HomeMy WebLinkAboutAgenda_2017_11_13_Meeting(370)R AMB LIN G R IVE R C E N T E R AD VIS ORY B OAR D ME E T IN G
9:30 AM , November 13, 2017
Rambling River Center Nicolai Board R oom
AGE N D A
1.Call to Order
2.Approve Agenda
3.Approve Minutes
a.Approve O cto b er 9, 2017 Meeting Minutes
4.P resentations
5 B usiness Items
a.R R C C ap ital Improvement F und R eport
b.Waffle Breakfast and S ilent Auc tion F undraiser R eview
6.Discussion Items
a.2017 Annual Wo rk P lan R eview
b.2018 Annual Wo rk P lan Id eas
c .C offee C afe R eview
7.Staff Report
a.P rojec t and Info rmational Up d ates
8.Advisory B oard Roundtable
a.R oundtab le F ormat
9.Items for Next Meeting Agenda
a.Items fo r Dec emb er 11, 2017 Meeting Agend a
10.Adjourn
C ity of F armington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.ci.farmingto n.mn.us
TO:R ambling R iver C enter Advis o ry Board
F R O M:R and y Dis tad, P arks and R ecreatio n Directo r
S UB J E C T:Approve O cto b er 9, 2017 Meeting Minutes
D AT E:Novemb er 13, 2017
IN T R O D UC T IO N
Attached for review are the d raft minutes from the O cto b er 9, 2017 R ambling R iver C enter Advis o ry Board
(Ad visory Board) meeting.
D IS C US S IO N
Ad visory Board memb ers sho uld review the minutes for any c o rrectio ns or ed its that s hould be mad e prio r
to ap p ro val by the Advis o ry Board.
AC T ION R E Q UE S T E D
T he Ad visory Board is being as ked to ap p rove the attached minutes from the O c tober 9, 2017 meeting.
AT TA C HME NT S :
Type D escription
Backup Material D raf t October 9, 2017 Meeting Minutes
City of Farmington A Proud Past - A Promising Future
325 Oak Street Committed to Providing High Quality,
Farmington, MN 55024 Timely and Responsive Service to All
Of Our Customers
DRAFT
October 9, 2017 RAMBLING RIVER CENTER
ADVISORY BOARD MEETING MINUTES
1. Call to Order: Meeting was called to order by Schmidtke at 9:30 am. Quorum was present.
Members Present: Marilyn Briesacher, Roger Wood, Kay Bennett, Fred Schmidtke, Marjorie Koski
Pennie Page and Blanche Reichert
Members Absent: None
Others Present: Parks & Recreation Director Randy Distad and Recreation Supervisor Missie
Kohlbeck
2. Approve Agenda
Motion made by Briesacher to approve the October 9, 2017 meeting agenda and seconded by Koski.
APIF. Motion carried.
3. Approve Minutes
Motion made by Reichert to approve the September 11, 2017 meeting minutes and seconded by Wood.
APIF. Motion carried.
4. Presentation
Third Quarter Financial Support Program Report and CDBG Reimbursement Request Form were
presented by Recreation Supervisor Missie Kohlbeck.
5. Business Items
A. 2017 Garage Sale and Jewelry Sale Fundraising Review
The RRC profited $1,366.00. Thank you to co-chairs Briesacher and Reichert and to all the other Board
member for working the event. Bag sale went well. The 2019 garage sale will utilize a calling
committee to schedule workers. If any non-board members are interested in chairing the sale they are
welcome. There was a discussion about not taking furniture during the garage sale because it did not
sell and was put out on curb with free signs on it. The Advisory Board suggested revisiting the
acceptance of furniture when the 2019 garage sale is discussed.
B. Waffle Breakfast and silent Auction
Letters are out requesting donations. Board members will follow up next week. Bennett is the Silent
Auction Chair. She and other volunteers will begin making baskets next week. Board members will sell
waffle tickets and MDC cards at Family Fresh on Wednesdays (senior day) starting next week.
6. Discussion Items
A. 2017 Annual Work Plan
Note goal 4 objective 4 has not been completed but is on track to be completed with the Waffle Breakfast
and Silent Auction on October 28, 2017.
B. 2018 Work Plan Items
The Board is continuing to suggest items for the 2018 work plan. Page will send her ideas and
suggested goals and objectives directly to Director Distad.
C. Coffee Café Idea
Information on the Coffee Café is in the River, City News and Recreation Guide, on the city website, on
social media, on many posters and flyers, and the A-frame sign. Board members are encouraged to stop
by and say “Hi”during the first event on November 3. Reichert and Briesacher are chairing this
program.
7. Staff Report
Staff provided an update on the following items:
There will be a Boards and Commission thank you reception held by the City Council on
November 29. Advisory Board members were asked to mark their calendars. More information
will be provided at the next meeting.
2018 fees and charges will go to the City council for approval. There have been no questions or
concerns as of yet.
The trip planning committee is meeting and has a plan for 2018.
The roof replacement is scheduled to begin in October.
8. Commission Roundtable
Page – Nothing
Koski – Many wonderful things planned for 2018 from the Trip Planning Committee.
Bennett – Newsletter folding is October 26. Thanked Sons of American Legion (SAL) for the omelet
breakfast fundraiser. She feels the RRC should look at a package deal for rentals and adding a
commercial kitchen to increase rental traffic.
Wood – Couldn’t find the most recent past City Council meeting on TV. Distad shared it had been
cancelled due to lack of agenda items.
Schmidtke – Would like to send the SAL and Farmington VFW a thank you note for the omelet
breakfast. He asked about the RRC having a booth at the Halloween Walk. Kohlbeck shared it was too
late for this year, but it could be discussed during the August or September 2018 Advisory Board
meeting about having a booth at the 2018 Halloween Walk.
Reichert – Excited for Coffee Café idea and what kind of turnout there might be for this program.
Briesacher – Questioned in the City Council minutes there was an allocation of $30,000 to the RRC.
Director Distad shared it was for helping to pay for the roof repair project. She expressed her
appreciation to the City Council for this contribution towards the project.
9. Agenda Items for November 13, 2017 Meeting
A. 2017 Waffle Breakfast and Silent Auction Review
B. 2017 Work Plan Review
C. 2018 Work Plan
D. Rental Packages/Comparisons
10. 10. Adjourn
Motion by Bennett seconded by Briesacher to adjourn the meeting. APIF. Motion carried. Meeting was
adjourned at 11:00 a.m.
Respectfully Submitted
Missie Kohlbeck
Recreation Supervisor and Recording Secretary
C ity of F armington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.ci.farmingto n.mn.us
TO:R ambling R iver C enter Advis o ry Board
F R O M:R and y Dis tad, P arks and R ecreatio n Directo r
S UB J E C T:R R C C ap ital Improvement F und R eport
D AT E:Novemb er 13, 2017
IN T R O D UC T IO N
F und rais ing mo ney and monetary donations are depos ited into the R ambling R iver C enter C ap ital
Improvement F und as they are rec eived.
D IS C US S IO N
Any revenue generated thro ugh fund rais ing events and d o natio ns given are d ep o s ited into the R amb ling
R iver C enter's C ap ital Improvement F und, s o the b alanc e of this fund can b e c arried from year to year and
b e us ed to fund build ing improvements and/o r the p urc hase o f equip ment.
P erio d ically s taff p ro vides an update to the Ad vis ory Bo ard about the fund balance. Attac hed is a recent
rep o rt generated as o f Novemb er 6, 2017. S taff will review the rep o rt with the Advis o ry Board d uring the
meeting.
AC T ION R E Q UE S T E D
Ad visory Board memb ers are as ked to review the report that is inc luded in the p acket p rio r to the meeting, then
lis ten to the pres entatio n b y s taff ab o ut the report and finally s hould c o me p rep ared to ask ques tions about the
rep o rt.
AT TA C HME NT S :
Type D escription
Backup Material R R C C apital I mprovement F und Balance
Rambling River Center Capital
Improvement Project Fund Balance
Account Description 2012 2013 2014 2015 2016 2017
OPERATING TRANSFERS 10,000.00 0.00 0.00 0.00 0.00
DONATIONS 13,093.63 16,325.09 13,901.27 20,441.66 21,965.00 17,068.00
OFFICE SUPPLIES 109.00 0.00
EQUIP SUPPLIES & PARTS (4,905.20)(8,224.54)(6,573.95)(1,175.00)0.00
BUILDING SUPPLIES & PARTS (3,430.00)0.00 (891.74)0.00 (1,255.00)
PROFESSIONAL SERVICES (6,159.00)(1,050.00)(7,979.00)(2,424.00)(1,767.00)
ADVERTISING (182.95)0.00 0.00 0.00 0.00
PROGRAMMING EXPENSE (1,480.38)(4,157.68)(276.04)(380.66)(524.00)(2,213.00)
FURNITURE & OFFICE EQUIPMENT (788.50)(26,000.00)0.00
OTHER CONSTRUCTION COSTS (6,265.92)0.00 (2,713.00)0.00
11,613.25 7,490.26 (1,915.23)3,827.81 (10,762.00)11,833.00
Current
Available
Balance as of
11/06/17
$22,087.09
C ity of Farm ington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:R amb ling R iver C enter Ad vis ory Bo ard
F R O M:R andy Distad , P arks and R ec reation Direc tor
S UB J E C T:Waffle Breakfas t and S ilent Auctio n F und rais er R eview
D AT E:No vember 13, 2017
IN T R O D UC T IO N
T he R ambling R iver C enter Waffle Breakfas t and S ilent Auctio n fund rais ing event was held o n S aturd ay,
O c tober 28, 2017.
D IS C US S IO N
T he Waffle Breakfas t and S ilent Auc tion was very s ucc es s ful this year. A financ ial rep o rt d etailing the pro fit
mad e during the fundraising event will b e pro vided to the Ad visory Bo ard at the meeting.
T he Ad visory Board is being as ked to come prepared to p ro vide an evaluatio n o f this year ’s Waffle
Breakfas t and S ilent Auctio n event, so this informatio n can be inc o rp o rated into the planning and facilitating
o f the 2018 fund rais ing event.
AC T ION R E Q UE S T E D
Ad visory Board memb ers are as ked to come to the meeting p rep ared to lis ten to the financial rep o rt, disc us s
and evaluate the 2017 event, and make recommendatio ns fo r the 2018 Waffle Breakfas t and S ilent Auc tion
event.
C ity of F armington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.ci.farmingto n.mn.us
TO:R ambling R iver C enter Advis o ry Board
F R O M:R and y Dis tad, P arks and R ecreatio n Directo r
S UB J E C T:2017 Annual Wo rk P lan R eview
D AT E:Novemb er 13, 2017
IN T R O D UC T IO N
T he Ad visory Board ap p ro ved its 2017 annual work plan in January and has b een reviewing it since then to
meas ure the p ro gres s b eing made.
D IS C US S IO N
T he annual work plan was last reviewed d uring the O c tober 9, 2017 meeting. An updated wo rk p lan has
b een inc luded in the meeting p acket. T he updated wo rk p lan s hows in red the items that have been
completed sinc e the O c tober 9th meeting. T he items in bold b lack are items that were c o mp leted p rio r to the
O c tober 9th meeting. Work plan items that are no t red or b o ld blac k, have no t b een completed .
AC T ION R E Q UE S T E D
Ad visory Board memb ers are as ked to come to the meeting to review the items c o mp leted and to further
d is cus s the 2017 annual work plan items to d etermine if there are o ther items that have been c o mp leted.
AT TA C HME NT S :
Type D escription
Backup Material Updated 2017 A nnual Work Plan
2017 RAMBLING RIVER CENTER
ADVISORY BOARD WORK PLAN
Goal #1: To promote and increase Rambling River Center memberships.
Objectives
1. By February 1st, assist the Recreation Supervisor at the Community Expo to promote the Rambling
River Center membership.
Status: Completed. Briesacher, Bennett, Koski and Reichert assisted during the Community Expo.
2. By October 1st, assist the Recreation Supervisor at the Farmer’s Market to promote the Rambling
River Center.
Status: Not completed because it was determined there was not enough traffic at the Farmer’s
Market to warrant a promoting the Rambling River Center.
3. By December 1st, at least one Advisory Board member will have assisted the Recreation
Supervisor with visits to Senior Housing buildings and care facilities to promote the Rambling
River Center.
Status: Completed. Visits to senior housing buildings started to occur on August 28, 2017
Goal #2: Review and update, if needed, the Financial Support Program (FSP) guidelines and
information.
1. By March 1st review and approve a recommendation on the FSP application form.
Status: Completed. A review occurred and there were no recommended changes to the form.
2. By May 1st, review and approve any updates to the FSP funding amounts to individuals.
Status: Completed. The Advisory Board discussed changing the annual amount to individuals
from $50 to $35 but no change has been made to the annual per person funding amount.
3. By August 1st review and approve any updates to the FSP informational literature and brochures.
Status: Completed. Advisory Board revised the maximum amount each member could receive
from $50.00 to $35.00 at the August 14, 2017 meeting.
Goal #3: Identify and approve a list of capital improvement project items to be completed at the
Rambling River Center and then begin completing the improvement projects.
Objectives
1. By March 1st, review and revise, if needed, the current long term capital improvement items and
the estimated costs of the improvements.
Status: Completed. Reviewed the list of capital improvement items and cost estimates at the
January 2017 meeting.
2. By April 1st, determine at least one capital improvement to make or capital equipment to purchase
for the Rambling River Center.
Status: Completed. Approval given to purchase new bookshelf for library, new puzzle table and
new chair carriers for Banquet Room and Empire Room chairs.
3. By December 31st, complete at least one capital improvement item or purchase one capital
equipment item on the identified capital improvement project list for the Rambling River Center.
Status: Completed. New library bookshelf and new puzzle table were purchased. New chair
carriers are in the process of being purchased.
Goal #4: Continue fundraising efforts to fund Rambling River Center’s future capital
improvement projects by raising at least $10,000 through at least four fundraising events and from
donations.
Objectives:
1. By April 1st, assist with at least one fundraising activity.
Status: Completed. The annual VFW Steak Fry was held in January and assistance was provided
by Advisory Board members during the Steak Fry.
2. By July 1st, assist with at least a second fundraising activity.
Status: Completed. TaylorMarie’s Fashion Show was held in March and assistance was provided.
3. By October 1st, assist with at least a third fundraising activity.
Status: Completed. A Garage Sale and Arts and Crafts Sale fundraiser was held on September 21
and 22 and Advisory Board members assisted with the fundraiser by preparing and selling the
donated items during the event.
4. By December 31st, assist with at least a fourth fundraising activity.
Status: Completed. The Waffle Breakfast/Silent Auction fundraiser occurred on October 28, 2017.
A fifth fundraiser, MDC cards sale fundraiser, is still occurring. It won’t be completed until later
this year.
A sixth and ongoing fundraiser called Family Fresh Market Direct your Dollars Program has been
initiated and the amount raised will not be known until sometime in 2018 because of the amount in
receipts needed before funds will be paid to the RRC.
So far in 2017, $17,068 has been raised, which exceeds the $10,000 amount set in the goal.
Goal #5: Work with staff to create and implement either three new programs or make revisions to
three existing programs.
Objectives:
1. By February 1st, at least one new program idea will have been discussed with staff and then
implemented.
Status: Completed. New Silver and Fit program was offered beginning in March and ending in
May.
2. By August 1st, at least a second program idea will have been discussed with staff and then
implemented.
Status: Completed. A new program was offered in June titled ACT on Dementia Become a
Dementia Friend.
3. By December 1st, at least a third program idea will have been discussed with staff and then
implemented.
Status: Completed. XA-Beat Program is being offered on Tuesdays at 9:00 a.m.
Goal #6: Participate in the city’s Comprehensive Plan update to address future needs of the city’s
population of older adults.
Objectives
1. By July 1st there will have been a discussion on what items should be included in the
comprehensive plan update that relates to the needs of the city’s population of older adults
including but not limited to transportation, recreational programs, facilities, and resources
available.
Status: Completed. Discussion occurred at the April 10, 2017 meeting.
2. By October 31st there will have been a second discussion on what items to include in the city’s
comprehensive plan that relates to the needs of the city’s population of older adults.
Status: Completed. Several questions are being asked in a Park and Recreation questionnaire that
relate to older adults.
3. By December 31st there will have been a recommendation made by the Advisory Board that
outlines what language should be included in the city’s comprehensive plan that meets the needs of
the city’s population of older adults.
Goal #7: Work with staff to offer a second Aging Mastery Program (AMP).
Objectives
1. By March 1st, the Advisory Board will have had an opportunity to discuss and determine when to
offer a second AMP class.
Status: Completed. Discussion has occurred and a second class was offered beginning in March
and will end in June. 12 people have registered for the class being held at the RRC.
2. By September 1st, a second AMP class will be offered.
Status: Completed. Current AMP class ended on May 31, 2017.
3. By October 31st, there will be a review and evaluation of the second AMP class offered.
Status: Completed.
Goal #8: Work with staff to determine if AARP income tax preparation should occur at the RRC in
2018.
Objectives
1. By April 1st, the Recreation Supervisor will have been in contact with AARP about having the
income tax preparations returning to the Rambling River Center.
Status: Completed. Contact with AARP was made by Recreation Supervisor. Was scheduled to be
moved to the Dakota County Library in Farmington, but because there was no volunteer willing to
lead the program, it is not currently being offered in Farmington.
2. By July 1st, the Advisory Board will have discussed the return of the AARP income tax returns
provided that AARP is interested in returning this service to the Rambling River Center and can
make a commitment to find volunteers to staff it.
Status: Completed. The Advisory Board has discussed the return of the AARP income tax returns
service to the RRC and supports this, however due to AARP not finding a person to lead this
program, it is not currently offered in Farmington. In addition because the Dakota County Library
in Farmington was identified as a new site for this program, the RRC and library will have to work
out the details about if the program can return to the RRC in the future.
3. By October 1st, the Advisory Board will make a decision about allowing AARP income tax returns
to occur at the Rambling River Center provided that AARP is interested in returning the service to
the Rambling River Center and can make a commitment to find volunteers to staff it.
Status: Completed. The Advisory Board has recommended allowing the AARP income tax returns
to occur at the RRC, but due to the lack of AARP finding a volunteer to lead this program, it is
currently not being offered in Farmington. In addition because the Dakota County Library in
Farmington was identified as a new site for this program, the RRC and library will have to work
out the details about if the program can return to the RRC in the future.
C ity of F armington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.ci.farmingto n.mn.us
TO:R ambling R iver C enter Advis o ry Board
F R O M:R and y Dis tad, P arks and R ecreatio n Directo r
S UB J E C T:2018 Annual Wo rk P lan Id eas
D AT E:Novemb er 13, 2017
IN T R O D UC T IO N
C o mmis s io n members b egan the p ro cess of b rains to rming possible id eas and/o r to p ics to cons id er for
its 2018 wo rk plan during its O cto b er 9, 2017 meeting.
D IS C US S IO N
P o s s ib le ideas and /or topic s identified d uring the Advis o ry Board's S ep temb er and O cto b er
meetings inc lud ed the fo llo wing:
C o ffee C afé program promotio n/p ublic ity
R ecognition and c eleb rate acc o mp lis hments through different awards programs and c ertific ations
Determine teac hable mo ments about when info rmation c an b e presented on to p ics s uc h as dementia,
ageism, p ro grams to s ervic e organizations
Involvement in the F armingto n Jo urney program
Determine s trategies o n how to tell the R R C s tory
P ro vide improved build ing signage and wayfinding
Implementing the R R C brand and tag line that was develo p ed and ap p ro ved b y the Ad visory Bo ard
Trip P lanning C ommittee
AAR P R egis tratio n
T he C ommiss io n may als o want to c o nsider c arrying o ver items not c o mpleted in the 2017 wo rk p lan to the
2018 wo rk plan.
In the p as t, the Dec emb er meeting has been s p ent refining a d raft work plan with final ap p ro val o f the work
p lan o cc urring in January.
AC T ION R E Q UE S T E D
C o mmis s io n members are asked to c o me to the meeting with possible ad ditio nal items that could be inc lud ed
in the C ommis s io n’s 2018 wo rk p lan. If add itional wo rk p lan items are identified at the No vember 13 meeting,
then s taff can b egin to prepare an early d raft of the 2018 work plan for the Dec ember 11 meeting.
C ity of F armington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.ci.farmingto n.mn.us
TO:R ambling R iver C enter Advis o ry Board
F R O M:R and y Dis tad, P arks and R ecreatio n Directo r
S UB J E C T:C offee C afe R eview
D AT E:Novemb er 13, 2017
IN T R O D UC T IO N
P revious ly the Advis o ry Board had d is cus s ed Blanche R eic hert's idea ab out having a C o ffee C afé area at
the R ambling R iver C enter.
D IS C US S IO N
O n F riday, No vember 3, the firs t C o ffee C afé was offered. A review o f how this event went s hould oc cur
in o rd er to make any improvements for the next time it is offered. Ad visory Board memb ers who p layed a
p art in o rganizing o r any memb ers who attend ed the event s hould think about imp ro vements, if any, are
needed to this event.
AC T ION R E Q UE S T E D
Ad visory Board memb ers are as ked to come prepared to p artic ip ate in the d is c us s io n ab o ut the C o ffee C afé
in o rd er to make any improvements need ed fo r the next time it is offered at the R amb ling R iver C enter.
C ity of F armington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.ci.farmingto n.mn.us
TO:R ambling R iver C enter Advis o ry Board
F R O M:R and y Dis tad, P arks and R ecreatio n Directo r
S UB J E C T:P rojec t and Info rmatio nal Up d ates
D AT E:Novemb er 13, 2017
IN T R O D UC T IO N
T his agenda item allows staff to share info rmatio n ab o ut projec ts and/o r other items that are mo re
informatio nal in nature.
D IS C US S IO N
S taff will s hare info rmation about the following items :
R o o f R ep lac ement P ro ject
No vemb er 29, 6:30 to 8:00 p.m. Board and C ommission Ap p reciation R ec ep tion and R S VP
Dakota C o unty P lanning fo r Aging P opulation P resentatio n Info rmatio n (informatio nal material
inc luded in the p acket)
2040 C o mp rehens ive P lan neighborhood meetings
AC T ION R E Q UE S T E D
Ad visory Board memb ers are as ked to come lis ten to the info rmation provided b y s taff and then as k any
q uestio ns it may have. T hese items are for info rmational purp o s es only.
AT TA C HME NT S :
Type D escription
Backup Material C reating Age Friendly Community D ocument
C ity of F armington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.ci.farmingto n.mn.us
TO:R ambling R iver C enter Advis o ry Board
F R O M:R and y Dis tad, P arks and R ecreatio n Directo r
S UB J E C T:R oundtab le F ormat
D AT E:Novemb er 13, 2017
IN T R O D UC T IO N
T he Ad visory Board ro und table o cc urs at every mo nthly meeting.
D IS C US S IO N
T he Ad visory Board R o und table item is for members to s hare informatio n or as k q uestio ns o f staff about
items that are not on the meeting agend a.
AC T ION R E Q UE S T E D
T his item is for informatio nal p urposes o nly.
C ity of F armington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.ci.farmingto n.mn.us
TO:R ambling R iver C enter Advis o ry Board
F R O M:R and y Dis tad, P arks and R ecreatio n Directo r
S UB J E C T:Items fo r Dec emb er 11, 2017 Meeting Agend a
D AT E:Novemb er 13, 2017
IN T R O D UC T IO N
T his agenda item allows the id entificatio n of items that could be inc luded on the December 11, 2017 meeting
agend a.
D IS C US S IO N
S taff memb ers have identified the following items that could be inc luded on the December 11, 2017 meeting
agend a:
F inal review 2017 annual wo rk p lan
R eview d raft 2018 annual wo rk p lan
2040 C o mp rehens ive P lan review
R eview b uilding imp ro vements and equip ment to purchas e list
AC T ION R E Q UE S T E D
Ad visory Board memb ers are as ked to come to the meeting with o ther pos s ib le items that c o uld b e included
o n the Dec ember 11, 2017 meeting agend a.