T he C ity C ouncil conduc ted an interview on Monday, August 20, 2018 and will be appointing a new member to the Advis ory Board at its S eptember 4, 2018 meeting. D IS C US S IO N T he C ity C ouncil will be appointing P at Hennen to the Advisory Board. S ince this will be P at Hennen's firs t meeting, introductions are in order to be made. T his is time for c urrent Advis ory Board members to welc ome and introduce thems elves along with P at Hennen introducing herself to current Advisory Board members . AC T ION R E Q UE S T E D Advisory Board members are asked to welcome P at Hennen to the Advisory Board and provide some information about themselves to her during introductions. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director and Mis s ie Kohlbeck, R ecreation S upervis or S UB J E C T:Bike P edestrian C ommittee Member D AT E:S eptember 10, 2018 IN T R O D UC T IO N T he c ity is undertaking an effort to c reate a Bike P edes trian P lan (P lan). As part of the planning process, a committee is being formed from organizations and the community. D IS C US S IO N T he P ark and R ec reation C ommission has identified that the R ambling R iver C enter Advisory Board should have representation on the P lan C ommittee. Information was shared at the Augus t 13, 2018 meeting about the purpos e of developing the P lan. It is antic ipated the P lan c ommittee will meet once a month in January, F ebruary, March and April to develop the P lan. T he Advisory Board should dis cus s and dec ide who s hould represent the Advisory Board on the P lan committee. AC T ION R E Q UE S T E D T he ac tion reques ted is to formally selec t by motion one Advisory Board member to s erve on the P lan committee. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director and Mis s ie Kohlbeck, R ecreation S upervis or S UB J E C T:Halloween Walk P artic ipation D AT E:S eptember 10, 2018 IN T R O D UC T IO N T he P arks and R ec reation Department and the C ommunity Education Department have partnered on the annual Halloween Walk for many years. In 2018, the annual Halloween Walk will oc cur at the Dodge Middle S chool on F riday, O ctober 26 from 5:30-7:00 p.m. D IS C US S IO N In years past, the R ambling R iver C enter Advisory Board members partic ipated in the annual Halloween Walk by dressing up in costume and giving away candy during the event. T he las t couple of years, the Advisory Board has not partic ipated. T here was dis cus s ion at the August 13, 2018 Advis ory Board meeting about participating in the 2018 Halloween Walk, however no decision was made and instead by cons ensus it was dec ided to wait until the S eptember 10 meeting to make a dec is ion in order for Advis ory Board members to have s ome time to think about whether or not they wanted to partic ipate in the 2018 event. As result this item is on the meeting agenda s o the Advis ory Board can make a decision about whether or not it will participate in the Halloween Walk bas ed on having enough participants either from the Advisory Board, regular R R C members or a combination of both . AC T ION R E Q UE S T E D T he reques ted action is to have the Advisory Board dec ide if it will partic ipate in the Halloween Walk and if they do, which Advisory Board and/or R R C members will partic ipate in the event, s o a Halloween Walk booth can be res erved. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P ark and R ecreation Director and Mis s ie Kohlbeck, R ecreation S upervis or S UB J E C T:Waffle Breakfas t and S ilent Auc tion F undraiser D AT E:S eptember 10, 2018 IN T R O D UC T IO N T he annual Dad’s Belgian Waffle Breakfas t and S ilent Auc tion fundraising event will be held on S aturday, O c tober 27 from 8:30 a.m. to 11:30 a.m. at the R ambling R iver C enter. P lanning is well underway for this event. D IS C US S IO N Dis cus s ion and planning of the fundraising event will continue from the dis cus s ion and planning that occ urred during the August 13, 2018 meeting. R ec reation S upervisor Kohlbec k will lead the dis cus s ion on the planning efforts that will be undertaken prior to and during the Waffle Breakfast and S ilent Auction. At the prior meeting s he provided a doc ument s howing eac h Advis ory Board members respons ibility for contac ting local busines s es and organizations about donating items to the silent auc tion. T he document is attached as a reminder of each Advisory Board members res ponsibility. Additional dis cus s ion will occ ur on tic ket sales, the timing and process of putting silent auc tion baskets together, and the volunteers needed prior to and during the fundrais ing event. AC T ION R E Q UE S T E D Advisory Board members are asked to c ome to the meeting prepared to disc uss the 2018 Waffle Breakfas t and S ilent Auc tion fundraising event s o additional decisions c an be made to keep the momentum going leading up to the fundraising event. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director and Mis s ie Kohlbeck, R ecreation S upervis or S UB J E C T:2018 Annual Work P lan R eview D AT E:S eptember 10, 2018 IN T R O D UC T IO N Attached is an update Advisory Board 2018 Work P lan. D IS C US S IO N T he annual work plan was las t reviewed at the Augus t 13, 2018 meeting. An updated work plan has been inc luded in the meeting pac ket. T he updated work plan s hows in red what items have been c ompleted s inc e the August 13, 2018 meeting. T he items in bold blac k are items that have been completed since the annual work plan was approved in January and before the S eptember 10, 2018 meeting. Work plan items that are not bold red or bold blac k, have not been c ompleted. AC T ION R E Q UE S T E D Advisory Board members are asked to c ome to the meeting to review the items completed and to further dis cus s the 2018 annual work plan items to determine if there are other items that have been completed. T he review also offers an opportunity for the Advisory Board to disc uss 2018 work plan items they would like to work on the future to complete. AT TA C HME NT S: Type Description B ackup Material 2018 Updated A nnual Work Plan RAMBLING RIVER CENTER ADVISORY BOARD 2018 WORK PLAN Goal #1: To promote and increase Rambling River Center (RRC) memberships. Objectives: 1. By February 1, assist the Recreation Supervisor at the Community Expo to promote the RRC membership. Status: Completed. Advisory Board members Marj Koski, Blanche Reichert, Kay Bennett and Marilyn Briesacher volunteered their time and assisted with the promotion of the RRC during the Community Expo on January 27. 2. By June 30, at least one Advisory Board member will have assisted the Recreation Supervisor with a visit to at least one senior housing building and/or care facility to promote the RRC. Status: Completed. Presentation made to Cameron Woods Condominium. 3. By September 30, at least one Advisory Board member will have assisted the Recreation Supervisor with a visit to at least one senior housing building and/or care facility to promote the RRC. 4. By December 31, at least one Advisory Board member will have assisted the Recreation Supervisor with a visit to at least one senior housing building and/or care facility to promote the RRC. Goal #2: Review a list of capital improvement project items to be completed at the RRC and then begin completing the improvement projects. Objectives: 1. By March 1, review and revise, if needed, the current long term capital improvement items and the estimated costs of the improvements. Status: Completed. Review and revisions were completed at the January 8 meeting. 2. By April 1, determine at least one capital improvement to make or capital equipment to purchase for the RRC. Status: Completed. Replacing the Banquet Room window blinds and adding additional lighting to the Banquet Room were identified to be completed. 3. By December 31, complete at least one capital improvement item or purchase one capital equipment item on the identified capital improvement project list for the RRC. Status: Completed. Lighting improvement project and the window blind replacement project have been completed in the Banquet Room. Goal #3: Continue fundraising efforts to fund RRC’s future capital improvement projects by raising at least $10,000 through at least four fundraising events and from donations. Objectives: 1. By April 1st, assist with at least one fundraising activity. Status: Completed. Advisory Board members helped at the January 20 Farmington VFW Steak Fry Fundraiser that raised $800.00 for the RRC. 2. By July 1st, assist with at least a second fundraising activity. Status: Completed. Dew Days Kiss the Pig fundraising event was completed. 3. By October 1st, assist with at least a third fundraising activity. Status: Completed. Dew Days Bike Auction was completed. 4. By December 31st, assist with at least a fourth fundraising activity. Goal #4: Have a successful Trip Planning Committee. Objectives: 1. By May 1, Committee will have met to evaluate trips that occurred in the first quarter and determine what trips were successful and begin initial discussion on possible trips in 2019. Status: Completed. 2. By August 1, the Committee will have met to evaluate trips that occurred in the second quarter and determine what trips were successful and will have developed a draft list of possible trips to offer in 2019. Status: Completed. 3. By October 1, the Committee will present the draft list of possible trips to the Advisory Board for review and direction. 4. By November 1 the Committee will have met to evaluate trips that occurred in the third quarter and determine what trips were successful and will have created a final list of trips to be offered in 2019. 5. By December 31, the Committee will present to the Advisory Board an attendance report on the trips that occurred in 2018 and a list of trips that will offered in 2019. 6. By December 31, the Advisory Board will have participated in the promotion of RRC trips. 7. By December 31, the Advisory Board will have received input from RRC members about possible trip ideas. Goal #5: Address volunteerism by having a strategic plan to increase the number of volunteers . Objectives: 1. By March 1, review current process to recruit volunteers. Status: Completed. Review occurred at the January 8 meeting. 2. By May 1, review current process of how volunteer opportunities are publicized. Status: Completed. A review occurred during the February 12 meeting. 3. By August 1, determine best strategies, tactics and practices that can be used to increase the number of volunteers for the front desk, during events and at fundraisers. Status: Completed. A wooden display board has been installed and hooks will be placed in the wood so clipboards can be hung advertising volunteer opportunities at the RRC. Goal #6: Participate in the city’s Comprehensive Plan update to address future needs of the city’s population of older adults. Objectives: 1. By January 15, Review and provide feedback on a draft Park, Recreation and Open Space executive summary. Status: Completed. Review occurred at the January 8 meeting and feedback was given to make sure language was included about the trails being accessible to all. 2. By March 1, Review and approve a final Park, Recreation and Open Space executive summary. Status: Completed. Final review completed at the January 8 meeting. Goal #7: Implement branding, tag-line and story-telling programs for the RRC. Objectives: 1. By May 1, review and implement improvements to be made to the RRC interior and exterior wayfinding signage. 2. By July 1, create a template for graphics on RRC letterhead that reflects the brand associated with the RRC. 3. By September 1, create a template for graphics to be included in RRC flyers, posters and publications that reflects the brand and tag line associated with the RRC. 4. By December 31, develop a story line about the history of the RRC that can be used to market the RRC. 5. By December 31, develop a book or archive of RRC history. Goal #8: Provide opportunities for members to be educated about how to use technology. Objectives: 1. By April 1, complete a review on the technologies that training and education could be provided. Status: Completed. Review was completed through the Farmington Journey Program partnership. 2. By June 1, select at least two technologies to that training and education can be provided. Status: Completed. A class on Twitter, Instagram, Facebook and Pinterest were identified to be offered through the Farmington Journey Program partnership. 3. By September 1, work with a possible sponsor/partner to offer the first training opportunity on a technology topic. Status: Completed. A class on Twitter and Instagram was offered in February at Meadowview Elementary School by Community Education and through the Farmington Journey Program partnership. 4. By December 31, work with a possible sponsor/partner to offer a second training opportunity on a technology topic. Goal #9: Develop strategies and tactics to increase the number of RRC rentals and annual revenue from rentals. Objectives: 1. By April 1, review the current rental forms, policies and information to see if any revisions should made. Status: Completed. A review occurred during the February 12, 2018 meeting. 2. By May 1, review the current rental fees to see if any revisions should be made to the fees and if any revisions should be made to what is included with the rental fees. Status: Completed. Review occurred during the February 12, 2018 meeting. 3. By June 1, review the current process used on the day of the rental for any revisions to be made such as access to the RRC during the rental, staffing during the rental, clean up after the rental and room set up after the rental. Status: Completed discussion occurred at May meeting and it was determined until additional staff are hired, this will be difficult to accomplish. 4. By August 1, make a recommendation to the Park and Recreation Commission concerning any revisions to be made to the RRC rental program. Status: Completed. A recommendation was made to adjust the RRC rental program in 2019 to increase from a four hour to a five hour rental period in order to allow for setup and tear down of the rental. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director and Mis s ie Kohlbeck, R ecreation S upervis or S UB J E C T:2019 Annual Work P lan Ideas /Topics D AT E:S eptember 10, 2018 IN T R O D UC T IO N Annually the Advis ory Board takes time to c reate an annual work plan for the c oming year. D IS C US S IO N Advisory Board members s hould begin the proc es s of brainstorming possible topic s /ideas to cons ider for its 2019 work plan, so there is time to develop the plan before the start of next year. G enerally s peaking from past years , the Advisory Board has worked on drafting an annual work plan through the Dec ember meeting and then approved the annual work plan at the January meeting. S taff would like to sugges t the Advisory Board may want to first start with the items not completed on the 2018 work plan to s ee if they would like to c arry over any of the unc ompleted items to the 2019 work plan. S tarting this process at the S eptember meeting allows the time needed to fully develop a plan. T he meetings in O c tober and November will als o provide an opportunity for additional topics and ideas . T he work plan is the developed into a final draft plan at the December meeting with final approval of the work plan oc curring at the January meeting. AC T ION R E Q UE S T E D Advisory Board members are asked to c ome to the meeting with pos s ible topics and ideas that c ould be inc luded in the 2019 work plan. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director and Mis s ie Kohlbeck, R ecreation S upervis or S UB J E C T:C apital Improvement P rojec t and Equipment P urc hase Lis t D AT E:S eptember 10, 2018 IN T R O D UC T IO N In the pas t, staff and the Advis ory Board have developed a lis t of possible building improvement projects and equipment and furniture purchas es for the R ambling R iver C enter. An exis ting lis t of the pos s ible improvements and equipment and furniture purchas es is attached. T here is als o a report attached showing the improvement projec ts completed and equipment and furniture purc hased by the money that has been received from fundrais ing and donations . D IS C US S IO N In 2017 and 2018 the Advis ory Board approved making lighting improvements, replac ing window blinds in the Banquet R oom and making improvements to the concrete floor in the Harry and Louis R oss R oom. T he lighting improvements and ins talling the new window blinds have been c ompleted. S taff is c urrently working on ac quiring bids for the improvements to be made to the concrete floor. O nc e the floor improvements are c ompleted, then the Advis ory Board will be asked to prioritize the next building improvement and/or equipment to purchas e. Attached are two lists . O ne is a lis t of improvements c ompleted and equipment and furniture that have been purc hased with money rec eived from fundraising events and from donations . T he s econd list identifies the future building improvements and equipment to purc hase that the Advisory Board has provided input on in the past. S taff would like the Advis ory Board to review this lis t and then update the lis t by either removing items from the lis t it feels are no longer needed, or adding additional items to the lis t. AC T ION R E Q UE S T E D T he Advisory Board is being asked to c omplete the following: 1. P rior to the meeting review the list of improvements that have been c ompleted and furniture/equipment purc hased for ac curacy. 2. R eview the list of pos s ible future building improvement projec ts and purc hase of equipment and/or furniture and come prepared to disc uss the removal of any items on the lis t and/or add items to the list. AT TA C HME NT S: Type Description B ackup Material L ist of R R C I mprovements Completed and E quipment/F urniture Purchased B ackup Material L ist of Future R R C I mprovements and E quipment and F urniture to P urchase Rambling River Center Building Improvement and Equipment/Furniture Purchases from Fundraised and Donated Funds Building Improvement/Equipment/Furniture Items Completed Cost Year Completed Banquet Room acoustic improvements $5,459.00 2013 Arts and Crafts Room concrete floor resurfacing Improvement $4,200.00 2013 Purchase and install security video cameras in Fitness Room, Banquet Room, Oak Street entrance hallway and hallway leading from/to Banquet Room $4,256.00 2013 PC and monitor for security cameras $1,074.00 2013 Purchase new banquet tables donated by Coffee Guys $1,353.00 2013 Replace arm chairs in Jerry Ristow Library and Empire Room sitting area $1,498.00 2014 Purchase greeting card rack by Kay Bennett $200.00 2014 Construction of concrete garage apron along Oak Street by Farmington Liquors $6,266.00 2014 Carpet and chair cleaning equipment and Portable PA System by Coffee Guys $275.00 2015 Purchase new treadmill for McKnight Fitness Center $3,665.00 2014 Library bookshelves donated by Kay Bennett and Marilyn Briesacher $3,200.00 2014 Concrete Flower Containers Oak Street entrance area donated in memory of Jim Steege $751.00 2015 Benches for Oak Street entrance area donated by Louis Schmitz Foundation $1,418.00 2015 Bookshelf for Jerry Ristow Library donated by Betty Steege $325.00 2015 Front entrance separation wall and counter top $900.00 2015 Table and lamps Charles Finstad $789.00 2015 Enclosing Front Reception Area with Locking Roll Up Security Gate $2,713.00 2015 Front desk area cabinets donated by the Rotary Club of Farmington $4,512.00 2016 34 chairs for Nicolai Board Room and Harry and Louise Ross Room donated by the Farmington Lions Club and Rotary Club of Farmington $4,080.00 2016 150 Chairs for Banquet Room and Empire Room $19,500.00 2016 50 Chairs donated by Empire Township $6,500.00 2016 Security Camera Oak Street Entrance $585.00 2016 Laptop donated by Matt Little $555.00 2016 Puzzle Table donated by Coffee Guys $100.00 2017 2 Bookshelves for Jerry Ristow Library $777.00 2017 A frame board to advertise events by Kay Bennett $350.00 2017 Banquet Room lighting improvement $3,325.00 2018 Banquet Room Window Blinds $2,062.60 2018 TOTAL $80,688.60 RRC Future Proposed Building Improvements, Equipment and Furniture Purchases Building Improvement/Equipment Item Estimated Cost Year to be Completed Expand Fitness Room ????No year identified yet Purchase NU Step $4,500 No year identified yet Purchase additional recumbent bike $5,000 No year identified yet Tile hallway walls four feet up $2,500 No year identified yet Purchase and Install Sink in Craft Room $3,000 No year identified yet HVAC System Replacement $10,000 2025 Security Cameras (4th Street parking lot)$1,000 No year identified yet Six foot tables (10 @ $125 each) $1,000 No year identified yet Eight foot tables (8 @ $200 each)$1,200 No year identified yet Blinds for windows (except for Banquet Room)$5,000 No year identified yet Banquet Room flooring $15,000 No year identified yet Harry and Louise Ross Room flooring $5,000 2018-2019 Built in cabinets for Harry and Louis Ross Room $6,000 No year identified yet Repaint Banquet Room ceiling a lighter/brighter color $1,000 No year identified yet C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director and Mis s ie Kohlbeck, R ecreation S upervis or S UB J E C T:F undrais ing F inanc ial R eport and F und Balance D AT E:S eptember 10, 2018 IN T R O D UC T IO N C ity staff and the Advis ory Board work on a number of fundrais ers eac h year to rais e money that is reinves ted back into R R C building improvements and/or the purchas e of equipment and furniture for the R R C . D IS C US S IO N Included in the meeting packet is a report detailing the financ ial his tory of the donations and fundraising money raised and s pent on an annual basis. As you c an s ee the current balance of this fund is $20,159.78. Keep in mind that daily the R R C may rec eive donations and there is s till the Waffle Breakfast and S ilent Auc tion F undraiser that will occ ur. As a res ult this fund balance will change from the c urrent number provided in the financ ial report. AC T ION R E Q UE S T E D No ac tion is requested from the Advisory Board. T he report is meant only to provide an update about what the c urrent fund balance is that c ould be us ed for future R R C building improvements and/or equipment and furniture purchas es . AT TA C HME NT S: Type Description B ackup Material Fundraising Annual Revenues and E xpenses Financial Report Rambling River Center Capital Improvement Project Fund Balance Account Description 2012 2013 2014 2015 2016 2017 2018 OPERATING TRANSFERS 10,000.00 0.00 0.00 0.00 0.00 0.00 DONATIONS 13,093.63 16,325.09 13,901.27 20,441.66 21,964.69 18,471.31 4,719.90 OFFICE SUPPLIES (108.91)0.00 0.00 EQUIP SUPPLIES & PARTS (4,905.20)(8,224.54)(6,573.95)(1,174.66)0.00 0.00 BUILDING SUPPLIES & PARTS (3,430.00)0.00 (891.74)0.00 (1,255.00)(2,062.60) PERMIT (33.19)0.00 PROFESSIONAL SERVICES (6,159.00)(1,050.00)(7,979.00)(2,424.00)(1,766.60)(3,537.50) ADVERTISING (182.95)0.00 0.00 0.00 (50.00)(224.32) PROGRAMMING EXPENSE (1,480.38)(4,157.68)(276.04)(380.66)(524.48)(3,959.36)(178.59) FURNITURE & OFFICE EQUIPMENT (788.50)(26,000.00)0.00 0.00 OTHER CONSTRUCTION COSTS (6,265.92)0.00 (2,713.00)0.00 0.00 ANNUAL NET TOTAL 11,613.25 7,490.26 (1,915.23)3,827.81 (10,980.36)11,407.16 (1,283.11) Current Available Balance as of 08/22/18 $20,159.78 C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director and Mis s ie Kohlbeck, R ecreation S upervis or S UB J E C T:Informational Updates D AT E:S eptember 10, 2018 IN T R O D UC T IO N T he agenda item is an opportunity for s taff to provide informational updates to the Advis ory Board. D IS C US S IO N S taff will be providing informational updates during the meeting on the following items: 1. R R C P laza 2. 2019 Budget AC T ION R E Q UE S T E D No ac tion is being reques ted. T hes e items are for informational purpos es only. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director and Mis s ie Kohlbeck, R ecreation S upervis or S UB J E C T:R ountable F ormat D AT E:S eptember 10, 2018 IN T R O D UC T IO N T he Advisory Board roundtable oc curs at every meeting. D IS C US S IO N T he Advisory Board roundtable agenda item provide an opportunity for members to s hare information or as k questions of staff about items that are not on the agenda. No formal decision is made during this item. AC T ION R E Q UE S T E D T here is no action requested bec ause the Advisory Board roundtable is for informational purpos es only. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:R ambling R iver C enter Advis ory Board F R O M:R andy Distad, P arks and R ecreation Director and Mis s ie Kohlbeck, R ecreation S upervis or S UB J E C T:Items for O c tober 8, 2018 Meeting Agenda D AT E:S eptember 10, 2018 IN T R O D UC T IO N T his item is for staff and Advisory Board members to identify pos s ible items for the O ctober 8, 2018 meeting agenda. D IS C US S IO N T he following are pos s ible agenda items s taff has identified so far for the O ctober 8, 2018 Advisory Board meeting: R eview 2018 work plan Waffle Breakfas t and S ilent Auc tion F undraiser Halloween Walk partic ipation Bike P edestrian P lan C ommittee 2019 Work P lan ideas /topics AC T ION R E Q UE S T E D Advisory Board members are asked to c ome prepared to provide other items for the O ctober 8, 2018 meeting agenda.